WORD PROCEEEOR

GROuP E
WORD
PROCESSOR
Group 3
 MEMBERS
Amorado, Atienza, Pola Flores, Kaycee Maningas,
Trixie Koreen Amour D. Marie M. Kate Angeline
 Word Processor

Course
Description
The goal of this course is to present
overview of IT Fundamentals and Tools
used in business environment. This
includes computers terminology,
hardware, software, operating systems
and information and application
systems. This course will also explore
business applications and software,
including spreadsheets, databases,
presentation graphics, word processing
and business-oriented utilization of the
internet.
 Word Processor

LEARNING OBJECTIVES:
1 Define MS Word.

2
Basic MS Word Terminologies.

3 Explore the MS Word Environment.

Microsoft Word
A word processor is a computer program that allows you
to create, edit and produce text documents, such as
letters.
Microsoft Word is a word processor created by Microsoft. The
first version of Microsoft Word was released in 1983 as a
competitor to WordStar, the most popular word processor at the
time.

Microsoft Word is the word processing component of the

Microsoft Office Suite. It is used primarily to enter, edit, format,
save, retrieve and print dicuments.

The term “Microsoft Office” refers to Microsoft’s entire suite of

office productivity applications. Microsoft Word is one of the
many applications that are grouped under the “Microsoft Office”
umbrella.
MICROSOFT
WORD
TERMINOLOGY
ALIGNMENT BACKSPACE
refers to the position of lines in
deletes data to the left of the
paragraph in relation to the
insertion point.
documents left and right
margins.

Left alignment

Center alignment
Justified
Right alignment
BOLD BULLETS
characters in bold appear on the special characters or symbols
screen in a higher intensity. that are used to set off a
Bold should be used for emphasis, paragraph.
but like all formatting
characteristics, should be used
sparingly

This text is not This text is bold.

bold.
This is item one in a
bulleted list. This is item
two in a bulleted list.
CENTERING CLIP ART
the placement of a line of text in the
center of the screen or page where pre-designed images that
the left-most and right-most can be placed within a
characters in the line are the same document.
distance from the left and right
margins.
CLOSE
closes the document and offers
to save the changes you made to
the document without exiting the
program
COPY
creates a duplicate of
highlighted/selected text and
saves to the clipboard to be
pasted elsewhere

