THE CONSTITUTION AND BYLAWS OF

TABLE OF CONTENTS

PREAMBLE 1

ARTICLE I
Name and Logo 1

ARTICLE II
Vision 2
Mission 2
Goals 2
Objectives 3

ARTICLE III
General Provisions 4

ARTICLE IV
Authority 5
Membership 5

ARTICLE V
Rights and Responsibilities of Members 7

ARTICLE VI
The Executive Board 8

ARTICLE VII
Appointment and Vacancy of an Executive Board Position 12

ARTICLE VIII
Departments 14

ARTICLE IX
Meetings 24

ARTICLE X
University Moderator 25

ARTICLE XI
Probation 26
Impeachment 26
Resignation 27
ARTICLE XII
Amendments and Revisions 29

ARTICLE XIII
Enabling Provisions 30

ARTICLE XIV
Google Developer Student Clubs Community Guidelines 31

ARTICLE XV
Lead Acknowledgements 34
 PREAMBLE

We, the members of the Google Developer Student Clubs USTP, seeking God’s
greater glory by establishing a governing body that shall represent our ideals and
aspirations, protect our rights and sincere interests, promote our general welfare,
enhance our personal growth and the growth of the Google Developer Student
Clubs Philippines, Southeast Asia, and Global, do solemnly ordain and promulgate
this Constitution.

Article I
NAME AND LOGO

Section 1. This organization shall be officially known as the Google Developer

Student Clubs University of Science and Technology of Southern
Philippines. For brevity, it shall be called GDSC USTP.

Section 2. The official logo of Google Developer Student Clubs USTP must
strongly abide by the official logo of Google Developer Student Clubs
Global. In case there are changes from the GDSC Global, the chapter
must follow and use the new one.

Section 3. The GDSC logo and name is granted for use by organizers so long as
they are in good standing with Google Developers and follow the
GDSC brand guidelines.

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 Article II
VISION, MISSION, GOALS AND OBJECTIVES

VISION
Section 1. This organization envisions itself as a community to be for men,
women and for others, a community of developers that are
passionate about uplifting communities and solving problems through
science, technology, and innovation.

MISSION
Section 2. This organization has the mission to:
1. Empower people through technology and programming
education;
2. Enlighten them to the power of innovation and
problem-solving;
3. Nurture them to create meaningful technological solutions for
the community; and
4. Use technology in helping communities.

GOALS
Section 3. 1. Be a visible student-led technology organization that promotes
different innovative solutions.
2. Unite and expose communities to solve problems using
technology.
3. Collaborate with other organizations and offices to disseminate
the mission, vision, and goals of Google Developers and the
University.
4. Conduct research and extension work in order to assess the
university and its students needs in order to formulate
technological solutions to the community.

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 OBJECTIVES
Section 4. 1. Work for the accreditation and renewal processes of the GDSC
USTP.
2. Promote technological solutions through various activities such
as but not limited to workshops, training, study jams,
hackathons, etc.
3. Encourage the students under the GDSC USTP for united and
coordinated planning of events.
4. Help and formulate the members of the organization to have
sustainable projects centered on technologies aimed to
address relevant and prevailing issues of the society and
community.

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 Article III
GENERAL PROVISIONS

Section 1. Google Developer Student Clubs USTP is a community of students

from any academic undergraduate background that aims to build
students’ professional and personal network in technology and at the
same time get access to Google Developer resources and work
together to build solutions for local problems in a peer-to-peer
learning environment.

Section 2. This constitution shall be known as the Constitution of the Google

Developer Student Clubs USTP and shall govern the officers and
members of the organization.

Section 3. The organization shall be governed by the Executive Board, and shall
be guided by a Moderator and the Community Manager of GDSC
Philippines, a governing body for all GDSC chapters in the country.

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 Article IV
AUTHORITY AND MEMBERSHIP

AUTHORITY
Section 1. This organization is a recognized student organization at the
University of Science and Technology of Southern Philippines and
adheres to all campus policies.

Section 2. This organization will be under the Federation of Accredited

Extracurricular Student Organizations - USTP and is affiliated to
Google Developers and Google Developer Student Clubs Global.

Section 3. This organization shall establish bylaws. It shall state the governing
administrative and procedural matters (such as time and location of
meetings, etc.). Bylaws shall not conflict with this constitution. Bylaws
may be adopted, amended, or temporarily suspended by a majority
vote (50% + 1) present during an Executive Board session.

MEMBERSHIP
Section 1. Recruitment. Any bona fide undergraduate student of the
University of Science and Technology of Southern Philippines, who
is willing to work for the promotion and advancement of the
organization’s vision and mission, shall be eligible for membership.

Section 2. The applicants for the Executive Board must go through an

interview process with the former executives to assess their skills,
character, and commitment to the organization.

