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ABOUT THIS TEMPLATE

Use this Business Expense Budget workbook to track Planned and Actual Expenses
and Variances.

Fill in Company Name and add Logo.

Enter details in tables in Planned Expenses worksheet and Actual Expenses

worksheet.
Tables are auto updated in Expense Variances worksheet and charts in Expense
Analysis worksheet
Note:
Additional instructions have been provided in column A in each worksheet. This
text has been intentionally hidden. To remove text, select column A, then select
DELETE. To unhide text, select column A, then change font color.

To learn more about tables, press SHIFT and then F10 within a table, select the
TABLE option, and then select ALTERNATIVE TEXT
er Query, Power Pivot, Analysis
 E
nt
Company Name
Ent Logo placeholder is in this cell.
er
Pl Detailed Expense Estimates
a
Tip Shaded cells are calculations.
n
n
e HOW TO USE THIS
d PLANNED EXPENSES TEMPLATE
Plan JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC YEAR
E Input data in the white
m Employee Costs
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YEAR
Ente cells on the PLANNED
pl Wages $85,000.00 $85,000.00 $85,000.00 $87,500.00 $87,500.00 $87,500.00 $87,500.00 $92,400.00 $92,400.00 $92,400.00 $92,400.00 $92,400.00 $1,067,000.00 EXPENSES and
o ACTUAL EXPENSES
worksheets, and the
y Benefits $22,950.00 $22,950.00 $22,950.00 $23,625.00 $23,625.00 $23,625.00 $23,625.00 $24,948.00 $24,948.00 $24,948.00 $24,948.00 $24,948.00 $288,090.00
EXPENSE
e Subtotal $107,950.00 $107,950.00 $107,950.00 $111,125.00 $111,125.00 $111,125.00 $111,125.00 $117,348.00 $117,348.00 $117,348.00 $117,348.00 $117,348.00 $1,355,090.00 VARIANCES and
e EXPENSE ANALYSIS
will be calculated for
C
Tip: you.
HOW TOIf you
USEadd
THISa row
o
Ente Office Costs Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YEAR on one sheet, the other
TEMPLATE
st Inputsheets
data in need
the white
PLANNED EXPENSES and
to cells on the
match.
s, Office lease $9,800.00 $9,800.00 $9,800.00 $9,800.00 $9,800.00 $9,800.00 $9,800.00 $9,800.00 $9,800.00 $9,800.00 $9,800.00 $9,800.00 $117,600.00
ACTUAL EXPENSES worksheets,
O Gas $400.00 $400.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $400.00 $400.00 $2,300.00
and the EXPENSE VARIANCES
and EXPENSE ANALYSIS will be
ffi calculated for you. If you add a row
on one sheet, the other sheets need
c Electric $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $3,600.00
to match.
e
Water $40.00 $40.00 $40.00 $40.00 $40.00 $40.00 $40.00 $40.00 $40.00 $40.00 $40.00 $40.00 $480.00
C
o Telephone $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $3,000.00
st
s, Internet access $180.00 $180.00 $180.00 $180.00 $180.00 $180.00 $180.00 $180.00 $180.00 $180.00 $180.00 $180.00 $2,160.00

M Office supplies $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $2,400.00
ar
k Security $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $7,200.00

et Subtotal $11,370.00 $11,770.00 $11,770.00 $11,470.00 $11,470.00 $11,470.00 $11,470.00 $11,470.00 $11,470.00 $11,470.00 $11,770.00 $11,770.00 $138,740.00
in
g
C Marketing Costs Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YEAR
Ente
o
st Web site hosting $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $6,000.00
s,
Web site updates $200.00 $200.00 $200.00 $200.00 $200.00 $1,000.00 $200.00 $200.00 $200.00 $200.00 $200.00 $1,000.00 $4,000.00
a
n Collateral preparation $5,000.00 $0.00 $0.00 $5,000.00 $0.00 $0.00 $5,000.00 $0.00 $0.00 $5,000.00 $0.00 $0.00 $20,000.00
d
Tr Collateral printing $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $2,400.00

ai Marketing events $2,000.00 $2,000.00 $2,000.00 $5,000.00 $2,000.00 $2,000.00 $2,000.00 $5,000.00 $2,000.00 $2,000.00 $2,000.00 $5,000.00 $33,000.00
ni
n Miscellaneous expenses $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $2,400.00