CUT
removes highlighted/selected
text and saves to the clipboard
to be pasted elsewhere
DEFAULT DOCUMENT
the software manufacturer's another name for a file created
preset option for a particular using Microsoft Word
command or function
can be changed
FONT FONT FORMATTING
a style of typeface changes the appearance of the
set of all the characters available in
text
one typeface and size, including
includes enhancements such
uppercase and lowercase letters,
as font style, point size, and
punctuation, and numerals
font typeface
FORMAT PAINTER
enables you to copy the formatting
of one word or paragraph and
apply it to another word or
paragraph
HARD RETURN
You can force Word to end a
paragraph and move to the
next line by pressing the enter
key. The resulting “hidden”
command is called a Hard
Return
I- BEAM MOUSE POINTER
INSERTION POINT
The mouse pointer turns into an I- the point at which the cursor
beam mouse pointer when it is is blinking on the document
within the document area. Use the screen
I- beam mouse pointer to place the
insertion point in a document.
ITALICS LINE SPACING
Italicized characters appear on refers to the number of
the screen slightly tilted to the lines used by each line of
right. text
This text is italicized.
MARGIN
The amount of blank space, usually
measured in inches or characters,
above and below and to the right
and left of the main body of a
document
PARAGRAPH
A paragraph is any amount of
text separated by a hard return.
Microsoft Word sees anything
from a single word to an
entire page of text as a
paragraph.
PASTE
Adds previously copied or cut text
at the insertion point
PRINT PREVIEW
Print Preview lets you see
how your document will
look on the page before it is
printed
WRAPPING
Text automatically wraps to the
next line when typing in Microsoft
Word. MICROSOFT
The only time you need to hit the
enter key is when you want to start
a new paragraph
ORD
TERMINOLOGY
EXPLORING THE
WORD
ENVIRONMENT
 TITLE BAR
1.Note the title bar section which
has window controls at the right
end, as in other Windows programs.
2. Note that a blank document opens
with a default file name of
Document 1.
QUICK ACCESS
TOOLBAR
The Quick Access Toolbar is located all the way to the left on the title
bar. It contains frequently used commands and can be customized
using the drop-down menu.
1.Point to each small icon to view its ScreenTip.
2. Be aware that the Undo button is not located anywhere else in
the application except for the Quick Access Toolbar.
3. Click the Customize Quick Access Toolbar button, click New on
the menu, and see the command get added to the Quick Access
Toolbar.
4. Click the Customize Quick Access Toolbar button again, and
click Show
Below the Ribbon. Click Show Above the Ribbon to move the Quick
Access Toolbar back again.
 RIBBON
The ribbon contains all of the tools that you use to
interact with your Microsoft Word file. It is located
towards
the top of the window underneath the title bar. All of the
programs in the Microsoft Office suite have one.
The ribbon has a number of tabs, each of which contains
buttons, which are organized into groups.
Depending on the object you have selected in the
document, several contextual tabs may appear,
which provide additional formatting options for the
selected object
ACTIVE TAB
By default, Word will open with the Home tab active on the
ribbon. Note how the Active tab has a white
background and blue letters, and the inactive tabs have
the opposite.
CONTEXTUAL TAB
Contextual tabs are displayed when certain objects, such as
an images and text boxes, are selected. They contain
additional options for modifying the object. Contextual tabs
stand out because they are darker in color and are located
to the right of all the other tab s. As soon as we start being
productive in the program, we will see contextual tabs
appear.
GROUPS AND
BUTTONS
On each Tab, the Buttons (a.k.a. commands or tools) are
organized into Groups. The groups have names, but the names
are not clickable. Hover over some of the buttons on the Home
tab to observe the ScreenTips. The Screen Tip displays the
name of the button, along with a short description
of what the button does.
BUTTONS WITH
ARROWS
Note that some buttons have images on them and some have
images and an arrow. The arrow indicates that more
information is needed to carry out the function of the button.
Some arrowed buttons have two parts: the button proper and
the list arrow
A one-part arrowed button, called a menu button, will darken
completely when you point to it:
1.In the Font group, point to the Text Effects and
Typography button.
2. Note there is no difference in shading between the left and
right of the button when you point to each section.
On a two-part arrowed button, called a split button, only one
section at a time will darken when you point to it.
1.In the Paragraph group, point to the left part of the
Shading button. This is the “button proper” section of the
button. Note how it is darkened separately from the arrow
portion of the button.
2. Point to the right portion, the section with the arrow. This
is the “list arrow” section of the button. Note how it is
darkened separately from the left portion.
3. The button proper is the section of a two-part button that will
carry out the default option or the last used option.
4. The list arrow section will open an options menu.
FILE TAB WORKSPACE
The File tab provides a Backstage view of your document. The Underneath the ribbon is the workspace.
Backstage view exposes information and metadata about the
currently active document,lists recently opened documents, and

STATUS BAR
provides a variety of user options, such as opening, saving, and
printing. Instead of just a menu, it is a full-page view, which
makes it easier to work with.
The Status bar is located below the document window area.

CURRENT INFORMATION
The left end displays a variety of information about the document,
such as the page number, how many total words are in the
document, and whether there are any spelling errors.
VIEWS
At the right end are shortcuts to the different views that are available. Each view displays the
document in a different way, allowing you to carry out various tasks more efficiently.

ZOOM SLIDER
Also at the right end of the Status bar is the Zoom Slider. This allows you to adjust how
large the document is displayed on the screen. It does not adjust the actual size of the
document— just how big or small it is displayed on the screen (like moving a newspaper
away from or closer to your eyes).
 INSERTION POINT
ometimes referred to as the cursor, insertion point is
the name for the blinking line where anything you
insert goes.
There are several ways to move the insertion point to
get it where you want it to be.

1.Click in the middle of the first line of the

first paragraph of the practice document.
2. Refer to the chart below to practice moving
the insertion point around using the keyboard
Keyboard keys
Moves the insertion point to a new line, but also creates
a new paragraph.
When you are typing in Word, the insertion point will
move, showing where the next character you type will
appear. When the insertion point reaches the right
margin, the word you are typing will move to the next
line.
This is called word wrap

Creates a small space between words.

Removes characters to the right of the insertion point

Removes characters to the left of the insertion point

When typed in conjunction with a letter key, inserts a

capital letter.

