PROJECT MANAGEMENT REPORT

ON

MARUTI SUZUKI REDUCING CARBON FOOTPRINT

By GROUP 11

ADITI SAXENA (2024PGDM059)

DEVYANSHI MADAN ODAK( 2024PGDM070)

HIMANGSHU MISHRA (2024PGDM074)

ISHIKA RATNAM (2024PGDM076)

RUCHITA PAUL (2024PGDM095)

VRITANT BAKSHI (2024PGDM112)

Under the Guidance of

Professor Navin Rao.,

(Assistant Professor, SOIL School of Business Design, Manesar

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 MARUTI SUZUKI REDUCING CARBON FOOTPRINT

GATE: 01

Project Group Name: Outliers

Shortlist of 5 Project Ideas

• Ganga River Cleaning

• Reducing the lead time of Big Basket
• Retail Business affect Indian Economy
• Maruti Suzuki Reducing their Carbon Footprints
• Credit risk modelling techniques for life insurers

Basis of Project Selection

From all the above projects, we as a group came to the conclusion to select the topic of Maruti
Suzuki reducing their carbon footprints it is because, earth is being negatively impacted, which
is the most evident reason why it is crucial to reduce carbon footprint. Increasing CO2
emissions cause unique climatic changes including melting ice caps, year-round rain showers,
tropical storms, wildfires, and high temperatures and followed which Maruti Suzuki is taking
all the necessary steps required.

Mission and Vision Statement of Maruti Suzuki

Vision: “The Leader in the Indian Automobile Industry, Creating Customer Delight1 and
Shareholder's Wealth2; eventually become a pride of India”

Mission:

• Modernization of the Indian Automobile Industry.

• Developing cars faster and selling them for less.
• Production of fuel-efficient vehicles to conserve scarce resources.
• Production of large number of motor vehicles which was necessary for economic
growth.

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 • Market Penetration, Market Development Similarly Product Development and
Diversification.
• Partner relationship management, Value chain, Value delivery network.

Role of Each Group Member

1. Ishika Ratnam – Chief Executive Officer (CEO) will be responsible for managing the
company's overall operations.
2. Devyanshi Madan Odak – Chief Marketing Officer (CMO) will be responsible for
overseeing the planning, development and execution of the organization's marketing
and advertising initiatives.
3. Ruchita Paul – Chief Human Resource Officer (CHRO) will be responsible to include
designing and evaluating career paths, overseeing all HR functions and crafting
strategies that meet our business goals.
4. Aditi Saxena – Chief Product Officer (CPO) will be responsible to lead and facilitate
product management teams to ensure they are creating products that deliver value to
both the user and the business.
5. Himangshu Mishra – Chief Technology Officer (CTO) will be responsible for
overseeing the development and dissemination of technology for external customers,
vendors, and other clients to help improve and increase business.
6. Vritant Bakshi – Chief Financial Officer (CFO) will be responsible for the
administrative, financial, and risk management operations of the company.

Common SMART Goal of Maruti Suzuki

Implement sustainable manufacturing practices, explore alternative fuels or hybrid vehicles,

and promote sustainable driving practices among customers to reduce carbon emissions by
40% from manufacturing plants or vehicles over the next 20 years, contributing to the
company's commitment to sustainability and reducing its environmental impact.

Problem Statement: The problem faced by Maruti Suzuki is that 95% of transportation
still depends on oil. And currently it is too expensive to fit photovoltaic cells on the roof of the
car which is not compatible in terms of Indian Market.

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It is difficult to replace the (almost complete) reliance on oil for all modes of passenger and
freight transport. By substituting low carbon "fuels" like electricity for oil, emissions will be
significantly reduced by 2053.

Our Solution:

We as a company will suggest Maruti Suzuki:

• To design a car in such a way that it has the lowest emission level possible as per
government norms.
• Slowing shifting to manufacturing the electric vehicles as and when the market changes.
• 10 Years down the line we will be manufacturing a Smart Car which will automatically
switch off as it will sense that the car is standing still in between the traffic which will
reduce the carbon footprints.

