MEMORANDUM OF UNDERSTANDING

between the

BULACAN STATE UNIVERSITY

City of Malolos, Bulacan

and the

PHILIPPINE RICE RESEARCH INSTITUTE

Maligaya, Science City of Muñoz, Nueva Ecija

October 2023 to December 2028

 MEMORANDUM OF UNDERSTANDING

KNOW ALL MEN BY THESE PRESENTS:

This MEMORANDUM OF UNDERSTANDING (MOU) is made and entered into by and

between:

The BULACAN STATE UNIVERSITY, a government institution of higher

JAYSON M. VICTORIANO ALLEN N. MAROMA TEODY M. SAN ANDRES
learning duly organized and existing under R.A. 7665 (known as An Act
Converting the Bulacan College of Arts and Trades in the Province of Bulacan
into a State University to be known as the Bulacan State University, and
Appropriating Funds Thereof), with official address at Barangay Guinhawa,
City of Malolos, Bulacan, represented herein by its University President,
TEODY C. SAN ANDRES, hereinafter referred to as BulSU;

and

The PHILIPPINE RICE RESEARCH INSTITUTE, a chartered government

corporate entity under the Department of Agriculture (DA), with office
address at Maligaya, Science City of Muñoz, Nueva Ecija, represented herein
by its Executive Director, JOHN C. DE LEON, hereinafter referred to as DA-
PhilRice.

WITNESSETH:

WHEREAS, BulSU, a higher education institution engaged in instruction, research, and

extension for the benefit of its clientele, is committed to improve the quality of life
through the production of highly competent, ethical and service-oriented professionals
and generation of relevant bodies of knowledge and technologies that will contribute to
the sustainable socio-economic growth and development of the nation;

WHEREAS, DA-PhilRice is mandated to develop and implement national rice research

for development (R4D) programs that will sustain and further improve rice production,
improve the income and socio-economic conditions of small farmers, and expand
employment opportunities in the rural areas;

WHEREAS, DA-PhilRice, in order to effectively implement its program of activities,

maintains and strengthens its linkages with the national rice R&D network and
international institutions; and

WHEREAS, BulSU has been collaborating with the national agencies and actively taking
part in the implementation of research and extension programs in its area coverage.

NOW, THEREFORE, for and in consideration of the aforementioned premises and

their mutual covenants hereinafter set forth, the parties have agreed as follows:

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 ARTICLE I
GUIDING PRINCIPLES OF THE PARTNERSHIP

In pursuit of the goals and objectives of the national rice research for development
programs, BulSU and DA-PhilRice shall collaborate extensively on rice research,
training, communication, extension, and human resource development. Along with
this, both parties shall be guided by the following principles:

JAYSON M.
1.VICTORIANO
Focus on delivering ALLEN N. MAROMA
results and outcomes. TEODY
This M. SAN ANDRES
partnership shall be
pursued to the optimum achievement of results and outcomes as mutually
agreed upon by both parties consistent with the goals of the National Rice
Research for Development Program. Along with this, they shall agree to
undertake activities where they have the competencies and resources needed to
deliver results and outcomes.
2. Equity, equality and reprocity. The objectives and activities pursued through
this partnership shall involve mutual accountabilities and contributions, as well as
shared risks and benefits. It will also require mutual respect by both parties of
each other's mandates, obligations, and principles.
3. Integrity and autonomy. Both parties shall maintain the integrity and
autonomy of each other’s research operations consistent with the National Rice
Research for Development Program.
4. Complementarity. Both parties shall build on their comparative strengths and
advantages and complement each other’s contributions to rice research for
development.
5. Cost-effectiveness. Both parties shall optimize administrative and financial
management of resources to ensure high-quality research outputs.

ARTICLE II
MANAGEMENT OF THE PARTNERSHIP

To effectively and efficiently manage this partnership, a Joint Management Committee

shall be composed of the following:

(1) Vice President for Research, Development and Chairperson

Extension, BulSU
(2) Deputy Executive Director for Research, DA-PhilRice Co-Chairperson
(3) Deputy Executive Director for Development, DA- Co-Chairperson
PhilRice
(4) Head, Corporate Services Division, DA-PhilRice Member
(5) Director, Research and Innovation for External Member
Campuses, BulSU
(6) Dean, College of xxx, BulSU Member
(7) Dean, College of xxx, BulSU Member
(8) Dean, College of xxx, BulSU Member

The committee shall conduct periodic planning and review as well as formulation of
policies and guidelines for prioritizing projects, fund allocation, implementation,
monitoring, and evaluation of various collaborative rice research, development and

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 extension activities. It shall meet twice a year in May and November and, whenever
deemed necessary.

