Draft - Division 1400 LS05Sept13V1

DIVISION 1400: ACCOMMODATION, SERVICES, AND
ATTENDANCE FOR THE ENGINEER'S STAFF
1401 SCOPE
This Division covers the provision of accommodation and transport for the Engineer’s
supervisory staff. The accommodation shall include the necessary office and laboratory
accommodation, houses and quarters for employees and the provision of the required
furniture, equipment and services.
The Division sets out three options for the Engineers accommodation covering the
likely needs of large, medium and small projects. The Particular Specifications shall
state the option that applies and any specific amendments to that option as required and
approved by the Engineer.
1402 GENERAL
The Engineer’s offices and laboratory shall be erected by the Contractor on the Site (or
on land which has been provided by the Employer for this purpose) and in close
proximity to the Contractor's offices and laboratories. If the Contractor decides to move
his own offices and/or laboratories to a new site, the offices, laboratory and other
buildings erected for the use of the Engineer shall be rebuilt by the Contractor near the
new site if required, at no additional charge.
Unless otherwise specified in the Contract, the Contractor’s main camp and the
Engineer’s office, laboratories and housing shall be located in the central one-third of
the length of the Works and shall be located in such a manner as to minimise disruption
to the local population, fauna and flora, and water courses. Adequate drainage facilities,
treatment of sewerage and waste disposal shall be provided. Camps shall be dismantled
and rehabilitated on completion of the Works.
The Contractor shall not commence construction of the Works before the minimum
required equipment, as agreed by the Engineer, has been provided.
The Contractor shall take all reasonable precautions to prevent unauthorised entry and
ensure the general security to the Engineer’s offices and laboratories.
The layout, siting and orientation of the housing, offices and laboratory or other
accommodation shall be to the Engineer's approval and shall be decided upon in
consultation with the Engineer. Offices, laboratories, residential accommodation
complete with their contents, access roads and hard standings shall be ready for
occupation and use by the Engineer within one hundred and twenty (120) days of the
date for commencement of the Works unless otherwise described in the Contract. If the
Contractor fails to provide the housing, offices and laboratories within the time frame
stated herein, the Contractor shall continue to provide the temporary housing, offices
and laboratories at the Contractor’s own cost. This is without prejudicing the Engineer’s
right to take other contractual measures.
All offices, testing laboratories and residential accommodation shall be regularly
cleaned for as long as they are in use. Suitable arrangements shall be made for the
disposal of waste arising from the offices, testing laboratories and residential
accommodation.
All equipment for offices, testing laboratories and residential accommodation shall be
of a quality and precision appropriate to its use and shall be delivered new to the
Engineer. The Contractor shall keep all equipment in good condition and shall repair or
replace, as instructed by the Engineer, any equipment that becomes defective or
unserviceable. All the equipment shall first be calibrated by a competent Authority of
the country. Furthermore, the Contractor shall ensure that any equipment needing
periodic calibration shall be calibrated on delivery, annually and at other times as and
when required by the Engineer.
The Contractor shall provide suitable accommodation to enable Engineer’s staff to
satisfactorily carry out their duties during the manufacture and/or testing of off-Site
Works components.
All the Engineer’s site facilities shall be located as directed by the Engineer. The
Contractor shall, as part of the bid, submit a proposed plan regarding the Engineer’s site
facilities. Water and electric supply shall be provided on a 24-hour basis and the
Contractor shall pay for any statutory charges associated therewith. Pure drinking water
shall be supplied or made available for all the facilities.
The Contractor shall start work on the Engineer’s site facilities as soon as practical after
the date of commencement of the Works. In case such facilities are not ready for
occupation within the time frame stated herein, the Contractor shall continue to provide
the Engineer/Employer’s Representative personnel with temporary site facilities at the
Contractor’s own cost. This is without prejudicing the Engineer’s right to take other
contractual actions.
Detailed specifications and plans regarding the site facilities, including, but not limited
to, their services, equipment, furnishing and vehicles shall be supplied by the
Contractor to the Engineer as soon as practical from the date of commencement of the
works.
Ownership of the Engineer’s offices, laboratory building, housing including, sanitary
facilities, installations, fittings, connections etc. shall become the property of the
Contractor on completion of the project, unless they are constructed with non-reusable
materials such as Hollow Concrete Blocks, and the same has been indicated in the
special provision. Also, the ownership of the Engineer’s office and housing furniture
and equipment, surveying equipment, radios and laboratory equipment, shall become
the property of the Contractor on completion of the project.
1403 OFFICE AND LABORATORY ACCOMMODATION
a) General
The Engineer’s offices and laboratory, including their appurtenant services shall be
constructed in accordance with national and local regulations and practice in Ethiopia.
The Contractor shall prepare and submit for approval by the Engineer, detailed designs
and drawings of his proposal in terms of the Engineer’s facilities in accordance with the
guidelines shown in the Standard Drawings and provided in this Specification.
Building walls shall be prefabricated in accordance with the drawings and constructed
from timber, hollow blocks or other approved materials and shall have double walls
filled with insulating materials. The construction material to be used shall be strong,
durable and of an acceptable quality.
The ceilings of the buildings shall be of plaster-board or any other suitable material
approved by the Engineer. Glass fibre insulating material shall be provided on top of
the ceilings.
All rooms in the buildings shall have a minimum clear height (the height between
floors and ceilings) of 2.7 m. All windows shall be of the type that can open over the
full window area and they shall be fitted with self-closing insect screens.
Each building shall be provided with a veranda on one side, running for the full length
of the building. The veranda shall be 1.5m wide and shall have a 100mm thick concrete
floor.
The Contractor shall provide access roads, fencing and areas of hard standing around
the offices and laboratory buildings; water and power supplies; external security
lighting; telephone and sewerage services; and arrange for the disposal of refuse, all
subject to the approval of the Engineer. The compound shall be properly drained and
landscaped to enhance its appearance and prevent standing water in periods of wet
weather.
The area for the Engineer's office and laboratory shall be secured with a 2.0 m high
chain link fence topped with barbed wire overhang and with a 5m wide gate secured
with a padlock and chain.
Office and laboratory buildings shall be painted with an approved paint after erection.
The paintwork shall be maintained by the Contractor throughout the period of the
Works, including the Defects Liability Period whenever required by the Engineer.
Venetian blinds, which are adjustable so as to permit light to enter a room but
excluding direct light, shall be provided for each window.
Two suitable fire extinguishers and two fire axes shall be provided for each building.
Fire extinguishers shall be of the BCF (Bromochlorodifluoro-methane) type
manufactured to BS 1721 and suitable for Types A, B, C and E fires. The extinguishers
shall contain no less than 2.5 kg of extinguishers fluid and shall be fitted to the wall at a
suitable position by means of quick release brackets. They shall be freshly charged and
the seals shall be unbroken. They shall be periodically checked and charged in
accordance with the manufacturer’s instructions.
Carports shall be so constructed that vehicles parked under them shall at all times be
protected from the direct rays of the sun. They shall have corrugated galvanised iron
(CGI) roofs, or similar approved material, and be fully enclosed on three sides with the
open side for access facing south. The configuration and layout of carports to be
provided adjacent to the Site laboratory and Engineer's office buildings shall be of
sufficient number and size to accommodate all the vehicles of the Engineer. Their
floors shall consist of a layer of crushed or broken stone to alleviate dusty and muddy
conditions.
A sewerage system shall be provided, including septic tanks and soakaways, if
necessary. Such tanks and soakaways shall be deemed to be part and parcel of the
accommodation provided and in respect of which no separate payment shall be made.
The Contractor shall be responsible for regular cleaning and maintenance of the site
laboratory and Engineer’s office buildings and of the plots on which they are situated.
Clearing of vegetation and cutting of grass inside boundary fences, including their
disposal, shall be carried out on a periodic basis to the satisfaction of the Engineer. The
Contractor shall be responsible for providing sufficient labour, tools, brushes, mops,
buckets and cleaning products to comply with these requirements. The Contractor shall
be deemed to have made allowances in the relevant pay items of the contract for the
running and maintenance of the site laboratory and the Engineer’s office.
If the Contractor fails to maintain the buildings, access roads and parking areas and to
provide the services specified, after due warning by the Engineer, the Engineer shall
maintain the buildings and provide the services by any other means and all additional
costs shall be recovered from the Contractor.
b) Air Conditioning Units

