Professional Documents
Culture Documents
PRACTICE
clinical photography of their lesions taken
in primary care and then viewed online by
Currently, patients with oral medicine conditions from all areas of Northern Ireland are referred by dentists and doctors
to a small number of specialist services: predominantly, the Regional Oral Medicine Consultant at the School of Dentistry,
Belfast. On receipt of the referral the consultant makes an assessment of the urgency of the case and the patient is placed
on a waiting list. Until the recent implementation of waiting list initiatives (Elective Access Protocol, Department of Health,
N. Ireland, 2006), patients remained on the waiting list for long periods of time. Analysis of these patient profiles highlights
that many need both multiple treatment and review appointments of their chronic conditions, and consequently remain
in the hospital system for significant periods of time. This increases the waiting time for these services. The idea of using
teledentistry to triage referrals, and its potential as a tool to support locally based treatment, poses an alternative approach
to the management of oral medicine referrals. It may be of particular interest to practitioners in rural locations where
distance from the regional centre is significant. In 2005, to test this theory, a prototype teledentistry system was set up
as part of a service improvement scheme by the Community Dental Service of the Homefirst Legacy Trust (now Northern
Trust) in partnership with the Oral Medicine Department at the School of Dentistry, Royal Group of Hospitals Legacy Trust
(now Belfast Trust). This paper describes the feasibility study.
INTRODUCTION AND BACKGROUND which are described as resource and cost consultation with the hospital specialist.
Teledentistry is defined as ‘the provision intensive; and (ii) asynchronous, or store Therefore it was suggested that teleden-
of real time and offline dental care such and forward consultations, which are con- tistry might yield similar cost benefits.
as diagnosis, treatment planning, consult- sidered to have the potential to be cost Despite this frequently quoted potential
ing and follow up via electronic transmis- effective. Although use of teledentistry is benefit, and its ability to provide more
sion from different sites’.1 This technique uncommon in dentistry in UK, increasingly equitable access to care, this technology
is similar to telemedicine, which was first dental practitioners and hospital specialists has not been adopted into dental practice.
used in the 1970s by NASA2,3 (National are seeking opinions on digital images of Scully et al.7 suggest that this reluctance
Aeronautical and Space Administration), oral lesions.7 This is the aspect with which may be related to possible medico-legal
and more recently by the US Military.4,5 this service improvement was concerned. complications. Experience drawn from
Teleradiology and teledermatology are still In California, USA, Youngai and Messadi8 countries like the USA describe the diffi-
among the most common applications.6 described a pilot study examining the reli- culties associated with practitioner licens-
Two main types of technology are used: (i) ability and accuracy of diagnosis of oral ing regulations which limits practice
live consultations, or videoconferencing, mucosal disease based on written infor- to within one state.10,11 Where the same
mation, without any visual images of the practitioner gives advice about patients
1*
Senior Community Dentist, Gerodontology, 3Clinical
lesion. The diagnostic accuracy was found in another state this is deemed illegal. In
Director, Community Dental Service, Northern Trust, to be moderate. In the absence of reported response, by 2002, some changes in US
Community Dental Dept, Spruce Hse, Braid Valley Site,
Cushendall Rd, Ballymena, Co Antrim; 2Network and
teledentistry studies, ‘teledermatology’ legislation had occurred. Medicare, one of
Security Manager, ICT Dept, Northern Trust Headquar- was proposed as a reasonable compara- the leading health insurance companies in
ters, The Cottage, Greenmount Ave, Ballymena, Co
Antrim; 4Chief Dental Technical Officer, Dept of Pros-
tor. Gilmour et al.9 report the diagnos- the USA, now covers use of telemedicine in
thetic Dentistry, 5Professor of Oral Medicine, School tic accuracy of teledermatalogy, using a restricted treatment areas, thus acknowl-
of Dentistry, Belfast Trust, Royal Victoria Hospital,
Grosvenor Rd, Belfast;
captured image rather than a face to face edging their acceptance of telemedicine
*Correspondence to: Ms Maeve Bradley examination, as between 57% and 83%. practice as a legitimate way of providing
Email: maeve.bradley@northerntrust.hscni.net
Furthermore they estimated the cost of a health care services.6,12
