ADDIS ABABA SCIENCE AND

TECHNOLOGY
CHEMICAL ENGINEERING ASSOCIATION
GUIDE BOOK

Telegram: @AASTUCEA
Email: aastucea@gmail.com MARCH 2024 G.C
Abstract
The Addis Ababa Science and Technology University Chemical Engineering Association
(AASTU CEA) is a student-led organization dedicated to promoting academic excellence,
professional development, and community engagement within the field of chemical engineering.
Our mission is to provide a platform for students to enhance their knowledge and skills through
various educational and networking opportunities.
Through workshops, seminars, and guest lectures, AASTU CEA aims to bridge the gap between
theoretical knowledge and practical application in the field of chemical engineering. We also
strive to foster a sense of camaraderie among students by organizing social events, community
service projects, and industry visits.
As an active member of AASTU CEA, students have the opportunity to collaborate with peers,
faculty members, and industry professionals to gain valuable insights into the latest trends and
advancements in chemical engineering. By participating in research projects, competitions, and
conferences, members can further develop their technical skills and expand their professional
network.
We have noticed a decline in the number of students enrolling in the Chemical Engineering
program, and we believe that forming an association will not only help address this issue but also
create a vibrant and engaging community for chemical engineering students. This proposal
outlines the methodology, mission, vision, and values of the proposed association.

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Introduction
Addis Ababa Science and Technology University (AASTU) Chemical Engineering Association
is a student-led organization dedicated to promoting academic excellence, professional
development, and community engagement within the field of chemical engineering. Our
association is committed to providing opportunities for students to enhance their knowledge and
skills in the field of chemical engineering through various activities, workshops, seminars, and
networking events.
The AASTU Chemical Engineering Association aims to create a supportive and inclusive
environment for students pursuing a career in chemical engineering. We strive to foster a sense
of fellowship among our members and provide them with the resources they need to succeed
academically and professionally. Our association also seeks to promote awareness of the
importance of chemical engineering in addressing global challenges such as climate change,
renewable energy, and sustainable development.
Through our various initiatives, the AASTU Chemical Engineering Association aims to
empower students to become leaders in their field and make a positive impact on society. We
believe that by fostering a strong sense of community among our members and providing them
with opportunities for growth and development, we can help shape the future of chemical
engineering.
In this proposal, we outline our plans for the upcoming academic year, including organizing
workshops on emerging trends in chemical engineering, hosting guest speakers from industry
professionals, participating in community service projects, and attending conferences and
competitions. We are excited about the opportunities that lie ahead for our association and look
forward to working together with our members to achieve our goals.

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History
The Club of Chemical Engineers Association is a newly established organization, founded in
March of 2024 by a group of passionate and driven students. With a shared enthusiasm for
chemical engineering, these students recognized the need for a dedicated community that could
provide support, networking opportunities, and professional development resources. Motivated
by their vision, they came together to create the Club of Chemical Engineers Association.
Although it is still in its early stages, the club has already begun making strides towards its goals.
By organizing regular meetings, workshops, and events, the association aims to foster a
collaborative environment where members can enhance their knowledge, exchange ideas, and
build meaningful connections within the field. As the club continues to grow, it aspires to
become a hub for aspiring chemical engineers, offering a platform for learning, mentorship, and
career advancement. With its fresh perspective and enthusiastic membership, the Club of
Chemical Engineers Association is poised to make a significant impact on the future of the
profession.
List of founders of this association:
 Henock Yitbarek
 Yordanos Mulugeta
 Hermon Mamush
 Elshaday Anteneh
 Helen Fikadu
 Biruktawit Wondimagegn

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Flow chart and work allocation

 EXECUTIVE COUNCIL

PRESIDENT

VISEPRESIDENT SECRETARY AND

DOCUMENTATIONS

TREASURER EVENT ORGANIZER PUBLIC RELATION

CHAIR MANAGER

ACADEMIC CHAIR RESEARCH & LABORATORY ENTERTAINMENT & EVENTS

CHAIR CHAIR

PRESIDENT/CHAIRPERSON
1. Shall represent the Club when meeting with Third Party;
2. Shall call and lead meetings and prepare agenda of the
meeting with the other members ofthe Executive Committee;
3. Shall prepare action plan for every two months and forward
it to the respective committeeafter presenting to the Club;
4. Shall follow and compile reports from each committee;
5. Shall present work reports to the Club members at the
beginning of the 2nd Semester of theAcademic Year;
6. Shall prepare appropriate letters, announcements and other

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 related matters, then, negotiateand delegate it to selected
members of the Club (i.e. Public relation);
7. Shall serve as a spokesman for and on behalf of the Club.
VICE PRESIDENT/CO-CHAIR
1. Shall represent the Chairperson in his absence;
2. Shall perform any other activity assigned by the General Assembly meeting
and Chairperson.

