Emergency Response and

Contingency Plan

Document Number:

CCAAB-EME-GFTS-EP-00
Revision: 0

Revision Date:
.

Prepared by:Himanshu Karayat

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Contents
1. PURPOSE...................................................................................................................................................
2.0 SCOPE..................................................................................................................................................
3.0 REFERENCES.........................................................................................................................................
4.0 TERMS & DEFINITIONS.........................................................................................................................
5.0 ROLES & RESPONSIBILITIES..................................................................................................................
5.1 Project Manager..............................................................................................................................
5.2 Safety Manager/OHSE Engineer/Officer..........................................................................................
5.3 Emergency Response Coordinator..................................................................................................
6.0 PROCEDURE DETAILS...........................................................................................................................
6.1 Anticipated Emergency Situations....................................................................................................
6.2 Emergency Response Planning........................................................................................................
6.3 GFTS Emergency Response Team (ERT)...........................................................................................
6.3.1 Emergency Response Coordinator...........................................................................................
6.3.2 Emergency Communicator.......................................................................................................
6.3.3 Site Engineers/Supervisors.......................................................................................................
6.3.4 Site OHSE Personnel.................................................................................................................
6.3.5 First Aiders...............................................................................................................................
6.3.6 Emergency Response Training.................................................................................................
6.4 Inspection & Monitoring of all Firefighting Equipment..................................................................
6.5 Emergency Evacuation Procedure.................................................................................................
6.5.1 All personnel:.........................................................................................................................
The final report shall be documented and submitted by the Safety Manager/OHSE
Engineer/Officer to the Project Manager and QHSE MANAGER for review and records. Refer to
“Incident Reporting and Investigation”...............................................................................................
6.6 Fire Evacuation Procedure.............................................................................................................
6.7 Evacuation Exercise.......................................................................................................................
6.8 Medical Emergency or Personnel Injury........................................................................................
6.9 Fire and Explosions..........................................................................................................................
6.10 Third Party injury or Property damage..........................................................................................
6.11 Collapse of Structures (Slope failure and collapse of excavated edge).........................................
6.12 Environmental incidents (Spills of Hazardous Materials)..............................................................
6.13 Weather impact (Low Visibility Operations – sandstorm, fog, rain, etc.).......................................
6.14 Incident Reporting.........................................................................................................................
6.15 Site Restoration & Remediation....................................................................................................
6.16 Public Relations (including Media).................................................................................................

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6.17 Nightshift and Non-Routine Working Hours..................................................................................
7.0 ATTACHMENTS..................................................................................................................................

REVISION HISTORY

DETAIL OF
ISS: REV: DATE MODIFICATION PREPARED BY: REVIEWED BY: APPROVED BY:
FROM PREVIOUS
ISSUE
1 00 23Aug 2023 1st submittal Karim IBRHIM HOSSAM HAMOUDA

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1. PURPOSE

• To ensure that the responsible personnel understand the GFTS’ EMERGENCY RESPONSE AND
CONTINGENCY PLAN and are able to apply it effectively if the need arises.
• To ensure that systematic and orderly methods exist to preserve the safety of project personnel in
the event of emergency.
• To comply with legal regulations and contractual requirements in accordance.

2.0 SCOPE

This instruction covers the handling of all identified emergency situations, sites, stores,
workshops, offices and labor camps of GFTS, in accordance with the Integrated Management
System based on the requirements.

3.0 REFERENCES

• Clause 8.3 of ISO 9001:2008, Quality Management Systems —Requirements.

• Clause 4.4.7 of ISO 14001:2004, Environmental Management Systems – Requirements with Guidance
for Use.
• Clause 4.4.7 of OHSAS 18001:2007, OH & S Management Systems – Requirements.
• UAE Federal Law 24 of 1999 – for the Protection and Development of the Environment Chapter V of
Federal Law No (8) of 1980
• OSHAD-SF – Version 3.0 – June 2018 CoP 4.0 – First Aid and Medical Emergency Treatment
• Ministerial Order 32 1982– Regarding the Determination of the Ways and Means to Protect
Employees against Occupational Hazards
• OSHAD -SF regulatory instrument – Standards & guideline values, Mechanisms, and
Codes of practice
• Logistics Management Plan
• Project OHSE Plan

