Topic 2

INFORMATION AGENCIES

IMC112 Introduction to Information Management

INFORMATION AGENCY

▪ An agency that specialized in the information work like

creating, identifying, collecting, acquiring,
packaging, storing, processing, preserve and
dissemination of information materials etc.

▪ All information must be collected and preserved in

information agencies as platform for references future
generations.
ROLES OF INFORMATION AGENCY

▪ The collectors of national heritage and knowledge needs

▪ Organizers of the valuable knowledge, history and
learning process.
▪ Take the knowledge of the past and the present, and it
lay down for the future used.
▪ Satisfy information needs of the society.
 MAJOR TYPES OF
INFORMATION
AGENCIES

Library

Archive

Record Center

Museum
LIBRARY
IMC112 | Topic 2 - Information Agencies
LIBRARY

A library is a collection of
information, sources,
resources, and services, and
the structure in which it is
housed: it is organized for use
and maintained by a public
body, an institution, or a private
individual.
 MISSION OF THE LIBRARY

▪ To serve as a local center of information and

knowledge
▪ To be a local gateway to national and global
knowledge.
MAIN ROLES OF LIBRARY

▪ Libraries offer a variety of resources that are accessible to

everyone.
▪ Libraries provide a sense of community.
▪ Libraries help promote literacy.
▪ Libraries provide a place to learn new things.
▪ Libraries are a safe and reliable space for all
BASIC FUNCTIONS OF THE LIBRARY

▪ Instructing the user about library management.

▪ Assisting the users to solve his/her queries.

▪ Aiding the users in selection of good works.

▪ Promoting the library within the community.

 COLLECTION OF FORMAT OF LIBRARY
THE LIBRARY MATERIALS

Choosing collections in
libraries should be made for
the purpose of libraries in a
way that will meet the needs
and interests of users.
▪ Book/Monograph;
▪ Continuing Resources,
▪ Quick Reference
Materials,
▪ Audio-Visual Materials,
▪ Cartographic Materials,
▪ Electronic/Digital
Resources, etc
IMPORTANCES OF LIBRARY

▪ Libraries support educational opportunities;

▪ Libraries preserve cultural heritage and history;
▪ Libraries provide access to necessary resources for
communities;
▪ Libraries are integral to the political and social life of a
community.
 TYPES
OF LIBRARY National
Library

Public Academic
Library Library
LIBRARY

Special
School Library
Library
NATIONAL
LIBRARY

Example: NATIONAL LIBRARY OF MALAYSIA

National Library

▪ A national library is a library established by a government as a

country's preeminent repository of information.

▪ National library provides access to all types of materials which

contain credible and substantial information required for good
government, national growth and development especially on
education matter.
Features of the National Library

1. The National library is a central library of any country.

2. Operates with national funds.

3. It compiles all the information materials published/produced in the whole

country.

4. It is an institution of national importance in which any person can be a

reader, i.e. it serves the whole nation.
 Functions of National Library
▪ The National Library collects all the books ▪ Prepares a national bibliographic reference list
published in the nation. of various subjects at the national level.

▪ It also acts as a collection library at the national
level for the books received under the Deposit
of Library Materials Act for the nation.
▪ Stores a copy of rare books available in other
libraries located in the country.
▪ Provides reading facility to every citizen of the
country without any discrimination.
▪ Represents the nation internationally.
▪ Maintains collaboration and coordination with
national libraries abroad.
▪ The National Library apprises all the other
libraries of the country about the new methods
and techniques used in the service.

▪ Provides all assistance and guidance pertaining

information sources to all the nation.
 PUBLIC
LIBRARY
Example:
Perpustakaan Awam Negeri Pahang
(Perpustakaan Sultan Haji Ahmad Shah)
Public Library

▪ Public library provide information to the general public to

satisfy their informative, education and recreational needs.

▪ A public library serves the residents of a specific

geographic region.
Features of the Public Library

▪ Run by public funds.

