Firefighting equipment (FFE)

- Fire doors
- Fire detection system
- Fire extinguishing system – fire main
- Fire extinguishers – portable
- Personal equipment
- Emergency fire pump
- Main fire pump
- Means of control (opening/closure of skylight, pump and machinery spaces)
- Fire dampers
- Fire extinguishing system – gas system
Fire doors

The most common detainable items are malfunctioning doors,

damaged doors and defective closing devices.

Free from unauthorised hold-back arrangements.

Free from obstructions.

Closing and latching mechanism work properly.

General condition of structural parts (frames and doors) is good.

Responsible officer is assigned for maintenance and inspection.

Records of inspection and maintenance are available.

Approved by ............................................
Fire detection system

The most common detainable items are panel in faulty condition,

disconnected loops and detectors, and back-up battery/power
supply failure during blackout.

The main control panel/unit is in good working condition.

The crew is familiar with and able to operate the system.

Local sensors are at required positions.

All sensors are clean, unobstructed and in good working condition.

Operating procedures are available in the working language of the crew.

Overriding procedures are defined and there are NO unauthorised overriding

or cancelling of alarms.

Responsible officer is assigned for maintenance and inspection.

Approved by ............................................
Fire extinguishing system – fire
main

The most common detainable items are malfunctioning, leaking

or blocked nozzles and missing servicing documentation.

The fire main pipe system is intact and properly maintained, free from
leakage or temporary patches.

Fire hydrants and valves are in good condition.

The fire main isolating valves are operable and identified.

Fire hose boxes contain all required equipment (fire hose, nozzle and
spanner).

Fire hose boxes are located as per Fire Control Plan and marked with IMO
symbols.

Fire hoses are periodically pressure tested with dates recorded.

Hoses are free from leaks.

Length of fire hoses is as required.

Responsible officer is assigned for maintenance and inspection.

Records for testing and maintenance are readily available.

Approved by ............................................
Fire extinguishers – portable

Recorded deficiencies include not properly maintained or missing

service report.

Placed in accordance with the Fire Control Plan, easy to access, free from
obstructions and ready for use.

Extinguishers are in good condition, without corrosion and with sufficient

pressure level.

All markings and labels are clearly visible and legible.

Spare charges/cartridges are available on board as per requirements.

Crew is trained to operate and is familiar with their location.

Periodical on-board inspections are carried out within due dates. Records are
readily available for review.

Periodical inspection, as per flag state requirements, by authorised service

technician have been carried out.

Responsible officer is assigned for maintenance and inspection.

Records of periodical inspections are readily available.

Approved by ............................................
Personal equipment

Recorded deficiencies include unacceptable condition of face

masks and insufficient pressure in the air bottles.

Fireman outfits are in good condition and type approved.

Fireman outfits are appropriately sized to fit designated crew.

Breathing apparatus (BA) sets are in good condition.

All air bottles are fully charged (including all spares).

Low pressure alarm on BA operates correctly.

Quantity of outfits and BA is as per Fire Control Plan.

Torch and radio are fully charged.

Equipment is stowed in the appropriate fire station, ready for use.

Easy access without obstruction to the fire stations and equipment.

Crew are familiar with and trained in the use of the equipment and required
procedures.

Responsible officer is assigned for maintenance and inspection.

Records are available showing periodical inspections and maintenance as per

manufacturer´s recommendations.

Approved by ............................................
Emergency fire pump

The most common detainable items are malfunction, insufficient

pressure or corrosion of the pump.

Pump is in good working condition, tested and ready for immediate use.

Pump is free from leakage (seawater, hydraulic oil, etc.)

Delivery water pressure (outlet) is sufficient to operate two fire hoses

simultaneously.

Start/Stop from local and/or remote position clearly marked.

Operating instructions in the working language of the crew are posted at

appropriate locations.

Records showing instructions, drills and training of responsible personnel are

readily available.

Responsible officer is assigned for maintenance and inspection.

Maintained as per manufacturer´s recommendations with records readily

available.

Approved by ............................................
Main fire pump

The most common detainable items are malfunction, insufficient

pressure or corrosion of the pump.

Tested and confirmed to be in good working condition. Number of pumps is as

required.

Power supply is correct.

Pipe connection flanges are in good condition and free from leaks.

Pressure gauges are in good working condition.