Refereed Paper teledermatology consultation and follow In November 2008 the UK society Dental
Accepted 14 June 2010
DOI: 10.1038/sj.bdj.2010.928
up appointment with a primary care prac- Protection published a position paper
© British Dental Journal 2009; 209: 399–404 titioner as 37% lower than a face to face on teledentistry warning of some of the
potential legal pitfalls associated with its recouped where patients had to travel orthodontic services. This response might
use especially when applications crossed long distances to visit the hospital con- reflect the fact that only 39% had access
jurisdictional or national boundaries.13 sultant.20 It was interesting to note that to the Internet in their practices, a pre-
That position paper highlights the more these teleconsultations which utilised requisite for using teledentistry. Even so
stringent requirements of the consent videoconferencing were found to be more this figure of 39% represents a significant
process, management of patient informa- expensive than outreach visits by the con- improvement from the picture in 2000,
tion, and potential for malpractice recom- sultant. It should be remembered that vide- when in a small study of oral medicine
mending use of a written protocol. oconferencing is the more costly means of referrals to Birmingham Dental School it
Nevertheless, there is still a drive within providing teledentistry services, and the was found that the majority of dentists had
the NHS to use technology creatively in associated costs may have decreased in the neither Internet access, nor fax machines.25
the provision of health care, and indeed in nine years since that study was conducted. This limited transmission of urgent refer-
2008 the European Centre for Connected That research also demonstrated that using rals to specialist services by telephone or
Health was established in Northern Ireland teledentistry can reduce health care ine- post. In that study, one third of the group
which aims to investigate innovative qualities, giving people better and fairer of dentists felt that a description of the
approaches to management of health care access to specialist dental services. patient’s oral pathology was not required
involving technology, like teledentistry.14 In the speciality of orthodontics there in the referral letter, and although use of
In addition there is a persistent nation- have been a number of reports in the clinical photography was cited as a solu-
wide call for the introduction of electronic literature examining the use of teleden- tion, it was dismissed as being too time
patient health records as utilised in this tistry. In 2002 Stephens et al.21 describe the consuming. A digital solution was not sug-
teledentistry prototype.15 ‘Teledent Southwest’ study which investi- gested. Another aspect of that study related
The most frequently cited factor in sup- gated if teledentistry could be used as the to an assessment of the quality of referral
port of the adoption of ‘teledentistry’ is method of providing consultant orthodon- information received by the Hospital Oral
its potential as a more cost efficient way tic advice to dentists for a group of 163 Medicine Service. The authors concluded
of providing services. As yet there is little patients. As a preliminary to their study, that the dentists in the study gave insuffi-
evidence to support this. More surprisingly the consultant orthodontists tested their cient information to allow effective priori-
the authors of a recent 2002 systematic reliability/diagnostic accuracy both face to tisation of patients with oral cancer. This
review investigating the cost effectiveness face and using teledentistry and concluded is not unusual as McLeod et al.26 reported
of telemedicine interventions concluded that it was satisfactory. Although dentists’ similar findings when examining the cause
that again there was a lack of good quality feedback on this application was good, this of delays in oral cancer diagnosis. In 2000
evidence to support this concept.3,16 Of an was not reflected in increased usage of the in an effort to improve this situation the
initial 612 telemedicine studies identified teledentistry system during and after the Department of Health set out a two week
only 55 articles met the agreed parame- study. This was attributed to the lengthy waiting time target for a diagnosis of can-
ters; most were from the USA (60%), oth- patient ‘work up‘ required for what was cer where it has been suspected by a pri-
ers came from Norway, Australia, Canada, regarded as a non-urgent referral, and for mary care professional.27
Europe, and Japan. Obvious by its omis- which there was no remuneration for the
sion from this list is the UK: well designed dentist. The greatest benefit was found to METHODOLOGY:
research into the cost effectiveness of tele- be a reduction in the number of ‘inappro-
AIMS AND OBJECTIVES
medicine and teledentistry is still required priate referrals’, largely referring to the The aims of this service improvement
in the UK. timing of the referral. This could have a were:
dramatic effect on consultant orthodontic • To install a prototype teledentistry
UK teledentistry research waiting lists. system in Antrim Community Dental
Distance from referral site has been previ- Similar results were found by Mandall et Clinic (thereafter ‘teledentistry site’)
ously highlighted as an important restric- al.22 in 2005 when investigating the use of linked to the School of Dentistry
tive factor influencing the likelihood of teledentistry in screening 327 new patient Belfast. This necessitated sourcing all
referral.17,18 orthodontic referrals using store and for- software and hardware components
Nuttall et al.19 examined the feasibil- ward technology. required, as there was no comparable
ity of using teledentistry in provision of In his follow up survey of over 200 den- dental system established in the UK or
specialist restorative care in the Highlands tists, most were found to be supportive of Republic of Ireland
and Islands of Scotland (HIT). They estab- using a store and forward teledentistry sys- • To undertake a six month study
lished that access to, and equity of access, tem for new patient orthodontic referrals.23 (January-June 2006) to assess the
to consultant led restorative services in However, the same financial concerns were feasibility of using teledentistry to
rural Scotland was poor. This negatively raised by dentists as had been voiced in process oral medicine referrals to
influenced the numbers of patients referred the Teledentistry South West study. More a Belfast hospital consultant. This
by dentists to secondary care. The conclu- recently, in 2007, Bradley et al.24 found involved patient assessment by the
sion of an economic analysis of this HIT that just under half (46%) of 91 dental lead community clinician, remote from
teledentistry project was that the greatest practices in West Yorkshire were sup- the consultant. Clinical photography
benefits, and biggest cost savings, were portive of the use of online (teledentistry) was used to supplement a patient
A small number of patients were referred are 104 residential and nursing homes in to face appointment. Thus, a more rigor-
to the consultant without their knowl- the NHSCT.28 A predicted increase of 25% ous study designed to examine the valid-
edge (or consent), and in a few cases the in the number of elderly adults residing ity of using teledentistry to diagnose oral
urgency of the referral was not indicated. in NHSCT Trust Area is expected by 2015, mucosal disease is required before firm
The literature supports the notion that poor from the 2005 figure of 61,690 to 77,275.29 conclusions can be made, or this method
quality of referral letters is associated with This is largely in keeping with the 20% adopted more fully. Diagnosing by ‘visual
delayed ‘first outpatient assessments’.25,26 expected increase in the older population examination only’ (either face to face,
This could result in delayed oral cancer in the province of N. Ireland by 201530 and or from digital photography) has limita-
diagnosis, associated treatment and less with the UK predicted increase of 19% for tions even when supported by appropriate
favourable outcomes for the patient. Use this subgroup of the population by 2020.31 medical and dental information. Before a
of a standardised/agreed referral format In the future, the implications for service definitive diagnosis can be made an appro-
is therefore recommended and should be needs for this cohort of the population are priate diagnostic test (often biopsy) may
facilitated and encouraged within pri- likely to be significant, and the potential be required. As some oral mucosal lesions
mary care. Furthermore this study has of teledentistry as an alternative means of have the potential to become malignant
shown that incorporating high resolution delivering oral medicine services should be over the course of time while biopsy may
digital images along with agreed medical considered in future service planning. not be initially indicated, it may become
and dental information facilitates priori- so at a later presentation. Clinical expe-
tisation of those requiring urgent assess- Cost effectiveness rience is key to making decisions about
ment. Those who do not need a consultant The capital costs associated with set- which lesion, and at what time, a biopsy
referral or who have been inappropriately ting up the system were approx £25,000 (or other diagnostic test) is indicated.