▪ Open to all the people of the society freely without any
discrimination of caste, class, and gender.
▪ Provide free service to their users (readers).
▪ Supporting centers of educational institutions.
▪ They themselves are important centers of education.
Functions of Public Library

▪ Provides access to information materials for meeting the information

needs of local people.
▪ Provide study material to increase the intelligence, knowledge, and value of
such persons.
▪ Progress in cultural and social activities - provide useful textual material
& conducive venue to society for conducting their activities
▪ Preservation of the materials - identify and analyze the cultural material
located in their area.
Categories of Public Library

State Municipal /
Library Village Library
District Library

Children Library Mobile Library

Discussion: How this categories of public library provides/offers their services.

ACADEMIC
LIBRARY
Example:
Perpustakaan UiTM (Perpustakaan Tun
Abdul Razak, Perpustakaan Tun Dr Ismail)
Academic Library

Academic libraries provide resources and services to support the learning,

teaching, and research needs of students, faculty, and staff.

It's attached to a higher education institution which serves two

complementary purposes to support university’s curriculum, and to
support the research of the university faculty and students.
 Functions of Academic Library

▪ To ensure the necessary quiet environment
for reading, studying and researching;
▪ To provide all the students with the essential
research and reference materials;
▪ To inform the university community of the
latest scientific and technological
developments;
▪ To help new students to orientate in how to
source and find the necessary materials
quickly and correctly;
▪ To ensure the students and faculty with the
bibliographic instruction, interlibrary loan
services, and research assistance as well;
▪ To help the academicians writing research
papers, dissertations and scientific
publications;
▪ To maintain those books that are thousands
of years old to be possible to use and study.
 SPECIAL
LIBRARY
Example:
Forest Research Institute Malaysia (FRIM) Library,
Ministry Of International Trade And Industry (MITI) Library,
The Malaysian Bar Library
SPECIAL LIBRARY

▪ Special libraries are libraries that were established to support the vision and
mission of special institutions and function as special information centers
especially related to research and development.

▪ The special library could be established, funded, and managed by a private

business such as firm, company, or industry, or in a government-owned
institution, industry, ministry, or agency
SPECIAL LIBRARY

▪ The collections are often resources in a variety of formats

that are distinctive and have intrinsic value to the institution.

▪ Usually serves only the staff or members of this

organization.
Functions of Special Library

▪ As a referral and research center;

▪ Facilitates the implementation of the tasks of the parent

institution which houses it;

▪ Facilitate the implementation of the tasks of the institution or

agency concerned.
 SCHOOL
LIBRARY
Example:
Pusat Sumber Sekolah Kebangsaan Jementah,
The British International School of Kuala Lumpur Library
 SCHOOL LIBRARY

School library is a library that is established

to support the curriculum-related OBJECTIVES OF
research and instructional reading SCHOOL LIBRARY
needs of pupils and teachers and
provides the collections, related
equipment and instructional services of ▪ Helps in learning more
a staff for an elementary or secondary ▪ Enhance Literacy
school. ▪ Opens to the World of
Wisdom
 SCHOOL LIBRARY / SCHOOL RESOURCE
CENTER (SRC)

▪ So called as School Resource Center (SRC)

▪ School Resource Centre (SRC) is a place or room within the school that
equipped with books, video audio materials, magazines, teaching &
learning materials and so on.
▪ It is a way to help teachers develop as professionals and improve teaching
and learning process
▪ Teaching and learning materials available in SRC is to make lessons
interesting, learning easy and enable teachers to easily express concepts.
TRIVIA

https://youtu.be/KPTRcnJgMkI

Note: Please connect to the Internet and click above link to play a video
ARCHIVE
IMC112 | Topic 2 - Information Agencies
ARCHIVE
Archives contain primary source documents that have accumulated over the
course of an individual or organization's lifetime and are kept to show the
function of that person or organization. Archive also keep and store historical
events.

Archive also defined as a physical facility in which archival material are

located.

Its a place where people can go to gather firsthand facts, data, and evidence
from letters, reports, notes, memos, photographs, and other primary sources.
ARCHIVE
In general, archives consist of records that
have been selected for permanent or long-term
preservation on grounds of their enduring cultural, historical,
or evidentiary value.