ARTICLE III
IMPLEMENTATION OF COLLABORATIVE PROJECTS

Section A. Submission of Project Proposal

JAYSON M.
1.VICTORIANO ALLEN
Priority projects adhering N. MAROMA
to DA-PhilRice's Strategic TEODY M. SAN
Plan must beANDRES
integrated
into a program specifying each agency's counterpart funds. This shall be subject
to the joint approval by the BulSU President and the DA-PhilRice Executive
Director, upon recommendation of the Joint Management Committee.
Prioritization shall consider BulSU’s research priorities and human resource
deployment plans, and DA-PhilRice Strategic Plan, subject to the availability of
funds.

2. All approved projects under the program shall have counterpart funds from each
agency and be covered by supplemental Memorandum or Letter of Agreement
specific to the needs of the project.

3. Funds for the approved program and its projects shall be administered directly by
BulSU or DA-PhilRice as the case maybe. Periodic fund release shall be done
by DA-PhilRice or BulSU, and BulSU or DA-PhilRice shall be responsible for
disbursements thereof subject to the government accounting and auditing rules
and regulations.

4. Both parties shall make available the necessary human resources and expertise
for the implementation of the approved collaborative projects.

5. All collaborative projects shall be subject to a joint annual review by DA-

PhilRice and BulSU at the date duly agreed upon by both parties.

6. All equipment and other non-expendable facilities acquired through the

collaborative project funds shall remain the property of DA-PhilRice or BulSU
upon project termination; provided, however, that these shall be covered by a
Deed of Donation should these equipment be donated to BulSU by DA-
PhilRice, or to DA-PhilRice by BulSU upon the end of the project.

Section B. Staff Affiliation and Compensation

1. BulSU staff who shall work in the approved workplan/project shall be processed
at BulSU, subject to and consistent with the limitations embodied in the
approved projects.

2. BulSU staff at DA-PhilRice on sabbatical leave must seek clearance from heads
of units or department chairman, endorsed by the Dean, and approved by the
President. The BulSU staff shall have a seconded appointment at DA-PhilRice
and shall receive compensation based on equivalent rank/qualifications as

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 prescribed by the Civil Service Commission (CSC) and Department of Budget and
Management (DBM), and workload.

3. DA-PhilRice staff may be detailed in a project or may be appointed as an

affiliate staff or faculty of BulSU or as thesis adviser subject to the University’s
existing rules and regulations. The DA-PhilRice staff shall receive
compensation based on his/ her rank/ qualifications as prescribed by DA-
PhilRice, CSC, and DBM, and workload.
JAYSON M. VICTORIANO ALLEN N. MAROMA TEODY M. SAN ANDRES
ARTICLE IV
RESOURCE SHARING

1. With proper clearance from the college/institute heads concerned, BulSU and
DA-PhilRice shall make available their respective laboratories, research fields,
libraries, computer networks, and related necessary physical facilities and
equipment to staff involved in approved collaborative projects. Repair and
maintenance of such equipment, vehicles, and facilities shall be charged to the
project.

2. Both parties shall provide an experimental area for approved BulSU-DA-

PhilRice collaborative projects as well as other DA-PhilRice projects if
necessary, and approved by the Joint Management Committee. Details of
arrangement shall be discussed and agreed by both parties in separate
agreement.

ARTICLE V
HUMAN RESOURCE DEVELOPMENT

Section A. Short-term Trainings, Workshops and Conferences

1. In line with BulSU-DA-PhilRice research priorities, DA-PhilRice shall provide

graduate and undergraduate thesis research grants, and on-the-job trainings or
work immersion of BulSU students working on rice and rice-related areas subject
to approval of written request of the Department Chair or College Dean
concerned, and availability of project funds.

2. Staffers of both parties involved in the rice R4D projects shall be encouraged to
participate in national conferences, symposia, workshops, and rice-related
activities, subject to availability of funds of the project. Copy of paper or poster
entries in these activities shall be furnished to DA-PhilRice or BulSU for
clearance prior to submission to the organizing committee.

Section B. Exchange Faculty and Research Scholars

1. Exchange of faculty, staffers, and research scholars shall be done for a mutually
agreed upon field of expertise, duration, and compensation, if applicable based
on the existing guidelines issued by the CSC and the DBM.

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 2. Research scholars of both institutions shall be given the opportunity to conduct
research at the partner institution, and shall have access to appropriate research
facilities of both institutions subject to approval of written request of the
concerned party, and availability of project funds and facilities.

ARTICLE VI
JOINT OWNERSHIP AND DISSEMINATION OF PROJECT OUTPUTS

JAYSON M.
1.VICTORIANO
The parties hereto agreeALLEN N. MAROMA
that all TEODY M.
research outputs, discoveries SAN ANDRES
and/or inventions/
technologies produced by virtue of and pursuant to this MOU may be jointly
published in the public interest as mutually agreed upon.

2. Any publication arising from tie projects undertaken by virtue of and pursuant to
this MOU shall clearly establish and identify the parties as the source of the
output.