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GATE 2
Project Purpose: The purpose of this project is to reduce Maruti Suzuki's carbon footprint
by implementing sustainable manufacturing practices, exploring alternative fuels or hybrid
vehicles, and promoting sustainable driving practices among customers.

Project Scope

1. Conducting a detailed assessment and measurement of the current carbon emissions of

the company from its manufacturing plants and vehicles.
2. Setting specific targets for reducing carbon emissions from manufacturing plants and
vehicles over a defined period.
3. Developing effective strategies to achieve the targets, such as exploring alternative fuels
or hybrid vehicles, implementing energy-efficient practices in manufacturing plants,
and promoting sustainable driving practices among customers.
4. Implementing the strategies defined in the previous step, such as retrofitting
manufacturing plants with energy-efficient equipment, optimizing logistics network,
and offering incentives to customers for sustainable driving practices.
5. Reporting regularly on the progress made towards reducing carbon emissions.
6. Identifying additional opportunities to reduce carbon emissions and continuously
improving the project.

Mission and Vision Statement of Maruti Suzuki

Vision: “The Leader in the Indian Automobile Industry, Creating Customer Delight1 and
Shareholder's Wealth2; eventually become a pride of India”

Mission:

• Modernization of the Indian Automobile Industry.

• Developing cars faster and selling them for less.
• Production of fuel-efficient vehicles to conserve scarce resources.
• Production of large number of motor vehicles which was necessary for economic
growth.

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 • Market Penetration, Market Development Similarly Product Development and
Diversification
• Partner relationship management, Value chain, Value delivery network

PROJECT STRATEGIES

Maruti Suzuki, like other automobile manufacturers, can take several strategies to reduce its
carbon footprint. Here are some of the potential strategies:

1. Increase the use of electric vehicles: Maruti Suzuki can focus on producing more
electric vehicles to reduce its carbon footprint. Electric vehicles produce zero emissions
during operation, which significantly reduces the carbon footprint of the company.
2. Improve fuel efficiency: Maruti Suzuki can improve the fuel efficiency of its vehicles
by developing advanced technologies such as hybrid systems, start-stop systems, and
regenerative braking. By improving fuel efficiency, the company can reduce its carbon
emissions.
3. Reduce weight and aerodynamic drag: Maruti Suzuki can reduce the weight and
aerodynamic drag of its vehicles by using lightweight materials and improving vehicle
designs. This can reduce fuel consumption and, as a result, reduce carbon emissions.
4. Encourage eco-driving: Maruti Suzuki can encourage eco-driving among its
customers by promoting fuel-efficient driving practices, such as driving at moderate
speeds, reducing idling, and avoiding hard accelerations.
5. Use sustainable materials: Maruti Suzuki can use sustainable materials in the
production of its vehicles. For instance, the company can use recycled materials, bio-
based materials, and natural fibers to reduce the carbon footprint of its vehicles.
6. Increase the use of renewable energy: Maruti Suzuki can increase the use of
renewable energy in its production facilities. For instance, the company can install solar
panels to generate electricity, which can significantly reduce its carbon emissions.

Smart Goals(Any 3)

1. Reducing carbon emissions by 20% from manufacturing plants or vehicles over the
next ten years.
2. Implementing energy-efficient practices in manufacturing plants, exploring alternative
fuels or hybrid vehicles, and promoting sustainable driving practices among customers.

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 3. Implementing a carpooling program, incentivizing employees to bike to work or public
transportation.

Phases, Milestones & Gates

Reducing carbon footprint is a complex process that requires a comprehensive approach and
involves multiple phases, milestones, and gates. Here is an overview of the typical phases,
milestones, and gates involved in a project to reduce carbon footprint:

Phase 1: Planning and Assessment

This phase involves assessing the current carbon footprint of the organization, identifying areas
of improvement, and developing a plan to reduce carbon emissions. Some of the key activities
in this phase include:

• Conducting a carbon footprint assessment

• Setting carbon reduction targets
• Identifying areas for improvement
• Developing a carbon reduction plan
• Identifying key stakeholders and engaging them in the process

Milestones and Gates

Milestone 1: Completion of carbon footprint assessment

Gate 1: Approval of carbon reduction targets and plan

Phase 2: Implementation

This phase involves implementing the carbon reduction plan and making changes to the
organization's operations and processes to reduce carbon emissions. Some of the key activities
in this phase include:

• Implementing energy efficiency measures

• Using renewable energy sources
• Reducing waste and increasing recycling
• Promoting sustainable transportation

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 • Training employees on carbon reduction practices

Milestones and Gates

Milestone 2: Implementation of energy efficiency measures

Milestone 3: Implementation of renewable energy sources

Milestone 4: Reduction in waste and increase in recycling

Milestone 5: Promotion of sustainable transportation

Gate 2: Approval of progress towards carbon reduction targets

Phase 3: Monitoring and Evaluation

This phase involves monitoring and evaluating the effectiveness of the carbon reduction plan
and making adjustments as needed to achieve the targets. Some of the key activities in this
phase include:

• Tracking carbon emissions and energy use

• Analyzing data and identifying trends
• Identifying areas for further improvement
• Making adjustments to the carbon reduction plan

Milestones and Gates

Milestone 6: Regular reporting on carbon emissions and energy use

Milestone 7: Identification of areas for further improvement

Gate 3: Approval of adjustments to the carbon reduction plan

Phase 4: Sustainability and Continuous Improvement

This phase involves embedding sustainable practices into the organization's culture and
continuing to make improvements over time. Some of the key activities in this phase include:

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 • Continuously monitoring and evaluating carbon emissions and energy use
• Setting new carbon reduction targets
• Engaging stakeholders in ongoing sustainability efforts
• Celebrating and promoting successes

Milestones and Gates

Milestone 8: Achievement of carbon reduction targets

Milestone 9: Setting of new carbon reduction targets

Gate 4: Approval of ongoing sustainability efforts and commitment to continuous

improvement

Overall, reducing carbon footprint requires a long-term commitment and ongoing effort. By
following these phases, milestones, and gates, organizations can develop a comprehensive
approach to reducing their carbon emissions and contributing to a more sustainable future.

Work Breakdown Structure and Work Elements

Project Initiation

a. Develop project plan and schedule

b. Define project objectives and goals

c. Establish project team and roles

Baseline Assessment

a. Collect and analyze data on current carbon emissions across all operations

b. Identify areas of highest carbon emissions

c. Determine baseline carbon emissions and establish reduction targets

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Energy Efficiency

a. Implement energy-efficient practices and technologies in all facilities

b. Identify and reduce energy waste in production processes

c. Replace outdated machinery with newer, more energy-efficient models

Transportation

a. Promote sustainable transportation options, such as carpooling and public transportation

b. Implement telecommuting and remote work policies

c. Transition to electric or hybrid vehicles for company use

Renewable Energy

a. Increase the use of renewable energy sources, such as solar or wind power

b. Install solar panels on company buildings

c. Purchase energy from renewable sources

Waste Reduction

a. Implement a waste management system to reduce waste

b. Encourage recycling and reuse of materials

c. Develop sustainable packaging solutions

Monitoring and Reporting

a. Establish a system for monitoring and tracking carbon emissions reduction progress

b. Regularly report on progress towards carbon emissions reduction goals

c. Continuously evaluate and adjust carbon emissions reduction strategies based on monitoring
results

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WORK ELEMENTS

To reduce carbon emissions in Maruti Suzuki Company, the following work elements could be
considered:

• Conduct an Energy Audit: Conducting an energy audit will help identify areas where
energy is being wasted, and energy-efficient solutions can be implemented to reduce
carbon emissions.
• Implement Renewable Energy Solutions: Implement renewable energy solutions,
such as solar or wind power, to reduce reliance on non-renewable energy sources and
reduce carbon emissions.
• Optimize Manufacturing Processes: Analyze manufacturing processes to identify
areas where energy is being wasted and implement energy-efficient solutions to reduce
carbon emissions.
• Promote Sustainable Transportation: Encourage sustainable transportation options
such as electric or hybrid vehicles, carpooling, and public transportation to reduce
carbon emissions associated with transportation.
• Waste Reduction: Implement waste reduction programs to reduce the amount of waste
produced by the company, which will help reduce the carbon footprint of the company.
• Training and Education: Provide training and education to employees and
stakeholders to promote awareness of carbon emissions reduction strategies and
sustainable practices.
• Monitoring and Reporting: Implement a monitoring and reporting system to track
carbon emissions reduction progress, identify areas that need improvement, and report
on the company's progress towards meeting its carbon emissions reduction goals.