The Contractor shall provide and install cooling and heating air-conditioning units to
offices and laboratories. The air conditioners shall have a nominal cooling and heating
capacity of 12,000 BTU/hr. The cooling and heating power consumption of the air-
conditioning units shall be at least 2.1 kW and 1.7 kW respectively.
c) Offices
The Contractor shall provide, furnish, equip and maintain an air-conditioned office(s)
for the sole use of the Engineer for the duration of the contract. The Engineer's office
building shall be constructed as shown on the drawings or as instructed by the
Engineer. It shall have a minimum area of 219 m 2 (excluding the area of the corridor
and veranda). The total area of window spaces shall be a minimum of 15% of the floor
area of the office building. The various sizes of the offices required shall be as shown
on the drawings or specified in Table 1403/5 of Clause 1409 of these specifications and
as approved by the Engineer.
Office buildings shall have timber or concrete floors with vinyl floor tiles.
All rooms shall be provided with electric fluorescent strip lighting of a minimum power
rating of 120 W per room. Two (2) 15 ampere double power points shall be provided in
each office and in the kitchen, and one (1) in the corridor.
A piped potable water supply shall be provided to toilets, hand wash-basins, and to the
kitchen which shall contain a sink with suitable built-in cupboards and working
surfaces. A hot water supply shall be provided to both the kitchen sink and toilet hand
wash-basins. If there is no existing waterborne sewerage system, sewerage shall connect
to a septic tank at least 30m from the building.
The conference room shall be furnished with at least a conference table, chairs,
black/white board, side cabinet, a computer and a printer.
The store shall be fitted with shelving to the approval of the Engineer.
The Engineer’s office shall be provided with independent external telephone
connections with extensions to each office in the office and laboratory buildings. A
complete facsimile service with a dedicated telephone line and fax paper, full
international telephone service and internet connections shall also be provided. The
rates in the Bill of Quantities shall include the cost of all telephone calls in connection
with the project administration, the maintenance of the services and any other costs
associated with the service.
The Contractor shall supply new surveying equipment for the sole use of the Engineer
on site within three (3) months from the date of commencement of the Works contract.
The Contractor shall provide two-way radios of the type suitable for satisfactory
communication during the carrying out of surveying works and as approved by the
Engineer, each with spare batteries and charging units. In addition, all necessary
equipment such as staffs, range rods, tapes, pegs, and other items necessary for
checking surveys, setting out and measurement of the works shall be supplied by the
Contractor.
All office fittings, furniture and equipment shall be new and shall be maintained in full
working order throughout the Contract period. Sufficient consumable items shall be
supplied with the office facilities and shall be replenished when requested by the
Engineer. The tendered amounts shall include the costs for maintenance and replacement
of any of the fittings, furniture and equipment throughout the Contract period.
The Engineer’s offices shall be equipped with the fittings, furniture and equipment as
shown on the drawings or specified in Tables 1403/1 and 1403/2 of Clause 1409 of
these specifications and as approved by the Engineer. Substitution of type may be made
only upon approval of the Engineer.
d) Laboratories
The Contractor shall provide, furnish, equip and maintain an air-conditioned site
laboratory adjacent to the Engineer’s office building for the sole use of the Engineer for
the duration of the contract. No permanent construction work will be permitted to begin
until laboratories and appropriately trained staffs have been provided.
The Contractor shall provide and install in the laboratory all the necessary equipment,
apparatus and materials for the performance of all the standard tests required for testing
and control of the works and materials as required in these specifications.
The Engineer's laboratory building shall be constructed as shown on the drawings or as
instructed by the Engineer. It shall have a minimum area of 103 m2. The various sizes of
the laboratories required shall be as shown in Table 1403/6 of Clause 1409 of these
specifications.
The total area of window spaces shall be a minimum of 15% of the office floor areas
and 10% of the floor area of the laboratory working area.
The floor of the laboratory building shall be constructed of reinforced concrete with a
power floated U3 finish. Concrete working floors shall be at least 125 mm thick. A
reinforced concrete floor panel of size 4 m x 4 m and of total thickness 0.4 m for use as
a compaction area shall be provided. Where required, concrete footings and pedestals
shall be constructed to the dimensions indicated by the Engineer for installing certain
testing equipment. For example, reinforced concrete plinths shall be provided for the
concrete crushing and CBR machines.
Concrete paving slabs shall be laid around the laboratory building over a width of
2.0 m.
Adjacent to the laboratory building, the Contractor shall provide a separate covered
drying shed. The drying shed shall have a minimum floor area of approximately 25 m2.
It shall be constructed of raised concrete floor and weatherproof roof but open on all
sides.
Sturdy metal-surfaced benches with integral cupboards below, and sturdy shelving
above, shall be provided in the laboratory working area. The laboratory store shall be
fitted with suitable shelving all to the approval of the Engineer.
Shelf space provided against walls shall be well constructed and supported to
accommodate heavy items. Shelving shall be in a suitable timber or steel material as
required. Shelving below work tables shall be 390 mm above floor level. Shelving above
working areas shall be 1980 mm above floor level.
Work bench areas shall be of two types as may be required:
 Wooden construction - the tops shall be hard and smooth, free from warping or
other defects.
 Concrete construction - the tops shall be at least 75 mm thick concrete slabs

with a smooth trowel finish.
All work benches shall be sturdy and the upper surface shall be 920 mm above floor
level. Stools of a suitable height for use at the work benches shall be provided.
The laboratory building shall be provided with piped potable water at a constant head
of not less than 3 m at the taps. Storage capacity in respect of the laboratory water
supply shall not be less than 700 litres.
All rooms shall be provided with electric fluorescent strip lighting of a minimum power
rating of 120 W in the laboratory offices and 360 W in the laboratory working area. An
adequate number of 15 ampere 220 Volt electricity plug points shall also be provided to
the approval of the Engineer.
A 380 Volt 3-phase electric power supply shall also be provided as required depending
on the equipment being provided and used in the laboratory. Power points in oven
rooms shall be 1.2m above floor level.
The Contractor shall install one telephone line to the laboratory offices as an extension
to the telephone exchange located in the Engineer's office building.
The laboratory shall be provided with exhaust fans located in places susceptible to
dangerous fumes and gases (eg where bitumen extraction tests are carried out). The
exhaust fans shall operate noiselessly and shall have a capacity of at least 0.15 KW
each.
Wash basins shall be either of stainless steel or pre-cast ceramic with an area of at least
0.3m² and minimum depth of 0.3m. They shall be provided with swan neck type
laboratory taps and drain pipes.
All laboratory fittings, furniture and equipment shall be new and shall be maintained in
full working conditions throughout the Contract period. Sufficient consumable items
shall be supplied with the equipment and shall be replenished when requested by the
Engineer. The tendered amounts shall include the costs for calibration, maintenance and
replacement of any of the fittings, furniture, equipment; and consumables throughout the
Contract period.
The Site laboratory, excluding the laboratory offices, shall be equipped with the
fittings, furniture and equipment shown on the drawings or specified in Tables 1403/3
and 1403/4 under Clause 1409 of these specifications. The fittings, furniture and
equipment required for the offices in the laboratory building are specified with those of
the office building in Table 1403/1 and 1403/2 under Clause 1409 of these specifications.
Substitution of type may be made only upon approval of the Engineer.
e) Areas around Offices

Unless otherwise approved by the Engineer, access roads of at least 5 m width shall be
provided around the Engineer’s office and laboratory buildings. They shall be surfaced
with compacted gravel of 150 mm minimum thickness, well-drained and kept
trafficable at all times. Culverts shall be constructed where required.
The access and other roads in the vicinity of the Engineer's office and laboratory
buildings shall be kept free from mud and dust by using crushed stone, dust palliatives,
suitable dust-laying oils, bituminous surfacing or by any other approved means.
Concrete paving slabs shall be provided to ensure convenient access between all
buildings and car ports.
The area for the Engineer's office and laboratory shall be secured with a 2.0 m high
chain link fence topped with barbed wire overhang and with a 5m wide gate secured
with a padlock and chain.
f) Radio Communication System for the Engineer

