Appendix 6A

PLTRCIIASE REQUEST

Entity Name: Office of Civil Defense - Reqion lV-A Fund ClusGr: QRF
Division/Section PR No.: DATE: 28 March 2023
CBTS Responsibility Genter Code :

Stocld
Unit Item Description Quantity Unit Cost TotalCost
Propertv

Lease of venue including meals and

accomodation for 47 persons for
person 188 2200.00 413,600.00
Contingency Planning Training for
LDRRMOS on June 20-23,2023
(47 x 4 days)
Specifications:
Availability:
Event date: June 20-23,2023
Check-in date: June 2A, 2A23
Check-out date: June 23,2023

Location and Site Condition:

1. Within Laguna (Lus Banos,
Calamba or Sta. Rosa) or Cavite
(Tagaytay, Silang orAlfonso) or
Batangas (Batangas City, Lipa or
Malvar)
2. Available free parking space

Neiqhborhood Data:
1. Proper waste management system
such as regular garbage collection and
with Sanitary Permitfrom appropriate
authority

2. Proximity to Police and Fire Stations

3. Proximity to a hospital or clinic

Venue:
1. Structural Condition:
The foundation is made of concrete
and structural steel materials or
combination of both.

Compliant with the standards provided

by the Building Code of the Philippines
2. Functionality:
Conference Room
- Use of one conferencelfunction room
good for 47 persons from 8:00AM 20
June 2023 to 5:00PM 23 June 2023.
- Conference room must not contain
pillars that may block participants and
resource persons
- Proper and adequate light and
ventilated room

3. Facilities:
Continuous water supply and
accessible comfort rooms
Accessible emergency exit
Allequipment and facilities are properly
maintained
Exhibits professional ambiance and
must satisfu the requirements of
security and substantive objectives of
OCD4A concerned
Adequate securitv service 2417
With Standby generator set for
guaranteed power supply during the
entire stay
,\
On-call medical personnel in case of
emergency
Amenities include:
i. Secretariat table - long table with
chairs
ii. Registration desk
iii. Sound system with at least three (3)
microphone units and podium
iv. Whiteboard andlor flipchart with
markers, pads and pencils
v. Waived electricity charges for use of
laptops and projectors
vi. On-call operator of PA system and
on-callwaiter
vii. Must have high speed intemet
connection
viii. Free use of extension cords

Room Arrangement:
Can accommodate at least 47 persons
(24 twin sharing rooms with
airconditioning unit)
Daily housekeepinq services
Must have high speed internet
connection
Must have bottled drinking water inside
the room
 Meals:

Meals tor 47 persons

- Buffet or managed buffet breakfast,
lunch and dinner (At least 2-3 viands
choice of beef, pork,chicken, fish and
vegetables, with rice and dessert)
- AM - PM snacks must be served
- With free-flowing coffee and water
- With juice or soda for every meal

Mealschedule
June 20 - Breakfast, AM snacks,
Lunch, PM snacks, Dinner
June 21 - BreaKast, AM snacks,
Lunch, PM snacks, Dinner
June 22 - BreaKast, AM snacks,
Lunch, PM snacks, Dinner
June 23 - BreaKast, AM snacks,
Lunch, PM snacks

Other requirements:
Must accept send bill policy
Price inclusive of taxes, insurance and
other charges
**Nothing Fallows**
Total 413,600.00

Purpose: For the conduct of Contingency Planning Training for LDRRMOS on June 2A-23,2023

by: Approved:
tilgnature
Printed
Name: RITALO MARIA THERESA R

Designation: C, CBTS Regional Director