Section 3. The applicants for Core Team must go through an interview with
the present executives to assess their skills, character, and
commitment to the organization. For those who will apply under the
Technology Department will have a special coding interview.

Section 4. The applicants who wish to be members of the organization must

submit a Curriculum Vitae (CV) and/or Resumé and an Application
Letter expressing their willingness to join the organization.

Section 5. Applicants who were not accepted as Executive Board or Core

Team will be referred to join the organization as a member and
carry out the application process stated in Article III Membership,
Section 4.

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Section 6. Official members are those who have fulfilled the application
process stated in the bylaws.

Section 7. Membership shall remain effective for the rest of the academic
year, provided that the member remains a bonafide undergraduate
student of the University of Science and Technology of Southern
Philippines.

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 Article V
RIGHTS AND RESPONSIBILITIES OF MEMBERS

Section 1. All members shall have the right and responsibility to know about and
to participate in the activities of the organization.

Section 2. All members shall have the right to access and to be informed of the
contents of this constitution and bylaws.

Section 3. All members shall have the right and privilege to utilize the resources
available to the organization limited to official GDSC activities.

Section 4. All members have the right to information on matters concerning the
organization. With the consent of the Executive Board, they shall have
access to public organizational documents and records.

Section 5. All members shall have the right to voice out their concerns regarding
all organizational matters using the standard operating procedures
stated in the bylaws and GDSC Community Guidelines.

Section 6. All members shall have the responsibility to abide by the laws and
policies governing the organization, including those stated in this
constitution and in the bylaws.

Section 7. All members shall have the responsibility to abide by the decisions of
the Executive Board over organizational matters.

Section 8. Any members who fail to attend three or more events in a semester
must be placed on termination. The count will be reset at the end of
each semester.

Section 9. Members that are subject to termination must submit a letter stating
their reasons within 7 days and will be assessed by the Executive
Board. Fifty percent (50%) plus one (1) of the population of the
Executive Board will be accumulated before the member will be
officially terminated as a member of the organization.

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 Article VI
THE EXECUTIVE BOARD

Section 1. The Executive Board shall be the governing body of the organization.
They shall spearhead the planning, implementation, coordination, and
evaluation of the activities of the organization. They shall monitor the
performance of the members of the organization.

Section 2. The Executive Board shall be composed of the following

duly-appointed officials (please refer to figure 1):
1. Lead / Chief Executive Officer (CEO)
2. Chief Operations Officer (COO)
3. Chief Technology Officer (CTO)
4. Chief Communications Officer (CCO)
5. Chief Community Development Officer (CCDO)
6. Mentor

Figure 1: Organizational Structure

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Section 3. The qualifications for any member of the Executive Board are:
1. All Executive Board members must have a recent cumulative
General Weighted Average (GWA) of not less than 2.50 prior to
filing of application.
2. All Executive Board members should neither have experienced
academic probation nor have been a recipient of disciplinary
charge.
3. All members of the Executive Board must be bonafide students
at the University of Science and Technology of Southern
Philippines during their incumbency.
4. All members of the Executive Board must have never been
impeached nor dismissed from any organization.

Section 4. The term of office of the Executive Board shall be one school year and
shall commence upon induction to office.

Section 5. The Lead and Chief Executive Officer shall perform the following tasks
and responsibilities:
1. Shall be the highest-ranking executive inside the organization
and shall be a GDSC Lead unless Google terminates the GDSC
program in the University of Science and Technology of
Southern Philippines.
2. Shall act as the main point of communication between GDSC
Philippines and the Executive Board.
3. Shall come up with strategies that will help the organization
thrive and effectively convert these to the organization’s
initiatives, projects, and processes.
4. Shall be responsible for the overall vision, mission, and financial
well-being of the organization.
5. Shall lead the growth of the entire organization by vigorously
directing the entire board to the vision and mission of GDSC
USTP.
6. Shall automatically be appointed as the Appointment Head of
GDSC USTP during the application and appointment of the new
Executive Board.
7. Preside over all regular, special or emergency meetings of the
organization.
8. Sign all communications, papers, and resolutions of the
organization provided that the resolutions are concurred by the
majority of the present officers during the meeting.

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 9. Shall have the power to create ‘ad hoc’ or special committees,
specify its duties and responsibilities with justifiable reasons
which must be agreed by 50% + 1 of the population of the
Executive Board.
10. Shall appoint an officer when needed, especially to the vacant
positions.
11. Shall perform such duties as may deem necessary or incidental
to discharge the functions of his office.

Section 6. The Chief Operations Officer for brevity shall be called COO and shall
perform the following tasks and responsibilities:
1. The COO shall be the right hand of the Lead/CEO within the
organization. He or she shall be responsible to report to the
Lead/CEO.
2. The COO can preside over all meetings of the organization in
case the Lead/CEO gives him or her the power to do so. In the
case that he/she takes part in the discussion or debate, the
mentor will take the chair position.
3. The COO is responsible for overseeing the ongoing operations
and all external relations and internal functions of the
organization such as finance and partnerships.
4. The COO is also responsible for creating policies and strategies
to ensure the well-being of each Executive Board member.