AON Network & Project Gantt Chart

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Risk Assessment

1. Financial risk: One of the main risks associated with this project is the financial cost
of implementing new technologies and practices to reduce carbon emissions. There is
a risk that the project may exceed the allocated budget, or that the expected cost savings
may not be achieved.

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 2. Operational risk: The project may face operational risks related to the implementation
of new technologies and practices, such as equipment failure or inadequate staff
training. This could result in delays, additional costs, or failure to meet project targets.
3. Regulatory risk: The project may be subject to changes in regulations related to carbon
emissions, which could impact the project's feasibility or require additional investment
in order to comply with new regulations.
4. Reputational risk: Maruti Suzuki is a highly reputable company, and any negative
impacts on the environment could lead to reputational damage. This could result in
reduced customer loyalty, loss of market share, and decreased profitability.
5. Market risk: There is a risk that competitors may introduce similar sustainability
initiatives, which could lead to increased competition and potential loss of market share.
6. Technology risk: The project may face technology risks associated with the use of new
technologies or practices, such as untested or unreliable equipment, or difficulty in
finding suitable suppliers or vendors.
7. Supply chain risk: The project may face supply chain risks related to the availability
and reliability of suppliers and vendors, as well as the impact of supply chain
disruptions, such as natural disasters or political instability.
8. Resource risk: The project may face resource risks related to the availability and
affordability of key resources, such as renewable energy sources, as well as the potential
impact of climate change on resource availability and quality.

By identifying and assessing these risks, Maruti Suzuki can take proactive measures to mitigate
them and ensure the success of the project focused on reducing carbon emissions. These
measures could include contingency plans, risk management strategies, and ongoing
monitoring and evaluation of the project's progress

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GATE 3 & 4

Project Crashing

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How did you lead the team as a Project Manager / Leader & how did you
build a High Performing team?

As a Project Manager/Leader, it is essential to create a shared vision and mission for the project
and communicate it clearly to the team. This helps to ensure that everyone is aligned towards
the same goals and working towards a common purpose. Here are some tips on how to build
and lead a high-performing team:

1. Define a clear vision and mission: As a Project Manager/Leader, it is essential to

define a clear vision and mission for the project and communicate it effectively to the
team. This helps to ensure that everyone is aligned towards the same goals and working
towards a common purpose.
2. Set clear expectations: Establish clear expectations for the project and team members'
roles and responsibilities, deadlines, and deliverables. This helps to avoid confusion
and ensure that everyone understands what is expected of them.
3. Create a positive work environment: A positive work environment can help to foster
team cohesion and improve overall team performance. To create a positive work
environment, it is essential to promote a culture of respect, trust, and open
communication. Encourage team members to share ideas, make suggestions, and ask
questions.
4. Encourage collaboration: Collaboration is essential for building a high-performing
team. Encourage team members to work together, share knowledge and expertise, and
provide feedback. This helps to promote teamwork and encourages team members to
learn from each other.
5. Empower team members: Empowering team members involves delegating tasks,
providing them with the resources they need to succeed, and trusting them to make
decisions. This helps to build trust and confidence within the team, as well as improve
overall team performance.
6. Recognize and reward achievements: Recognizing and rewarding team members'
achievements can boost morale and motivate them to continue performing at a high
level. Celebrate individual and team successes, and acknowledge when team members
have gone above and beyond.
7. Communicate effectively: Effective communication is essential for building a high-
performing team. Keep team members informed about project progress, changes, and

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 other important updates. Encourage open and honest communication and be available
to listen to team members' concerns and feedback.
8. Manage conflicts: Conflict is a natural part of any team, and managing it effectively is
essential for building a high-performing team. Identify and address conflicts as soon as
they arise, and use appropriate conflict resolution techniques to resolve them.
9. Continuous improvement: Continuous improvement is essential for building a high-
performing team. Encourage team members to learn, grow, and develop their skills.
Continuously evaluate the project and team's performance and identify areas for
improvement.

