IT POLICY

LAPTOP USAGE POLICY

PARTI. PURPOSE

his policy applies to all employees of Ciel HR Services Pvt. Ltd. ( hereafter referred as
Company) who have been deployed / deputed to Bundl Technologies Pvt Ltd ( hereafter
referred as 'Swiggy')

Laptop, Computers, Memory Card provide important functionality for specific purposes,
allowing
uSers to have a computing resource at hand in meetings/classes, enabling those who travel on
Business to be maximally functional and productive while away, and those who occasionally
work at home to eliminate
duplication of resources, files, etc. Along with the privilege of using
Client -owned laptops, comes additional responsibility to safeguard them from potential theft or
damage. If a laptop is stolen or lost there are additional security implications for any data that
might have been stored onthat laptop as well. This policy addresses actions that must be taken
in order to minimize the risk of the theft of Client-owned laptops and the associated costs to the
Company and Client.

All Client-owned laptops are governed by this policy including systems made available as
primary workstations, assigned by the IT department of Client or purchased for specific
The purpose of this policy is to projects
govern the use and liability of Client-owned laptop equipment
This policy should be read and thoroughly understood to and/or while
prior acquiring using
laptop equipment.
PART II. SCOPE
This policy is applicable to all Company deputees who are using laptops issued to them by IT
Department of Client. Laptops are for official use only and may not be used for personal projects
or entertainment. Laptops may be used for the following work-related purposes, including but
not limited to:

Using the laptop as the primary workstation computer while in office

Using the laptop on a business trip, such as to a conference, workshop, etc.
Using the laptop to make a presentation in office or outside office
Using the laptop for any other work related task

PART II. LIABILITY

All users are personally responsible for the security and safety of their assigned laptop and will
be fully liable if stolen, lost, destroyed or not returned
All users will be required to reimburse the Company for the full
replacement cost of the laptop
if it is stolen, lost, destroyed or not returned. The replacement cost will be determined by the IT
Department of Client at the time of the loss. Payments will be made directly to Ciel HR
Services Pvt Ltd (Company) and may be by personal cheque or via salary deduction.

Signature:
3. INVENTORY TRACKING
*Upon resgnation, the laptop, a l peripherals, and carrying c a s e need to be returned to the t

Department of Client on the last day of work

A proof of handover must be taken from the IT Department of Client in the form of an ema

and this must be shared with Ciel HR Services Pvt Ltd (Company) on tne
acknowledgment
last working day

Do not give the laptop to anyone else for use. Doing so wll be considered misuse of the
equipment
Employees who are going on long leave or sabbatical must have prior approval from the IT
Department of Client, HR and their immediate supervisor before taking a laptop while on leave

4. LOSS REPORTING

Report a theft immediately to the appropriate local law enforcement authority, Company HR
and IT Department of Client as soon as the theft has been noticed. Provide IT Department of
Client and Ciel HR Services Pvt Ltd with a copy of the police report

Laptop Usage Policy Acknowledgement

I understand that all laptop computers, equipment, andlor accessories that Bundl Technologies
Pvt Ltd (Client) has provided to me are the property of Client. I have read and hereby agree to
all of the terms in the Laptop Usage Policy as stated above

I will return the equipment to Client in the same condition in which it was provided to me.
understand that I am personaly responsible for any damage to or loss of any laptop computer
andior related equipment and accessonies In case of damage or lossI will replace or pay the

tul cost of replacement of the damaged or lost equipment with equipment or equal value and
functionality subject to the approval of Client and the Company (Ciel HR Services Pvt. Ltd)

will not instail any additional software or change the configuration of the equipment in any way
without prior consultation with IT Department of Client I will not allow any other individuals to
use any laptop computer and/or related equipment and accessories that have been provided to
me by Client

Signature: bauy
unertand that a iolation of the lerms and conditions set out in the polcy wil resu he
e o n a n r lerminabon of my ue of Clent laptop, equipment, andior accesones
enut in futher dsciplne up to and inckding lemination of employment andor other legal
action

My sgnahre below indecates my agreement wth the above lablity statement

Fill Name
BHAUyA SHREE D
Empley Numbe 1059SL
Location 24Lliauuaykanalkegall ta tas Baugalu-
augment Reoeived (MakeMode)LO

sINo /Tag No (Laptop &Charpe) SLPIS12

Equipment Details and Condition as received:

Tes NO New

ComputeriLaptop
Power Adapter & Cord
Memory Card
USB Mouse
Laptop Sag
Other Devices (Cupboard Keys, Cash Machine, etc)

Signature
Date h2023
u e s ae personaly responsible for ful repair or replacement cost if the laptop is damaged
or made
inoperable by misuse o negect
F a eto tolow this polcy and these procedures may resuit in loss of computer privileges
other disoplinary actions
andior
Falure to retum the laptop or pay for loss or damages may resuit in legal actio

PART IV. USER RESPONSIBILITIEs

1. PHYSICAL PROTECTION AND REASONABLE CARE

Ech user of a Client-owned laptop is responsible for the security of that laptop
a e s s o whether the laptop is used in the office, at one's place of residence, or in any otther
n c a s a hoteonference room, car or airport. Users are expected to provide
reasonable care and effort to protect the laptop
The equipment may not be transported as checked-in luggage on public transportation
pnes, trans, and buses). The user wil keep the equipment in their possession at ail times
while traveling

caing cases and laptops should be labelled accordingly so in the event of a loss the
equipment mght be returmed Special care should be taken with the secunity of the laptop.
Equipment must not be left unattended in public areas
D o not store laptops in a locked car or car trunk, as severe temperatures may damage it,
and the car may be broken into f the laptop can be seen

2. DATA SECURITY
Do not downioad, store or record data that includes any personally information such which if
ost or stolen could be used for ldentty theft
The user is responsible for the secuity of all ODU data stored on, or carried with, the laptop.
The user is
responsible to make sure that virus protection updates, operating systerm updates
and virus Scans are
Do not alter any system
pertormed reguiarly
software
or hardware
configuration uniess instructed to do so by
IT of Client
Someone from the Department
*Additional application software should not be loaded onto the laptop unless approved by the IT
Department of Client
*Sateguard the device and data by ensuring the laptop is locked or the user is logged off
when not in use.
Do not remove login passwords as set the
through password authenticated iogin
on
laptop. Logon should at all times be done only

*Any proprietary data or intormation pertaining to the company should not be copied/
ransterred downioaded to any external devices cloud and should not be shared over mail
without pnor Approval
*Company is indemnifed
from any loss/ damage caused due to usage downioad of any
unauthorzed / Unlicensed sottware in the device and the
employee
will be solely responsible
for Legal issue(s)

Signature: lauug