Section 7. The Chief Technology Officer for brevity shall be called CTO and shall
perform the following tasks and responsibilities:
1. The CTO shall be the officer-in-charge for all technological and
innovation aspects of the organization.
2. The CTO shall lead technological and innovation workshops and
training to improve the skills of the organization’s members and
interested participants.
3. The CTO shall lead a team of students in the field of Information
Technology and Engineering to create technological solutions
in order to uplift communities partnered with the organization.

Section 8. The Chief Community Development Officer for brevity shall be called
CCDO and shall perform the following tasks and responsibilities:
1. The CCDO shall be the officer-in-charge for all matters related
to social impact, members, and community development.
2. The CCDO shall lead a team of students to do community
engagement and partnerships and suggest technological
solutions to their local problems.

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 3. The CCDO shall be responsible for programs and logistics of
events and other necessary external engagements.

Section 9. The Chief Communications Officer shall perform the following tasks
and responsibilities:
1. The CCO shall be the officer-in-charge for advocating the
organization’s image, experience and promise and for
maintaining the excellent and consistent quality of marketing
collaterals and multimedia that the GDSC USTP produces.
2. The CCO shall lead for developing creative strategies and
establishing the art direction of the organization and its
projects.
3. The CCO shall lead for all documentation, publication creation
and organization of documents of the organization.
4. The CCO shall lead for training and supervising officers in
documentation, content creation and organization of
documents.

Section 10. The Mentor shall perform the following tasks and responsibilities:
1. The mentor must have held the position of GDSC Lead in the
previous year.
2. The mentor shall guide the new GDSC Lead of the campus to
whatever needs.
3. The mentor shall communicate with the GDSC Lead on
necessary matters in regard to a project.
4. The mentor shall advise and provide necessary help on
activities and actions by GDSC USTP To be a point of contact
between current and previous GDSC USTP committees.

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 Article VII
APPOINTMENT AND VACANCY OF AN EXECUTIVE BOARD POSITION

Section 1. In the event that the Lead/Chief Executive Officer is unable to

perform his or her responsibilities or has vacated his or her post due
to impeachment or resignation in a given period, the COO shall
automatically assume the position and take the place of the
Lead/CEO. This may be temporary or permanent. During the time that
this is declared permanent, the Executive Board shall convene to vote
for the replacement of the COO from within the Executive Board or
promote a direct officer of the COO to assume his or her position.
The former Lead/CEO will be given 7 days to turn-over all relevant
information and documents to the newly appointed Executive Board
for a smooth transition.

Section 2. In the event that the CTO is unable to perform his or her
responsibilities or has vacated his or her post due to impeachment or
resignation in a given period, the Lead/CEO shall appoint a direct
officer of the CTO to take over the position upon the advice and
deliberation of the Executive Board. The former CTO will be given 7
days to turn-over all relevant information and documents to the newly
appointed Executive Board for a smooth transition.

Section 3. In the event that the CCDO is unable to perform his or her
responsibilities or has vacated his or her post due to impeachment or
resignation in a given period, the Lead/CEO shall appoint a direct
officer of the CCDO to take over the position upon the advice and
deliberation of the Executive Board. The former CCDO will be given 7
days to turn-over all relevant information and documents to the newly
appointed Executive Board for a smooth transition.

Section 4. In the event that the CCO is unable to perform his or her
responsibilities or has vacated his or her post due to impeachment or
resignation in a given period, the Lead/CEO shall appoint a direct
officer of the CCO to take over the position upon the advice and
deliberation of the Executive Board. The former CCO will be given 7
days to turn-over all relevant information and documents to the newly
appointed Executive Board for a smooth transition.

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Section 5. In the event that the Mentor is unable to perform his or her
responsibilities or has vacated his or her post due to impeachment or
resignation in a given period, the Lead/CEO shall appoint a direct
officer of the Mentor to take over the position upon the advice and
deliberation of the Executive Board. The former mentor will be given 7
days to turn-over all relevant information and documents to the newly
appointed Executive Board for a smooth transition.

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 Article VIII
DEPARTMENTS

Section 1. There are four (4) departments in the organization. These are the
Operations Department, Technology Department, Community
Development Department, and Communications Department.