The Contractor shall supply, install and maintain a suitable VHF radio communication
system for the sole use of the Engineer. The system shall provide communication
between the mobile personnel, Engineer’s vehicles and Contractor’s and Engineer’s
offices covering the whole Site. The numbers and locations of such devices shall be as
described in the Contract.
The systems and equipment shall conform to the following minimum requirements:
 VHF Repeater System providing full Site coverage and comprising:
o A frequency range VHF (136 to 174 MHz);
o Output power of 50 watt;
o Receiver sensitivity 118dBm with 12 SINAD;
o The duplexer frequency range 136 to 174 MHz;
o Continuous power input 80watt;
o Dipole antenna 6dB;
o 100 watt solar panel with 30Amp/ 12 Volt charge regulator.
 VHF Base Station installed at a location directed by the Engineer:
o Number of Channel minimum 16;
o Power supply 220 Input AC voltage and output 13 DC/ 25Amp;
o Dipole antenna 6dB;
o Desk-top microphone
 VHF Mobile Stations installed on the vehicles as described in the Contract:
o Number of Channel minimum 16;
o Mobile Antenna with rack mount;
o Palm microphone.
 VHF Hand-held radio for communication from any location on the Site to
the site offices:
o Number of channel 16;
o Single unit charger;
o Rechargeable battery.
1404 HOUSING ACCOMMODATION FOR THE ENGINEER
a) General
The Contractor shall provide, erect, furnish, equip and maintain for the duration of the
Contract period, any or all of the following housing accommodation. The type of
facility and the numbers required are shown in the Bill of Quantities.
Houses for the Engineer shall be
(i) Type A houses - with 2 bedrooms, living and dining area, a kitchen and
bathroom (having a toilet, a wash basin, shower and/or bath and a mirror). The
built up area shall have the minimum floor area indicated in Table 1404/1.
(ii) Type B houses - 1 bedroom, living/dining area, and bathroom (having a toilet, a
wash basin, shower and a mirror). The built up area shall have the minimum
floor area indicated in Table 1404/1.
(iii) Type C houses - Multiple bedrooms, common toilet and bathroom for two
rooms (The toilet and bathroom shall be separate having a toilet, a wash basin,
shower and a mirror). The built up area shall have the required floor area
indicated in Table 1404/1.
(iv) Type D house (Mess Hall) - Kitchen, dining room, lounge, store, separate
Ladies and Gents toilets and lobby. The built up area shall have the required
floor area indicated in Table 1404/1, unless otherwise specified.
b) Description
The buildings shall be constructed with Concrete Hollow Blocks or prefabricated
material or portable type or of an approved equivalent material as shown in the
Contract. The construction material to be used shall be strong and durable.
The buildings shall be constructed at a location to be approved by the Engineer and
shall conform to current building and architectural practice in Ethiopia for good quality
buildings, and as approved by the Engineer. Furnishings and equipment shall be as
approved by the Engineer and have the following minimum requirements:
(i) The buildings shall have air-conditioning units if specified in the Contract as
described in Clause 1403 (b). The units shall be electrically operated,
thermostatically controlled with centralised heating/cooling air conditioning
system designed to maintain the temperature 23 to 27oC with 50% relative
humidity maintained during air conditioning.
(ii) The equipment for the Engineer’s houses shall include, but not be limited to,
those items indicated in Table 1404/2, which shall be provided to the
satisfaction of the Engineer.
(iii) The facilities shall be fully wired and connected to a 220/250-volt AC power
source, with at least four (4) power points in each room and five (5) points in
the kitchen.
(iv) The furniture and equipment shall be supplied new. On completion of the
Contract all items shall become the property of the Contractor unless otherwise
stated in the Contract.
(v) All buildings/facilities shall have hot and cold running water.
(vi) Where the water supply is not connected to the water main, an external elevated
cold water storage tank with a capacity of 5000 litres shall be provided in order
to obtain a minimum head of 3 metres of water at the taps, together with the
pipes leading to the supply tank.
(vii) Floors shall be concrete covered with suitable carpeting or vinyl tiles.
(viii) The living quarters shall have a clear height from floor to ceiling of 2.7 m as a
minimum.
(ix) The total area of windows shall be at least 20% of the exterior wall area and all
windows shall be of an approved type that open and close readily. All exterior
doors and windows shall be provided with insect screens and the windows and
doors shall be provided with suitable curtains.
(x) Each facility after erection/construction shall be properly painted inside and
outside with an approved paint and the paintwork shall be maintained by the
Contractor during the Contract period.
(xi) The entire facilities of the Engineer shall be surrounded with a compound wall
or a 2.0 m high chain link fence topped with barbed wire overhang and with a
5m wide gate secured with a padlock and chain.
(xii) Suitable gravel roads with a minimum width of 5 m shall be provided to connect
all the facilities. Roads shall have adequate illumination with overhead lights.
(xiii) The Contractor shall provide a day watchman/gardener and night watchman for
the Engineer’s Facilities.
(xiv) Except where provided otherwise, the land and accommodation shall be
available for the exclusive use of the Engineer’s personnel for the period of the
Contract to the end of the maintenance period.
c) Maintenance
(i) The Contractor shall arrange to maintain the residential accommodation until
the issue of the Defects Liability Certificate for the complete Works.
(ii) Maintenance includes attending to repairs to various parts of the building,
fittings and equipment; repairs to the connecting services as and when
necessary; annual internal and external painting with periodic treatment of wood
and steel work; replacement of broken windows/doors; maintenance of internal
roads; and other repairs as directed by the Engineer.
(iii) The Contractor shall provide an uninterrupted supply of electricity and water for
the facilities. In case of the loss or interruption to the supply of mains water,
electricity or gas, the Contractor shall make suitable arrangements for the
provision of alternative supply.
1405 SERVICES
a) Sanitary arrangements
The Contractor shall be responsible for the maintenance of all sanitary services
necessary to keep latrines in a clean, neat and hygienic condition.
The Contractor shall also provide for the removal of all rubbish.
b) Water, electricity, gas and other chemicals
(i) The Contractor shall provide a supply of fresh clean potable water at a constant
head of not less than 3 metres at the taps. Storage capacity in respect of the
laboratory water supply shall not be less than 700 litres.
(ii) The Contractor shall provide the necessary electric power supply at 220/250
volts to the Engineer's offices and laboratory. The power available shall not be
less than 10 kVA for the office and 10 kVA for each 40 m² of laboratory space.
If 380 volt 3-phase electricity is required for the laboratories, the power
available shall not be less than 12 kVA per 50 m² of laboratory space with a
minimum of 12 kVA.
(iii) Electrical power and water shall be supplied continuously to the offices and
laboratory.
(iv) The Contractor shall where required to supply liquid petroleum gas for any
burners used in the laboratory and for any other gas equipment supplied to the
Engineer.
(v) The Contractor shall supply, and replenish as required, all other chemicals
required to undertake specific tests in the laboratory as requested by the
Engineer.
(vi) The Contractor shall, at his own cost, provide and maintain an adequate and
constant supply of electricity to the areas set aside for the housing, offices and
laboratories of both the Contractor’s and the Engineer’s staff.
(vii) As soon as equipment becomes redundant, and with the approval from the
Engineer, the Contractor shall disconnect and remove said equipment and make
good any works disturbed at the Contractor’s own expense.
(viii) The Contractor shall maintain all equipment in a calibrated and serviceable
condition and shall replace any item that becomes unserviceable, defective or
lost.
1406 VEHICLES
a) General
The Contractor shall provide vehicles for the sole use of the Engineer and his staff. The
vehicles shall be new and must be comprehensively insured to cover all drivers and
passengers. The vehicles shall be replaced after 150,000 kms. Ownership of vehicles
reverts to the Employer at the end of the Contract.
The Contractor shall provide where directed by the Engineer, experienced drivers, who
shall be available to the Engineer at all times.
The Contractor shall provide the vehicles with fuel and lubricants as required and shall
service, maintain and repair the vehicles so as to be in a reliable and roadworthy
condition at all times.
b) Types of Vehicles
The following types of vehicles shall be supplied by the Contractor for the sole use of
the Engineer.
(i) Vehicle Type A - On/off-road 4WD station wagon; hard top; semi LWB or
LWB; 5-doors; 3.7 – 4.3 litre turbo-diesel engine; LHD power steering; seating
capacity for 8.
(ii) Vehicle Type B - 4WD Pick-up; Double cabin; 4-doors; LWB; 2.5 – 3.0 litre
diesel engine (preferably turbocharged); LHD power steering; seating capacity
for 5.
(iii) Vehicle Type C - On/off road, 4WD station wagon, hard top, 3.7 - 4.3 litre turbo
diesel engine; 3 doors; LWB; LHD power steering; seating capacity for 5.
All vehicles shall be supplied according to the Contract and shall be available to the
Engineer within 120 days of the date of commencement of the Works or any other days
as stated in the Contract; or, in default, the Contractor shall continue to provide
temporary vehicles at the Contractor’s own cost. This is without prejudicing the
Engineer’s right to take other contractual actions.
The Contractor shall be responsible for replacement whether temporary or permanent of
any vehicle through repair or accident where such vehicle is unavailable to the Engineer
for a period of more than 24 hours.
1407 ATTENDANCE
The Contractor shall provide the Engineer with, and maintain continuity of, operatives
equal to the tasks and capable of performing the functions described in the Contract.
Survey operatives shall be capable of assisting Surveyors in manual tasks. Laboratory
assistants shall be capable of assisting the Engineer’s laboratory staff in manual tasks.
Drivers provided for the Engineer’s site vehicles shall have a valid driving license and
driving experience suitable for the vehicles supplied. Cleaning staff shall be capable of
carrying out duties to the satisfaction of the Engineer.
The Contractor shall provide soap and towels in the offices and laboratories of the
Engineer; the services of cleaners and sanitary staff, together with cleaning equipment;
and day and night watchmen/security personnel.
The Contractor shall provide all assistance to the manual labourers. The assistance shall
include, but not be limited to, all tools and protective clothing, wooden pegs, iron picks
and pickets, water, cement and aggregate for concreting, transport for labourers and
materials, as may be required by the Engineer and his staff for checking, setting out,
surveying, measuring or testing the work.
1408 TEMPORARY FACILITIES AND VEHICLES FOR THE ENGINEER

The Contractor shall, between the date of commencement of the works and the handing
over of all the site facilities to the Engineer (ie 120 days or any other days as stated in
the Contract) provide to the Engineer temporary site offices, laboratory and housing
which have been fully fitted, furnished and equipped to the approval of the Engineer;
and suitable vehicles, including all operating costs.
1409 TABLES
The options set out in the following Tables are itemised under three categories of Large
Scale, Medium Scale and Small Scale Works contracts. The options to be applied and
detailed requirements are set out in the Particular Specifications. The three options shown are:
Option 1: Large Scale Projects