4.0 TERMS & DEFINITIONS

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• ERT – refers to “GFTS Emergency Response Team”.
• PM – refers to the Project Manager,
• OHSE – refers to Occupational Health, Safety and the Environment

5.0 ROLES & RESPONSIBILITIES

5.1 Project Manager

• Upon commencing site work and construction operation, the Project Manager shall coordinate
with Project Manager and QHSE Manager to identify and designate an emergency Assembly
Point(s) that will be used throughout the construction activities.
• The designated emergency Assembly Point(s) will be considered the emergency meeting
place and gathering area.
• The Construction/ Project Engineer in conjunction with Project Manager shall be responsible
for maintaining; the designated emergency Assembly Point, trained emergency First
Aiders/medical services staff, and provide vehicle for emergency transport from the site
to the intended destination.
• The Construction Engineer shall also be responsible for communicating hazards to employees
and contractors; establishing an accident/injury reporting procedure, as well as protocol for
employees to report significant “near-miss” incidents; and conducting emergency response
drills to test the effectiveness of emergency communications and response systems and
procedures. These procedures shall be followed throughout the construction and operation.
• It is important that an Area Warden or an assistant Area Warden be available for each area
during periods of normal occupancy. If possible, at least one Area Warden shall be appointed
for each twenty persons in every area; this shall be the responsibility of the Construction
Engineer in conjunction with Project Manager or the designated Emergency Response
Coordinator.

5.2 Safety Manager/OHSE Engineer/Officer

The site Safety Manager/OHSE Engineer/Officer shall have the responsibility and authority to
ensure that the requirements of this procedure are properly followed on the site areas under
his control and that the site and all site personnel are ready in case of an emergency situation.

5.3 Emergency Response Coordinator

The appointed Emergency Response Coordinator shall have the responsibility and authority for
the following:

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• Ensuring that all subcontractors, staffs, visitors, member(s) of the public, and others adhere to
the appropriate emergency response procedures as stated in this procedure.
• He shall also be responsible for maintaining the designated emergency Assembly Point,
ensuring that training of emergency First Aiders and medical services staff is done, and for
ensuring that a vehicle for emergency transport or any relevant emergency facility are
available at all times.
• He shall also be responsible for communicating hazards to employees and contractors;
establishing an accident/injury reporting procedure, as well as protocol for employees to
report significant “near-miss” incidents; and conducting emergency response drills to test the
effectiveness of emergency communications and response systems and procedures.

6.0 PROCEDURE DETAILS

6.1 Anticipated Emergency Situations

This EMERGENCY RESPONSE AND CONTINGENCY PLAN is intended to cover a

number of events that may occur in the course of Construction activities in the roadside
project sites, stores, workshops, offices and labor camps of GFTS.

The following types of Emergencies have the potential to occur:

• Medical conditions/emergencies or Personal injury

• Fire and Explosions (contained and conflagration)
• Road incident or road obstruction.
• Third party injury or Property damage
• Collapse of Structures (Slope failure and collapse of excavated edge)
• Environmental incidents (Spills of Hazardous Materials in a large quantity, including):
o Gasoline o Diesel
o Propane
o Lubricating oil
and grease o
Cleaning solvents o
Paint and paint
thinners o Concrete
materials
• Weather impact (Low Visibility Operations – sandstorm, fog, rain, etc.)

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6.2 Emergency Response Planning

At the start of each new project, the designated Safety Manager/OHSE Engineer/Officer shall
study the site layout plans in coordination and consultation with the Project Director
or Project Manager or the QHSE MANAGER and prepare a Project-Specific Emergency
Response and Contingency Plan. The Project-Specific Emergency Response and Contingency
Plan document shall be used in conjunction with DMA& T requirements to identify those
specific areas of concern related to the project and detail the correct methods of
handling emergency situations.
Additionally, the Project-Specific Emergency Response and Contingency Plan shall contain the
following:

• Site Emergency Plan drawing

• List of ERT team members, including mobile numbers (see below)

• The designated Safety Manager/OHSE Engineer/Officer shall in coordination with the Emergency
response coordinator determine the following:

o Marshaling Points for Evacuation; o

Escape routes o Locations for Safety
Notice Boards;
• Emergency equipment and its location; which shall include but not be limited to the following:

o Fire extinguishers; o Pumps and

Hose reels; if required; o Manual
alarm (sirens); o Automatic alarm
systems.

