Inside Address

Writer’s Address 1. Name of person you are

1. Name of business writing to
organization 2. Job title of person
2. Number & street / street 3. Name of organization
& number 4. Number & street / street &
3. City number
4. Postcode / zipcode 5. City
5. Country 6. Postcode / zipcode
7. Country

Be relevant to the
Introduce the situation/ask
main subject
Reflect the
matter
0 writer/addressee
relationship
Main subject matter helps to:
0

Depend on
Opening
the purpose
of the letter Sentences Be polite and
business-like

0
Depend on who Invent appropriate &
0

Plan & put the letter

is written to relevant detail of your
in logical order.
own.
Be fairly short

-Body of
the
letter -W Sa
r ite lu
-Writer’s na r ’s
ta
tio
address (p r m e n
Be quite

in t
short

ed)
-Wri
s ig n

title
NOT contain

information

-Jo b -Inside -Complimentary

important
ter’s
a tu r

or s Da
itio n addres close te
e

pos
business-like
Be polite and
Sentences
Closing

purpose
Have a

Layout
Leave the reader
of the letter
‘satisfied’
 II. Complimentary close III. Signature consists of:
I. Salutation (saying (saying “Goodbye”) Written signature of person
“hello”) Use these alternatives: writing letter
used as the opening in Yours sincerely Name
a business letter. (when address the Job title
E.g: - Addressee is a man person by name). E.g: Yours sincerely ->
-> Dear Mr. Smith. Yours faithfully complimentary close
- Addressee is a (when address the Min Lee -> writer’s signature
woman -> Dear Ms. person as “Dear John Miller -> writer’s name
Lawrence. Madam/ Sir) Assistant Manager -> Job
title

Style

The way of writing a letter a s distinct

from the content of the letter.

Tone

Key notes
The general quality or character of the
letter which indicates the attitude of

Depend on the subject matter of the letter the writer and the relationship of the

Depend on the writer/addressee relationship writer to the addressee.

Depend on the purpose of the letter

Help the letter to do its job successfully

Makes your letter

Shows how you
an opportunity to
write positively
achieve an effect
about the main
beyond simple
Shows how subject matter
communication
you introduce
your
Helps you to
Shows how products.
reach the higher
you present
grades in the
DEFINITION your company.
examination.
Gives your
Shows how letter added
you value a interest for
customer. the reader.

Key points are the most Additional details are -Addtional invented details are the
important points in the the minor points in the details that you supply and always
relevant to the situation/task.
situation/task. situation/task.

Quality factor