Information regarding your employment at ENGIE

Please delete as appropriate: Permanent Employee / Temporary Worker

Employee Number:
(if the driver’s employment has commenced this number must be stated)

Start Date:

Cost Centre: _____________________

Line Manager: ________________________________

Driver’s Email Address: _______________________________________________________

Line Manager’s Email Address: _________________________________________________

I accept that the information provided will be used in conjunction with my DVLA licence check and will
be held in a password protected electronic register with restricted access in accordance with the
attached Fair Processing Notice.

Signature: __________________________________ Date:

 Fair Processing Notice

Your employer is committed to safety, both to you and your fellow employees and to the community in general.

Your employer is also committed to compliance with Health and Safety and Duty of Care regulations. As part of this your
employer requires that any employee who drives on Company business, either in their own vehicle or a Company provided
vehicle, must undergo a driving licence check. Your employer has engaged ARI Fleet UK Ltd ("ARI"), a fleet management
services provider, based in Chippenham, Wiltshire UK, to request your driver information which is on file with the DVLA and
to transmit that information electronically to your Company

How and what type of information do we collect from you?

ARI obtain information direct from your employer and from you, the driver either via our ARI Driver Insights, email or through
paper declarations via post. The majority of this data is processed under the performance of the contract with your employer
and through consent with you, the driver.

Only information which you, as an individual, could request and obtain, with respect to your record as driver, will be in the
DVLA Record, which ARI will obtain from the DVLA and then provide electronically to your employer. The personal
information we may collect might include: Driver licence details, Licence category, Category restrictions, Endorsements,
Thefts/attempts against Company vehicle assigned to you, Accidents, Personal contact details, Employee details and other
related records, CPC details. Categories of data subjects may include: Driver, Drivers family, Drivers line manager.

How your information is used and how long is it kept?

ARI will use the information provided to review your driver record with the DVLA to confirm that you hold a current licence
and are not otherwise legally restricted from driving a motor vehicle. Failure to provide this information may prevent you from
driving on company business. Your DVLA consent will automatically expire at the end of the 36 months (3 years), or the date
on which ARI is notified by your employer that you are no longer required to drive a vehicle on Company business, whether
that is your own vehicle or a Company provided vehicle. Prior to the expiry of the 36 month period (3 years), you will be
contacted to secure consent to your employer obtaining, through ARI, Your Driver Record (in its then-current form). Where
your employer notifies ARI that you no longer drive on Company business, and then ARI will deactivate Your Driver Record.
We are legally required to hold some types of information to fulfil our statutory obligations. The declaration form for
Riskmaster Program is held for 7 years.

Who has access to your information?

Your employer will not share the Your Driver Record with any third party, unless otherwise specified in the declaration form
or other writing provided by your employer to you, and ARI as a provider to your employer, will only collect Your Driver
Record and provide the Your Driver Record electronically to your employer. ARI will not provide the Your Driver Record to
any third party unless required by order of court or government agency.

Security precautions in place to protect the loss, misuse or alteration of your information

The security of your personal information is important to us. ARI is certified to ISO 27001 in US, Canada and UK. We follow
generally accepted standards to protect the personal information submitted to us, both during transmission and once we
receive it, these standards include the use of encryption. If you have any questions about security on our web site, you can
contact us at infosec@arifleet.com. Where we have given (or where you have chosen) a password which enables you to
access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share
your password with anyone.

Your choices

If you no longer work for our contracted client or wish to withdraw consent from our Riskmaster program this can be done by
contacting the RiskMaster team enquiries@riskmaster.co.uk or if the data we hold about you is inaccurate contact your
employer or the RiskMaster team enquiries@riskmaster.co.uk