Start/Stop from different locations is as per Fire Control Plan (as applicable).

Delivery water pressure (outlet) is sufficient as per regulations.

Working performance test has been carried out.

Maintenance, test and training records are available.

Records showing drills, training and instructions of responsible personnel are

readily available.

Responsible officer is assigned for maintenance and inspection.

Approved by ............................................
Means of control
(opening/closure of skylight,
pump and machinery spaces)

The most common detainable item is malfunction of quick-

closing valves for fuel system.

Local and remote closing mechanisms are well maintained and in good
working condition.

Operating control points are clearly marked/identified and crew is familiar

with their location.

For manually operated systems, means are provided for stopping fuel oil unit
and transfer pumps.

Locking and hold-back (as applicable) arrangements are in good condition.

Responsible officer is assigned for maintenance and inspection.

Periodically inspected and maintained as per planned maintenance system.

In case of malfunction, repaired or renewed immediately.

Crew is familiar with operating procedures.

Approved by ............................................
Fire dampers

The most common detainable item is malfunctioned or corroded

dampers.

Ventilation flaps and dampers move freely, with all parts in place.

Crew is familiar with the operation of fire dampers.

Dampers/ducts preferably marked, indicating clearly which space the damper

serves.

Operating handles and stoppers are in good working condition.

Responsible officer is assigned for maintenance and inspection.

Periodic maintenance and required tests of local and remote operation have
been carried out.

Open/Close positions are properly marked.

Approved by ............................................
Fire extinguishing system – gas
system

Recorded deficiencies are related mostly to hydro testing of

cylinders and flexible hoses.

Annual inspection is performed by competent technician.

All flexible hoses are properly attached.

System is ready for immediate use

Control valves are marked.

Cylinders have been hydro tested according to flag administration´s

requirements.

Responsible officer is assigned for inspection.

Records and certificates of inspection are readily available.

Approved by ............................................
Life-saving appliances (LSA)

- Inflatable life rafts

- Launching arrangements for rescue boat
- Lifebuoys
- Life jackets
- Immersion suits
- Operational readiness of LSA, on-board training and instruction
Inflatable life rafts

The most common detainable items are overdue service of life

raft and hydrostatic unit.

Life rafts are in good condition. Container shells are free from cracks and
damage. Retro-reflective tape in order.

Crew is familiar with their use and operation.

If not possible to carry out servicing within due date, extension authorisation
is in order.

Hoisting arrangement (if fitted) is maintained and operational.

Painter line is correctly attached with a hydrostatic release unit.

Weak link is correctly attached.

Hydrostatic release units are within expiry date.

All markings and posted instructions are in good, legible condition.

Rafts have been periodically inspected at approved servicing facility.

Responsible officer is assigned for maintenance and inspection.

Certificate of inspections and maintenance records are readily available.

Periodically inspected and maintained as per planned maintenance system

and manufacturer´s recommendation.

Approved by ............................................
Launching arrangements for
rescue boat (only for AIGAION)

The most common grounds for detention are corroded davit,

guide rollers and sheaves.

Davits are in good condition, without structural corrosion or damage.

Checked for excessive corrosion under foundations.

Guide rollers and sheaves are in good condition, greased and moving freely.

Winch brake is in good condition.

Wires are maintained and replaced max. every five years or as needed.

Lashing and securing arrangements are in good condition and correctly

installed.

Launching arrangements, including winches and brakes, are maintained and

have been inspected/tested.

Limit switches are in good working condition.

Annual inspection performed by competent person as required by flag

administration.

Five annual overload tests and maintenance have been conducted as

required, with related certificates readily available.

Rescue boat has been waterborne and tested satisfactorily

Crew is familiar with the lowering procedures and drills carried out as
required (lowering on the water & maneuvering max. every 3 months)
Launching arrangements for
rescue boat (only for AIGAION)

The most common grounds for detention are corroded davit,

guide rollers and sheaves.

Embarkation arrangements/platforms are good condition and ready for im-

mediate use.

Boarding gates in the railing open freely (if applicable).

Launching procedures are posted at the station.

Responsible officer is assigned for maintenance and inspection.

Records of inspection and maintenance are readily available.

Records of required drills are readily available.

Approved by ............................................
Lifebuoys

The most common defects are expired smoke signal and

non-working lights.

Lifebuoys are inspected and in good condition, free from cracks or damage.