• These shall be clearly indicated on a ‘Site Emergency Plan’ drawing, which shall be posted on
the Safety Notice Boards on the site. These locations shall be recorded.
• The following notices shall be posted at pre-determined locations in the site, after obtaining the
necessary approval from the consultant/client, if applicable:

o OHSE-ERCP-Form-01: “In Case Of Fire” o OHSE-

ERCP-Form-02: “On hearing an Alarm” o OHSE-

ERCP-Form-03: “In Case of an Emergency”

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• The Safety Manager/OHSE Engineer/Officer shall ensure that the following
precautionary measures are implemented:

• All important and emergency telephone numbers: e.g. Police, fire service, ambulance, civil
defense, site key personnel, etc. shall be posted conspicuously in offices, notice boards, and in
watchman’s cabin/security post.
• The complete area of construction and site facilities shall be fully covered with suitable
firefighting equipment. The location and status of all firefighting equipment; including but not
limited to fire extinguishers, fire detection systems, and fire alarm system shall be recorded on the
form “Firefighting Equipment Register” and referenced on the Site Emergency Plan
drawing/layout. The type of the fire detection or alarm systems shall be determined by the
Emergency Response Coordinator after consulting the competent QHSE Manager/Safety
Manager at the start of the project.
• All necessary personnel shall be given basic training for use of First Aid and Fire Fighting
equipment available on site.
• Site management team members and operatives shall be trained and fully aware of how to use fire
extinguishers in case of fire/emergency.
• Other firefighting equipment, such as hoses, fire blanket, sand bucket, etc. shall be determined by
the site Project Manager or Project Manager or the QHSE MANAGER after consulting the
competent project senior site OHSE personnel at the start of each project.
• Appropriate records shall be kept for all training activities carried out.

6.3 GFTS Emergency Response Team (ERT)

Project Emergency Response Organizational Chart

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In the event of an Emergency, the GFTS Emergency Response Team (ERT) shall be mobilized
to deal with the situation. The ERT shall consist of the following positions:

ERT appointed positions. These positions are to be appointed to certain nominated

employees as deemed appropriate and come into effect only in the event of an emergency.
During normal working conditions, these employees will carry out their regular duties. The
nominated and trained ERT members for project sites shall be recorded in the Project-
Specific Emergency
Response and Contingency Plan and updated as required. The ERT Appointed positions are

• Emergency Response Coordinator

• Emergency Communicator
• Permanent positions on site. These employees will be part of the ERT in the event of an emergency
and shall have duties as described below. These positions are:

o Site OHSE personnel o Site

Engineers and Supervisors

6.3.1 Emergency Response Coordinator

The site Safety Manager or OHSE Engineer/Officer shall typically be the designated
Emergency Response Coordinator at the project site.

6.3.2 Emergency Communicator

• The Emergency Response Coordinator shall nominate one of the site personnel to perform the
duty of an Emergency Communicator. The role of the Emergency Communicator is to
maintain contact with police and appropriate emergency services and to provide as much
information as possible, such as the number injured, the type and extent of injuries, and the
exact location of the incident scene.
• The Emergency Communicator shall be as close as possible to the scene to transmit to the
emergency care providers any additional instructions that may be given by emergency
services personnel en route.

6.3.3 Site Engineers/Supervisors

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The site Engineer and Supervisors will survey and assess existing and potential hazards, assist
in evacuating personnel as needed, and help to contain the hazard. They may also provide
engineering support and technical advice to the operations as needed.
Follow up responsibilities include replacing or repairing damaged equipment, documenting the
incident, and notifying appropriate personnel for necessary action.

6.3.4 Site OHSE Personnel

The site OHSE personnel shall take a leading role in an emergency. Therefore, to ensure
effective and well-coordinated emergency response, the Site OHSE personnel shall be
considered as an integral part of the ERT and shall ensure that they fully understand the
requirements of this procedure and are able to take the role of any of the members of the ERT
(except the Emergency Response Coordinator) if unavailable.