Option 2: Medium Scale Projects
Option 3: Small Scale Projects
Table 1409/1 Office Furniture
Quantity
Item Description
Option 1 Option 2 Option 3
Desks shall have a surface area of at least 1.5 m² with
six (6) drawers of which two (2) shall be lockable with
1 2 1 1
two (2) keys per lock. This item includes an executive
chair (one per desk)
Desks shall have a surface area of at least 1.2 m² with
three (3) drawers of which at least 1 shall be lockable
2 10 5 2
with two (2) keys. This item includes executive chair
(one per desk).
Steel general purpose cabinets shall have at least 1.5 m²
3 shelf area and a volume of 0.70 m³. Each cabinet shall 3 2 1
have a lock with two (2) keys
Steel filing cabinets shall each be fitted with four (4)
drawers on runners. Each cabinet shall be fitted with a
4 3 2 1
lock and two keys and shall be 1300 mm high, 460 mm
wide and 600 mm from front to back.
Conference table (1.5 m x 0.9 m). Each table shall be
5 square edged so that adjoining tables can form a 1 1 -
conference table
Conference room chairs which shall be sturdy and
6 12 6 -
comfortable
7 Black/White Board (with writing/cleaning equipment) 1 1 -
8 Table for computer and printer 2 1 -
9 Guest Chairs (sturdy and comfortable) 24 14 6
Table 1409/2 Office Supplies and equipment
Quantity
Item Description
1 Waste paper basket 12 6 3
2 Staplers 12 6 3
3 Paper punch 12 6 3
4 Heavy duty paper punch 2 1 1
5 Heavy duty stapler 2 1 1
6 Steel straight edge 1m. 1 1 1
7 Filing tray (set of 3) 12 6 3
Digital Camera as specified in the Special
8 2 1 1
Provisions
9 Electric kettle 3 2 1
10 Electric refrigerator, 100 litre capacity 1 1 1
11 Tea Set 2 1 1
12 Field book 4 2 1
Total Station surveying instrument including 2
13 2 1 1
single prism targets and tripods.
14 Level (automatic) 2 1 1
15 Levelling staff (5m) 6 2 1
16 Ranging rod (2m) 12 6 3
17 Optical square 2 1 1
18 Steel tape 100m. 3 2 1
19 Linen tape 30m 6 3 2
20 Steel pocket tape 12 6 3
21 Cane knives 2 1 1
22 Hammer (5kg) 2 1 1
23 Survey umbrella 2 1 1
24 Rain gauge 1 1 1
25 Thermometer (max/min) 1 1 1
26 First Aid kit 2 1 1
Desktop computers and software having the
27 12 6 3
capacity indicated in the Special Provision
Laser printer with carriage for up to A3 paper or as
28 2 1 1
specified in the Special Provision
Photocopier with copy size up to A3, capable of
29 reducing or enlarging between A3 and A4 or as 2 1 1
specified in the Special Provision
30 Heavy Duty Shelving in Stores 6m 4m 2m
31 Scanner as specified in the Special Provisions 2 1 1
32 Plotter as specified in the Special Provisions 1 - -
33 Water closet 2 1 1
34 Hand basin (complete) 2 1 1
35 Kitchen Sink Unit 1 1 1
36 Fire extinguishers 3 2 1
37 Telephone extensions 11 5 2
38 full international telephone and Internet connection 1 1 1
39 Laptop computer 3 2 1
40 A4 size laser colour printer 6 3 1
Facsimile transmitting machine (approved by the
41 1 1 -
Engineer)
Handheld GPS or equivalent as specified in the
42 2 1 1
Special Provisions
All the Equipment including the Total Station surveying instrument including targets and
tripods, the computer, all software, the printer and the photocopier shall become the property
of the Contractor on completion of the Works unless otherwise specified in the Special
Provisions.
Table 1409/3 Laboratory Equipment
The Contractor shall provide for the site laboratory included in the Contract for the exclusive
use of the supervision team with equipment at least equal to the lists in Tables 1409/3 (a), (b),
(c) and (d). Substitution of type may be made only upon approval of the Engineer.
a) List of Laboratory Equipment for Asphalt Concrete Roads
Quantity
Item Description
General
Set of ASTM stainless steel Sieves diameter 300 mm including,
but not limited to, the following aperture sizes:
1 75.0 mm; 63.0 mm; 50.0 mm; 37.5 mm; 26.5 mm; 19.0 mm; 3 sets 2 set 1 set
16.0 mm; 12.5 mm; 9.5 mm; 6.3 mm; 4.75 mm; 4.0 mm,
including lid and receiver.
2 2.0 mm; 1.70 mm; 1.00 mm; 600 micron; 500 micron; 3 sets 2 set 1 set
425 micron; 300 micron; 150 micron; 125 micron; 75 micron,
3 Sieve brush, double-ended nylon 4 2 2
200 mm diameter x 200 mm deep washing sieve with 75 micron
4 2 1 1
mesh
5 Sieve shaker, gyratory for 200 and 300 mm dia. sieves 1 1 1
Electronic weighing scale/balance, 3.5 kg capacity, 0.1 g
6 4 2 1
accuracy, calibrated with underwater weighing capability
7 2 1 1
accuracy and calibrated
Weighing scale/balance, 25 kg capacity, 1 g accuracy and
8 2 1 1
calibrated
Drying oven, 225 litre capacity, fan circulated, thermostatically
9 controlled, 220-240v, 50/60Hz, single phase with 3 shelves and 3 2 1
dial thermometer
Warm air drying unit, 100ºC max, 220-240v, 50/60Hz, single
10 1 - -
phase
Hotplate, 200mm diameter, 220-240v, 50/60Hz, single phase
11 4 2 1
with Simerstat
Hotplate, 300 x 500 mm, digital temperature indicator 0-300 ºC,
12 1 - -
220-240v, 50/60Hz, single phase
13 Glass plates 0.5 x 0.5 x 0.05 m 2 1 1
14 Set of Spatulas, 100mm blade, 150mm blade and 200mm blade 6 sets 3 sets 2 sets
15 Chattaway spatula, 125mm blade 3 2 1
16 Moisture content tins 100 60 40
17 Sample trays 306 x 306 x 38 mm 10 5 3
Sample splitter, large capacity, 100mm down, 28.3 litre hopper
20 1 - -
capacity
21 Riffle box, steel, 10 mm, 12 slots 2 1 1
24 Thermometer, min/max, double scale, -20 to +50 ºC 4 2 1
25 Thermometer, laboratory mercury, 0 to 110 ºC 4 2 2
26 Thermometer, surface, 64 mm diameter, dial 0 to 160 ºC 1 1 1
Quantity
Item Description
27 Thermometer, electronic potable digital, 0 to 300 ºC 2 1 1
28 Thermometer, digital probe, 50 – 300 ºC 2 1 1
29 Timing Device 3 2 1
30 Gloves – heat resistant As required
31 Gloves – water and chemical resistant As required
32 Glass beakers, 100 mm, squat form with spout 6 4 2
35 Measuring cylinder, 100 x 1 ml, soda glass 2 1 1
39 Measuring cylinder, 100 x 1 ml, plastic 2 1 1
43 Evaporating dish, 100 mm dia x 40 mm depth 3 2 1
46 Water test kit for chlorides, alkalinity and hardness 1 1 1
47 Pocket Calculator, Scientific 12 7 3
48 Triangle type 30’ and 45’ - 300 mm 3 2 1
50 Metric Ruler 12 7 3
51 Large Log Book 12 7 3
52 Pencil Sharpener 12 7 3
53 Protractor, 150 mm 3 2 1
54 Assorted French Curve Set 1 1 1
55 Claw hammer 3 2 1
56 Hammer 1 kg 1 1 1
57 Hammer 2.5 kg 1 1 1
58 Tool kit, multipurpose with box 3 2 1
59 A4 Clip Board As required
60 Cross Section paper (Graphiquest Canson) - Pad 1 1 1
61 Slide calipers 1 1 1
62 Micro meter (mm reading) 1 1 1
63 Vacuum Pump 1 1 1
64 Wash bottles 10 6 4
65 Pipettes, 5 ml, 10 ml, 20ml, 50 ml and 100 ml 3 sets 2 sets 1 set
66 Brushes, paint brush type at 100 mm, 50 mm and 25 mm 3 sets 2 sets 1 set
67 Polyethylene bags 40 lt. As required
70 Rubber mallet 2 no. 1 1
71 Trowel 5 no. 3 1
72 Pycnometer set suitable for SG and relative density
1 set 1 set 1 set
measurement of soils and aggregates to ASTM D854-98
73 Water baths, thermostatically controlled capable of maintaining
2 1 1
constant temperatures up to 60ºC
74 Scoops, large for aggregate 6 4 2
75 Scoops, medium for sand 6 4 2
Bulk Density measures, steel with capacity, 3 litre, 7 litre, 10
76 litre, 15 litre and 30 litre, all with handles except for 3 litre 1 set 1 set 1 set
container.
77 Field scale 2.6 kg 3 2 1
Quantity
Item Description
78 Field scale 20 kg 3 2 1
79 Lubricating oil As required
Soil Sampling
80 Soil colour chart 1 1 1
81 Soil auger head, 100mm dia, heavy duty steel 1 1 -
82 Soil auger head, 150mm dia, heavy duty steel 1 - -
83 Soil auger head, Dutch type, 50 mm, heavy duty steel 1 - -
84 Gravel auger head, 150mm dia, heavy duty steel 1 1 -
Extension rods, 27mm dia, 1m length for use with auger heads,
85 10 10 -
heavy duty steel
86 Stillson wrench, size 14 2 1 -
87 Handle and T-piece for hand boring, heavy duty steel 2 1 -
88 Jarring link for driving sample tubes 2 1 -
89 Spiral auger, 40mm dia, one piece, heavy duty 1 1 -
90 Sample tube, 38mm dia x 2 30mm long with end caps 10 10 -
91 Adaptor for extension rods 2 1 -
Rubber headed pestle and Porcelain mortar suitable for sample
92 1 1 -
reduction
Sample extruder, 38mm dia, hand-operated, hydraulic complete
93 1 1 -
with trimming knife, 38mm split former and cutting tool
Sample extruder for 100mm (including Marshall Asphalt
94 specimens) and 150mm samples including frame and hydraulic 1 1 1
jack
Moulds, core cutter and collar for 100mm dia and 150 mm dia
95 samples for in situ dry density and CBR determinations 10 6 -
including driving dolly to fit the core cutter and driving rammer
Melting pot, 4 litre capacity, 50 - 300ºC range suitable for
96 1 1 -
melting paraffin wax or capping compound
Atterberg Limits
Liquid limit apparatus to ASTM D423-66 with hard rubber base
97 of shore D value 85-95 @ 23ºC, grooving tool and calibrating 2 1 1
plate
Liquid limit apparatus, cone penetrometer to BS 1377
(NB liquid limit and subsequent plasticity index values are 4 units
98 1 1 -
higher using this apparatus and method compared with the ASTM
D423-66 method on which these specifications are based)
99 Ground glass plate, 250mm x 250mm 2 1 1
Shrinkage troughs for bar linear shrinkage tests to SANS 3001-
100 GR10, 25mm x 25mm x 150mm long with paint brush, spatula 10 6 4
and dividers with a millimetre scale
Standard Laboratory Compaction
101 Compaction hammer, 4.536 kg, drop 457.2mm, 50.8 mm dia. 3 2 1
102 Compaction hammer, 2.495 kg, drop 304.8mm, 50.8 mm dia 3 2 1
Moulds, 152.4 mm dia x 152.4 mm high, with detachable collar
103 and base with a 25.4 mm spacer plate to give an effective mould 10 6 4
depth of 127mm
104 Steel straight edge, 300mm long with a bevelled edge 4 2 1
Moulds, 101.6 mm dia x 116.43 mm high with detachable collar
105 6 4 2
and base plate
Laboratory CBR test
A hydraulic compression testing machine with a capacity of at
least 55kN load recordable to the nearest 50N and capable of
106 1 1 1
applying load at a rate of strain of 1.27 mm/min, including a
metal circular piston of 50 mm dia and weighing 4.536kg
107 Moulds, 152.4 mm dia x 152.4 mm high, with detachable collar 10 6 4
and base with a 25.4 mm spacer plate to give an effective mould
Quantity
Item Description
depth of 127mm and perforated soaking base plates (also see Option 1 Option 2 Option 3
item 87)
108 Annular 4.536 kg surcharge weights used during soaking 10 6 4
109 Annular 5.56 kg surcharge weights for use during penetration 10 6 4
110 1.024 kg perforated plates with adjustable stems 10 6 4
111 A tripod for measuring swell 10 6 4
Dial gauges or equivalent reading 0.01 mm with a range of 25
112 12 8 6
mm
Dial gauge or equivalent with 0.127 mm divisions, range 25
113 2 2 2
mm and 1.27 mm per revolution
114 Filter paper (CBR) in packs of 100 10 6 4
115 Copper or brass gauze discs of 30 mesh and 170mm dia. 10 6 4
Galvanised iron mixing bath , 450 mm x 650 mm x 200 mm
116 1 1 1
deep
117 Soaking bath, 300 mm deep 1 1 1
Dynamic Cone Penetrometer (DCP)
Dynamic Cone Penetrometer, complete with 10 No threaded
118 2 sets 1 set 1 set
extension rods, 5 No. spare cones and carrying case
119 DCP software package 1 1 1
Dry Density – Sand Replacement
Sand density device/funnel/bottle with accessories including a
120 density ring with a 152 mm dia hole for ASTM D1556 or 2 1 1
AASHTO T296 T297
121 Sand suitable for calibration As required
122 Calibration sieves , 0.425 mm and 0.25 mm 1 set 1 set 1 set
123 Basin 400 mm dia 1 1 1
Cylindrical calibration container, internal diameter and height
124 1 1 1
152 mm
125 Glass plate, 180 mm x 180 mm x 7 mm thick 1 1 1
126 Hammer, 2 kg 2 1 1
127 Chisel, cold steel 25 mm 2 1 1
128 Tablespoons 4 2 2
129 Containers, tins of 5 litre capacity 10 6 4
Density and Moisture Content - Nuclear Method
Particular Specification. Only to be used on approval by the
130 - - -
Engineer
Aggregate Testing
Aggregate Impact Value Device to BS 812, including cylinder
131 1 1 1
and tamping rod
Compression machine, hydraulic, capable of applying a load of
400 kN at a uniform rate so that the load can be reached in 10
mins suitable for Aggregate Crushing Value (ACV) and 10%
Fine Aggregate Crushing Test (10% FACT) testing, including
132 1 1 -
and open-ended steel cylinder of 150 mm dia with plunger and
base plate, a cylindrical measure of 155 mm x 180 mm deep
and metal tamping rod 16 mm dia, 500 mm long with a
hemispherical end.
Flakiness index gauge of metal 1.6 mm thick having rectangular
133 1 1 1
slots for each size fraction of aggregate to be tested
134 Average Least Dimension (ALD) Device 1 - -
135 Los Angeles Abrasion machine including charges 1 - -
136 Durability Mill, including charges 1 - -
Concrete Testing
137 Compression machine, hydraulic, capable of applying a load of 1 1 1
2000 kN at a uniform rate
(NB One (1)universal compression machine could be
Quantity
Item Description
considered for aggregate testing, concrete cube testing and Option 1 Option 2 Option 3
CBR testing on approval by the Engineer)
Concrete test cube moulds 150mm x 150mm x 150mm,
138 24. 12 6
including tamping bars/rods
Curing tanks, thermostatically controlled, minimum 600 mm
139 4 2 1
square and 500 mm deep
140 Slump test device, cone and tamping rod 2 1 1
141 Concrete Test Hammer (Schmidt Hammer or similar) 1 - -
142 Straight edge 3 2 1
143 Steel ruler 3 2 1
Sand Equivalent Test
144 Sand Equivalent Test Set 1 1 1
145 Sand Equivalent Stock Solution (1 kg) 10. 10 10
Asphalt Concrete Testing
Bitumen extraction machine, centrifuge type, 3000gm
capacity, electrically operated having Dimmerstat for
146 1 1 1
controlling speed from 2400 to 3600rpm with pack of Filter
Paper (50 Circles)
147 Beakers for above 6 no. 6 6
148 Solvent as required
149 BI-metal thermometer (0 - 300 C) 100 and 300 mm 6 no. 4 2
150 Electrical thermometer (0 -300 C) 2 no. 1 1
151 0.10 m core drilling machine with 12 core drills 1 no. - -
Sampling and Testing Bituminous Materials
152 0.5 lt. Sample Can 24 12 6
153 0.5 lt. Small Mouth Can 24 12 6
154 Bitumen Penetrometer with 5 needles and sample holders 1 1 1
155 Softening point devices including heating system 1 1 1
156 Brookfield viscometer and associated apparatus 1 - -
157 Rolling Thin Film Oven and associated apparatus 1 - -
Marshall Test
158 Bench Mixer, 5 lt capacity with bowl heater and whisk 1 1 1
159 Stirring Rod 2 1 1
Automatic Marshall compaction machine with hammer and
160 2 1 1
pedestal
161 Marshall compaction moulds complete 12 6 4
162 Filter paper for moulds As required
Compression Machine, hydraulic, 50 kN capacity with
163 calibrated load rings, flow and stability gauge,s and stability 1 1 1
breaking head
164 Sample ejecting device 1 1 1
165 Thermostatically controlled Standard Water Bath to 60 C 1 1 1
Balance, water container and basket for Bulk relative density 1 1 1
166
and void contens of compacted bitumen mixtures
b) List of Laboratory Equipment for DBST surfaced roads (Double Bituminous Sur-
face Treatment)
Quantity
Item Description
General
16.0 mm; 12.5 mm; 9.5 mm; 6.3 mm; 4.75 mm; 4.0 mm,
4 2 1 1
mesh
6 4 2 1
7 2 1 1
8 2 1 1
calibrated
dial thermometer
10 1 - -
phase
11 4 2 1
with Simerstat
12 1 - -
13 Glass plates 0.5 x 0.5 x 0.05 m 2 1 1
20 1 - -
capacity
26 Thermometer, surface, 64 mm diameter, dial 0 to 160 ºC 1 1 1
28 Thermometer, digital probe, 50 – 300 ºC 2 1 1
Quantity
Item Description
57 Hammer 2.5 kg 1 1 1
71 Trowel 5 no. 3 1
1 set 1 set 1 set
2 1 1
container.
Soil Sampling
81 Soil auger head, 100mm dia, heavy duty steel 1 1 -
Quantity
Item Description
84 Gravel auger head, 150mm dia, heavy duty steel 1 1 -
85 10 10 -
heavy duty steel
86 Stillson wrench, size 14 2 1 -
87 Handle and T-piece for hand boring, heavy duty steel 2 1 -
88 Jarring link for driving sample tubes 2 1 -
89 Spiral auger, 40mm dia, one piece, heavy duty 1 1 -
90 Sample tube, 38mm dia x 2 30mm long with end caps 10 10 -
91 Adaptor for extension rods 2 1 -
92 1 1 -
reduction
93 1 1 -
Sample extruder for 100mm and 150mm samples including
94 1 1 1
frame and hydraulic jack
96 1 1 -
Atterberg Limits
plate
98 1 1 -
depth of 127mm
105 6 4 2
and base plate
Laboratory CBR test
106 1 1 1
107 10 6 4
depth of 127mm and perforated soaking base plates (also see
item 87)
112 Dial gauges reading 0.01 mm with a range of 25mm 12 8 6
113 Dial gauge or equivalent with 0.127 mm divisions, range 25 2 2 2
Quantity
Item Description
116 1 1 1
deep
AASHTO T296 T297
123 Basin 400 mm dia 1 1 1
124 1 1 1
152 mm
126 Hammer, 2 kg 2 1 1
130 - - -
Engineer
Aggregate Testing
131 1 1 1
and tamping rod
132 1 1 -
hemispherical end.
133 1 1 1
136 Durability Mill, including charges 1 - -
Concrete Testing
137 (NB One (1)universal compression machine could be 1 1 1
considered for aggregate testing, concrete cube testing and
138 24. 12 6
139 4 2 1
Quantity
Item Description
Sampling and Testing Bituminous Materials
146 0.5 lt. Sample Can 24 12 6
147 0.5 lt. Small Mouth Can 24 12 6
148 Bitumen Penetrometer with 5 needles and sample holders 1 1 1
149 Softening point devices including heating system 1 1 1
150 Brookfield viscometer and associated apparatus 1 - -
151 Rolling Thin Film Oven and associated apparatus 1 - -
c) List of laboratory equipment for gravel surfaced roads
Quantity
Item Description
General
16.0 mm; 12.5 mm; 9.5 mm; 6.3 mm; 4.75 mm; 4.0 mm,
4 2 1 1
mesh
6 4 2 1
7 2 1 1
8 2 1 1
calibrated
dial thermometer
10 - - -
phase
11 - - -
with Simerstat
12 - - -
13 Glass plates 0.5 x 0.5 x 0.05 m 2 1 1
20 1 - -
capacity
26 Thermometer, surface, 64 mm diameter, dial 0 to 160 ºC - - -
28 Thermometer, digital probe, 50 – 300 ºC - - -
Quantity
Item Description
57 Hammer 2.5 kg 1 1 1
71 Trowel 5 no. 3 1
1 set 1 set 1 set
2 1 1
container.
Soil Sampling
Quantity
Item Description
84 Gravel auger head, 150mm dia, heavy duty steel 1 - -
85 10 - -
heavy duty steel
86 Stillson wrench, size 14 2 - -
87 Handle and T-piece for hand boring, heavy duty steel 2 - -
88 Jarring link for driving sample tubes 2 - -
89 Spiral auger, 40mm dia, one piece, heavy duty 1 - -
90 Sample tube, 38mm dia x 2 30mm long with end caps 10 - -
91 Adaptor for extension rods 2 - -
92 1 - -
reduction
93 1 - -
Sample extruder for 100mm and 150mm samples including
94 1 - 1
frame and hydraulic jack
96 1 1 -
Atterberg Limits
plate
98 1 1 -
depth of 127mm
105 6 4 2
and base plate
Laboratory CBR test
106 1 1 1
107 10 6 4
depth of 127mm and perforated soaking base plates (also see
item 87)
112 Dial gauges reading 0.01 mm with a range of 25mm 12 8 6
113 Dial gauge or equivalent with 0.127 mm divisions, range 25 2 2 2
Quantity
Item Description
116 1 1 1
deep
AASHTO T296 T297
123 Basin 400 mm dia 1 1 1
124 1 1 1
152 mm
126 Hammer, 2 kg 2 1 1
130 - - -
Engineer
Aggregate Testing
131 1 1 1
and tamping rod
132 1 1 -
hemispherical end.
133 1 1 1
135 Los Angeles Abrasion machine including charges - - -
136 Durability Mill, including charges - - -
Concrete Testing
138 24. 12 6
139 4 2 1
Quantity
Item Description
d) List of Laboratory Equipment for bridge structures
Quantity
Item Description
General
16.0 mm; 12.5 mm; 9.5 mm; 6.3 mm; 4.75 mm; 4.0 mm,
4 2 1 1
mesh
6 4 2 1
7 2 1 1
8 2 1 1
calibrated
dial thermometer
10 1 - -
phase
11 - - -
with Simerstat
12 - - -
13 Glass plates 0.5 x 0.5 x 0.05 m - - -
20 1 - -
capacity
26 Thermometer, surface, 64 mm diameter, dial 0 to 160 ºC - - -
28 Thermometer, digital probe, 50 – 300 ºC - - -
Quantity
Item Description
57 Hammer 2.5 kg 1 1 1
71 Trowel 5 no. 3 1
1 set 1 set 1 set
2 1 1
container.
Aggregate Testing
80 1 1 1
and tamping rod
81 Compression machine, hydraulic, capable of applying a load of 1 1 -
Quantity
Item Description

