Republic of the Philippines

UNIVERSITY OF RIZAL SYSTEM

Rodriguez, Rizal

OFFICE OF THE GUILD OF ENGLISH MAJORS

CONTITUTION AND BY LAWS

PREAMBLE

We, the Guild of English Majors, imploring the aid of Almighty God, hereby establish to
promote higher education, protect common good, cultivate unity and cooperation in the
community and University, and uphold our rights and welfare and obey our constitution in order
to express our ability, skills, knowledge and aspiration of being effective future teachers of
English to serve as a model to the new generation, and to prove our worth as students at
University of Rizal System, do hereby ordain and promulgate this Constitution and By Laws;
citizen of the Philippines.

ARTICLE 1

NAME AND DOMINICLE

Section 1 The organization is entitled “Guild of English Majors”.

Section 2 Guild of English Majors (GEM) – shall mean the duly constituted pioneer club
established July 2006 exclusively for those English Majors in the School of
Education.

Executive Representative or GEM Officers – shall mean the Student Leaders that
govern the member in the particular organization.

Adviser – shall mean the Master in the field of English language will be of great
help in attaining our goals; his presence is highly appreciated for the progress of
this organization.

ARTICLE II

DECLARATION OF PRINCIPLES AND OBJECTIVES

Section 1 “GUILD OF ENGLISH MAJORS’ IS FOUNDED TO TRAIN MAJORS OF

ENGLISH for becoming productive, qualified and persevering colleagues and as
future teachers of English Language.

Section 2 The club aspires the following goals;

2.1 To explore the knowledge of experience of members in the preparation for

teaching English.
 2.2 To enhance multiple intelligences of the members in extra – curricular field of
studies in English.

2.3 To include the arts of teaching English for the future.

2.4 To acquire more motivational strategies in teaching.

2.5 To coordinate under on goal in understanding English by tutoring, touring,

etc.

2.6 To support the moral interests of the students.

2.7 To broaden the ideas of multi- media application in teaching.

2.8 To extend the service by community immersion.

ARTICLE III

MEMBERSHIP

Section 1 All student of 1st year and 4th year who are taking up English as their Major is
considered as official members.

Section 2 A membership fee of sixty five (Php. 65.00) pesos is obliged to all members to
pay to materialize the club’s project and renewable. Sixty five (PHP. 65.00) pesos
shall be a semestral payment or dues as their membership fee.

Section 3 All members and officers must have the respective identification requirements.

Section 4 All interested and passionate students may join and serve as auxiliary members. A
membership fee is obliged but no monthly dues.

Section 5 All members are free to choose and be part of club’s committees.

Section 6 All members must be benefit in the club’s laboratory, projects and actions.

ARTICLE IV

RIGHTS OF MEMBERS

Section 1 Every member shall enjoy the following rights:

1. Participate in the different activities.

2. Express of opinions and suggestions.
3. Receive equal and justifiable treatment.
4. Formulate resolution that will benefit the organization
5. Vote and run for any position in the Guild
 ARTICLE V

DUTIES AND RESPONSIBILITIES OF MEMBERS

Section 1 Every member shall have the following duties and responsibilities.

1. Uphold the principles and objectives of this constitution.

2. Abide by the policies and participate in the programs and activities adopted by
the Guild.
3. Attend and participate actively in all the meetings, referenda and consultations
called by the Guild.
4. Promote and maintain peace in the University by exerting their utmost effort
towards the attainment of harmoniously relationship among the students, faculty
and other University personnel.
5. Exercise their rights, responsibility, and with regard to the rights of others.
6. Remit all dues and contribution to the Guild.

ARTICLE VI

GOVERNMENT

Section 1 The organization shall be managed by the President, Vice-President, Internal

Vice-President, External, General Secretary, Deputy Secretary, Treasurer,
Auditor, Project Manager, Public Information officers, Peace Officers. The
president shall have the right to appoint members as committee chairpersons,
without any force.

Section 2 The President shall exercise general supervision over local and external officers
of the organization.

Duties and power of the president are the following:

2.1 Preside over the meeting of the organization.

2.2 Approve and sign over the municipal transactions, minutes of the meeting,
certificates, proposals, memoranda, contracts, agreements, and other documents
of the organization.
2.3 Represent the organization in the university affairs.
2.4 Assign task of members, committees, and officers of the organizations
2.5 Give an honest rating to all officers and committees as evaluation of their
performance.
2.6 Appoint and supervise committee chairperson
2.7 Extend services

Section 3 Duties and Powers of Vice Presidents

3.1 Replace the president in case of his/her absence, disability, termination from
his/her office, resignation migration, temporary leave and death.
3.2 Work with president in presiding affairs
3.3 Extend services

Section 4 Duties and Powers of the Secretaries

4.1 Prepare and submit status reports on program and projects to the President and
to the Adviser.
4.2 Coordinate and monitor the efficient and effective implementation of the
programs and the projects of the organization
 4.3 Keep the important documents and officers/members profile
4.4 Assist the President in encoding and preparing memoranda and certificates
4.5 Assist the President in any architectural assignment
4.6 Make minutes of every meeting
4.7 Extend services