SECRETARY & DOCUMENTATION

1. Shall prepare the minutes of the meeting and submit to the respective bodies;
2. Shall compile reports of the Club;
3. Shall manage the Archive and minutes of the Club;
4. Shall inform the Club and committee members on meeting
days, agenda and coordinate saidmeetings;
5. Shall represent the Chairperson in the absence of the Chairperson and Co-
Chair.
6. Shall collect and organize the documents and works done
by students both for educationpurpose and for the
participation of the club.
7. Shall document events and activities done by the club by
collecting and capturing photos andvideos or any other
valuable document.
8. Shall manage and organize the setting and return of documents in the club as
whole.
9. Shall organize and be responsible for the capture of moments
of the club through photos andvideos by assigning
photographers

MEDIA AND COMMUNICATION

1. Shall be active throughout all the channels and provide students
with the desired information andkeep them updated
2. Shall print out at least two magazines within a year
3. Shall provide a seamless communication system between the club and the students of
chemical engineering.
4. Shall broadcast all events and meetings and anything related with the club
5. Shall have a regular program to broadcast through the provided channels.
EVENT ORGANIZER AND COORDINATOR

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 1. Are responsible for conceptualizing and planning events that align with the
associations objectives.
2. Are responsible for handling the logistical aspects of events such as venue
selection, equipment and supply procurement and ensure that all necessary
arrangements are made.
3. Are responsible for developing event budget, track expenses, and ensuring
that all events are financially viable.
4. Are responsible for event execution.
PUBLIC RELATIONS
1. Shall disseminate the activities of the Club to both in/out of the University
Campus;
2. Shall manage leaflets, information brochures and Club
newsletter to spread informationwithin and outside of the
club;
3. Shall announce the Club and its achievements to the media;
4. Shall facilitate and organize different contacts and
connections with different organizationsor individuals.
CHAIR MANAGER
1. Shall implement the chair’s work procedures;
2. Shall form subordinates to accomplish specific tasks;
3. Shall delegate tasks to each respective subordinate to manage
and carry out all the dutiesassigned to the committee;
4. Shall submit goals and plans for the semester at the beginning of the semester;
5. Shall attend meetings representing the chair and reflect the
thought and issues of thesubordinate committee members;
6. Shall call chair meetings to discuss and manage issues concerning the chair;
7. Shall prepare report of the tasks done with in the semester to the
executive council at the endof every semester end.

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METHODOLOGY
To achieve the objectives outlined above, the Chemical Engineers Association will adopt the
following strategies:
a. Membership Drive: We will actively promote the association among chemical engineering
students through awareness campaigns, orientation sessions, and class presentations. We will
also collaborate with faculty members to encourage their support and participation.
b. Regular Meetings: The association will hold regular meetings to discuss relevant topics,
share information, and plan future events. These meetings will provide an opportunity for
members to voice their opinions, receive updates, and contribute to the growth of the association.
c. Academic Support: We will organize study groups, tutoring sessions, and workshops to
facilitate academic collaboration and aid members. This will help foster a culture of academic
excellence within the association.
d. Professional Development: The association will organize guest lectures, seminars, and
workshops featuring industry professionals, alumni, and experts in the field. These events will
provide valuable insights, networking opportunities, and career guidance to members.
e. Social and Recreational Activities: We will arrange social events, team-building activities,
and recreational outings to create a supportive and fun-filled environment. These activities will
help forge strong bonds among members and promote a healthy work-life balance.

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PRESIDENTIAL SUCCESSION AND RELATED RULES
1. Term Limit:
The president's term will last for one and a half years, after which they must step down from the
position. No member can serve as president for more than one and a half consecutive terms.
2. Election Process:
Elections for the president's position will be held within the club at least 3 months before the
expiration of the current president's term. All members are eligible to run for the position.
3. Eligibility Criteria:
To be eligible for the presidency, a member must have been an active participant in the club for
at least one year and should not be serving their second consecutive term.
4. Nomination:
Members interested in running for president should submit their nominations/proposal to the
club's election committee at least two weeks before the election. Nominations must include a
brief statement outlining the candidate's qualifications and plans for the club.
5. Campaigning:
Candidates are allowed to campaign within the club, the campaigning period should be fair and
provide equal opportunities for all candidates to present their ideas to the club members.
6. Voting Process:
A secret ballot voting system should be used to ensure privacy and fairness. Each member of the
club, except for candidates, is entitled to one vote. The candidate with the majority of votes will
be declared the new president.
7. Transition Period:
The outgoing president will work closely with the incoming president during a transition period
of at least 2 months to facilitate a smooth transfer of responsibilities. The outgoing president
should provide guidance, share relevant information, and introduce the new president to the
club's ongoing projects and initiatives.
8 .Acting President:
In the event that the president is unable to fulfill their duties before the end of their term, the vice
president will take over.
9. Special Elections:
If the presidency becomes vacant for any reason, including the vice president, a special election
should be held within one month to select a new president who will serve the remaining term.

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10. Amendments:
These rules can be amended by a majority vote of the club's members.

MISSION, VISION AND VALUES

 Mission:
The mission of the Chemical Engineers Association is to create a dynamic platform that
empowers chemical engineering students at AASTU to excel academically, develop
professionally, and thrive as individuals. We strive to foster a sense of community, promote
innovation, and inspire our members to contribute positively to society through their knowledge
and skills.
 Vision:
The vision of the Chemical Engineers Association is to be recognized as the premier student-led
organization within the chemical engineering community at AASTU. We aim to cultivate a
strong network of future engineers who are well-equipped to tackle real-world challenges, lead
the industry, and make a meaningful impact on society.
 Values:
The Chemical Engineers Association will be guided by the following core values:
a. Excellence: We are committed to upholding high standards of academic and professional
excellence in all our activities.
b. Collaboration: We believe in fostering a culture of collaboration, teamwork, and mutual
support to maximize our collective potential.
c. Integrity: We value honesty, transparency, and ethical conduct in all our interactions and
endeavors.
d. Diversity and Inclusion: We embrace and celebrate diversity, striving to create an inclusive
environment that respects and values the unique perspectives of all members.
e. Fun and Engagement: We believe that a vibrant community is one that strikes a balance
between work and play, and we are dedicated to organizing enjoyable and engaging activities for
our members.

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