and open-ended steel cylinder of 150 mm dia with plunger and Option 1 Option 2 Option 3
hemispherical end.
82 1 1 1
83 Average Least Dimension (ALD) Device - - -
Concrete Testing
86 50 30 20
87 6 4 2
89 Concrete Test Hammer (Schmidt Hammer or similar) 1 1 1
Table 1409/4 Laboratory Fittings and Furniture (excluding offices of the laboratory
(see 1409/1)
Quantity
Item Description
1 Stools, 3-legged, wood or plastic seat, stackable, 800 mm 12 6 3
Shelf space provided against walls shall be of heavy
2 construction and shelving shall be in a suitable timber or steel 6m 5m 4m
material as required
Work bench areas shall be of two types as may be required
(1.5m x 2m):
(1) Wooden construction. The tops shall be hard and
smooth, free from warping or other defects.
3 As required
(2) Concrete tops. The tops shall be at least 75 mm thick
concrete slabs with a smooth hard steel trowelled finish.
All work benches shall be sturdy and the upper surface shall be
920 mm above floor level
Concrete working floors shall be at least 125 mm thick and
4 provided with a hard smooth finish. The working floors shall Area as required
be either entirely open or under a lean -to roof required.
Wash basins shall be as ordered either in stainless steel or
precast ceramic with an area of at least 0.3 sq.m. and minimum
5 3 2 1
depth 0.3 m. They shall be provided with swan neck type
laboratory taps and drain pipe
6 Fire extinguishers shall be of the BCF 2 1 1
(Bromochlorodifluoromethane) type manufactured to BS 1721
and suitable for Types A, B, C and E fires. The extinguishers
shall contain no less than 2.5 kg of extinguishers fluid and shall
be fitted to the wall at a suitable position by means of quick
release brackets. They shall be freshly charged and the seals
shall be unbroken.
File Cabinet, four drawers, lock type, legal size with metal clip
7 3 2 1
hanging files (30 per
8 Electronic Hand Calculator, 6 4 2
Metal Cabinet, 0.40 m X 1.00 m, 1.90 m high, adjustable
9 2 1 1
shelves, lockable
10 Telephone extensions 3 2 1
11 Full international telephone and Internet connection 1 1 1
Desktop computer compatible, having the capacity indicated
12 2 1 1
in the Special Provision
Laser printer with carriage for up to A3 paper or as specified in
13 2 1 1
the Special Provision
Table 1409/5 Floor area for Engineer’s Office
Item Area (m²)