3. All reports by virtue of and pursuant to this MOU shall be made in the name of
the parties. The names of the principal authors, researchers and/or project
leaders shall be identified, recognized, and included in the report as well as in
publications.

4. All outcomes of the joint research activities, including all intellectual property
rights (IPR) shall be jointly owned by contributing collaborators. However,
whoever funds the research shall exclusively handle any possible
commercialization of proprietary products and information. Release of any
proprietary information shall also be cleared with the funding partner.

5. BulSU and DA-PhilRice shall formulate a joint program for the electronic data
processing and dissemination of relevant information for academic and research
staff/ extension workers and other clientele.

ARTICLE VII
DATA PRIVACY

The parties hereto agree that to process information and sensitive personal information
in conformity with the data privacy laws and all other applicable laws and regulations.
BulSU and DA-PhilRice shall ensure that appropriate organizational, physical, and
technical measures are in place to maintain the confidentiality, integrity, and security of
personal information and sensitive personal information that may come to its knowledge
or possession by reason of any provision of this MOU and that its employees, agents,
representatives, or any person under its authority shall hold said information under strict
confidentiality at all times.

ARTICLE VIII
MISCELLANEOUS PROVISIONS

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 Both parties hereby agree to make an annual review and evaluation of the work done
under this MOU and prepare jointly a yearly status report on the project for effective
monitoring purposes during the entire duration of this MOU.
ARTICLE IX
EFFECTIVITY

This MOU shall take effect upon approval and shall remain in full force not later than
December 31, 2028, subject to mutually agreed upon amendment to any specific
JAYSON M. VICTORIANO
provisions ALLEN N. MAROMA
thereat. It may be renewed TEODY
subject to the review and M. SAN ANDRES
renegotiation by both
parties. Such review and negotiation shall be conducted within 60 days prior to the
expiration of this MOU. Either party may terminate this MOU as of the end of any
academic year by giving the other party at least six months notice.

ARTICLE X
AMENDMENTS

The parties hereto further agree that this MOU may be amended upon mutual written
consent of both parties.

IN WITNESS WHEREOF, the parties hereto, through their duly authorized

representatives, signed this MOU on this _____ day of _______________ 2023 at
____________________________.

BULACAN STATE UNIVERSITY DEPARTMENT OF AGRICULTURE -

(BulSU) PHILIPPINE RICE RESEARCH
INSTITUTE (DA-PhilRice)

TEODY C. SAN ANDRES JOHN C. DE LEON

University President Executive Director

Signed in the presence of:

ALLEN N. MAROMA EDUARDO JIMMY P. QUILANG

Vice President for Research, OIC-Deputy Executive Director for
Development and Extension Research

JAYSON M. VICTORIANO KAREN ELOISA T. BARROGA

Director, Research and Innovation for Deputy Executive Director for
External Campuses Development

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 ACKNOWLEDGMENT

Republic of the Philippines )

Province of Nueva Ecija ) s.s.
Science City of Muñoz )
JAYSON M. VICTORIANO ALLEN N. MAROMA TEODY M. SAN ANDRES

BEFORE ME, a Notary Public for and in the above jurisdiction, personally appeared JOHN
C. DE LEON and exhibited to me his Employment ID No. 90-0501 issued in May 1990 at
PhilRice, Science City of Muñoz, Nueva Ecija, known to me to be the same person who
signed and executed the foregoing instrument, consisting of seven (7) pages including
this page on which the acknowledgment is written.

The parties and their instrumental witnesses signed all the pages thereof and
acknowledged to me that the same is their own free and voluntary act and deed and
that of the entities which they respectively represent.

IN WITNESS WHEREOF, I have hereunto set my hand and seal this___ day
of__________, 2023 at Science City of Munoz, Nueva Ecija.

Doc. No.____;
Page No.____;
Book No.____;
Series of 2023.

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 ACKNOWLEDGMENT

Republic of the Philippines )

Province of Bulacan ) s.s.
Municipality of Malolos )
JAYSON M. VICTORIANO ALLEN N. MAROMA TEODY M. SAN ANDRES

BEFORE ME, a Notary Public for and in the above jurisdiction, personally appeared TEODY
C. SAN ANDRES and exhibited to me his ID No. 0000-0000-0000-0000 issued in 2022 at
Dalandanan, City of Valenzuela, known to me to be the same person who executed the
foregoing instrument, consisting of seven (7) pages including this page on which the
acknowledgment is written.

The parties and their instrumental witnesses signed all the pages thereof and
acknowledged to me that the same is their own free and voluntary act and deed and
that of the entities which they respectively represent.

IN WITNESS WHEREOF, I have hereunto set my hand and seal this___ day
of__________, 2023 at Science City of Munoz, Nueva Ecija.

Doc. No.____;
Page No.____;
Book No.____;
Series of 2023.

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