6.3.5 First Aiders

• The role of the Site First Aid Personnel {Emergency care provider(s)} is to administer first aid
to injured person, as needed.
• Other role of First Aid Personnel {Emergency care provider(s)} includes: o Contacting the
designated site supervisor; o Consulting the emergency phone number list and requesting
assistance immediately if required;
o Performing first aid, as needed.
o Stabilizing the injured; decontaminating if necessary, and rescuing only if the environment of the
injured/ill person is dangerous or unsafe and if the rescuers are
o Appropriately protected from potential hazards that might be encountered during the rescue
operations.

6.3.6 Emergency Response Training

• On-site training will be given by the Emergency Response Coordinator or his designee(s)
regarding the content, requirements, and appropriate actions necessary to comply with the
provisions of this procedure.
• The Site OHSE Personnel shall ensure that all members of the ERT and entire workforce are
aware of the emergency response procedures that will be required of them to participate
therein whenever the need arises.
• The training will occur:
o At the Site OHSE Induction (This shall include; Site emergency procedures, exit routes, locations of
assembly points, what to do in case of emergency, etc.)

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o Annually;
o When there are changes to the Site plan/layout or this procedure; and o When Emergency Response
Coordinator determines

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6.4 Inspection & Monitoring of all Firefighting Equipment

• All firefighting equipment on sites shall be checked and serviced by a third party on an annual
basis and a record kept by the OHSE Officer/Engineer. The OHSE Officer/Engineer shall
ensure that sufficient time is given in advance to arrange for the transportation, issuing of
orders, and refilling or repairing of fire extinguishers as necessary, and returning to the site.
• Besides the annual inspections and recharging/refilling, the fire extinguishers shall be
checked monthly by the Safety Manager/OHSE Engineer/Officer or his delegate.
• Suitable and sufficient firefighting equipment shall be maintained to ensure necessary
coverage at all times.
• Upon receipt of fire extinguishers at site, the Safety Manager/OHSE Engineer/Officer shall
verify that all have been recently recharged and inspected by the third party, and the
necessary third-party sticker is in place.
The Safety Manager/OHSE Engineer/Officer or his delegate shall attach a “Fire Extinguisher
Monthly Inspection” Sticker to each fire extinguisher. Monthly inspections shall then be
carried out as follows:

• The Sticker shall be fixed on any visible part of the cylinder.

• After placing the sticker on the fire extinguisher’s cylinder, the OHSE Officer/Engineer shall
inspect the fire extinguisher for the following:
o The gauge is in place and shows sufficient pressure (needle points in green area); o That
the hose is in good condition and properly attached; o That the fire extinguisher cylinder is
in good condition, free from dents and other damage.

• Once the OHSE Officer/Engineer is satisfied that the extinguisher is in good condition, he/she
shall punch or mark the sticker in the space for the current month, indicating that the
inspection has been carried out on that particular fire extinguisher unit and that it was in good
condition at the time of inspection. Suitable marking pen shall be provided by OHSE
management.
• This procedure shall be carried out monthly for all fire extinguishers; whether at construction
site or Head offices.
• No sticker shall be removed from the cylinder (fire extinguisher units), unless for the purpose
of recharging or any other services required for the maintenance for the fire extinguisher(s).
• The fire extinguisher inspection stickers shall be provided by OHSE management to all
worksites and offices.
• If the approved stickers are not available, the Safety Manager/OHSE Engineer/Officer shall
request sufficient quantity for the available number of fire extinguishers.

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• Records of the inspections and subsequent Marking of the sticker shall be maintained on the
form Fire Extinguisher Register.
6.5 Emergency Evacuation Procedure

6.5.1 All personnel:

• If you discover a fire or emergency situation, DO NOT PANIC.
• Remove anyone from immediate danger; this means from the room/ office of origin or in the
immediate vicinity of the fire, if it is safe to do so;
• If there is a fire and it is small and contained, locate the nearest fire extinguisher and use it (if
you know how to use it);
• Locate the nearest fire alarm point and activate it, if available.
• Otherwise notify the nearest ERT team member or OHSE personnel.
• Call the Emergency Response Coordinator or his Deputy on the nearest telephone or mobile,
and inform them of the exact location of the fire or emergency situation.
• If possible, isolate the fire or emergency situation (i.e. close the door of the room of origin),
without taking personal risks;
• Alert people in the surrounding areas;
• Leave the building by the nearest emergency exits;
• DO NOT try to use the elevators as a means of leaving the building;
• Report to the Assembly Point.
• The Emergency Response Coordinator, or his Deputy, shall activate and coordinate the
emergency response procedure.
• The Emergency Response Coordinator shall ensure adequate and smooth evacuation of all
personnel from the area of fire or emergency, to the Assembly Point”.
• After double-checking, they shall leave the building and report to the Assembly Point.