If you wish to make a complaint or report a concern regarding the handling of your personal data you may do so by
contacting DPO@arifleet.co.uk for data protection legislation, you always retain the right to contact the Information
Commissioner's Office (the ICO). The following is a direct link to the ICO website page entitled "Report a Concern":
https://ico.org.uk/concerns/
 Driving licence information fair
processing declaration form
Guidance notes for the driver – please read
these notes before you fill in this form
1 DVLA handles your personal data in accordance
with road traffic law and data protection laws. The
law allows DVLA to release your data to the police
and other enforcement bodies. DVLA also provide
data to other parties where the law allows it. For
further information about how DVLA process your
data, your rights and who to contact, see DVLA’s
privacy notice at www.gov.uk/dvla/privacy-policy or
request a written copy by phoning 0300 790 6106.
2 You should only fill in this form if you have read and
understood how your driving licence information will
be processed by the company or companies in
Section 1. The company making the enquiry must
first fill in Sections 1 and 2. You must then fill in
Section 3 and sign and date the declaration in
Section 4. DVLA will not accept forms if they haven’t
been signed and dated by you. If you change any
information on this form, you must initial and date
these changes.
3 In some instances, the company asking for
information from your driving licence record (the
‘enquirer’) may be requesting for the company you
are connected to. The enquirer should fill in details
of all the companies who will process this
information in Section 1.
4 If your connection with the company or companies
named in Section 1 stops, you have the right for
your information not to be requested or processed
by them. Please refer to the fair processing
information and privacy policy for the named
company or companies
in Section 1.
5 You can also view or share your driving licence
information online at www.gov.uk/view-driving-licence
6 If the details on your driving licence are not up to
date, return it to DVLA and tell them about the
changes they need to make. By law, you must tell
DVLA immediately if you change your permanent
address or name. You could be fined up to £1,000 if
you do not tell DVLA about these changes.
7 If your licence has been lost, stolen or destroyed
you will need to apply for a replacement. You can
find out how to do this online at
www.gov.uk/apply-online-to-replace-a-driving-licence
Or, as long as you have not changed the
details on your photocard licence, you can
apply for a replacement licence using a debit
card or credit card by phoning DVLA on 0300
790 6801 between 8am and 7pm Monday to
Friday, and between 8am and 2pm on
Saturdays.
1 You must fill in Sections 1 and 2 before the driver signs
the declaration in Section 4.
2 If you require Certificate of Professional Competence
(CPC) or Digital Tachograph Card information or both,
please ensure that the ‘yes’ boxes in Section 2 are
ticked. If you have any queries about Driver CPC please
contact the Driving & Vehicle Standards Agency
(www.gov.uk/government/organisations/driver-and-
vehicle-standards-agency).
Please note this D906/ADD form should not be
submitted to DVSA. You can check full Driver
Qualification Card (DQC) information and periodical
training information at www.gov.uk/check-your-
driver-cpc-periodic-training-hours
3 You must tell DVLA the reason for requesting the
driving licence information in Section 2. You must only
use this information for this reason. If you do not
provide enough information or do not make sure this
form is signed by the driver, it will become invalid and
will be rejected. DVLA will carry out checks to verify
the information you provide.
4 DVLA has a duty under data protection law to protect
personal information. To ensure adequate protection,
DVLA requires that the driver (the data subject) is
informed and understands how their driving licence
information will be processed.
5 DVLA will only release driving licence information to
confirm entitlement to drive and holds it in accordance
with data protection law. Data controllers must
comply with any notification requirements under data
protection law. Driving licence information must be
requested and processed in accordance with the terms
and conditions stated in the ADD (Access to Driver
Data) Contract.
6 It is an offence to unlawfully obtain personal data which
is contrary to data protection law. The penalties for
these offences are files issued in the magistrates’ court
or Crown Court.
7 If DVLA receive a legitimate complaint about
information obtained unlawfully, DVLA may pass it on
to the Information Commissioner. If DVLA have
evidence that information has been obtained or used
inappropriately, DVLA can refuse all future requests.
This form can be either scanned
and uploaded to
http://driver.arifleet.co.uk, emailed to
enquiries@riskmaster.co.uk, faxed
to 08448005610, or posted to:
Freepost RSLS-TSUH-UJCE
Riskmaster, ARI, Methuen
Park, Chippenham, SN14 0GX
 IMPORTANT: Please read the notes over the page before filling in
this form and write clearly in black ink using CAPITAL LETTERS.

1. Company details (to be filled in by the company making the enquiry before driver fills in Sections 3 and 4):

Company Name and address (the Company): Account number: 8 2 8 9

Driver Id :
ARI Fleet UK Ltd (company reg 02170148) ODdrid/ODdriididx
Are you making an enquiry
Methuen Park, Chippenham, Wiltshire On behalf of another company ?
If yes, please give the company name below:
Postcode: S N 1 4 0 GX Engie

2. Reason for processing information (to be filled in by the company making the enquiry before driver fills in Sections 3 and 4):

To check entitlements and eligibility to drive a vehicle for company business

Do you need CPC information? Do you need tachograph information?

3. Driver details (to be filled in by the driver):

Surname: Employee No (optional):

First name: Middle name(s):

Date of birth: D D M M Y Y
Current address: Address on licence (if different):*
Line 1 Line 1

Line 2 Line 2

Line 3 Line 3

Postcode: Postcode:
* You must tell DVLA about any changes to your address.
If you don’t, you could be fined up to £1,000.

Driver licence number:

IMPORTANT: Please read the notes over the page before signing this form. Do not sign if Sections 1 and 2 are not filled in.

Declaration:
I am the person referred to in Section 3. I understand the company or companies listed in Section 1 will ask DVLA for
my driver record information, as and when they require, for the purpose set out in Section 2.
I understand DVLA will disclose to the company or companies in Section 1 all relevant information held in the
computerised register of drivers maintained by DVLA. This includes personal details, driving entitlements, valid
endorsements and disqualifications (if relevant), photo images, Certificate of Professional Competence (CPC) and
Digital Tachograph Card details (where appropriate).
This declaration will expire when I stop driving in connection with the company or in any case, three years from the
date of my signature.

SIGNATURE: DATE: D D M M Y Y