g Subtotal $8,100.00 $3,100.00 $3,100.00 $11,100.00 $3,100.00 $3,900.00 $8,100.00 $6,100.00 $3,100.00 $8,100.00 $3,100.00 $6,900.00 $67,800.00
or
Tr
a Training/Travel
Ente Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YEAR
v
Training classes $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $24,000.00
el
C Training-related travel costs $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $24,000.00

o Subtotal $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $48,000.00
st
in
re TOTALS
Tota Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Year
s
Monthly Planned Expenses $131,420.00 $126,820.00 $126,820.00 $137,695.00 $129,695.00 $130,495.00 $134,695.00 $138,918.00 $135,918.00 $140,918.00 $136,218.00 $140,018.00 $1,609,630.00
p
e TOTAL Planned Expenses $131,420.00 $258,240.00 $385,060.00 $522,755.00 $652,450.00 $782,945.00 $917,640.00 $1,056,558.00 $1,192,476.00 $1,333,394.00 $1,469,612.00 $1,609,630.00
cti
v
e
ta
bl
e
s Page 3 of 8
in
th
 E
nt
Company Name
Com Logo placeholder is in this cell.
er
A Detailed Expense Estimates
ct
Tip Shaded cells are calculations.
u
al
E
m ACTUAL EXPENSES
Actu JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC YEAR
pl
o Employee Costs
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YEAR
Ente
y Wages $85,000.00 $85,000.00 $85,000.00 $88,000.00 $88,000.00 $88,000.00 $519,000.00
e
e Benefits $22,950.00 $22,950.00 $22,950.00 $23,760.00 $23,760.00 $23,760.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $140,130.00

C Subtotal $107,950.00 $107,950.00 $107,950.00 $111,760.00 $111,760.00 $111,760.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $659,130.00
o
st
s,
Ente Office Costs Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YEAR
O
ffi Office lease $9,800.00 $9,800.00 $9,800.00 $9,800.00 $9,800.00 $9,800.00 $58,800.00

c Gas $4.00 $430.00 $385.00 $230.00 $87.00 $88.00 $1,224.00

e
C Electric $288.00 $278.00 $268.00 $299.00 $306.00 $290.00 $1,729.00
o
Water $35.00 $33.00 $34.00 $36.00 $34.00 $36.00 $208.00
st
s, Telephone $224.00 $235.00 $265.00 $245.00 $245.00 $220.00 $1,434.00
M
ar Internet access $180.00 $180.00 $180.00 $180.00 $180.00 $180.00 $1,080.00

k Office supplies $256.00 $142.00 $160.00 $221.00 $256.00 $240.00 $1,275.00

et
in Security $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $3,600.00

g Subtotal $11,387.00 $11,698.00 $11,692.00 $11,611.00 $11,508.00 $11,454.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $69,350.00
C
o
st Marketing Costs Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YEAR
Ente
s,
a Web site hosting $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $3,000.00
n
Web site updates $200.00 $200.00 $200.00 $200.00 $200.00 $1,500.00 $2,500.00
d
Tr Collateral preparation $4,800.00 $0.00 $0.00 $5,500.00 $0.00 $0.00 $10,300.00
ai
ni Collateral printing $100.00 $500.00 $100.00 $100.00 $600.00 $180.00 $1,580.00

n Marketing events $1,800.00 $2,200.00 $2,200.00 $4,700.00 $1,500.00 $2,300.00 $14,700.00

g
or Miscellaneous expenses $145.00 $156.00 $123.00 $223.00 $187.00 $245.00 $1,079.00

Tr Subtotal $7,545.00 $3,556.00 $3,123.00 $11,223.00 $2,987.00 $4,725.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $33,159.00
a
v
el Training/Travel Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YEAR
Ente
C
o Training classes $1,600.00 $2,400.00 $1,400.00 $1,600.00 $1,200.00 $2,800.00 $11,000.00

st Training-related travel costs $1,200.00 $2,200.00 $1,400.00 $1,200.00 $800.00 $3,500.00 $10,300.00
in
re Subtotal $2,800.00 $4,600.00 $2,800.00 $2,800.00 $2,000.00 $6,300.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $21,300.00
s
p
Page 4 of 8
e
cti
Tota TOTAL Planned ExpensesJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Year
Monthly Actual Expenses
$129,682.00 $127,804.00 $125,565.00 $137,394.00 $128,255.00 $134,239.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $782,939.00

TOTAL Actual Expenses

$129,682.00 $257,486.00 $383,051.00 $520,445.00 $648,700.00 $782,939.00 $782,939.00 $782,939.00 $782,939.00 $782,939.00 $782,939.00 $782,939.00

