Customizing for Down-payment Hungary

SD and FI

Table of Contents
1. Customizing summary ........................................................................................................... 2
2. Customizing in details ........................................................................................................... 3
2.1 Define new billing plan – DP Down-payment Hungary ................................................................. 3
2.2 Maintain date categories for billing plan types ............................................................................ 4
2.3 Maintain date proposals for billing plan type ............................................................................... 6
2.4 Assign billing plan type to item category ...................................................................................... 7
2.5 Create new output type HDPI for Down-payment request FAZ and HDPR for cancellation of
Down-payment request FAS – classical approach .............................................................................. 7
2.6 Maintain Output type only for printout – new approach (BRF+).................................................. 8
2.7 Assign new function module to output type HDPI (classical) ...................................................... 8
2.8 Create new invoice type FAZH – Down-payment request for HU................................................. 8
2.9 Create new invoice type FASH – Cancellation Down-payment request for HU ............................ 9
2.10 Maintain copy control – sales order to Down-payment request for HU .................................. 10
2.11 Prepare Special GL code “A” for Down-payment postings ....................................................... 10
2.11.1 DP account assignment ...................................................................................................... 10
2.11.2 Prepare GL account for Down-payment (tax clearing account)......................................... 11
2.12 Prepare GL account for technical Down-payment .................................................................... 12
2.13 Prepare document type for DP payment and settlement ........................................................ 13
2.14 Prepare reason code for DP document clearing ....................................................................... 14
2.15 Create special posting rule of Bank Statement processing ....................................................... 14
2.15.1 Create accounting symbol.................................................................................................. 14
2.15.2 Assign Account DPTech to Account Symbol ...................................................................... 15
2.15.3 Create Keys for Posting Rules............................................................................................. 15
2.15.4 Define Posting Rules........................................................................................................... 15
2.15.5 Create and Assign Business Transaction ............................................................................ 16
2.16 Maintain new customizing table GLO_HU_DPTECH_V ............................................................. 16
1. Customizing summary

The localization of the down-payment process has two different approaches:

- Classical approach: using the output type for triggering the clearance process of the down-
payment; available for all releases; in case of S4H it can only be used if the BRF+ functionality
is switched OFF;
- New approach: clearance of the down-payment is executed via a report (new transaction);
available only in S4H if BRF+ functionality is switched ON;
- The cancellation of the down-payment invoice is done via a new report (new transaction) for
both the classical and the new approach;

Important notification:

This note includes the following enhancements:

Transaction Report Function module

GLO_LOG_FI_SDDPI GLO_LOG_FI_SDDPI_HU GLO_FI_HU_SDDPI
GLO_LOG_FI_SDDPR GLO_LOG_FI_SDDPR_HU GLO_FI_HU_SDDPR

All other data are examples only and do NOT form part of the delivered solution.

This document covers following configuration settings for DP solution for Hungary:

Configuration topic Object code example

1. Define new billing plan – DP Down-payment Hungary DP

(classical + new)

2. Maintain date categories for billing plan types

(classical + new)

3. Maintain date proposals for billing plan types

(classical + new)

4. Assign billing plan to item category

(classical + new)

5. Create new output type:

HDPI for down-payment request FAZ required (this will HDPI
trigger an FM) and
HDPR
HDPR for cancellation of down-payment request FAS –
optional (this will not trigger an FM)

(classical)
 Configuration topic Object code example

6. Maintain output type only for printout

(new)

7. Assign new function module to output type HDPI GLO_LOG_FI_SDDPI

GLO_LOG_FI_SDDPR
(classical)

8. Create new invoice type FAZH – Down-payment request for FAZH

HU

(classical + new)

9. Create new invoice type FASH – Cancellation down-payment FASH

request for HU

(classical + new)

10. Maintain copy control – sales order to Down-payment

request for HU

(classical + new)

11. Prepare Special GL code A for down payment: DP account CustDP: 453100
assignment, Tax Clearing account
DPTaxCl: 356900
(classical + new)

12. Prepare GL account for technical DP payment clearing DPTech: 368600

(classical + new)

13. Prepare document type for DP payment and settlement D0

(classical + new)

14. Prepare reason code for reversal of DP document clearing DP

(classical + new)

15. Create special posting rule of Bank Statement processing HUDP

(classical + new)

16. Maintain new customizing table GLO_HU_DPTECH_V GLO_HU_DPTECH_V

(classical + new)

2. Customizing in details

2.1 Define new billing plan – DP Down-payment Hungary

Sales and Distribution -> Billing -> Billing plan -> Define Billing Plan Types
Choose: Maintain billing plan types for milestone billing

2.2 Maintain date categories for billing plan types

Sales and Distribution -> Billing -> Billing plan -> Define and Assign Date Categories

Choose: Maintain Date Category for Billing Plan Type

Choose: Allocate date categories
2.3 Maintain date proposals for billing plan type

Sales and Distribution -> Billing -> Billing plan -> Maintain Date Proposals for Billing Plan Types
2.4 Assign billing plan type to item category

*Select and/or create your own item category to be used in the Down-payment process. The item
category value “ZTAX” used below is just an example for a service-related Down-payment.