Correct amount of lifebuoys are placed as per approved safety plan/drawing.

Markings are appropriate and clearly visible (ship name, port of registry and
with reflective tapes).

Bridge wing lifebuoys are of sufficient weight, with smoke/light signal within
expiry date.

Lifebuoys are ready for immediate use.

Lights have been tested periodically and batteries are within expiry date).

Heaving lines are in good condition, not entangled or tied up.

Holding brackets for lifebuoys and light/smoke signals are in good condition.

Records of inspections and maintenance are readily available.

Responsible officer is assigned for maintenance and inspection.

Approved by ............................................
Life jackets

The most common defect is expired batteries.

Quantity is available as per requirements.

Stowed correctly as per ship safety plan and easily available.

Crew is familiar with the location and the use of the equipment.

SOLAS-approved type.

Whistle and light in good condition. Batteries are within expiry date.

Reflective tapes in good condition.

All posted instructions are in good, legible condition.

Periodically inspected as per planned maintenance system.

Responsible officer is assigned for maintenance.

Records of drills and maintenance are readily available for inspection.

Approved by ............................................
Immersion suits

The most common ground for detention is a lower number of

immersion suits than is required.

Quantity and sizes are available as per requirements and of SOLAS-approved

type.

Stowed correctly and easily available.

Crew is familiar with the location and the use of the equipment.

Whistle and light in good condition. Batteries are within expiry date.

Reflective tapes in good condition.

Watertight zip fasteners are in good condition.

All posted instructions are in good, legible condition.

Periodically inspected as per planned maintenance system.

Responsible officer is assigned for maintenance.

Records of drills and maintenance are readily available for inspection.

Approved by ............................................
Operational readiness of LSA,
on-board training and
instruction

The most common ground for detention is that the crew is not
familiar with their emergency duties.

Muster list and emergency plans are in place.

Emergency duties are assigned for crew.

Muster list has been updated according to the latest crew change.

Emergency plan specifies the emergency alarm signals.

Posted instructions at various locations in good, legible condition.

Emergency escape routes are unobstructed and marked with recommended

IMO symbols.

Approved by ............................................
Stability, structure and related
equipment
- Hull damage impairing seaworthiness
- Emergency lighting, batteries and switches - Emergency diesel generator (EDG)
- Steering gear
Hull damage impairing
seaworthiness

The most common ground for detention is cracks on deck and

hull frames.

The hull, deck and internal structures (WBT, CT, etc.) have been regularly
inspected.

Special attention has been paid to welding seams and previous repairs.

Any defects are reported and permanently repaired.

Class are notified for verification of repair.

Approved by ............................................
Emergency lighting, batteries
and switches - Emergency
diesel generator (EDG)

The most common defects are automatic start failure and

defective battery.

In good working condition.

Crew is trained to start manually.

Two independent means of start are provided and in satisfactory working

order.

Fuel and lube oil quantity are sufficient

(fuel tank to be full).

Automatic start-up and auto-connection to the switchboard are working

properly (blackout).

Start-up procedures are posted in place.

Emergency switchboard mode selector is set to automatic.

EDG room is clean and ventilated. Fire protection is in good condition. Room
is Protected against unauthorised access.

Approved by ............................................
Steering gear

Common defects are malfunctioning and unsynchronised rudder

angle indicator.

Steering gear and control systems are in good operational condition and free
from oil leaks.

Rudder stock/sealing is clean with no water or oil leaks. Bearing is in good

condition.

Switchboards are in good condition and free from damage.

A means of communication between bridge and steering gear compartment is

provided and has been tested in order.

Gyro compass repeater is synchronised (if applicable).

Rudder angle indicator is operating and synchronised.

Main/emergency steering changeover procedures are displayed on the bridge

and in the steering gear compartment.

Crew is trained properly for emergency steering and records of drills are
readily available.

Approved by ............................................
Load Line

- Weather-tight doors
- Vent heads, air pipes, goosenecks, etc.
Weather-tight doors

The most common grounds for detention are wastage and doors
that do not close properly.

Locking mechanism/clamps are in good working condition, moving freely and

well greased.

Gasket material is in good condition and free from damage.

Door frame is in good condition, free from corrosion and damage.

Hand grips are intact.

Open/close gear (as applicable) is in good condition.

The doors are free from obstructions.