Description
1 Resident Engineer's Office 12 10 10
2 Assistant Resident Engineer's Office 10 10 -
3 General Office 1 (Pool Office for key staffs) 60 30 20
4 General Office 2 (Pool Office for support staffs) 60 30 -
5 Secretary's Office 8 8 -
6 Conference Room 20 20 -
7 Kitchen Unit 6 6 6
8 toilets + 1 wash basin 6 6 6
Table 1409/6 Floor area for Laboratory
Minimum Area (m2)

Item Description
1 Laboratory testing area (may be partitioned) 100 60 40
2 Oven and soaking room 20 10 10
3 Sample storage 20 10 10
4 Office 40 20 -
5 Store 10 10 10
6 Drying shed 20 10 -
Table 1409/7 Floor area for Housing Accommodation to the Engineer
a) Type A House
Minimum Floor Area (m2)

Room Type
Living and Dining Area 32 32 -
Kitchen 8 8 -
Bedroom 22 22 -
Bath room 18 18 -
Total area 80 80 -
b) Type B House

Room Type
Living 12 12 12
Bedroom 12 12 12
Bathroom 6 6 6
Total area 30 30 30
c) Type C House (Service Quarter) (One or two blocks)
Room Type Option 1 Option 2 Option 3

Number of bedrooms/block 10 6 2
Minimum are of Bedroom (m²) 9 9 9
Bathroom area (common toilet and bath for two
6 6 6
rooms) (m²)
Total area (m²) 96 60 24
d) Type D House (Mess Hall) (A single Block)

