Letter Format

And Essential
Parts of letter
Awais Hamza Aqsa
Imran Usama Tahira
Hamza Mubarak
 [Heading]

[Sender’s Address]

Letter
[Date]

[Receiver Address]

--[Subject Line]--

[Salutation]

Format
[Body of the
Letter]-------------------------------

-------------------------------------------------------------------
-------------------------------------------------------------------
---- [Compliment]

[Your Signature]

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 Letter Style

• Letter style generally refers to the format, structure, and overall

design of a written letter.
• It includes elements such as the choice of font, margins, alignment,
and other visual aspects that give the letter its unique appearance
and character.
• Letter style can range from formal and business-like to informal
and personal, depending on the context and the
message being conveyed.
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 Block Style

• Block style is a common format used for business letters.

• In a block style letter, all elements, including the date, sender's
address, recipient's address, salutation, body of the letter, closing,
and signature, are aligned to the left margin.
• The sender's address, date, and closing (e.g., "Sincerely") are
typically aligned with the left margin.
• The signature and any enclosures or attachments are placed
below the closing. 4
 [Your Name]

[Your Address]

[City, State ZIP Code]

[Email Address]

Block
[Phone Number]

[Date]

[Recipient's Name]

[Recipient's Title]

[Company Name]

Style
[Company Address]

[City, State ZIP Code]

Dear [Recipient's Name],

[Body of the Letter]

Sincerely,

[Your Signature]

[Your Typed Name]

Enclosure(s): [if applicable] 5

Modified
Block
Style
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Semi
Block
Style
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 • Form and style of a letter are two main
things, necessary to impress the reader.
Sender of a letter often judged by the
way he presents his letter. The reader

Essential
naturally like to see a neatly typed and
without any error.

Part of a
An effective letter consists of seven parts.
• Heading
• Date

Letter • Inside Address

• Salutation
• Body
• Complimentary close
• Signature

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 Heading
The heading is always printing on the top middle part of the sheet,
however when the letter is written on a plain paper, the heading
should be written on the right hand top corner of the paper.
Name,
Post,
Company.
Address.

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 Date
It is usually typed after two spaces blow the last line of the
heading.
Date is written in two way:
• June 20 , 2023
• 25th June 2023

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 The Inside Address
The inside address contains the mailing information belonging
to the recipient and should be justified to the left margin of the
letter and placed two spaces below the date (for very short
letters four spaces is acceptable).As in the heading, the inside
address includes the street, city, state and zip code of the
recipient, all of which should be placed below the name of the
business or organization to whom the letter is being written.

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 Subject Line
The subject should be short and direct, clearly representing to
the recipient what your letter is about. If you have a reference
number, such as a claim number, case number or reference
number, you should include it on this line. The subject does not
have to be written as a complete sentence.

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 The Salutation
• The salutation (or greeting) in a business letter is always formal.
• It often begins with “Dear {Person’s name}.”
• The person’s title if you know it (such as Ms., Mrs., Mr., or Dr).
• If you’re unsure about the person’s title or gender then just use
their first name.
• The salutation always ends with a colon.

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 The Body
This includes the message you want to write.
It consists of three parts.
• Use the first paragraph as an introduction to explain why you are writing.
• Use the following paragraphs to lay out your points, providing more
information and specific details in logical order.
• Use the final paragraph or section to specify what step you want your reader to
take after reading your letter. Close this final section with words of appreciation.
Insert a line space between each paragraph.

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 The Complimentary Close
The complimentary close is a short and polite remark that ends
your letter. The close begins at the same justification as your
date and one line after the last body paragraph. Capitalize the
first word of your closing (Thank you) and leave four lines for
a signature between the close and the sender’s name. A comma
should follow the closing.

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 The Signature Line
Skip at least four lines after the close for your signature, and
then type out the name to be signed. If you are printing this
letter out and sending it by mail, you will sign your name in
pen. This line will include your first and last name, and often
includes a middle initial, although it is not required. You may
put your title beforehand to show how you wish to be
addressed (Ms., Mrs., Dr.).The signature should be in
blue or black ink.

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Thank You