Responsible crew members are assigned for maintenance, inspection and

emergency duties.

Maintenance and inspection records are available.

Approved by ............................................
Vent heads, air pipes,
goosenecks, etc.

The most common grounds for detentions are wastage and

defective screen nets.

Intact and well maintained, free from corrosion and damage.

All bolts and nuts are properly tightened.

Flame arrestors (metal net) are in place and free from damage or corrosion.

Ball/float/flap (as applicable) is free from damage.

Overflow trays for fuel and lube oil tank air pipes are properly arranged.

The vent head is properly marked.

Open/close flaps move freely.

Locking/securing arrangements are in good working condition.

Gasket material for covers is in good condition, free from damage.

Air pipes are properly secured.

Crew members assigned to shut down ventilation during emergency are

familiar with duties.

Approved by ............................................
Propulsion and auxiliary machinery

- Propulsion main engine (ME)

- Cleanliness of engine room
- Auxiliary engine (AE)
Propulsion main engine (ME)

Most common defect is leakage. Severe leakage may cause

ship’s detention.

The main engine(s) is in good operational condition.

Free from unauthorised arrangements.

Free from fuel leaks/tracings.

Insulation of hot surfaces.

Free from obstructions.

Safe access and protection from moving parts and hazardous objects.

Spare parts are available for safe operation.

Fuel in use as per requirements.

In case the ship is using low-sulphur fuel, the fuel system is class approved.

Crew complies with safety regulations.

Operating instructions/drawings are available in the working language of the

crew.

Maintenance is performed as per planned maintenance system. Records are

readily available for inspection.

Crew members are duly qualified and certified for ME operation and
maintenance.

Approved by ............................................
Cleanliness of engine room

A dirty engine room is one of the main grounds for detention.

The engine room is clean, with proper lighting.

The floor decks are clean, free from oil and dirt tracings.

Escape routes are free from obstruction.

Oily rags have been disposed of properly.

The spares, tools and equipment are stowed as per arrangements – no loose
objects.

Heavy objects are stowed and secured properly.

Special attention has been paid to the cleanliness of bilge wells.

All instruments, indicators, signal lights, etc. are clean, free from damage and
in good working condition.

The deck floor, ladders, platforms have an anti-skid surface (ship specific).

Hazardous materials and chemicals are stowed in a separate locker.

Engine room cleaning routine has been implemented on board. Responsible

engineer is assigned.

Periodical inspection of cleanliness has been carried out and records are
available.

Approved by ............................................
Auxiliary engine (AE)

Leakage of oil or water may lead to the ship’s detention.

The auxiliary engine is in good operating condition.

Free from leakage.

Free from obstructions and unauthorised objects.

Spare parts are available for safe operation.

During the port stay, sufficient power is produced by the AE for safety and
port operations.

Means to sustain or restore operation if one of the essential auxiliaries

becomes inoperative.

Protection from moving parts and hazardous objects is in place.

Shielding and screening of hot surfaces are in order.

Crew complies with the safety regulations.

Personnel are duly qualified and certified for AE maintenance and operation.

Maintainance is performed as per planned maintenance system and records

are readily available.

Approved by ............................................
Safety of navigation

- Radar
- Gyro compass (GC)
- Magnetic compass (MC)
- Charts and nautical publications
- Electronic charts (ECDIS)
- Automatic identification system (AIS)
- Long-range identification and tracking (LRIT)
Radar

Inoperative radar is one of the common defects.

Type approved by flag administration.

In good working condition as per requirements and manufacturer´s manual.

Ready for demonstration.

The radar obstruction zone drawings are available.

The radar log book is readily available and records are in order.

If ARPA is installed, speed log data is used for the calculation of manoeuvring
characteristics of targets.

Procedures are in place for the periodical testing/maintenance of radar.

Records are available and verified by Master.

Approved by ............................................
Gyro compass (GC)

Recorded findings are mostly related to desynchronised compass

readings between main unit and repeaters.

Type approved by flag administration.

In good working condition as per requirements and manufacturer´s manual.

The alarms for internal faults function.

Repeaters are in order and synchronised with main unit.

Correction log book is available. Records are in order.

Compared readings with magnetic compass.

Procedures are in place for the periodical testing/maintenance of GC. Records

are available and verified by Master.

Approved by ............................................
Magnetic compass (MC)

The most common defects are air bubbles in the MC and overdue
calibration.