Room Type
Kitchen 24 20 16
Dining room 60 50 40
Lounge 60 50 40
Store 12 10 8
Toilet Ladies and Gents 12 12 12
Total area 168 142 116
[provide standard architectural drawing for the above houses with the different scales of
projects]
Table 1409/8 Equipment for the Engineer’s housing
a) Type A House
Number
Item Description
Kitchen
Gas or electric Cooking stove with 4 burner grill, oven, and
1 1 1 -
electric hot plate
2 Thermos with glass 1 1 -
3 Kitchen shelve 1 1 -
4 Kitchen table 1 - -
5 Kitchen chairs 4 - -
6 Double sink 1 1 -
7 Large waste bin 1 1 --
8 Fire extinguisher 1 1 -
9 Set of Kitchen Tools 1 1 -
10 Set of cooking pots 1 1 -
11 Set of Serving Dishes 1 1 -
12 Set of Plates 1 1
13 Table Cloths 2 2 -
14 Set of cleaning utensils 2 2 -
15 Kettle 1 1 -
16 1.8 X 1.2m work table with marble slab 1 1 -
17 Set of 6 Tea Cups & Saucers 1 1 -
18 Iron and ironing board 1 1 -
19 Refrigerator 200 litre capacity with freezer box 1 1 -
20 Washing machine (optional) 1 - -
21 Microwave (optional) 1 - -
Bedrooms (2)
22 Beds double 1 m + mattress 1 1 -
23 Beds single 1.5 m + mattress 2 2 -
24 Dressing table with mirror and stool 2 2 -
25 Bedside table 3 3 -
26 Bedside chairs 4 4 -
27 Sheets for Double Bed 2 2 -
28 Sheets for single Bed 4 4 -
29 Blankets double (Wool) 2 2 -
30 Blankets Single (Wool) 4 4 -
31 Pillows 8 8 -
32 Pillow cases 16 16 -
33 Fitted carpets in Bedrooms 2 2 -
34 Curtains and rails to all windows 2 2 -
Built in wardrobes (app. Size 1980 mm x 915 mm x 485 mm)
35 2 2 -
in the bedroom or metal wardrobes in the bedrooms;
Living and dining room
36 Dining table (2mx1m app.) 1 1 -
37 coffee table 1 1 -
38 Writing desk with chair 1 1 -
39 Dining chairs 6 6 -
40 Book case (2meter long with 3 shelves) 1 1 -
41 Fitted carpets 1 1 -
42 Curtains and rails to all windows 1 1 -
43 3-piece lounge suite 1 1
44 21” colour television 1 1 -
45 Telephone extensions and telephones 1 1 -
46 Satellite receiver and dish with accessories 1 1 -
Bathrooms (2)
47 European toilet 2 2 -
48 Paper holder and toilet brush set 2 2 -
49 Mirror (0.5 sq. m.) 2 2 -
50 Shower unit with basin 2 2 -
51 Large wash hand basin 2 2 -
52 Razor socket 2 2 -
53 Electric boiler 50 litre with waterproof plug/switch 2 2 -
54 Towel rail 2 2 -
55 Bath and hand towel set 8 8 -
b) Type B House
Number
Item Description
Bedrooms (1)
1 Beds single 1.0 m + mattress 1 1 1
2 Dressing table with mirror and stool 1 1 1
3 Bedside table 1 1 1
4 Bedside chairs 1 1 1
5 Sheets for single Bed 2 2 2
6 Blankets Single (Wool) 2 2 2
7 Fitted carpets in Bedrooms 1 1 1
8 Curtains and rails to all windows 1 1 1
9 Pillows 2 2 2
10 Pillow cases 4 4 4
Living area
11 Coffee table 1 1 1
12 Lounge chairs 2 2 2
13 Book case (2 meter long with 3 shelves) 1 1 1
14 Writing desk with chair 1 1 1
15 Reading Lamp 1 1 1
16 21” colour television with local stations 1 1 1
Bathroom (1)
17 European toilet 1 1 1
18 Paper holder and toilet brush set 1 1 1
19 Bathroom stool 1 1 1
20 Mirror (0.5 sq. m.) 1 1 1
21 Shower unit with basin 1 1 1
22 Large wash hand basin 1 1 1
23 Razor socket 1 1 1
24 Electric boiler 50 litre with waterproof plug/switch 1 1 1
25 Bath and hand towel set 2 2 2
c) Type C House
No.
Item Description
Each Bedroom in unit
1 Beds single 1.0 m + mattress 1 1 1
2 Bedside table 1 1 1
3 Bedside chairs 1 1 1
4 Sheets for single Bed 2 2 2
5 Blankets Single (Wool) 2 2 2
6 Pillows with pillow cases 1 1 1
7 Curtains and rails to all windows 1 1 1
8 14” colour television with local stations 1 1 1
9 Thermos with glass 1 1 1
10 Set of cleaning utensils 1 1 1
11 Dustbin 1 1 1
Bathroom & Toilet (Common for two rooms)
14 Mirror (0.5 sq. m.) 1 1 1
15 Shower unit with basin 1 1 1
17 Razor socket 1 1 1
18 Electric boiler 50 litre with waterproof plug/switch 1 1 1
19 Towel rail 1 1 1
d) Type D House (Mess Hall)
Number
Item Description
Kitchen
1 Kitchen shelves 2 1 1
2 Kitchen sink (double) 2 1 1
3 1.8 X 1.2m work table with marble slab 2 1 1
4 Kitchen chair 4 2 2
5 Refrigerator 400 litre capacity with freezer box 2 1 1
6 Freezer 160 litre capacity 1 1 1
Gas or electric Cooking stove with 4 burner grill, oven, and 2 1 1
7
electric hot plate
8 Extension Telephone line 1 1 1
9 Thermos with glass 3 1 1
10 Water filter 1 1 1
11 Dustbins 3 2 2
12 Waste paper basket 3 2 1
13 Fire extinguisher 2 2 2
14 Set of cutlery 3 2 2
15 Set of cooking pots 3 2 1
16 Set of kitchen utensils 3 2 1
17 Set of plates and dishes 3 2 1
18 Table cloth 4 2 2
19 Set of cleaning utensils 4 2 2
20 Rugs 2 1 1
21 Electric kettle 2 1 1
22 Washing machine 1 1 1
23 Set of 6 Tea Cups & Saucers 4 2 1
Lounge/Dining area
24 21” Colour Television 1 1 1
25 Satellite receiver and dish with accessories 1 1 1
26 TV table 1 1 1
Dining table and chairs 1 set (at 1 set (at 1 set (at
least for 20 least for least for 6
27
people at a 10 people people at a
time) at a time) time)
28 coffee table 4 2 1
29 Dining chairs 20 12 6
30 Lounge chairs 12 6 4
Ladies and Gents Toilets
33 Mirror (0.5 sq. m.) 2 2 2
35 Towel rail 2 2 2
36 Hand towels 4 4 4
1410 MEASUREMENT AND PAYMENT
Item 14.01 Office Building complete as specified including furniture (Tables 1409/1 and
1409/5)………………………………………………………….Lump Sum (LS)
Payment at the lumps sum tendered shall be in full compensation for providing the necessary
fittings and installation thereof. The item coverage for the tendered rate shall include the
general requirements of Series 0000 and the following specific requirements:
 Preparation of the site ;
 Foundations, bases;
 Water, sanitation, heating, cooling, power and lighting services ;
 Fences, notice and directional boards ;
 Vehicle access, carports, hard-standing, parking areas and footpaths,
 Furnishings and fittings;
 Telephones, extensions and switchboards (includes the cost of all calls and rental
charges);
 Office furniture as in Table 1409/1;
Item 14.02 Laboratory Building complete as specified including furniture (Tables

1409/4 and 1409/6)…………………………………………….Lump Sum (LS)
Payment at the lumps sum tendered shall be in full compensation for providing the necessary
fittings and installation thereof. The item coverage for the tendered rate shall include the
general requirements of Series 0000 and the following specific requirements:
 Laboratory furnishings and fittings;
 Telephones, extensions and switchboards (include the cost of all calls and rental
charges);
 Laboratory Fittings and Furniture as Table 1409/4.
Item 14.03 Items measured and paid for by the lump sum
(a) Office Equipment and supplies as per Table 1409/2.............................lump sum (LS)
(b) Laboratory Equipment and supplies as required and specified in Tables 1409/3 (a),
(b), (c) and/or (d)...................................................................................lump sum (LS)
Payment at the lump sum tendered shall be in full compensation for providing the complete
service or installation and the use thereof including any fixed and usage charges payable to
local or other authorities.
Item 14.04 Services
Provision of water, electricity, L.P gas, tanks, sewage and rubbish removal, cleaning services,
all as specified in Sub-Clause 1405 and including the construction and maintenance of the
access roads, footpaths, fencing, car parks etc:
a) Fixed Costs……………………………………………………………...Lump Sum (LS)
b) Maintenance and Services for offices and laboratories.............................month (mth)

Payment of the lump sum tendered shall be in full compensation for providing the services
specified.
The months during which the Contractor fails to carry out the required maintenance and
services satisfactorily shall not be measured for payment.
Item 14.05 Vehicles for Engineer and his staff
a) Vehicle type A...............................................................................................number (no.)
b) Vehicle type B...............................................................................................number (no.)
c) Vehicle type C..............................................................................................number (no.)

