Professional Field Internship Guide

ArtEZ Academy of Music Zwolle

2022-2023

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Table of contents

In advance 3
Who’s who
Internship assignment
Course load 4
The internship in brief 5
During your internship 6
After your internship / Report 6

Expectations of the student 7

Supervision by mentors

Appendix 1: Assignment 1 – My learning objectives. 8

Appendix 2: Assignment 2 – Internship plan 9
Appendix 3: Format for interim and final reflection report 10
Appendix 4: Interim report 11
Appendix 5: Final report 12
Appendix 6: Assessment form 13

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Foreword In advance

In order to prepare you as fully as possible for your future professional field, you do a
professional field internship in year 4.
This internship starts from the question where you see yourself working after graduation,
taking account of your wishes and capacities and those of the professional field. The
internship could be focused on performance, organising, teaching, marketing, making,
etc.

By doing an internship with an existing professional organisation:

- You put the knowledge you have learned into practice
- You build up a network or expand your existing network
- You gain an even better understanding of what does and does not suit you
- You gain demonstrable work experience (looks good on your CV)
- You get an impression of what the professional field demands in terms of skills
- Etc.
In year 4 of Classical Music, the subject “professional field internship” is a compulsory
part of the curriculum. You can also choose a professional field internship as a minor in
year 3. In terms of content, the difference between the minor and the compulsory subject
in year 4 is that in year 4 you cannot choose a minor subject.

Who’s who

The following people are involved in your internship.

With your internship supervisor, you discuss and decide on the content of your
internship. He/she is your first point of contact for the internship, assesses your internship
plan(s) and organises the final assessment for your internship.
The internship location is the place where you do your internship.
Your mentor is the fixed point of contact within the organisation where you are doing
your internship.
You submit your internship report to your internship supervisor.

Contact details:

Your Internship Supervisor ………………………….. ……………………………

Your Internship Location(s) ………………………….. ……………………………

Your Mentor(s) ………………………….. ……………………………

Internship assignment

The overall objective of this professional field internship is for you to be able to
independently apply and test all your knowledge, understanding and skills in supervised
practice situations.
The concrete objectives will vary depending on the internship location and the student.
You decide these objectives yourself at the start of your internship.

The content of your internship will depend on what you want to learn and where you see
yourself working in the future as a performing musician, teacher, maker, composer,
organiser, PR employee or whatever else you may want to do.
You will reflect on this at the start of the internship process and look for an internship
location that matches your learning objective.

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The internship consists of:

1. An initial meeting with your internship supervisor and fellow students

2. Contacting an internship location and discussing options, making arrangements,
etc.
3. An individual meeting with your internship supervisor about details of your
internship and discussing questions that come to your mind.
4. Making an internship plan including a breakdown of hours
5. The internship itself
6. An interim evaluation
7. A concluding internship interview with a final report

You decide for yourself which objectives you will work towards. Describe these objectives
in the format specified in this Internship Guide (appendix 1). You can deviate from this
format if you provide written reasons for doing so.

Course load
The internship represents 15 EC/420 hours.
You specify how these hours will be allocated by providing a breakdown of hours.
In case your internship is too small to be able to spend 420 hours, you can add a (short)
second internship. This added internship doesn’t have to be concluded with an interview
and writing a shorter final report is sufficient.

You can put down all internship-related hours:

- Looking for an internship placement and establishing contacts to this end
- The internship hours
- Internship meetings at ArtEZ
- Conversations with your internship supervisor
- Writing the internship plan including your objectives and the breakdown of hours
- Writing your interim and final evaluations
- Time spent preparing the activities for your internship
- Travel time (note: maximum 80 hours; more travel is done in your own time)

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The internship in brief:

Introductory meeting with your internship supervisor In September

17 October
Assignment 1: Provisional individual learning objectives

Looking for/securing an internship placement

Contacting internship supervisor and intended mentor Online or live
Passing on contact details of intended mentor to the internship supervisor,
who can then contact this person for an introductory meeting with the aim October
of getting mutual expectations clear.
Making a draft internship plan including a breakdown of hours
Assignment 2: Submit completed and signed internship plan to internship Deadline
supervisor. The internship plan is signed by the mentor and the student. 1 November
Approval of internship plan by internship supervisor. 8 November
Start of internship
Interim reflection report (see appendix 3) written by student, related to the Halfway through
objectives defined by the student. Submit completed interim reflection the internship
report to the internship supervisor period
Halfway through
Interim report (see appendix 4) by mentor. Completed and signed interim
the internship
report submitted (by the student) to the internship supervisor
period
Halfway through
Interim evaluation interview with the internship supervisor the internship
period
Contact between internship supervisor and mentor By appointment
At the end of the
Completion of internship
internship period
Final report (see appendix 5) by mentor. Completed and signed interim At the end of the
report submitted (by the student) to the internship supervisor internship period
At the end of the
Write final reflection report (see appendix 3)
internship period
Deadline: no
later than 1 week
Submit internship report to the educational office and internship supervisor
before the final
interview
Plan final interview if the report has been graded with at least a pass.
Final internship interview with internship supervisor and mentor

During the initial (plenary) meeting, the internship pathway is explained and you start
drafting your learning objective. Together, you think about which skills you would like to
develop and based on the initial meeting you submit assignment 1 (appendix 1) to your
internship supervisor by 17 October at the latest.
You will have started looking for an internship placement in year 3.

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If the internship supervisor and the internship location agree, an internship plan is drawn
up and signed by all parties.
Some internships provide a travel and/or internship stipend.

During your internship

- You can only start your internship once your internship plan has been approved by your
internship supervisor!
- You agree a date for an interim evaluation interview with your internship supervisor (in
principle after 30 November). Before that date, you submit a written interim reflection
report.
- Ask your mentor to complete the interim evaluation form and discuss it with your
mentor. Send the completed and signed form to your internship supervisor.
Your internship supervisor will contact your mentor regarding the interim evaluation
interview.

After your internship/Internship report

Ask your mentor to complete the final report form (appendix 5) and discuss it with your
mentor. Send the completed and signed form to your internship supervisor.
Write your final reflection report and make a complete internship report.

The internship report should contain the following:

- Your internship plan including objectives and a breakdown of hours
- The interim evaluation by your mentor
- Your interim evaluation
- The final report by your mentor
- Your final reflection report
- Programme booklets, photos, etc. (if applicable and depending on your choice).
After submitting the completed internship report, an appointment is made for the
concluding final interview with you, your internship supervisor and your mentor.
This appointment is made by your internship supervisor in consultation with your mentor
(2nd assessor) and you.
The concluding interview can only take place if the report has already been graded with
at least a pass.

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What we expect from you?
- You are a guest at your internship location; observe the rules that apply there and
behave respectfully.
- Let the mentor know at least one day beforehand if you will be unable to attend.
- Make sure that your internship supervisor receives the right contact details of your
mentor.
- In order to share information, you and your mentor have exchanged phone
numbers and e-mail addresses.
- Always pass on changes to the specified location, days and/or times to your
internship supervisor immediately.
- Your travel costs to and from the internship location are for your own expense
unless they are being reimbursed by the internship organisation.

Supervision by mentors:
Mentors are requested:
- to sign the internship plan.
- to regularly evaluate with the intern (verbally or in writing).
- to complete the interim report and discuss it with the student.
- to complete the final report at the end of the internship and discuss it with the
student.
- to attend the concluding internship interview.

The mentor is also expected to inform the student in good time if he/she is unable to keep
to any of the arrangements made. The mentor should also inform the internship
supervisor at the academy of music about any serious shortcomings on the part of the
student and report any unforeseen problems. (Access to the internship placement may
be denied in such cases.)

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Appendix 1:

Assignment 1 – My (provisional) learning objectives.

To be submitted to the internship supervisor by 17 October at the latest.

Answer the following questions:

 Describe the activities you wish to perform at the internship location.

 Describe the experiences you already have in this area (starting situation) and, as
concretely as possible, your existing network.

 How would you like to present yourself after your course? (final situation)

 Learning objectives: which skills would you like to develop during your internship
in order to go from your starting situation to your desired final situation?

 Which final objectives can you be tested on at the end of your internship?
You should formulate your final objectives as follows:
At the end of my internship I will be able to/I will have…
1.
2.
3.
Etc...