Type approved by flag administration.

In good working condition as per requirements and manufacturer´s manual.

No air bubbles.

Deviation table is available, with last calibration date.

Records of magnetic deviation correspond to real condition.

Clearly readable by helmsman from steering position.

Internal illumination is supplied from the emergency electric power.

Correction log book is available and records are in order.

Procedures are in place for the periodical testing/maintenance of MC. Records

are available and verified by Master.

Approved by ............................................
Charts and nautical publications

Most common grounds for detention are incorrect charts and

publications, and missing Notice to Mariners.

All charts and publications correspond to voyage plan.

Stored at the designated chart room and readily available.

Charts and publications are up-to-date and old editions have been removed.

Chart corrections are indicated on the chart itself.

Responsible officer is assigned, duly trained and certified.

Approved by ............................................
Electronic charts (ECDIS)
(ONLY FOR AIGAION)

Recorded deficiencies are mostly related outdated electronic

charts.

ECDIS is in good working condition.

Official electronic charts correspond to intended voyage.

Electronic charts are updated for the intended voyage.

Passage plan is available for intended voyage, approved by Master. Bridge

officers are familiar with it.

Back-up arrangements are available either as paper charts or an

independently powered ECDIS.

The personnel (bridge officers) working with ECDIS are duly trained and
certified (as per STCW 95).

Approved by ............................................
Automatic identification system
(AIS)

Recorded findings are mostly related to poor transmission or

reception performance. Inoperative AIS is ground for detention.

Recorded in the Cargo Ship Safety Equipment Certificate, Record of

Equipment.

Type approved by flag administration.

AIS is in good working condition.

Annual testing perfomed as per flag administration´s requirements and

records are available.

Periodically tested as per planned maintainance system.

Approved by ............................................
Long-range identification and
tracking (LRIT)

A non-existent LRIT is ground for detention.

Installed at first radio survey after 1 January 2009 (as applicable).

Recorded in the Cargo Ship Safety Equipment Certificate, Record of

Equipment.

Approved by ............................................
MARPOL Annex I

- SOPEP/SMPEP -shipboard management pollution emergency plan

- Oil record book
- Oil filtering equipment / 15 ppm alarm
SOPEP/SMPEP -shipboard
management pollution
emergency plan

The most common deficiencies are outdated list of port contacts

and missing class approval.

SMPEP/SOPEP is on board and approved by class or flag administration.

Updated list of contacts.

IOPP supplement is marked correctly for SMPEP or SOPEP as applicable.

Crew emergency duties are posted at bridge, in engine control room and
public spaces.

Approved by ............................................
Oil record book

Incorrect entries are the most common recorded deficiency.

Correct entries.

Tanks recorded in oil record book correspond with IOPP supplement.

Recorded volume of tanks correspond to IOPP supplement.

Entries are signed by officer in charge of operation.

Each completed page is signed by Master.

Readily available for inspection.

Approved by ............................................
Oil filtering equipment / 15
ppm alarm

Deficiencies related to oily water separator (OWS) and oil

content meter (OCM) are common grounds for detention. Illegal
discharge may have serious legal implications.

System is in good operating condition and as per class-approved drawing.

Type Approval Certificate available on board for both OWS and OCM.

No direct overboard discharge connections bypassing OWS and OCM.

No temporary equipment (e.g. flexible hoses) on board causing suspicion of

illegal discharge.

Automatic stopping device functions and activates up OCM alarm (e.g. 3-way
valve).

OCM set up correctly to indicate the oil content and give alarm at 15 ppm.

All control panels, lamps, alarms are in good working condition.

Personnel involved in the operation of the OWS is adequately trained.

User guide and maintenance manual is available on board and implemented.

Operating instructions and drawing are posted in the vicinity of OWS.

Spare parts are available on board.

System tested regularly and test records are readily available for inspection.

Testing procedure for the equipment is in place.

Filters are inspected and maintained properly and not saturated with oil.
Oil filtering equipment / 15
ppm alarm

Deficiencies related to oily water separator (OWS) and oil

content meter (OCM) are common grounds for detention. Illegal
discharge may have serious legal implications.

Equipment and surroundings are clean and tidy.

The type of equipment is marked correctly in the IOPP supplement.