Section 2. The Operations Department shall have the following functions and
activities:
a. The Operations Department shall be headed by the Chief
Operations Officer together with the Administrative Officer,
Internal Relations Officer, and External Relations Officer.
b. The Operations Department shall oversee all operations done
by the organization and ensure that all are executed efficiently.
c. The Operations Department shall create both effective and
efficient operations strategies, policies, and systems.
d. The Operations Department shall communicate these
strategies, policies, and/or systems to the organization’s
members and executive board.
e. The Operations Department must foster an environment to
guarantee that members’ work ethic and culture are bound by
the organization’s goals.
f. The Operations Department shall lead the making of the Annual
Work and Financial Plan of the organization.
g. The Operations Department shall lead the analysis of the
project’s strengths and weaknesses, and propose to address
possible points of improvements.

h. The Administrative Officer would be in-charge of the following

tasks:
i. Act as the secretary of the organization by doing the
following:
a. Organize the organization’s database and file
systems;
b. Ensure that everything is documented; and
c. Create the minutes of the meeting.
ii. Perform other functions assigned by the Chief
Operations Officer.

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i. The Internal Relations Officer would be in charge of the
following tasks:
i. Lead project manager of the organization and ensures
that projects are on track and within scope;
ii. Lead human resource personnel to ensure the welfare of
GDSC Core Team;
iii. Support analysis of the project’s strengths and
weaknesses, and proposal to address possible points of
improvements and create proper documentation of the
execution process; and
iv. Perform other functions assigned by the Chief
Operations Officer.

j. The External Relations Officer would be in charge of the

following tasks:
i. Plan, prepare, and manage Public Relations (PR)
activities, events, and promotions;
ii. Coordinate with outside companies and businesses for
possible networking opportunities such as sponsor
deals;
iii. Maintain and manage the communication between the
members of the organization with possible sponsors;
and
iv. Perform other functions assigned by the Chief
Operations Officer.

k. The Compliance Officer under the Administrative Officer would

be in charge of the following tasks:
i. Assist the Administrative Officer in keeping the minutes
of all meetings to each event that they are assigned to;
ii. Ensures that the organization’s processes and
procedures must comply with the USTP Student
Handbook and the Constitution and Bylaws of GDSC
USTP;
iii. Trains and educates the core team to be informed of any
legal changes and updates to compliance guidelines; and
iv. Perform other functions assigned by the Chief
Operations Officer.

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 l. The Audit Officer under the Administrative Officer would be in
charge of the following tasks:
i. Assist in preparing and analyzing the financial reports;
ii. May recommend highlights or inconsistencies and
recommend changes to enable budgetary efficiencies to
the administrative officer; and
iii. Perform other functions assigned by the Chief
Operations Officer.

m. The Project Coordinator under the Internal Relations Officer

would be in charge of the following tasks:
i. Responsible for assisting the Internal Relations Officer in
tracking the projects’ process;
ii. Responsible for planning and overseeing the projects to
ensure that they are completed in a timely fashion and
within the budget; and
iii. Perform other functions assigned by the Chief
Operations Officer.

n. The Sponsorship Manager under the External Relations Officer

would be in charge of the following tasks:
i. Responsible for assisting the External Relations Officer in
planning and preparing for the public relations.
ii. Responsible for assisting the External Relations Officer in
communicating between sponsors of the organization;
and
iii. Perform other functions assigned by the Chief
Operations Officer.

Section 3. The Technology Department shall have the following functions and
activities:
a) The Technology Department shall be headed by the Chief
Technology Officer together with the Computer Engineering
Lead, Computer Science Lead, Data Science Lead, Electronics
Engineering Lead, Information Technology Lead, Mobile
Development Officer, and the Web Development Officer. If the
university offers a new ICT course, a Lead position of that
degree program must be created and shall be added
immediately and effectively under Section III of this Article.
b) The Technology Department shall oversee all technological and
innovation aspects brought about in the organization.

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c) The Technology Department shall train the members and other
interested non-GDSC students on the technical side through
technological and innovation workshops.
d) The Technology Department shall manage the creation of
technological solutions to uplift partnered communities.
e) The Technology Department shall hold events that encourage
technological innovations such as hackathons, and start-up
competitions.

f) The Mobile Development Officer would be in charge of the

following tasks:
i. Assigned to validate and implement sustainable ways of
mobile performance optimization in writing efficient
code;
ii. Gathering and leading a pool of student mobile
developers, developing interfaces to elevate end-user
experience;
iii. To propose ideas about mobile applications that would
help the collaborating communities; and
iv. Perform other functions assigned by the Chief
Technology Officer.

g) The Web Development Officer would be in charge of the

following tasks:
i. Shall be responsible to administer and authenticate
continual web-application solutions;
ii. Gathering and leading a pool of student web developers;
iii. Designing intuitive web interfaces to enhance web-user
experience;
iv. To propose ideas concerning web-based applications
and web pages that would help the collaborating
community; and
v. Perform other functions assigned by the Chief
Technology Officer.

h) The Computer Engineering Lead and Electronics Engineering

Lead would be in charge of the following tasks:
i. Creates Internet of Things solutions for the benefit of
the partner community;
ii. Gathers and leads a pool of student computer and
electronics engineers;