Page 5 of 8
 E
x
Company Name
Com Logo placeholder is in this cell.
p
e Detailed Expense Estimates
n
Tip Shaded cells are calculations.
s
e
V
ar EXPENSE VARIANCES
Expe JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC YEAR
ia
n Employee Costs
Vari Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YEAR
c Wages $0.00 $0.00 $0.00 ($500.00) ($500.00) ($500.00) $87,500.00 $92,400.00 $92,400.00 $92,400.00 $92,400.00 $92,400.00 $548,000.00
e
ar Benefits $0.00 $0.00 $0.00 ($135.00) ($135.00) ($135.00) $23,625.00 $24,948.00 $24,948.00 $24,948.00 $24,948.00 $24,948.00 $147,960.00

e Subtotal $0.00 $0.00 $0.00 ($635.00) ($635.00) ($635.00) $111,125.00 $117,348.00 $117,348.00 $117,348.00 $117,348.00 $117,348.00 $695,960.00
a
ut
o
Vari Office Costs Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YEAR
c
al Office lease $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $9,800.00 $9,800.00 $9,800.00 $9,800.00 $9,800.00 $9,800.00 $58,800.00

c Gas ($4.00) ($30.00) $15.00 ($130.00) $13.00 $12.00 $100.00 $100.00 $100.00 $100.00 $400.00 $400.00 $1,076.00
ul
at Electric $12.00 $22.00 $32.00 $1.00 ($6.00) $10.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $1,871.00
e
Water $5.00 $7.00 $6.00 $4.00 $6.00 $4.00 $40.00 $40.00 $40.00 $40.00 $40.00 $40.00 $272.00
d
in Telephone $26.00 $15.00 ($15.00) $5.00 $5.00 $30.00 $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 $1,566.00
th
is Internet access $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $180.00 $180.00 $180.00 $180.00 $180.00 $180.00 $1,080.00

w Office supplies ($56.00) $58.00 $40.00 ($21.00) ($56.00) ($40.00) $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $1,125.00
or
ks Security $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $600.00 $600.00 $600.00 $600.00 $600.00 $600.00 $3,600.00

h Subtotal ($17.00) $72.00 $78.00 ($141.00) ($38.00) $16.00 $11,470.00 $11,470.00 $11,470.00 $11,470.00 $11,770.00 $11,770.00 $69,390.00
e
et
fo Marketing Costs Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YEAR
Vari
r
E Web site hosting $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $3,000.00
m
Web site updates $0.00 $0.00 $0.00 $0.00 $0.00 ($500.00) $200.00 $200.00 $200.00 $200.00 $200.00 $1,000.00 $1,500.00
pl
o Collateral preparation $200.00 $0.00 $0.00 ($500.00) $0.00 $0.00 $5,000.00 $0.00 $0.00 $5,000.00 $0.00 $0.00 $9,700.00
y
e Collateral printing $100.00 ($300.00) $100.00 $100.00 ($400.00) $20.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $820.00

e Marketing events $200.00 ($200.00) ($200.00) $300.00 $500.00 ($300.00) $2,000.00 $5,000.00 $2,000.00 $2,000.00 $2,000.00 $5,000.00 $18,300.00
C
o Miscellaneous expenses $55.00 $44.00 $77.00 ($23.00) $13.00 ($45.00) $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $1,321.00

st Subtotal $555.00 ($456.00) ($23.00) ($123.00) $113.00 ($825.00) $8,100.00 $6,100.00 $3,100.00 $8,100.00 $3,100.00 $6,900.00 $34,641.00
s,
O
ffi Training/Travel Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YEAR
Vari
c
e Training classes $400.00 ($400.00) $600.00 $400.00 $800.00 ($800.00) $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $13,000.00

C Training-related travel costs $800.00 ($200.00) $600.00 $800.00 $1,200.00 ($1,500.00) $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $13,700.00
o
st Subtotal $1,200.00 ($600.00) $1,200.00 $1,200.00 $2,000.00 ($2,300.00) $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $26,700.00
s,
M
Page 6 of 8
ar
k
ExpeTOTALS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Year
Monthly Actual Expenses
$1,738.00 ($984.00) $1,255.00 $301.00 $1,440.00 ($3,744.00) $134,695.00 $138,918.00 $135,918.00 $140,918.00 $136,218.00 $140,018.00 $826,691.00

TOTAL Actual Expenses

$1,738.00 $754.00 $2,009.00 $2,310.00 $3,750.00 $6.00 $134,701.00 $273,619.00 $409,537.00 $550,455.00 $686,673.00 $826,691.00

Page 7 of 8
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