 What kind of internship placement is suitable for the above? List at least three
different organisations.

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Appendix 2:

Assignment 2 – Internship plan, including assignment 1 (with any amendments)

To be submitted to your internship supervisor by the end of October at the latest

A. Your details:

Name:
Student number:
E-mail:
Phone:
Course: O Classical O Jazz & Pop
Major:
Internship
supervisor:

B. The details of your internship placement:

Organisation:
Address:
Postcode:
Town/city:
Director/Person with final responsibility:
e-mail:
Mentor:
e-mail:
Phone:

C. Describe your internship activities and specify the dates, times and place as
precisely as possible.

D. Copy all the details from assignment 1 (your learning objectives) and if necessary
amend them based on the internship placement you have found.

E. Make a breakdown of hours.

F. Signature:

Student:

Mentor:

Internship supervisor:

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Appendix 3: Format for interim and final reflection report

Reflect on the different objectives you have set yourself – you should reflect on each one
separately.

Format based on the STARR method

Student’s name: ………………
Chosen subject for reflection: ………..
Answer the five main questions with the help of (some of) the subsidiary questions.
1. What was the situation? (Situation)
 In which way/situation did you encounter the chosen subject in your course?
 What were the issues?
 Who was involved?

2. What was your task? (Task)

 What was your role?
 What did you want to achieve?
 What was expected of you/what did you expect of yourself in this situation?

3. How did you approach it and why? (Action)

 How did you approach it?
 Why did you approach it in this way? You can substantiate this answer with
theoretical concepts which you learned on your course or have discovered
yourself through research.

4. Did it work and why? (Result)

 Did it work?
 Why did it/did it not work?

5. What did you learn from it? (Reflection)

 How did you feel you did?
 Were you satisfied with the result?
 What is the essence of what you learned?
 What might you do differently or better next time? Again you can use theoretical
concepts from your course.
 Can you also apply what you have learned in other situations?

Seen by (name and signature): ………

Date: ……….

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Appendix 4

Interim internship report, to be completed by your mentor after the 1st half of your
internship.

Student’s name:

Name and location of internship placement:

Evaluation | Place a cross where applicable. Fail Pass Good

General
Preparation
Quality of execution of tasks
Communication skills
Proactive attitude
Growth and development
…
…
Student’s learning objectives
The student sets realistic objectives, plans and works
systematically.
Objective 1 (enter the student’s learning objective)

Objective 2 (enter the student’s learning objective)

Objective 3 (enter the student’s learning objective)

Place and date:

Name and signature of mentor:

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Appendix 5

Final internship evaluation, to be completed by your mentor after your internship.

Student’s name:

Name and location of internship placement:

Evaluation | Place a cross where applicable. Fail Pass Good

General
Preparation
Quality of execution of tasks
Communication skills
Proactive attitude
Growth and development
…
…
Student’s learning objectives
The student sets realistic objectives, plans and works
systematically.
Objective 1 (enter the student’s learning objective)

Objective 2 (enter the student’s learning objective)

Objective 3 (enter the student’s learning objective)

Place and date:

Name and signature of mentor:

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Appendix 6 For reference only: Professional field internship individual assessment form
. Assessment form for professional field internship completed
by: (chief examiner)

Date:

Student’s name and student number:

Internship report (if the interview takes place, the report can no longer be Pass Good
graded as a fail)
All components of the internship completed
Does the internship report provide a good picture of the internship activities?
Does the internship report provide a good picture of the student’s reflective capacities?
Does the internship report provide a good picture of the student’s progress?
Final interview Fail Pass Good
Has the student given a good account of their development with regard to their
objectives?
Is the student able to list their shortcomings with regard to the requirements of
the professional field?
Is the student able to list their qualities with regard to the requirements of the
professional field?
Is the student able to provide a good picture of the professional field?

Further evidence/Comments/Additional information:

Assessment Fail Pass Good

Number:

Assessor’s name: Signature:

Chief examiner’s decision based on 2 assessors:

1 O = fail (in which case the rules below do not apply)

16 U = outstanding (in which case the rules below do not apply)

10 or above G = Good

7 or above V = Pass

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