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 iii. Holds workshops on IoT development to train the GDSC
USTP members;
iv. Provide IoT solutions for the organization; and
v. Perform other functions assigned by the Chief
Technology Officer.

i) The Computer Science Lead would be in charge of the

following tasks:
i. He/she is responsible to validate or develop models for
human-computer interaction, including the
understanding of theoretical aspects of the computer;
ii. Gathering and leading a pool of Computer Science
students, organizing talks and workshops about timely
and relevant topics in machine learning and artificial
intelligence;
iii. Provides Artificial Intelligence (AI) devices and software
for the benefit of the partner community; and
iv. Perform other functions assigned by the Chief
Technology Officer.

j) The Data Science Lead would be in charge of the following

tasks:
i. Collaborating with the Community Development
Department to gather knowledge and insights from data
for the benefit of partner communities specifically on
data analysis and visualization;
ii. Gathering and leading a pool of student data scientists
and analysts;
iii. Organizing workshops and training to train the GDSC
USTP members and other interested participants in data
science; and
iv. Perform other functions assigned by the Chief
Technology Officer.

k) The Information Technology Lead would be in charge of the

following tasks:
i. Identify and implement innovative ways of data transfer
between devices and the cloud;
ii. Gather and lead a pool of student IT enthusiasts;
iii. Organize talks and workshops about timely and relevant
topics on IT;

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 iv. Ensures that the software solutions and systems that
GDSC USTP uses are up to date;
v. Creates software solutions for the benefit of the partner
community; and
vi. Perform other functions assigned by the Chief
Technology Officer.

l) There shall be ambassadors for every Lead - Computer

Engineering Ambassador, Computer Science Ambassador, Data
Science Ambassador, Electronics Engineering Ambassador, and
Information Technology Ambassador which will assist leads in
providing better services in line with their department. If a new
Lead position will be added as stipulated in the Section 3.a in
this Article, an Ambassador for that position must be created
and shall be added immediately and effectively under Section 3
of this Article.

Section 4. The Community Development Department shall have the following

functions and activities:
a) The Community Development Department would be headed by
the Chief Community Development Officer together with the
Community Relations Officer and Community Formations
Officer
b) The Community Development Department shall oversee
partnerships with local community partners. This includes, but
is not limited to: handling primary communication between the
organization and its partners, creating and overseeing formal
agreements, and managing the organization’s relationship with
its partners
c) The Community Development Department shall oversee the
recruitment, deployment, and management of members of the
organization.

d) The Community Relations Officer shall perform the following

tasks:
i. Work hand-in-hand with the Chief Community
Development Officer in contacting possible local
community partners;
ii. Consistently communicate with the local community
partners and disseminate all relevant information to the
Executive Board;

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 iii. Manage the external relations of the organization for
partnerships or events;
iv. Keep the members of the organization up-to-date on
the organization’s community partner developments and
new partnerships; and
v. Perform other functions assigned by the Chief
Community Development Officer.

e) The Community Formations Officer shall perform the following

tasks:
i. Community builder and internals department of the
organization;
ii. Work hand-in-hand with the Chief Community
Development Officer in assessing the performances of
the members and encourage an environment that is
collaborative and growth minded, while also
strengthening the organization's relationships with
community partners; and
iii. Perform other functions assigned by the Chief
Community Development Officer.

f) The Community Relations Ambassador shall perform the

following tasks:
i. Assigned to work alongside the community relations
officer;
ii. Assist in keeping the members of the organization up to
date on the organization’s community partner
developments and new partnerships; and
iii. Perform other functions assigned by the Chief
Community Development Officer.

g) The Community Formations Ambassador shall perform the

following tasks:
i. Assigned to work alongside the community formations
officer as the community builder and the internal
department of the organization;
ii. Tasked to help in assessing the performances of the
members and encourage an environment that is
collaborative and growth-minded while also
strengthening the organizations relationship with
community partners; and

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 iii. Perform other functions assigned by the Chief
Community Development Officer.

Section 5. The Communications Department shall have the following functions

and activities:
a. The Communications Department is responsible for
establishing the art direction of a project, developing marketing
strategies and translating these ideas into creative campaigns
for the organization’s various projects.
b. The Communications Department is responsible for ensuring
the quality of output produced is excellent and consistent with
the organization’s branding.
c. The Communications Department would be headed by the
Chief Communications Officer. Under the Chief
Communications Officer would be the Documentations Lead,
Creatives Lead, and Promotions Lead.

d. The Documentation Lead would be in charge of the following

tasks:
i. Collaborates with the Chief Communications Officer in
directing a project’s documentation strategy;
ii. Acquiring photographers, videographers, writers, and
talents;
iii. Training members of the documentation pool;
iv. Utilizing various photography and videography
techniques in executing deliverables;
v. Directing writers toward the textual branding of the
organization; and
vi. Perform other functions assigned by the Chief
Communications Officer.

e. The Creatives Lead would be in charge of the following tasks:

i. Collaborates with the Chief Communications Officer in
brainstorming for a project’s art direction;
ii. Acquiring graphic designers and illustrators;
iii. Training members of the creatives pool;
iv. Translating marketing strategies into creative campaigns
that communicate the necessary information through an
excellent visual and design style; and
v. Perform other functions assigned by the Chief
Communications Officer.