Approved by ............................................
ISM Code

- ISM Code
ISM Code

The most common ground for detention is insufficient

maintenance of the ship and equipment (ISM Code S/10).

ISM certificates and manuals are readily available on board.

Statutory certificates are in order and valid.

Name and address of the company and ship type are the same on SMC and
DOC.

Crew members are familiar with company’s safety and environmental

protection policy.

SMS is in the working language of the crew.

Crew is able to identify who the Designated Person Ashore (DPA) is and what
the DPA´s function is.

Master’s responsibility and authority are clearly defined and documented.

Emergency procedures, drills and company’s 24/7 availability are documented

and readily available.

Newly signed crew members have gone through safety familiarisation and
required training.

Procedures for reporting non-conformities, accidents and hazardous situations

are implemented.

Any required corrective actions for previously identified non-conformities are

under control.

The maintenance system is well implemented, documented and functioning.

Records of maintenance are readily available for inspection.

Approved by ............................................
ISPS Code – Maritime security
(Only for AIGAION)
- ISPS Code – Maritime security
ISPS Code – Maritime security

The most common ground for detention is lack of access control.

Valid ISSC certificate is on board.

Name and address of the company and ship type are the same on ISSC and
SMC/DOC (ISM).

Continuous Synopsis Record (CSR) is up-to-date.

Security level is set according to contracting government´s instructions and

Ship Security Plan (SSP).

Trained and certified Ship Security Officer (SSO).

Access control procedures are implemented; crew in charge of access control

are familiar with duties.

Arrangements for securing and controlling restricted areas are in place as per
SSP.

Restricted areas are clearly identified and marked as per SSP.

SSP is protected from unauthorised access or disclosure.

Limited access to specific parts of the SSP (ISPS Code, 9.4 and 9.8, Part A).

All security equipment is well maintained and tested according to SSP.

Drills are carried out regularly as per ISPS Code and SSP. Records are
maintained and available for inspection.

Ship Security Alert System (SSAS) is operational and records for tests and
maintenance are available.

Company Security Officer or designated representative is available 24/7 as

per SSP.
MARPOL Annex VI

- MARPOL Annex VI – Air pollution

MARPOL Annex VI – Air
pollution

Deficiencies recorded against any of these items may cause

ship’s detention.

EIAPP certificates and technical files for diesel engines (as applicable) are on
board.

Sulphur content of any fuel oil used on board does not exceed required level.

Compliance is ensured while operating within SOx emission control area

Changeover procedures are on board (applicable when going into special

area).

Type Approval Certificate for installed incinerators.

IAPP Supplement lists ozone-depleting substances in use on board.

Bunker delivery notes and fuel samples are retained on board.

Approved by ............................................
MARPOL Annex II
(Only for AIGAION)
- MARPOL Annex II – NLS pollution
MARPOL Annex II – NLS
pollution

Deficiencies recorded against any of these items may cause

ship’s detention.

Certificate of Fitness (CoF) for the Carriage of Liquid Chemicals in Bulk is

valid.

Valid and approved Procedures and Arrangements (P&A) Manual is on board.

Products on board are in accordance with the CoF and as per revised list.

Operational requirements are followed and recorded.

STCW requirements regarding the relevant certificates and endorsement are

in accordance with Reg. V-1 and 2.

Cargo record book is completed and up-to-date.

Approved by ............................................
Anti-Fouling System Convention

- Anti-Fouling System Convention

Anti-Fouling System Convention

Deficiencies in this checklist will be considered as clear grounds

for a more detailed inspection which may include sampling and
analysis of the ship´s anti-fouling system.

Valid International AFS Certificate or Declaration on Anti-Fouling System.

For ships of Non-Parties to AFS 2001, the AFS complies with the requirements
of the convention.

Approved by ............................................
BWM 2004 – Ballast Water
Management
(Only for AIGAION)
- Certificates and documentation
- Equipment listed in BWM plan
- Procedures for ballast water exchange
Certificates and documentation

Valid Ballast Water Management Certificate or, where applicable, exemption is

carried on board.

Ballast water record book or equivalent electronic system is available on

board, maintained and up-to-date.

Approved by flag administration and ship-specific ballast water management

plan is available on board.

Approved by ............................................
Equipment listed in BWM plan

Ballast equipment inventory and condition correspond to listed particulars and

approved procedures.

Ballast water treatment system where installed on board is type approved.

