PART A

FACILITIES FOR THE ENGINEER

A.1 REQUIREMENTS
A.1.1 Offices and Laboratories for the Engineer
1. The Contractor shall provide and maintain field offices and testing laboratories,
including all the necessary electricity, water, drainage and telephone services for the
use of the Engineer and his staff. The offices and laboratories shall have at least the
floor area prescribed on the Plans and shall contain the equipment, supplies and
furnishings specified in the Contract.
Testing equipment supplied in accordance with the Special Provisions shall be
located in testing laboratories as required by the Engineer. All offices and laboratories
shall be ready for occupancy and use by the Engineer within two (2) months of the
commencement of the Works. Their location and final plan shall require the approval of
the Engineer prior to the start of construction. It is the intent of this Specification to
locate the field offices and laboratories in government owned lots so that the use by the
government of these facilities can be maximized even after the completion of the
project. However, if no government lot is available, and these structures are to be
erected on private property, it is the responsibility of the Contractor to make the
necessary arrangements with the landowner(s) regarding the use of the lot for the
Engineer’s office and laboratories and to remove and/or transfer, if so required under
the Contract, the improvements thereon, including all appurtenances upon completion
of the Works.
All facilities provided by the Contractor shall be near the job site, where necessary and
shall conform to the best standard for the required types. On completion of the Contract,
the facilities provided by the Contractor including utilities and communication facilities
shall revert to the Government including office equipment, apparatus, pieces of
furniture, laboratory equipment, etc, unless otherwise specified in the Contract
documents.
The Contractor shall be responsible for raising the ground (if necessary), grading and
drainage in the vicinity of each facility with suitable access walkways, seeding and
sodding of the ground around as directed and approved by the Engineer. Also, the
Contractor shall construct a parking area for the compound near the buildings and a
satisfactory access road to the parking areas.
The Contractor shall be responsible for the maintenance and protection of all facilities to
be provided during the duration of the Contract, including providing adequate stock of all
expendable items, such as light bulbs, light tubes, laboratory equipment and supplies at
all times to ensure proper and continuous functioning of all the Engineer’s facilities.
The whole area of the Engineer’s compound shall be fenced with barbed wire (or
equivalent) with necessary gates as directed by the Engineer. The Contractor shall
provide suitable utilities and services, such as potable water, electricity, sewerage and
security on a 24-hour basis.
2. The Contractor shall provided qualified and experienced laboratory staff to carry out
all the materials quality control and all the tests specified in the Contract and required by
the Engineer. The person so appointed by the Contractor to manage the laboratory shall
be well experienced in the type of work to be undertaken and shall be subject to the
approval of the Engineer. He shall work full time and shall be responsible to the
Engineer for all works carried out.
3. The telephone service, if required in the Contract shall have a separate connection
direct to the telephone company’s telephone exchange simgle line for the exclusive use
of the Engineer and his staff.
4. The Contractor shall provide, if required in the Contract, a two-way radio
communication service.
5. Any portable offices required in the Contract shall be dismantled, moved and erected
from time to time as directed by the Engineer.
6. All offices, stores and testing laboratories shall be proficiently guarded at all times of
the day and night, regularly and properly cleaned, adequately supplied and maintained
for the duration of the Contract.

A.1.2 Vehicles for the Engineer

The Contractor shall provide within thirty (30) calendar days after notice to commence
work, the vehicles listed in the Special Provisions for the exclusive use of the Engineer.
The vehicles to be provided by the Contractor shall be to the satisfaction of the
Engineer. All vehicles shall comply in all respects with all relevant Philippine national or
local laws statutes and regulations. All vehicles shall carry or be fitted with the
accessories as may be prescribed by laws and have comprehensive insurance. The
vehicles on delivery shall be new and shall be driven by a competent qualified and
experienced driver who shall be under the direct order of the Engineer.
The contractor shall maintain the vehicle in first class condition and shall be supplied
with appropriate fuel and lubricants al all times He shall provide equivalent substitute
vehicles during any period when the specified vehicles are taken out of service for
maintenance, repair or any other reason. Unless otherwise specified, the vehicle shall at
the end of the Contract become the property of the Government.

A.1.3 Assistance to the Engineer

The Contractor shall at all times during the duration of the Contract provide for the use
of the Engineer all equipment, instruments and apparatus, all information and records
and qualified chainmen and laborers required by the Engineer for inspecting and
measuring the Works. Such equipment, instruments and apparatus shall include those
listed in the Special Provisions.

A.1.4 Photographs
The Contractor shall provide record photographs taken as, when and
where directed by the Engineer at intervals of not more than one month. The
photographs shall be sufficient in number and location to record the exact
progress of the Works. The Contractor shall provide one proof print of each
photograph taken, and the negative and ten copies, not less than 254 mm x 203
mm and printed on glossy paper, of any of the photographs by the Engineer. The
photographs retained by the Engineer will become the property of the
Government and the Contractor shall supply approved albums to accommodate
them. Two copies are to be signed by the Contractor, one of which will be signed
by the Engineer and returned to the Contractor.
A.2 MEASUREMENT AND PAYMENT

A.2.1 Measurement
1. Lump-sum items shall be provided for the provision of:
- Office building for the Engineer including pieces of furnitures, appliances and
equipment.
- Laboratory building for the Engineer including furnitures, appliances and equipment.
- Survey equipment for the Engineer.

2. The quantities for the maintenance of the office and the laboratory for the Engineer
shall be for the time the Engineer occupies the office and the laboratory respectively.
The unit of the measure is “month”.

3. No separate payment shall be made in respect of consumable materials as this is

deemed to be included in the pay item for maintenance of the Engineer’s facilities.

4. The quantities for the provision of vehicles for the Engineer shall be the number of
each type of vehicle supplied. The unit of measure is “each”.

5. The quantities for the operation of vehicle for the Engineer shall be for the time the
Engineer is supplied with each vehicle prior to their finally becoming the property of the
Government. The unit of measure is “month”.

6. The quantities for progress photographs shall be the number of photographs selected
and provided as progress photographs. The unit of measure is ‘each”.

A.2..2 Payment

The quantities determined as provided above shall be paid for at the

appropriate contract unit price, for each of the particular pay items shown in the
Bill of Quantities which price and payment shall constitute full compensation for
furnishing and maintaining such items.