Take note: Word will automatically capitalize the first

word of every sentence, as well as the word "I".

Makes all letters come out as uppercase

Basic Functions
of MS Word
 BasIc FunctIons of MS Word

Files Home Insert Design Layout

References Mailing Review View

FILE
Home
New
Open
Info
Save
History
Print
Share
Export
Close
HOME
A. Clipboard
Paste
Cut
Copy
Format Painter
B. Fonts
Fonts
Size
Bold
Italic
Underline
HOME
C. Paragraph
Bullets D. Styles
Numbering
Multilevel List
E. Editing
Align (left, center, right,
Find
justify)
Replace
Decrease & Increase
Indent Sort
Select
Show/Hide Paragraph
Line Paragraph spacing
Shading,
Border
INSERT
A. Pages
Cover Pages
Blank Page
Page Break
B. Tables
C. Illustrations
Pictures
Online Picture
Shapes
SmartArt
Chart
Screenshot
INSERT
D. Links
Hyperlink
Bookmark
Cross-reference
E. Header & Footer
Header
Footer
Page Number
F. Text
Text Box; Quick Parts;
Word Art, Drop Cap;
Signature lines; Date &
time; and Object
G. Symbols
DESIGN PAGE LAYOUT
A. Document A. Page Setup
Formatting Margins, Orientation, Size, Columns, Breaks,
Themes, Colors, Line Numbers, and Hyphenation
Fonts, Paragraph
Spacing, Effects,
and Set as
Default
B. Page Background
Watermark, Page
Color, and Page
Borders
PAGE LAYOUT
B. Paragraph
Indent and Spacing
C. Arrange
Position, Wrap
Text, Bring
Forward, Send
Backward, Selection
Pane, Alian, Group,
and Rotate
REFERENCES
A. Table of Contents
Table of Contents, Add
Text, and Update Table
B. Footness
Insert Footnote, Insert
Endnote, and Next Footnote;
Research: Smart Lookup
c. Citations & Bibliography
Insert Citation, Manage
Sources, Style, and
Bibliography; Captions: Insert
Caption, Insert Table of
Figures, Update Table, and
Cross-reference
REFERENCES
D. Index
Mark Entry, Insert
Index, and Update
Index
E. Table of
Authorities Mark
Citation, Insert
Table of
Authorities, and
Update Table
MAILINGS
A. Create
Envelopes and
Labels
B. Smart Mail Merge
Smart Mail Merge,
Select Recipients,
and Edit Recipient
List
C. Write and Insert Field
D. Preview Results;
E. Finish
REVIEW
A. Proofing
Spelling & Grammar,
Thesaurus, and Word
Count
B. Languange
Translate and Language
C. Comments
New Comment, Delete,
Previous, Next, and Show
Comments
D. Tracking
Track Changes, Display for
Review, Show Markup,
and Reviewing Pane
REVIEW
E. Changes
Accept, Reject, Previous, and Next
F. Compare
G. Protect
Block Authors and Restrict Editing
VIEW
A. Document Views
Print Layout, Full Screen
Reading, Web Layout,
Outline, and Draft
B. Show
Ruler, Gridlines, and
Navigation Pane
C. Zoom
Zoom, One Page,
Multiple Pages, and Page
Width
D. Window
New Window, Arrange
All, Split, Switch
Windows
E. Macros
Key
Sumarry:
Word Processor: A software program for creating, editing, and formatting text documents

Microsoft Word: A word processor developed by Microsoft, part of the Microsoft Office Suite

Microsoft Office: A suite of office productivity applications, including Microsoft Word

Terminology: Definitions of terms like alignment, backspace, bold, bullets, centering, clip art,
copy, cut, default, document, font, font formatting, format painter, hard return, insertion point,
italics, line spacing, margin, paragraph, paste, print preview, and wrapping.

Word 2016 Environment: Including the Title bar, Quick Access Toolbar, ribbon, active and
contextual tabs, format groups and buttons, buttons with arrows, File tab (Backstage view),
workspace, status bar, views, zoom slider and insertion point

Keyboard Keys: Explanation of the functions of keyboard keys such as Enter, Space Bar,
Delete, Backspace, Shift, and Caps Lock in the context of word processing.
THANK YOU
FOR LISTENING!