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f. The Promotions Lead would be in charge of the following tasks:
i. Collaborates with the Chief Communications Officer in
brainstorming for a project’s promotional strategies;
ii. Acquiring staff for social media management and
public/online engagement;
iii. Training members of the promotional pool;
iv. Utilizing various marketing and publicity strategies that
shall promote the advocacy, projects, and achievements
of the organization; and
v. Perform other functions assigned by the Chief
Communications Officer.

g. The Photographer under the Documentation Lead would be in

charge of the following tasks:
i. Take pictures for important or specific events of the
organization;
ii. Assist with the event set-up to ensure that things will run
smoothly before, during, and after the event;
iii. Responsible for expertly documenting important event
moments such as capturing the guests as they arrive,
speeches, ceremonies, or other important interactions
inside the organization; and
iv. Perform other functions assigned by the Chief
Communications Officer.

h. The Videographer under the Documentation Lead would be in

charge of the following tasks:
i. In-charge of the content that goes in the camera and
must be familiar with the technical aspect of making
videos;
ii. Responsible for designing, coordinating, directing,
shooting, and editing educational, instructional,
promotional, and other video material content delivered
by the organization;
iii. Must be creative and passionate about creating stories
and messages through film and video and have an eye
for detail; and
iv. Perform other functions assigned by the Chief
Communications Officer.

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i. The Graphic Designer under the Creatives Lead would be in
charge of the following tasks:
i. Create visual communication such as adverts, branding,
and publicity materials for the organization;
ii. Assist the CCO and Creatives Lead to brainstorm ideas
and incorporate feedback;
iii. Work with the Creatives Lead to determine the clearest
and most aesthetically pleasing way to present the
organization’s branding; and
iv. Perform other functions assigned by the Chief
Communications Officer.

j. The Animation and Motion Graphics Artist under the Creatives

Lead would be in charge of the following tasks:
i. Create motion graphics for various media platforms of
the organization;
ii. Must use motion graphics and animation alone or in
combination with footage to create videos and video
elements; and
iii. Perform other functions assigned by the Chief
Communications Officer.

k. The Marketing Manager under the Promotions Lead would be

in charge of the following tasks:
i. Assist the Promotions Lead to plan, create, publish, and
share new content that builds meaningful member
connections, increases brand awareness, and
encourages community members to engage with the
brand or the organization;
ii. Collaborate with the Promotions Lead to develop social
media campaigns and perform other functions assigned
by the CCO;
iii. Perform other functions assigned by the Chief
Communications Officer.

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 Article IX
MEETINGS

Section 1. Regular meetings shall be held weekly during the academic year. The
schedule shall be determined through the availability of the majority
or through the decision of the Lead/CEO.
a. Departmental meetings would be held on a weekly basis
leading up to a project. The schedule shall be determined
through the availability of the majority or through the decision
of an Executive Board Officer.
b. A project timeframe should be established at the beginning of
a project for the Executive Board to efficiently conduct
meetings.

Section 2. Special meetings may be called by the Lead/CEO or a majority of the

Executive Board. All necessary members must be given a minimum of
one-hour notice prior to the meeting time.

Section 3. An executive who failed to join a meeting must write an apology letter
to the CEO and will be assessed by its validity of reason.

Section 4. A core member who failed to attend a meeting must write an apology
letter to their respective chief and will be assessed by its validity of
reason

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 Article X
UNIVERSITY MODERATOR

Section 1. GDSC USTP shall have a Moderator who shall be a committed and
passionate member of the University faculty.

Section 2. The moderator shall be the organization’s adviser and shall fulfill the
following responsibilities:
a. Assist GDSC USTP in the fulfillment of its vision, mission and
objectives.
b. Provide comments and views on the undertaking of the
organization.
c. Act as the guardian of the organization in keeping its activities
in accordance with the ideals of the University.
d. Represent the organization in assemblies and matters that
would need his/her attention and assistance.
e. Preside over all impeachment and probation hearings
conducted by the Executive Board.
f. Offer suggestions for the improvement of GDSC USTP.
g. Be easily reachable at all times to facilitate operations.
h. Be a signatory for project proposals or any document that
needs his/her approval and consent.
i. Shall be guided with the rules and regulation of the university

Section 3. The moderator shall serve on an academic year basis or until their
successor has been selected.