In conclusion, building and leading a high-performing team requires effective communication,

collaboration, delegation, empowerment, conflict management, and continuous improvement.
By focusing on these key areas, a Project Manager/Leader can create a positive work
environment, maximize team performance, and achieve project success.

Describe how you (theoretically) Monitored & Controlled the Project in

terms of Time, Cost & Deliverables
As a project manager, monitoring and controlling the project is a critical part of ensuring its
success. To monitor and control the MARUTI SUZUKI REDUCING IT’S CARBON
FOOTPRINT project in terms of time, cost, and deliverables, I would use the following
approach:

1. Project Schedule and Time Management

I would establish a detailed project schedule with clearly defined milestones, deliverables, and
deadlines. I would track progress against the schedule and ensure that the team is meeting the
project timeline. If there are any delays or deviations from the schedule, I would identify the
root cause and work with the team to develop corrective actions to get back on track.

2. Cost Management

I would establish a detailed budget for the project and monitor actual expenditures against the
budget. I would ensure that the team is adhering to the budget and identify any variances. If
there are any cost overruns, I would work with the team to identify the cause and develop
corrective actions to bring the project back within budget.

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 3. Deliverables Management

I would establish clear criteria for each deliverable and track the progress of each deliverable
against the established criteria. I would ensure that the team is meeting the quality standards
for each deliverable and identify any deviations. If there are any deviations, I would work with
the team to identify the cause and develop corrective actions to bring the project back on track.

4. Risk Management

I would identify and assess project risks, prioritize them, and develop strategies to mitigate or
avoid them. I would monitor the risks throughout the project lifecycle and update the risk
management plan as necessary.

5. Communication and Reporting

I would establish regular communication channels with stakeholders to keep them informed of
project progress. I would provide regular status reports on time, cost, and deliverables,
including any deviations and corrective actions taken.

6. Change Management

I would establish a formal change management process to manage any changes to the project
scope, schedule, or budget. I would ensure that all changes are documented, reviewed, and
approved by the appropriate stakeholders.

Project Closure & Performance Review

The project was successfully completed on the target date, and all stakeholders have approved
the project's results. The project team has completed all outstanding tasks, and all resources
have been released. All contracts established for the project have been closed out, and all
project documentation has been stored in the company's archives.

A project closure report will include the following things:

• Ensure that all the outstanding tasks related to the project are completed before closing
the project.

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 • Document the lessons learned during the project, including what worked well and what
did not, and share them with the team.
• Obtain sign-off from all stakeholders that the project is complete and meets the
requirements.
• Release all resources that were allocated to the project, including people, equipment,
and facilities.
• Close out contracts: Close out any contracts that were established for the project,
including vendor agreements, partnerships, and subcontracts.

Performance Review

1. Review Project Objectives

The project objectives were to reduce the carbon footprint of the manufacturing plant by 40%
within ten years and promote sustainable practices in the automotive industry. The project team
exceeded this target and reduced the carbon footprint by 45% within twenty years.

2. Review Project Deliverables

The project deliverables included implementing energy-efficient technologies, reducing waste

generation, increasing the use of renewable energy sources, and promoting sustainable
practices in the supply chain. All deliverables were completed on time, within the budget, and
met or exceeded the stakeholders' expectations.

3. Analyze Project Performance

Cost: The project was completed within the allocated budget, and no additional expenses were
incurred.

Time: The project was completed on time, and there were no delays.

Quality: The project team ensured that all deliverables met the highest quality standards.

4. Evaluate Team Performance

The project team consisted of members from various departments, including engineering,
supply chain, and finance. The team worked effectively and efficiently to achieve the project

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objectives. The team maintained open communication, collaborated effectively, and addressed
issues proactively.

5. Identify Areas for Improvement:

Continuous Improvement: The project team recommends that the manufacturing plant
continues to implement sustainable practices and improve upon the initiatives implemented
during the project to maintain carbon neutrality.

Collaboration: The project team recommends improving collaboration between departments

and suppliers to promote better communication and achieve the shared goal of carbon
neutrality.

Innovation: The project team recommends exploring innovative technologies and solutions to
further reduce carbon emissions.

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