Republic of the Philippines

UNIVERSITY OF RIZAL SYSTEM

Rodriguez, Rizal

OFFICE OF THE GUILD OF ENGLISH MAJORS

School Year 2021-2022

CONSTITUTION AND BY LAWS

PREAMBLE

We, the Guild of English Majors, imploring the aid of Almighty God, hereby established to
promote higher education, protect common good, cultivate unity and cooperation in the
community and the university, uphold our rights and welfare, and obey our constitution in order
to express our abilities, skills, knowledge and aspirations of being effective future teachers of
English to serve as models to the new generation, and to prove our worth as students at
University of Rizal System Rodriguez Campus, do hereby ordain and promulgate this
Constitution and By Laws; as citizens of the Philippines.

ARTICLE I
NAME AND DOMINICLE

Section 1 The organization is entitled “Guild of English Majors”.

Section 2 Guild of English Majors (GEM) – shall mean the duly constituted pioneer club
established in July 2006 exclusively for English Majors in the College of
Education.

Executive Representative or GEM Officers – shall mean the Student Leaders that
govern the members in the particular organization.

Adviser – shall mean the Master in the field of English Language that will be of
great help in attaining our goals; his presence is highly appreciated for the progress
of this organization.

ARTICLE II
DECLARATION OF PRINCIPLES AND OBJECTIVES

Section 1 ‘GUILD OF ENGLISH MAJORS IS FOUNDED TO TRAIN MAJORS OF ENGLISH

to become productive, qualified and persevering colleagues, and future teachers of
English Language.

Section 2 The club aspires the following goals;

2.1 To explore the knowledge of experience of members in the preparation for

the teaching of English.

2.2 To enhance multiple intelligences of the members on extra – curricular field

of studies in English.

“NURTURING TOMORROW’S NOBLEST”

 2.3 To include the arts of teaching English for the future endeavor.

2.4 To acquire more motivational strategies in teaching English.

2.5 To coordinate and understand own goals in understanding English by

tutoring, touring, and other forms of experiential learning.

2.6 To support the moral interests of the students.

2.7 To broaden the ideas of multi- media application in teaching.

2.8 To extend the community service by immersion.

ARTICLE III
MEMBERSHIP

Section 1 All students from 1st year to 4th year who are taking up English as their Major subject
are considered (as) official members.

Section 2 A membership fee of sixty-five (Php. 65.00) pesos is obliged to all members to cover
the club’s expenses on projects and materials and subject to adjustment and
approval by the body. The amount of Sixty-five (PHP. 65.00) pesos shall be a
semestral payment or due as their membership fee.

Section 3 All members and officers must have their respective identification requirements.

Section 4 All interested students may join and serve as auxiliary members. A membership fee is
obliged but no monthly dues.

Section 5 All members are free to choose and be part of club’s committees.

Section 6 All members must benefit from the club’s laboratory, projects, and actions.

ARTICLE IV
RIGHTS OF MEMBERS

Section 1 Every member shall enjoy the following rights:

1.1 Participate in the different activities.

1.2 Express opinions and suggestions.

1.3 Receive equal and justifiable treatment.

1.4 Formulate resolution that will benefit the organization.

1.5 Vote and run for any position in the Guild.

ARTICLE V
DUTIES AND RESPONSIBILITIES OF MEMBERS

Section 1 Every member shall have the following duties and responsibilities.

1.1 Uphold the principles and objectives of this organization.

“NURTURING TOMORROW’S NOBLEST”

 1.2 Abide by the policies and participate in the programs and activities adopted by
the Guild.

1.3 Attend and participate actively in all the meetings, referenda and consultations
called by the Guild.

1.4 Promote and maintain peace in the University by exerting their utmost effort
towards the attainment of harmonious relationship among the students, faculty
and other University personnel.

1.5 Exercise their rights and responsibilities, with regard to the rights of

others.