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 Article XI
PROBATION, IMPEACHMENT, AND RESIGNATION

PROBATION
Section 1. Any member of the organization may be placed on probation for any
of the following reasons:
a. Any violation of this Constitution and its bylaws;
b. Disloyalty to the organization;
c. Gross disrespect to fellow members;
d. Grave misconduct;
e. Misuse and misappropriation of organization’s resources;
f. Using the organization for personal gain; and
g. Subversive behaviors toward the organization both online and
offline

Section 2. Probationary status proceedings shall be initiated upon formal filing of

charges by any member of the organization.

Section 3. Probationary status shall be placed upon submission of the signed

support of twenty percent (20%) of all the members of the
organization.

Section 4. Probationary status shall not last for more than a semester by which
time a decision regarding the member’s status should have been
made. After the said time period, the Executive Board shall decide
either to lift the probationary status or to dismiss the member.

Section 5. The rights and responsibilities of the member are suspended while in
probationary status.

IMPEACHMENT
Section 1. Any member of the Executive Board and Core Team may be removed
from office on impeachment for any of the following reasons:
a. Any violation of this Constitution and its bylaws;
b. Gross neglect of duties and inefficiency;
c. Disloyalty to the organization;
d. Gross disrespect to fellow members;
e. Grave misconduct;
f. Receiving academic probation or disciplinary case;
g. Malversation of organization’s funds and resources;

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 h. Misuse and misappropriation of organization’s resources;
i. Using the organization for personal gain;
j. Subversive behaviors toward the organization both online and
offline; and
k. Failure to attend (3) consecutives meetings.

Section 2. Impeachment proceedings shall be initiated upon formal filing of

charges by any member of the organization. Upon the formal filing of
charges, the officer charged may not intervene in the impeachment
proceedings.

Section 3. Impeachment shall be enacted upon the approval of the Executive

Board and Core Team. They shall then deliberate on the case. The
moderator of the organization must always be present to facilitate
these deliberations. Impeachment shall be placed upon a majority
vote which is fifty percent plus one (50% + 1) of the members of the
Executive Board and Core Team. The result of the decision shall be
final.

Section 4. After the impeachment of the Executive Board member, the

Lead/CEO shall make appointments for the concerned position after
due consultation with the members of the Executive Board.

RESIGNATION
Section 1. Any member of the Executive Board or Core Team officer, may file for
resignation.

Section 2. The concerned Executive Board must submit a resignation letter

addressed to the Lead/CEO and Moderator. The concerned Core
Team officer must submit a resignation letter addressed to their
department head and Lead/CEO.

Section 3. Once the letter of resignation is received, the Executive Board will
deliberate on the acceptance of the resignation.

Section 4. After the resignation of the Executive Board member has been
approved, Article VI shall be invoked.

Section 5. After the resignation of a Core Team officer has been approved, the
Executive Board and the moderator shall deliberate on the necessary
measures regarding the vacated position.

27
Section 6. All Executive Board members and Core Team officers whose
resignation is accepted may continue assuming membership status
under Article V.

28
 Article XII
AMENDMENTS AND REVISIONS

Section 1. The Constitution and Bylaws of the Google Developer Student Clubs
USTP may be revised.

Section 2. The amendment to or revision of this constitution may be proposed by

any of the Executive Board or the Core Team upon a vote of 50% + 1
of its population.

Section 3. Upon approval of the proposal for amendments/revision by both the

Executive Board and the Core Team, a Constituent Assembly must be
formed.

Section 4. Any amendments to, or revision of, this constitution shall be valid
when ratified in a plebiscite by a simple majority of the members of
GDSC USTP composed of at least fifty percent plus one (50% + 1) of
its members cast their votes in the plebiscite.

Section 5. The Constitutional Assembly comprises the following:

a. The Lead/Chief Executive Officer of GDSC USTP as the
chairperson.
b. The Mentor of GDSC USTP as the vice chairperson.
c. Other Executive Board and Core Team Officers of the
organization.
d. The moderator of the organization.

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 Article XIII
ENABLING PROVISIONS

Section 1. This constitution shall become effective immediately upon ratification

in a plebiscite by a simple majority of the votes (50% + 1) cast by the
members of GDSC USTP.

Section 2. Upon ratification and approval, this constitution shall supersede any
previous existing constitution of this organization.

Section 3. A copy of this constitution must be available to all members of the

organization for transparency and freedom of information. The
constitution is also available for showcasing to individuals outside the
organization upon the approval of the Lead/CEO.

Section 4. A copy of this constitution must be submitted to the University of

Science and Technology of Southern Philippines Office of Student
Affairs within two weeks after adoption.