referred can also be easily identified. This (2006/07). A comparison of the cost of pro- In this study a ‘successful’ teledentistry
process described as ‘waiting list triage’ viding a teledentistry assessment within diagnosis was ‘agreed‘ when the patient’s
appears to be a strong feature of the tel- the community dental service undertaken lesion responded favourably to the treat-
edentistry system. By using teledentistry by a trained CDS clinician, as an alter- ment provided, ie significantly improved,
in this way, validation of and reduction in native to an assessment provided by the or resolved entirely. This approach is con-
waiting lists could be achieved and assur- consultant in hospital, is not known. This sistent with the hospital consultant’s cur-
ance that patients with potentially sinis- complex analysis, which could provide rent practice.
ter lesions are more likely to be prioritised the basis for future research, must include
for consultant assessment early. In this measurement of quantitative components CONCLUSIONS AND
way UK cancer targets for first outpatient such as skill mix, transport, distance, and
RECOMMENDATIONS
assessment could be achieved. clinician’s time. Equally other less easily Setting aside the governance issues asso-
measured qualitative aspects which relate ciated with using a teledentistry system
Benefits to elderly to the patient’s experience of the care pro- and despite the limitations described, this
An unexpected benefit of this service vided must also be included ie associated study demonstrates that using teledentistry
development was successful community reduced patient anxiety, potential to give in the management of patients with oral
based patient management of a number patients a provisional diagnosis quickly, mucosal disease can work successfully. It
of elderly patients. This was only possible the opportunity to be in a familiar envi- is especially suitable for management of
with the distant supervision of the consult- ronment either at a local clinic or in their referrals of older dependant adults who
ant who assured consistency of approach, place of residence. have oral mucosal disease
assessed urgency/priority, assisted with
diagnosis, and agreed appropriate treat- Limitations Recommendations
ment. He was available for further advice As this was a small study (n = 41) the 1. A standardised referral form should
when required and where there were con- results should be interpreted with caution. be used for oral medicine referrals by
cerns the patient could be re-referred. As a In this study the participants (n = 41) had all primary health care professionals,
result the majority (65%) of the community one assessment/diagnostic appointment including doctors
group of patients avoided hospital based with the lead CDS clinician at the com- 2. Dental professionals should be
treatment entirely. By providing locally munity clinic to construct an electronic encouraged to take clinical photographs
based assessment the need for expensive patient record, which included clinical of oral pathology routinely (with the
transport was avoided, accompanying staff photography of the lesion. As this assess- patient’s consent) as this enhances
time was significantly reduced, and patient ment was not repeated as a ‘face to face’ both the quality of referrals and patient
anxiety was alleviated. Indeed when the diagnostic appointment with the consult- clinical records alike
patient was particularly frail, confused or ant, his diagnosis was based on the clinical 3. Research aimed at examining
sick s/he was best served when the prelimi- photography provided by the CDS clini- the potential of using clinical
nary diagnosis, and information gather- cian in the electronic record. There was no photography communicated by a
ing was undertaken on a domiciliary basis opportunity to compare this provisional teledentistry system as a diagnostic
(75%). Increasingly more adults are living diagnosis with the provisional diagnosis he tool for patients with oral mucosal
longer and to older ages. Currently there would assign to the same patient at a face disease as an alternative to the face to
face consultant consultation should be 118: 10-18. and Islands teledentistry project. Br Dent J 2002;
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undertaken al. Challenges in telemedicine and eHealth: lessons 20. Scuffhan P A, Steed M. An economic evaluation of
4. Research aimed at evaluating the cost learned from 20 years with telemedicine in Tromsø. the Highlands and Islands teledentistry project.
Stud Health Technol Inform 2007; 129: 82-86. J Telemed Telecare 2002; 8: 165-167.
effectiveness of using a community 7. Scully C, Porter S. Referrals in oral medicine. Dent 21. Stephens C, Cook J, Mullings C. Orthodontic refer-
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