The final report shall be documented and submitted by the Safety Manager/OHSE
Engineer/Officer to the Project Manager and QHSE MANAGER for review and records.
Refer to “Incident Reporting and Investigation”.

6.6 Fire Evacuation Procedure

• The approved Fire alarm (automatic or manual) for the site shall be raised immediately as
stated above.
• With the exception of Coordinator, all personnel shall proceed to the pre-determined
“Emergency or Fire Assembly Point” (if safe to do so) and await further instruction.
• He shall then phone the GFTS’s Safety Representative, Civil Defense or any fire service. He
shall provide his name and the following information:

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o Number of injured persons (if any) o The location of the fire.
o What is burning?
• The OHSE Officer/Engineer or Emergency Warden shall instruct subcontractor's employees
to proceed to the pre-determined Assembly Point.
• The OHSE Officer/Engineer or Emergency Warden shall decide whether total or partial
evacuation shall be required after a careful and thorough assessment of the extent of fire.
• All personnel shall remain at the assembly point until everyone has been accounted for
and the Safety Officer gives the “all clear”.
• All Subcontractors OHSE Officer/Engineers shall be responsible for accounting for
headcount of their own personnel and informing the Company OHSE Officer/Engineer.

6.7 Evacuation Exercise

• The OHSE Officer/Engineer and Project Director or Project Manager or the QHSE
MANAGER shall jointly determine the schedule for carrying out evacuation exercises.
• The results of each evacuation exercise shall be recorded on the form: “Evacuation
Exercise Report” [OHSE-GFTS-Form-08].
• Following each evacuation exercise, before dismissing the staff, the Safety Officer shall
address the assembled staff at the marshaling point. He shall cover the following points:
o Comments on the success of the evacuation exercise
o The purpose and procedure of evacuation o Other
safety related points.
• These subject points shall also be recorded on the form: “Evacuation Exercise Report”
[OHSE- GFTS -Form-08].
• Following each evacuation exercise, the OHSE Officer/Engineer shall review the plans and
procedures and add his comments to the report.
• In the event of an actual incident or emergency situation, top management; including the
senior site management, OHSE management and Administrative management shall study all
applicable reports and review the emergency preparedness and response plans and procedures
and determine their effectiveness and establish any need for changes. The results of such a
review shall be recorded.

6.8 Medical Emergency or Personnel Injury

Personal Injury or Medical Emergencies may fall within these two

categories; o Minor injuries; o Major injuries;
Minor Injuries

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If a minor medical incident occurs (small cuts, abrasions, etc.) personnel should: o
Perform first aid, as necessary; and o Consult the Project OHSE Plan and report the
incident to the appropriate Personnel.

Major Injuries

❖ If a medical emergency exists, including the need for hospitalization or emergency services,
appointed personnel should:

• Provide First Aid to all injured employees or any member of the public if
involved regardless of severity.
• Call 999 if the injury is serious and needs immediate medical treatment.

❖ If the medical emergency or injury occurs in the tower or basements, then a stretcher will be
used for extraction of the victim to an easily accessible location.
❖ In many instances it is assumed that the patient will be evacuated from the construction area
by the project emergency vehicle to a location to be determined through communication with
Local emergency services.
❖ The Emergency Communicator shall
• Communicate directly with the local emergency services to determine the
most appropriate way to transfer the injured person to the hospital.
• communicate all first aid activities that have occurred to emergency services
personnel when they arrive
❖ Transfer responsibility for the care of the injured/ill to the site emergency care
providers; and consult the Incident reporting procedure to report the incident to the
appropriate personnel.
❖ For local emergency response assistance, a designated employee will meet the emergency
responders at the access road of the construction site and direct them to the location of the
emergency/injured employee or member of the public if involved.
❖ First Aid facilities on site shall be in accordance with the ITINERA-AGILITY JV Safety and
Welfare requirements; which has been prepared in accordance with the requirements of
Ministerial Decision No (32) of 1982, Chapter V of Federal Law 1980 and all applicable
regulations.