1.6 Remit all dues and contributions to the Guild.

ARTICLE VI
GOVERNMENT

Section 1 The organization shall be managed by the President, Internal Vice-President, External
Vice-President, General Secretary, Deputy Secretary, Treasurer, Auditor, Project
Manager, Public Information Officers, Peace Officers. The president shall have the
right to appoint members as committee chairpersons, without any force.

Section 2 The President shall exercise general supervision over local and external officers of the
organization.

Duties and power of the president are the following:

2.1 Preside over the meeting of the organization.

2.2 Approve and sign over the municipal transactions, minutes of the meeting,
certificates, proposals, memoranda, contracts, agreements, and other
documents of the organization.

2.3 Represent the organization in the university affairs.

2.4 Assign task of members, committees, and officers of the organizations.

2.5 Give an honest rating to all officers and committees as evaluation of their
performance.

2.6 Appoint and supervise committee chairperson.

2.7 Extend services.

Section 3 Duties and Powers of Vice Presidents

3.1 Replace the president in case of his/her absence, disability, termination from
his/her office, resignation migration, temporary leave and death.

3.2 Work with president in presiding affairs.

3.3 Extend services.

Section 4 Duties and Powers of the Secretaries

4.1 Prepare and submit status reports on program and projects to the President and
“NURTURING TOMORROW’S NOBLEST”
 to the Adviser.

4.2 Coordinate and monitor the efficient and effective implementation of the
programs and the projects of the organization.

4.3 Keep the important documents and officers/members’ profile

4.4 Assist the President in encoding and preparing memoranda and certificates

4.5 Assist the President in any architectural assignment

4.6 Make minutes of every meeting

4.7 Extend services

Section 5 Duties and Powers of the Treasurer

5.1 Act as chief custodian in all funds of the organization.

5.2 Report the financial reports.

5.3 Extend services.

Section 6 Duties and Powers of the Auditor

6.1 Audit all the reports of the treasurer and business manager.

6.2 Present statistical inventory reports to the President.

6.3 Research subject matters related to economic affairs.

6.4 Extend services.

Section 7 Duties and Powers of the Project Manager

7.1 Propose projects and submit proposal to the President.

7.2 Manage and supervise the committee on business and finance.

7.3 Approve the organization activities.

7.4 Extend services.

Section 8 Duties and Powers of the Public Information Officer

8.1 Inform and report all necessary events and information concerning the
organization.

8.2 Act as Liaison Officer of the organization.

8.3 Extend services.

Section 9 Duties and Powers of the Peace Officers

9.1 Preserve and promote peace.

9.2 Extend services.

“NURTURING TOMORROW’S NOBLEST”

 ARTICLE VII
MANNER OF ELECTION

Section 1 The incumbent members and adviser shall manage the election of new sets of
officers.

1.1 Ensure and promote a free, clean, honest, and orderly election.

1.2 Proclaim duly elected officers.

1.3 Certify the results of the general elections to be submitted to the Office of
Student Development Service (OSDS).

ARTICLE VIII
TERM OF OFFICE

Section 1 The Office of the Guild of English Majors shall hold office for the period of one year
until the date their successors have been duly elected and sworn to office during
the first regular meeting of the Guild.

Section 2 Vacancies

2.1 Resignation, dismissal and permanent incapacity shall constitute a permanent

vacancy of the position in the Guild.

2.2 In case of vacancy in the office of the President, the Vice-President shall
assume the Presidency for the unexpired term.

2.3 In case of vacancy in the office of the General Secretary, the Assistant
Secretary shall assume the position for the unexpired term.

2.4 Those who will fill the vacant positions shall finish the term of their
predecessors.

ARTICLE IX
QUORUM AND ORDER OF BUSINESS

Section 1 A simple majority of the council shall constitute a quorum of their respective
meetings.

Section 2 The GEM shall have a meeting at least once a month.

Section 3 A special assembly shall be called for upon the approval of the 2/3 of the officers.

Section 4 Meetings of Guild shall be governed by the rules of order.

Section 5 The Guild shall observe the following order of the meeting.

