Parts of Business letter

Letterhead or the Heading

● It often includes the company or organization's name and address. It may also include
the company's email address, phone number, fax number, and trademark or emblem.

Date

● The date is written in the right-hand corner of the letter, beneath the headline.

Reference

● It identifies the organization's division that sent the letter. Additionally, the letter-number
might be used as a reference.

The Inside Address

● It contains the recipient's name, address, zip code, and job title. After the reference, it
must be mentioned. The left side of the sheet must be used to write the interior address.

Subject

● The purpose for writing the letter is mentioned in a succinct phrase. It ought to be
unambiguous, appealing, brief, straightforward, and simple to comprehend.

Greeting

● It includes the greeting for the receiver. The salutation is another name for it. Depending
on your relationship with the receiver, use the appropriate salutation.
● Typically, it uses salutations like Dear, Respected, or simply Sir/Madam. The salutation is
typically followed by a comma (,).

The Body Sections

● This is the letter's primary body. It includes the sender's actual message. The email's
main body must be concise and easy to read. The letter's main body is essentially split
into three categories.

The Complimentary Close

● It is a modest approach to close a letter. It is formatted to match the salutation. The three
closing salutations that are most frequently used are Yours faithfully, Yours sincerely, and
Thanks & Regards.

Signature and Writer’s Identification

 ● It includes the sender's name, designation, and signature. Other information may also be
included, such as a phone number, location, etc. Just above the sender's name is where
the signature is scrawled.

Enclosures

● The letter's attachments are displayed in the enclosures. Any type of document may be
used, including checks, drafts, bills, receipts, and invoices. One by one, they are listed.

Copy Circulation

● When letters are copied and transmitted to other people, it is necessary. The
abbreviation is C.C.

Post Script

● When adding something other than the message in the letter's body, the sender may
make mention of it. The punctuation is PS.

Reference;

Business Letter Format: How to Write a Business Letter?