The unit of measurement shall be the number of vehicles which are provided on the
Engineer's instructions.
The item coverage for the tendered rate shall include the general requirements of Series 0000
and the following specific requirements:
 equipment;
 taxing for use on the public highway;
 comprehensive insurance for any driver;
 provision of suitable replacement when unavailable;
 maintenance in roadworthy condition;
 keeping clean inside and out;
Item 14.06 Provision of fuel and lubricants and the servicing, maintenance, and repair
of vehicles for the Engineer and his staff
a) Fuel, service and maintain vehicle, Type A…………………vehicle-month (veh-mth)
b) Fuel, service and maintain vehicle, Type B…………………vehicle-month (veh-mth)
c) Fuel, service and maintain vehicle, Type C…………………vehicle-month (veh-mth)

The unit of measurement shall be the number of vehicles multiplied by the calendar month.
d) Fuel, service and maintain vehicle in excess of 3000 km for any vehicle in any one
calendar month, vehicle Type A………………………………………..kilometer (km)
e) Fuel, service and maintain vehicle in excess of 3000 km for any vehicle in any one
calendar month, vehicle Type B………………………………………...kilometer (km)
d) Fuel, service and maintain vehicle in excess of 3000 km for any vehicle in any one
calendar month, vehicle Type C………………………………………..kilometer (km)
The measurement for this item shall be based on the cumulative distance travelled by each
vehicle.
 Fuel and lubricants;
 Servicing, maintenance and repair.
Item 14.07 Attendance upon the Engineer and his staff
a) Driver for the Engineer's vehicles……………………………..man-month (man-mth)
b) Chainman………………………………………………………..man-month (man-mth)
c) Laboratory Assistants……...……………………………….......man-month (man-mth)
 Wages paid including overtime;
 Attendant working outside Contractors normal working hours;
 Costs and expenses incurred consequent upon the employment or hiring of the
operative.
Item 14.08 Additional office and laboratory equipment ordered by the Engineer
a) Additional equipment ordered by the Engineer…..........Provisional Sum (Prov Sum)
b) Laboratory test to be conducted in external laboratories as instructed by the Engi-

neer…………………………………………………..Provisional Sum (Prov Sum)
c) Percentage allowed for overhead and profit on items 14.08 (a) and (b)
…………………………………………………………………………...Percentage (%)
Payment for Item 14.08 (a) and (b) shall be the sum of the invoiced amounts for any
additional equipment ordered by the Engineer under this item.
Payment for Item 14.08 (b) shall be the tendered percentage of the amount paid under Item
14.08(a).
Item 14.09 Building, House Type, complete, as specified, including fixtures furniture
and equipment (Tables 1409/7 and 1409/8)
a) Type A housing ……...................................................................................Number (No)
b) Type B housing ……....................................................................................Number (No)
c) Type C housing ……...................................................................................Number (No)
d) Type D housing ……...................................................................................Number (No)
The measurement for Buildings, House Type shall be the number of units completed in line
with the specifications and drawings.
 Equipment, furnishings, fittings;
 Telephones, extensions and switchboards (include the cost of all calls and rental
charges);
 Equipment/furniture as specified in Table 1409/8.
Item 14.10 Items measured by number
a) Air conditioning unit………………………………………………………Number (No)
b) Heater………………………………………………………………………Number (No)
c) Gas burners (including provision of gas installation)……...……………Number (No)

The unit of measurement shall be the authorized number of units supplied and installed,
complete and in accordance with the Specifications and Drawings.
 Equipment;
 fittings;
 brackets;
 connections, leads, mountings.
Item Item 14.11 Services for residential accommodation(s).................................per month

 Provision of water, electricity, LP gas;
 Tanks, sewage and rubbish removal;
 Cleaning services;
 Maintenance of the access roads, footpaths, fencing, car parks etc:
Item 14.12 Temporary facilities of the Engineer
a) Office fully fitted, furnished and equipped including all services…………..…month
b) Laboratory fully fitted, furnished and equipped including all services…..…...month
c) Housing Accommodation fully fitted, furnished and equipped including all services
(i) Type A houses……………………............................................................month
(ii) Type B houses…………………...........................................................….month
(ii) Type C houses…………………............................................................…month
(iv) Type D houses…...………………………………………………………months
d) Vehicles including all operating costs

(i) Type A……………………...................................................................….month
(ii) Type B…………………....................................................................……month
(ii) Type C………………………....................................................................month
e) Surveying equipment…………………………………………………………..…month
In case the Contractor fails to complete and hand over the complete residential
accommodation within the period stipulated in Sub-Clause 1402 above, a monthly amount (or
part thereof) stipulated by the Engineer at prevailing rates shall be debited to the Contractor’s
account for the period of delay.
The measurement for maintenance of the residential accommodation of the Engineer and his
staff shall be in maintenance months and shall be made on completion of satisfactory
maintenance every month. If at any stage the Contractor fails to carry out the required
maintenance satisfactorily, a monthly amount (or part thereof) stipulated by the Engineer at
prevailing rates shall be debited to the Contractor’s account for the period of non-compliance.
In addition, the months during which the Contractor fails to carry out the required
maintenance satisfactorily shall not be measured for payment.
The work provided in this item shall be as shown in the Bill of Quantities. The Contract unit
rate for constructing and providing residential accommodation for Engineer/Employer’s
supervisory staff shall include all the expenses for the work described, supply of furniture and
equipment, including provision of uninterrupted supply of water and power.
Item 14.13 Radio Equipment for the Engineer……………………………Lump Sum (LS)

Payment of the lump sum tendered items shall be in full compensation for providing and
maintaining the equipment specified for the number of units required in the Contract.
 Provision all necessary licenses, permissions for wavelengths/channels etc.;
 Equipment and installation;
 Repeaters as necessary;
 Depreciation, maintenance and repairs;
 Replacement equipment due to damage or failure;
 Power supplies including remote locations.
Item 14.14 Payment Requirements

Payment of the lump sum tendered items shall be in full compensation for providing the
services specified.
Payment for items 14.01, 14.02, 14.03, 14.04 (a), 14.09, 14.10, 14.11, 14.12 and 14.13 shall
be made as follows:
 80% of the amount will be paid when the item is provided and erected, fitted or
installed to the Engineer’s satisfaction;
 A further 10% will be paid when the value of all permanent work done, excluding
escalation, exceeds one-half of the tendered amount; and
 The remaining 10% will be payable in the certificate which follows the removal of the
items from the site.
Payment at tendered unit rates for the various items of payment scheduled in this Division,
shall be in full compensation for providing, procuring erecting, installing and/or fitting the
item or service as may be required or specified, for the use of the item or service including
replacements when defective and all transport, handling and other costs.
For time related cost items, the rate shall continue to be applicable during any extended
period of the construction work, unless other rates are agreed by the contracting parties.
Payment under Item 14.05 shall be made in full in the payment certificate following the date
of handover of the vehicle to the Engineer.

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DIVISION 1400: ACCOMMODATION, SERVICES, AND

ATTENDANCE FOR THE ENGINEER'S STAFF

1403 OFFICE AND LABORATORY ACCOMMODATION

b) Air Conditioning Units

 Concrete construction - the tops shall be at least 75 mm thick concrete slabs

e) Areas around Offices

f) Radio Communication System for the Engineer

1404 HOUSING ACCOMMODATION FOR THE ENGINEER

b) Water, electricity, gas and other chemicals

1408 TEMPORARY FACILITIES AND VEHICLES FOR THE ENGINEER

Option 1: Large Scale Projects

Table 1409/1 Office Furniture

a) List of Laboratory Equipment for Asphalt Concrete Roads

mins suitable for Aggregate Crushing Value (ACV) and 10%

Item Area (m²)

Table 1409/6 Floor area for Laboratory

Minimum Area (m2)

Table 1409/7 Floor area for Housing Accommodation to the Engineer

Minimum Floor Area (m2)

Minimum Floor Area (m2)

Room Type Option 1 Option 2 Option 3

d) Type D House (Mess Hall) (A single Block)

Minimum Floor Area (m2)

Item 14.02 Laboratory Building complete as specified including furniture (Tables

a) Fixed Costs……………………………………………………………...Lump Sum (LS)

b) Maintenance and Services for offices and laboratories.............................month (mth)

Item 14.05 Vehicles for Engineer and his staff

a) Vehicle type A...............................................................................................number (no.)

b) Vehicle type B...............................................................................................number (no.)

c) Vehicle type C..............................................................................................number (no.)

a) Fuel, service and maintain vehicle, Type A…………………vehicle-month (veh-mth)

b) Fuel, service and maintain vehicle, Type B…………………vehicle-month (veh-mth)

c) Fuel, service and maintain vehicle, Type C…………………vehicle-month (veh-mth)

Item 14.07 Attendance upon the Engineer and his staff

a) Driver for the Engineer's vehicles……………………………..man-month (man-mth)

c) Laboratory Assistants……...……………………………….......man-month (man-mth)

a) Additional equipment ordered by the Engineer…..........Provisional Sum (Prov Sum)

b) Laboratory test to be conducted in external laboratories as instructed by the Engi-

a) Type A housing ……...................................................................................Number (No)

b) Type B housing ……....................................................................................Number (No)

c) Type C housing ……...................................................................................Number (No)

d) Type D housing ……...................................................................................Number (No)

Item 14.10 Items measured by number

a) Air conditioning unit………………………………………………………Number (No)

c) Gas burners (including provision of gas installation)……...……………Number (No)

Item Item 14.11 Services for residential accommodation(s).................................per month

Item 14.12 Temporary facilities of the Engineer

a) Office fully fitted, furnished and equipped including all services…………..…month

b) Laboratory fully fitted, furnished and equipped including all services…..…...month

d) Vehicles including all operating costs

Item 14.13 Radio Equipment for the Engineer……………………………Lump Sum (LS)

Item 14.14 Payment Requirements

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