30
 Article XIV
GOOGLE DEVELOPER STUDENT CLUBS COMMUNITY GUIDELINES

● Connect. Meet students interested in developer technologies at your college or

university. All are welcome, including those with diverse backgrounds and different
majors.
● Learn. Learn about a range of technical topics and gain new skills through
hands-on workshops, events, talks, and project-building activities online and
in-person.
● Grow. Apply new learnings to build great solutions for local problems. Advance
your skills, career, and network. Give back to your community by helping others
learn.
● Be nice. We're all part of the same community, so be friendly, welcoming, and
generally a nice person. Be someone that other people want to be around.
● Be respectful and constructive. Remember to be respectful and constructive
with your communication to fellow members. Don't get into flame wars, make
personal attacks, vent, or rant unconstructively. Everyone should take responsibility
for the community and take the initiative to diffuse tension and stop a negative
thread as early as possible.
● Be collaborative. Work together! We can learn a lot from each other. Share
knowledge, and help each other out.
● Participate. Join in on discussions, show up for in-person meetings regularly, offer
feedback, and help implement that feedback.
● Step down considerately. If you have some form of responsibility in your
community, be aware of your own constraints. If you know that a new job or
personal situation will limit your time, find someone who can take over for you and
transfer the relevant information (contacts, passwords, etc.) for a smooth
transition.
● Use basic etiquette for online discussions. Don’t send messages that only need
to go to one person. Keep off-topic conversations to a minimum. Don’t be spammy
by advertising or promoting personal projects which are off topic.

31
 Google is dedicated to providing a harassment-free and inclusive event
experience for everyone regardless of gender identity and expression, sexual
orientation, disabilities, neurodiversity, physical appearance, body size, ethnicity,
nationality, race, age, religion, or other protected category. We do not tolerate
harassment of event participants in any form. Google takes violations of our policy
seriously and will respond appropriately.
All participants of Google events, including in-person and online attendees,
event staff, speakers, and Googlers, must abide by the following policy:

Be respectful to each other. Treat everyone with respect. Participate while

acknowledging that everyone deserves to be here — and each of us has the right to
enjoy our experience without fear of harassment, discrimination, or condescension,
whether blatant or via micro-aggressions. All forms of communication should not
demean others. Consider what you are saying and how it would feel if it were said to
you or about you.

Speak up if you see or hear something. Harassment is not tolerated, and you
are empowered to politely engage when you or others are disrespected. The person
making you feel uncomfortable may not be aware of what they are doing, and politely
bringing their behavior to their attention is encouraged.

We have a ZERO TOLERANCE POLICY for in-person or online harassment of

any kind, including but not limited to:

● Stalking/following ● Offensive verbal ● Inappropriate physical

language contact

● Deliberate ● Verbal language that ● Inappropriate physical

intimidation reinforces social contact
structures of
domination

● Harassing ● Sexual imagery and ● Physical or cyber

photography or language in public threats
recording spaces

● Sustained disruption of
talks or other events

32
In relation to, but not limited to:
● Neurodiversity ● Gender Expression ● Appearance
● Race ● Sexual Orientation ● Religion
● Color ● Age ● Pregnancy
● National Origin ● Body Size ● Military Status
● Gender Identity ● Disabilities ● Social Demographic

Participants asked to stop any harassing behavior are expected to comply

immediately. Our zero tolerance policy means that we will look into and review every
allegation of violation of our Event Community Guidelines and Anti-Harassment Policy
and respond appropriately. To report any behavior that makes you or others feel
uncomfortable, visit your event's website to file a report to your event's organizers.

This policy extends to talks, forums, workshops, codelabs, social media, all
attendees, partners, sponsors, volunteers, staff, etc. You catch our drift. Google
reserves the right to refuse admittance to, or remove any person from, any Google
hosted event (including future Google events) at any time in its sole discretion. This
includes, but is not limited to, attendees behaving in a disorderly manner or failing to
comply with this policy, and the terms and conditions herein. If a participant engages in
harassing or uncomfortable behavior, the conference organizers may take any action
they deem appropriate, including warning or expelling the offender from the
conference with no refund or blocking the offender’s account from participating
online.

33
 Article XV
LEAD ACKNOWLEDGEMENTS

The Google Event Community Guidelines and Anti- Harassment Policy must be
followed. This Anti-Harassment Policy template is available for organizers to instate in
their community.

1. It’s NOT ok to use GDSC for profit. Organizers should only charge attendees
for ticket entry and/or get sponsorships to cover costs of event operations (for
example, food and drinks, venue, setup, and speakers) if needed.
2. It’s ok to partner with other groups and companies. Collaborating with other
groups and companies is a great way to arrange additional speakers, venues,
and sponsorship.
3. It’s ok to talk about non-Google technologies in your community. We want
to promote learning across technologies without bashing any company
including Google or others.
4. The GDSC logo and name is granted for use by organizers so long as they
are in good standing with Google Developers and follow the GDSC brand
guidelines.
5. GDSC chapters must remain active and run at least 1 event every 90 days.
Failure to host events and log activity to the GDSC program may result in
removal from the GDSC program.
6. GDSC chapter organizers are expected to be willing and available to
communicate with their Google Regional Lead in a timely fashion when
requested.

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