Sales and Distribution -> Billing -> Billing plan -> Assign Billing Plan Types to Item Categories

2.5 Create new output type HDPI for Down-payment request FAZ and HDPR for
cancellation of Down-payment request FAS – classical approach

Sales and Distribution -> Basic Functions -> Output Determination -> Output Determination -> Output
Determination Using the Condition Technique -> Maintain Output Determination for Billing
Documents -> Maintain Output Types
2.6 Maintain Output type only for printout – new approach (BRF+)

In case the BRF+ functionality is switched ON in your system, the output type will only be used to
generate a printout. All additional clearing in FI will be done with separate transactions:
• Create DP invoice in FI: GLO_LOG_FI_SDDPI
• Reverse DP invoice in FI: GLO_LOG_FI_SDDPR

2.7 Assign new function module to output type HDPI (classical)

Sales and Distribution -> Basic Functions -> Output Determination -> Output Determination -> Output
Determination Using the Condition Technique -> Maintain Output Determination for Billing
Documents -> Maintain Output Types

2.8 Create new invoice type FAZH – Down-payment request for HU

Sales and Distribution -> Billing -> Billing Documents -> Define Billing Types for Sales

Choose: Define Billing Types

2.9 Create new invoice type FASH – Cancellation Down-payment request for HU

Sales and Distribution -> Billing -> Billing Documents -> Define Billing Types for Sales

Choose: Define Billing Types

2.10 Maintain copy control – sales order to Down-payment request for HU

Sales and Distribution -> Billing -> Billing Documents -> Copying Control for Billing Document ->
Maintain Copying Control for Billing Documents

Choose: Define Copying Control for Sales Document to Billing Document

2.11 Prepare Special GL code “A” for Down-payment postings

In this step you customize the posting background of standard Down payment process.

2.11.1 DP account assignment

SD uses Special GL indicator “A” for Down payment postings. Down-payment account (CustDP) used
for it must be assigned to relevant Customer Reconciliation account in customizing transaction
OBXR:

The accounts above are the examples only!

2.11.2 Prepare GL account for Down-payment (tax clearing account)

Check/set Down-Payment Tax Clearing account (DPTaxCl ) with transaction OBXB:

The accounts above are the examples only!

2.12 Prepare GL account for technical Down-payment

This account (DPTech) will be used in HU localized Down-payment Process to collect paid and settled
Down-payments. Suggested to use a dedicated, open item managed balance sheet technical account
for this reason. This account will be set in localized customizing table GLO_HU_DPTECH_V .

The following screenshot contains an example of this account (transaction: FS00):

Important setting: G/L Account Type must be defined as a Balance Sheet Account

Important settings:

• Account Currency should allow postings in any currency

 • Balances in Local Crcy Only is EMPTY
• The account should not be tax relevant (Tax Category and Posting without tax allowed
fields are EMPTY)
• Open item management is ON
• Short key can be the value date (it is just a hint to find the items to be cleared easier)

Important settings:

• Field status group should allow to register (at least optionally) the value date field
• Post Automatically Only is EMPTY

2.13 Prepare document type for DP payment and settlement

Suggested to use separate document type for DP payment and settlement with transaction OBA7.
This special document type will be set in the localized customizing table GLO_HU _DPTECH_V.

The document type above is the examples only!

2.14 Prepare reason code for DP document clearing

Suggested to use separate reversal reason for DP reversal process. This special reversal reason will be
set in the localized customizing table GLO_HU _DPTECH_V.

Financial Accounting (New) -> General ledger Accounting (New) -> Business transactions -> Adjustment
Posting / Reversal -> Define Reasons for Reversal

The reversal reason above is the examples only!

2.15 Create special posting rule of Bank Statement processing

Received Down-Payment in localized solution should be directed to the technical DP payment account
(DPTech) – as in the moment of payment no any posted item (Down-Payment Request) to be able to
assign the payment to. Down-Payment Request will be posted only after payment receipt (Bank
Statement Processing) via SD Invoice type FAZ.

Following steps helps to create necessary Manual Bank Statement Process preparation.

2.15.1 Create accounting symbol

Financial Accounting (New) -> Bank Accounting -> Business Transactions -> Payment Transactions ->
Manual Bank Statement -> Define Posting Rules for Manual Bank Statement
Account Symbol HU_DP above is only an example!

2.15.2 Assign Account DPTech to Account Symbol

Financial Accounting (New) -> Bank Accounting -> Business Transactions -> Payment Transactions ->
Manual Bank Statement -> Define Posting Rules for Manual Bank Statement

Account assignment to Account Symbol above is only an example!

2.15.3 Create Keys for Posting Rules

Financial Accounting (New) -> Bank Accounting -> Business Transactions -> Payment Transactions ->
Manual Bank Statement -> Define Posting Rules for Manual Bank Statement

Posting rule code HUDP above is only an example!

2.15.4 Define Posting Rules

Financial Accounting (New) -> Bank Accounting -> Business Transactions -> Payment Transactions ->
Manual Bank Statement -> Define Posting Rules for Manual Bank Statement
2.15.5 Create and Assign Business Transaction

Financial Accounting (New) -> Bank Accounting -> Business Transactions -> Payment Transactions ->
Manual Bank Statement -> Create and Assign Business Transaction

Business Transaction HUDP above is only an example!

2.16 Maintain new customizing table GLO_HU_DPTECH_V

Use transaction SM30 to maintain new customizing table GLO_HU_DPTECH_V by company code:

• G/L Account 368600 above is the separate Down-Payment payment technical account
(DPTech)
• Type (document type) D0 above is the dedicated document type for DP payment process
• Rev.Reas. DP above is the dedicated Reversal Reason for Down-Payment reversal process