Section 5 Duties and Powers of the Treasurer

5.1 Act as chief custodian in all funds of the organization

5.2 Report the financial reports
5.3 Extend services

Section 6 Duties and Powers of the Auditor

6.1 Audit all the reports of the treasurer and business manager
6.2 Present statistical inventory reports to the President
6.3 Research subject matters related to economic affairs
6.4 Extend services

Section 7 Duties and Powers of the Project Manager

7.1 Propose projects and submit proposal to the President

7.2 Manage and supervise the committee on business and finance
7.3 Approve the organization activities
7.4 Extend services

Section 8 Duties and Powers of the Public Information Officer

8.1 Inform and report all necessary events and information concerning the
organization
8.2 Act as Liaison officer of the organization
8.3 Extend services

Section 9 Duties and Powers of the Peace Officers

9.1 Preserve and promote peace

9.2 Extend services

ARTICLE VII

MANNER OF ELECTION

Section 1 The incumbent members and adviser shall manage the election of new sets of
officers.

1. Ensure and promote a free, clean, honest, and orderly election

2. Proclaim duly elected officers.
3. Certify the results of the general elections to be submitted to the Office of
Student Development Service (OSDS).

ARTICLE VIII

TERM OF OFFICE

Section 1 The office of the Guild shall hold office for the period of one year until the date
their successors have been duly elected and sworn to office during the first regular
meeting of the Guild.
Section 2 Vacancies

1. Resignation, dismissal and permanent incapacity shall constitute a permanent

vacancy of the position in the Guild.
2. In case of vacancy in the office of the President, the Vice-President shall
assume the Presidency for the unexpired term.
3. In case of vacancy in the office of the General Secretary, the Assistant
Secretary shall assume the position for the unexpired term.
4. Those who will fill the vacant positions shall finish the term of their
predecessors.

ARTICLE IX

QOURUM AND ORDER OF BUSINESS

Section 1 A simple majority of the council shall constitute a quorum of their respected
meetings.

Section 2 The GEM shall have a meeting at least once a month.

Section 3 A special assembly shall be called for upon the approval of the 2/3 of the officers.

Section 4 Meetings of Guild shall be governed by the rules of order

Section 5 The Guild shall observe the following order of the meeting.

1. Call of Order
2. Invocation
3. Roll Call
4. Reading of minute of the previous meeting
5. Report of the officers, council, and standing committees
6. Report of special committees
7. Unfinished business
8. Announcement
9. Adjournment

ARTICLE X

ACCOUNTABILITY OF OFFICERS

Section 1 The Guild of English Majors shall have Jurisdiction over all its member.

Section 2 The Guild of English Majors shall represent and participate on any events/
activities held by the other organizations.

Section 3 The Guild of English Majors shall work harmoniously with the administration and
faculty.
 ARTICLE XI

REMOVAL FROM OFFICE

Section 1 Officers may be suspended or removed from the office for the following ground;

1. Discourtesy in the course of official duty;

2. Improper or unauthorized solicitation of contributions from students and other
entities.
3. Misconduct and neglect of duly;
4. Three consecutive absences in all the Guild meetings whether regular or special
meetings and/or accumulated absences in the Guild; and
5. Misuse of Guild funds and any ground that the suspension may define.

Section 2 Any officer or member may file a complaint for suspension or removal from
offices.

Section 3 Complains regarding suspension and removal shall be field to the assembly. Final
decision will be based on the merit and demerit of the case of the respondents.

Section 4 A majority votes of the assembly may suspend or remove the concern officer/s
from the office.

ARTICLE XII

FUNDS

Section 1 The funds of the Guild consist of the general fund and special/specific funds;

a. Membership fee shall be Php. 65.00 to be collected from the students. Once
he/she enters the organization.
b. Semestral due shall be collected by authorized Guild officials every enrolment.
c. Special funds gained from contribution and income generation activities
projects initiated by the Guild.

ARTICLE XIII

AMENDMENTS AND REVISION

Section 1 Any member of the Guild may file a resolution for amendments and revision of
any provision of this constitution to the Guild.

Section 2 The officers shall conduct deeper study on the matter and recommend its findings
to the Guild and shall discuss its rationality and draft a necessary text to this effect
whether an amendment and revision before the body for its final approval.

ARTICLE XIV

TRANSITORY PROVISION

Section 1 The interim, the existing Guild of the University of Rizal System Rodriguez shall
compose of the members of the College of Education.
Section 2 The adviser of the Guild shall be chosen by the organization.

Section 3 The Guild shall have a logo that signifies its principles and objectives as stated in
this Article

Section 4 The Guild seal is the representation of the function and standing of the
organization specifically, the figures depicted in the seal have meanings.

ARTICLE XV

EFFECTIVITY

Section 1 This constitution and by-laws shall take effect immediately upon its ratification
by the 2/3 of votes of the Guild officers held by the purpose. This constitution and
by-laws was approved by the following officers of the Guild of English Majors.