Archival records are normally unpublished and almost always

unique.
IMPORTANCE OF ARCHIVE

▪ Provide evidence of activities;

▪ Tell us more about individuals and institutions;
▪ Tell stories;
▪ Increase our sense of identity and understanding of cultures;
▪ Ensure justice.
 ARCHIVE USERS
▪ Students and academics
▪ History researchers / historian
▪ Solicitors, town planners, developers & architects
▪ Journalists
▪ Artists and designers
▪ Enthusiasts
▪ Etc
 CATEGORIES OF ARCHIVAL MATERIALS Permanently valuable holdings
of the Archives

CORRESPONDENCE LITERARY PRODUCTIONS OFFICIAL RECORDS PHOTOGRAPHIC MATERIAL

Letters Research notes Minutes Positive transparency
Greeting cards Manuscripts Annual Reports Positive print
Telegrams Reminiscences Convention Proceedings Negative print
Letter books Memoirs Conference Proceedings Movie film
Reports Committee Minutes and Records Video tapes
Speeches Publicity Files
DIARIES Sermons
Deepening materials
PRINTED MATERIAL
Certificates LEGAL DOCUMENTS FINANCIAL DOCUMENTS COMPUTER RECORDS
Awards Contracts Diskettes
Ledgers
Pamphlets Petitions Zip disks
Journals
Brochures Agreements CD-ROMs
Bank statements and checks
Proofs Briefs Computer tapes
Bills and receipts
Circulars Depositions Printouts
Notes
Flyers Insurance policies
Newspaper clippings Wills
Broadsides and posters Divorce papers SCRAPBOOKS AND SCRAPBOOK MATERIAL
Programs AUDIO RECORDINGS
Inventories of estates Wax discs
Newsletters Mortgages MAPS, CHARTS, DIAGRAMS, GRAPHS, LISTS
Audio tapes
Deeds
Abstracts of title ARCHITECTURAL DRAWINGS
Property records
 RECORDS
CENTER
IMC112 | Topic 2 - Information Agencies
RECORDS CENTER

▪ A building specially designed or adapted for the low-cost storage and

maintenance of semi-current records pending their ultimate
destruction or transfer to an Archives repository.

▪ It cares for the records that are no longer in current administrative use
but cannot yet be destroyed or transferred to archival storage.

▪ Records centers can be national, company owned or commercial

records centers.
 PRIVATE RECORDS CENTER
NATIONAL RECORDS CENTER ▪ Private records centers by established by companies in
their own personal capacities to reduce the amount of
equipment needed to store records in their offices
▪ A National Records Centre is wholly owned situated in areas where rental fees are high.
by the government . It is where the bulk of
semi current records from government ▪ Access to company owned records centers is only
agencies and quasi-governmental authorized to the company staff members hence there
organizations are kept pending their ultimate is privacy and security of records.
disposal.

▪ It is established as a central repository that COMMERCIAL RECORDS CENTER

caters for public sector records only.
▪ Owned by commercial businesses and are established
for commercial business with the idea of making
▪ National records centers provide intermediate
money.
storage between creating agencies and
public archives.
▪ They offer their services on contract basis to agencies
in need of their services and usually cater for
organizations that want to store their records outside
their organizations for disaster planning purpose.
 COLLECTIONS OF RECORDS CENTER

DOCUMENTS RECORDS
▪ Documents are created by ▪ Records are created when
planning what needs to be done. something is done and record the
event.
▪ Documents can be revised and
change. ▪ Records don't (must not) change.

Types of Records: Active, Semi-Active & Non-Active Records

MUSEUM
& ART GALLERY

IMC112 | Topic 2 - Information Agencies

MUSEUM
▪ A museum is a not-for-profit institution that concern and manage
tangible and intangible heritage.

▪ Museum cares for and displays a collection of artifacts and other

objects of artistic, cultural, historical, or scientific importance.

▪ The purpose of modern museums is to collect, preserve, interpret,

and display objects of artistic, cultural, or scientific significance
for the study and education of the public.
 COLLECTION OF MUSEUM BASIC TYPES OF MUSEUM