5.1 Call to Order.

5.2 Invocation.

5.3 Roll call.

5.4 Reading of the minutes of the previous meeting.

5.5 Report of the officers, council, and standing committees.

“NURTURING TOMORROW’S NOBLEST”

 5.6 Report of special committees.

5.7 Unfinished business.

5.8 Announcement.

5.9 Adjournment.

ARTICLE X
ACCOUNTABILITY OF OFFICERS

Section 1 The Guild of English Majors shall have Jurisdiction over all its members.

Section 2 The Guild of English Majors shall represent and participate on any events and
or activities held by the other organizations.

Section 3 The Guild of English Majors shall work harmoniously with the administration and
faculty.

ARTICLE XI
REMOVAL FROM OFFICE

Section 1 Officers may be suspended or removed from the office for the following ground:

1.1 Discourtesy in the course of official duty;

1.2 Improper or unauthorized solicitation of contributions from students and other

entities;

1.3 Misconduct and neglect of duly;

1.4 Three consecutive absences in all the Guild meetings whether regular or
special meetings and/or accumulated absences in the Guild; and

1.5 Misuse of Guild funds and any ground that the suspension may define.

Section 2 Any officer or member may file a complaint for suspension or removal from
offices.

Section 3 Complaints regarding suspension and removal shall be filed to the assembly. Final
decision will be based on the merit and demerit of the case of the respondents.

Section 4 A majority votes of the assembly may suspend or remove the concern officer/s from
the office.
ARTICLE XII
FUNDS

Section 1 The funds of the Guild consist of the general fund and special/specific funds:

1.1 Membership fee shall be Php. 65.00 to be collected from the students once
he/she enters the organization.

1.2 Semestral due shall be collected by authorized Guild officials every

enrolment.

1.3 Special funds gained from contribution and income generation activities
projects initiated by the Guild.
“NURTURING TOMORROW’S NOBLEST”
 ARTICLE XIII
AMENDMENTS AND REVISION

Section 1 Any member of the Guild may file a resolution for amendments and revision of any
provision of this constitution to the Guild.

Section 2 The officers shall conduct deeper study on the matter and recommend its findings to
the Guild and shall discuss its rationality and draft a necessary text to this effect whether an
amendment and revision before the body for its final approval.

ARTICLE XIV
TRANSITORY PROVISION

Section 1 The interim, the existing Guild of the University of Rizal System Rodriguez shall
compose of the members of the College of Education.

Section 2 The adviser of the Guild shall be chosen by the organization.

Section 3 The Guild shall have a logo that signifies its principles and objectives as stated in this
Article

Section 4 The Guild seal is the representation of the function and standing of the
organization specifically, the figures depicted in the seal have
meanings.

ARTICLE XV
EFFECTIVITY

Section 1 This constitution and by-laws shall take effect immediately upon its ratification by the
2/3 of votes of the Guild officers held by the purpose. This constitution and by-laws are approved
by the following officers of the Guild of English Majors:

Attested and Certified

To be duly adopted:

JOPANIE DUHILAG JUSTINE MEI PELGONE

President Internal Vice
President

ROSALINDA MANUEL MARY MAE SABANDIJA

External Vice President General Secretary

HANNAH GRACE DE
NAOMI LAMELA GUZMAN
Deputy Secretary Treasurer

Auditor

SHERYL BALCE

“NURTURING TOMORROW’S NOBLEST”

 MARCO BARLONGO Project Manager

CHRISTIAN ESMERES EUGENIO NOVICIO

Public Information Officer Peace Officer 1

ABBYGALE LABARDA
Peace Officer 2

Noted by:

PROF. ROMI M. DELA CRUZ

Adviser, GEM

Recommending Approval:

PROF. HECTOR RUBIALES II PROF. JENNELYN MERCADO

Student Organization Unit Coordinator, OSDS

Approved by:

PROF. FLORANTE J. MERCADO Campus

Director, URSR

“NURTURING TOMORROW’S NOBLEST”