Approved by ............................................
Procedures for ballast water
exchange

Master and crew are familiar with essential shipboard procedures relating to
ballast water management.

Responsible for BWM implementation officer is appointed and is familiar with

BWM plan procedures.

Limits for sufficient stability and stress limitations during BWM exchange are
known and observed.

Reporting requirements contained in BWM plan are followed.

National regulations and requirements of the coastal state are duly observed.

Where vessel cannot meet local BWM criteria: port operations are planned
without discharge of ballast.

Approved by ............................................
MLC 2006 – Maritime Labour
Convention
- Certification and documentation
- Fitness for duty
- Training and qualification
- Age restrictions
- Health protection, medical care
- Food and catering
- Arrangements for crew and passengers
Certification and documentation
(Only for AIGAION)

Errors or inconsistency in the

documentation trigger more detailed inspection.

Valid Maritime Labour Certificate is available on board and posted in an

accessible and conspicuous location.

Duly authorised Declaration of Maritime Labour Compliance is available and

posted in conspicuous location.

For vessels in international trade, English translation of above documents is

available and posted.

Record of flag administration’s or authorised organisation’s inspections is kept

on board.

Where collective bargaining agreement is forming part of employment

agreement, a valid copy is kept.

Signed originals of employment agreement or equivalents are available for all

seafarers on board

Ship is operated at manning level accepted by flag administration

Monthly wage accounts and pay slips reflect terms stated in seafarer
employment agreements (SEA).

Approved by ............................................
Fitness for duty

The records of rest hours at sea for watchkeepers are the most
frequent ground for detention in this category.

Valid Physical (medical) Fitness Certificate is available on board for each

seafarer.

Physical (medical) Certificate is issued in recognised form by duly qualified

medical practioner.

There are no individual medical restrictions for seafarers assigned to and

performing their duties.

Record of work and/or rest hours is maintained and reviewed, and there are
no mismatches with log entries.

Minimum hours of rest or max. hours of work recorded on board meet flag
administration´s requirements.

Normal duration of seafarers´ service on board shall not exceed twelve

months.

Approved by ............................................
Training and qualification

Basic safety training as well as familiarisation and training for

specific duties, in particular related to safety and emergency
functions, have to be provided for the crew.

Crew members are qualified and duly certified as competent for assigned
duties.

Certificates for Master, officers and watchkeepers are accepted by flag

administration or valid CRA is held.

There is objective evidence that seafarers successfully completed Personal

Safety Training.

Seafarers assigned to ships are familiar with their specific duties, ship
equipment and procedures.

Certificates of special training for certain types of ships are held if applicable.

Approved by ............................................
Health protection, medical care

Ship medical facilities have to be ready for handling incidents

related to health hazards and injury on board.

Implemented procedures to prevent accidents (reporting, corrective action,

investigation, risk assessment).

Functional safety committee is present for ships with a complement

component greater than 5.

Hospital accommodation is available for ship with a crew of more than 15 and
a voyage duration of more than 3 days.

Amount and condition of PPE (personal protective equipment) on board is

adequate.

Medical chest is as required by the flag administration, Medical Guide and a

doctor are on board if applicable.

Seafarers are provided with appropriate health protection and medical care on
board.

Approved by ............................................
Food and catering

Hygienic conditions in provision room and galley, food storage

and segregation are among most frequent deficiencies found on
board.

Sufficient amount of food and drinking water of appropriate quality are

available for voyage.

There is objective evidence of regular inspections of food and water on board.

Catering personnel is duly trained and instructed for food processing and
preparation.

Hygienic conditions in provision rooms, galley and messroom are appropriate.

Approved by ............................................
Arrangements for crew and
passengers

Poor cleanliness and hygienic conditions in sanitary facilities and

laundries are among commonly seen deficiencies.

Accommodation for seafarers living and working on board meet minimum

requirements set by the flag administration.

Sleeping quaters and messrooms are adequately ventilated.

Sufficient number of berths is provided (one for each seafarer).

Adequate heating and air conditioning systems are operational where climatic
conditions require such.

Proper lighting and sufficient drainage are arranged.

Sufficient amount of sanitary facilities equipped with adequate ventilation

systems is available on board.

Fresh cold and warm running water available in wash rooms.

Appropriately situated and furnished laundry facilities are available for

seafarers.

Approved by ............................................