▪ Paintings, ▪ General,
▪ Furniture, ▪ Natural History and Natural
▪ Paper,
Science,
▪ Textiles,
▪ Metals, ▪ Science And Technology,
▪ Ceramics And Glass, ▪ History,
▪ Photographs, ▪ Art.
▪ Archeological Or Ethnographic Objects,
▪ Natural History Specimens
 BASIC TYPES OF MUSEUM
GENERAL MUSEUMS hold collections in more
than one subject and are therefore sometimes
known as multidisciplinary or interdisciplinary AN ART MUSEUM OR ART GALLERY is a building
museums. or space for the display of art, usually from the
museum's own collection. It might be in public or
private ownership and may be accessible to all or
MUSEUMS OF NATURAL HISTORY AND have restrictions in place.
NATURAL SCIENCE are concerned with the
natural world; their collections may contain
specimens of birds, mammals, insects, plants, A SCIENCE AND TECHNOLOGY MUSEUM is a
rocks, minerals, and fossils. museum devoted to applied science and
technological developments. Such as astronomy,
planets, aerospace, etc.
HISTORY MUSEUM shows objects relating to the
history of a place.
IMPORTANCE OF THE MUSEUM

▪ Museum provide informative and visual explorations,

▪ It's become a places to meet new people, learn about our ancestors' lives,
and broaden our horizons.
▪ Museums educate people about people, about how people of the past
reacted to their environment and the effects of those reactions to our past,
present, and future.
▪ Visiting a museum often sparks curiosity and inspires people to learn more
once they leave.
▪ Visitors can also perform more research on their own and have discussions
after the visit, which make learning more long lasting.
▪ Museum give enjoyment of art and culture.
 NEW TRENDS IN
INFORMATION
AGENCY
IMC112 | Topic 2 - Information Agencies
NEW TRENDS IN INFORMATION AGENCY

▪ Technology is the important tools in information agencies

because as collecting organizations, they become more
concerned with electronic information.

▪ The new era in information agencies will be an embodiment of a

digital information professional or digital knowledge worker.

▪ Throughout the use of online and digital offered to the users, it will
help them to reach out the information easily without boundary.
TYPES OF DIGITAL INFORMATION AGENCY

DIGITAL / VIRTUAL LIBRARY

DIGITAL
INFORMATION VIRTUAL MUSEUM
AGENCY

DIGITAL ARCHIVE
 DIGITAL LIBRARIES
Can be accessed everywhere at any time, access to
information more widely, sharing information more
easily, various of quality information, time savings,
reduce human resources, new trends in information
seeking and improve information security.

▪ Virtual Libraries,
▪ Electronic Libraries
▪ Libraries Without Walls.
 VIRTUAL
MUSEUM
▪ Uses a website display containing artifacts for public viewing and
feel the same space as the real museum.
▪ It also allows individuals to enjoy visual museums without having to
leave their home
 DIGITAL ARCHIVE

▪ Is a center and place which is to

stores and manage the content
of electronic and digital
information according to its
segment and their
characteristics.

▪ Its also to ensure the availability

and accessibility of that
information for long term
access.
TRIVIA - Perpustakaan Digital PNM (u-Pustaka)

https://youtu.be/co1T8UM1Y2Y

Note: Please connect to the Internet and click above link to play a video
 "Nothing is pleasanter
than exploring a library."
Walter Savage Landor (1775-1864)
 LEARNING OUTCOME

By now, you should be able to

understand a different types of
information agencies and its functions.
REFERENCES

Breivik, P. S., & Gee, E. G. (2006). Higher education in the Internet age: Libraries creating a strategic
edge. Greenwood Publishing Group.
Bhar, D., Mallik, S., Ray, M., & Modak, S. (2017). Features of academic libraries in twenty fast centuries.
Academic Libraries in India: Challenges and Future.
Foley, D. M. (1968). Liberia's archival collection. African Studies Review, 11(2), 217-220.
Hafijull, M. (2021). The Role of Library in the Modern Society for supporting Education to Create a
Sustainable Future.
Ringkasan Perangkaan Perpustakaan Di Malaysia 2019. Perpustakaan Negara Malaysia
Yatin, S. F. M., Hamid, H. A., Shah, J. R. K. M., & Hassan, Z. (2018). Digital Era: New Trends in Information
Agencies. International Journal of Academic Research in Progressive Education and Development, 7(3),
150-160.
Fakta: Buku tertua dan terawal di Malaysia yang perlu anda ketahui https://youtu.be/KPTRcnJgMkI
https://www.britannica.com/
THANK YOU

Prepared By:
Azura Abdul Jamil @ Kamarudzzaman
FPM, UiTM Cawangan Johor