6.9 Fire and Explosions

If a fire breaks out within the construction area, site offices, outside or nearby buildings, the
“ERT” member or personnel will be instructed to:

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• Shut down the facility and all power supply that is within GFTS control, otherwise Local
Authority assistance shall be sought by the Emergency Communicator for the necessary
action.
• Restrict the area to authorized personnel only.
• Request assistance of police/fire department, medical services if needed.
• Consult with on-site trained employees regarding required actions by Project personnel.
• Request assistance from firefighting personnel, if needed, in controlling the fire.
• If local emergency response personnel are required, have an employee go to the access road
of incident site, to meet emergency personnel and direct them to the fire.
• Notify Management, Police, Civil Defense and local emergency personnel to make them
aware of the situation; and
• Consult the accident/injury reporting procedure to report the incident to the appropriate
personnel.
• Water access points will be located in safe, easily identifiable areas, and accessible in all
weather conditions. They will be marked by appropriate signage.
• Maintenance activities and buildings will meet all Municipal and local building and safety
codes. This includes the presence of fire emergency equipment, such as fire alarms (manual
fire alarms) and fire extinguishers.
• Building evacuation procedures will also be established and posted in easily visible areas.
• In the event of a fire, personnel should:

o Use fire alarms to initiate building evacuation procedures; o Use onsite fire extinguishers
to contain the fire, within reasonable distance if safe to do so; and
o Consult the accident/injury reporting procedure to report the incident to the appropriate
personnel.

6.10 Third Party injury or Property damage

If any member of the public is injured or their property damaged due to Company
activities during construction operations, the following actions shall be taken;
• The Site security guards or the Site OHSE personnel shall politely take complaint(s)/report
brought forth by the member of the public and carefully response to their case without
allowing them to get frustrated.
• In case of personal injury to the member of the public, the site security guard shall contact the
Emergency Response Coordinator or any member of the ERT immediately for the necessary
action if he cannot handle the situation alone.
• In case of property damage, such as car, luggage, personal possession or any part of
surrounding building thereof; the Site security guards or the Site OHSE personnel shall

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thoroughly examine the situation and take appropriate measure depending on the magnitude
of damage.
• In order to protect local communities, GFTS is committed to undertake the following
initiatives;
o Work with communities and administrators to identify an effective emergency alert
system for the Project.
o Provide potentially affected communities with information regarding the potential hazards
and Project responses.
o Work with communities in a collaborative manner to develop action plans for their
preparedness and response.
o Organize participative workshops and emergency response demonstrations in Project-affected
communities.
o Identify the Emergency Response Team to local communities near the site so that they are
familiar with this group should they need to be deployed off-site at any time.
o If the damage is of high magnitude that the Site security guards or the Site OHSE personnel
cannot solve the issue immediately, the Emergency Response Coordinator or any member of
the ERT shall be contacted immediately for the necessary action.
o The action or decision of the Emergency Response Coordinator or his designated
Deputy Emergency Response Coordinator shall be considered as final in whichever case(s).

6.11 Collapse of Structures (Slope failure and collapse of excavated edge)

If any collapse of scaffolding, excavation or structures occurs, the following action shall be
taken;

• The Emergency alarm shall be sounded immediately by the employee that first noticed the
incident.
• All personnel shall be required to proceed to the “Assembly Point”.
• The Site Safety Officer or any ERT member shall also instruct subcontractor's office staff
to proceed to the pre-determined Emergency Assembly Point.
• With the exception of ERT members, all personnel shall proceed to the pre-determined
“Assembly Point” (if safe to do so) and await further instruction.
• The Site Safety Officer or any ERT member shall locate the collapsed structure and contact
Site Management, Consultant and Civil Defence or Emergency Rescue service. He shall
provide his name and the following information:
• Number of injured persons (if any),
• The location of the collapsed structure.
• The types of structure that collapsed.

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❖ All personnel shall remain at the assembly point until everyone has been accounted for and
the
Safety Officer gives the “all clear”.
❖ The Site Engineers/Supervisor shall provide engineering support and technical advice to
emergency personnel during emergency operations as may be required.

6.12 Environmental incidents (Spills of Hazardous Materials)

❖ The MSDS for all hazardous materials on the Project Area will be on file in the Site Store,
first aid room and Site Office building (during construction operation), and provided to local
fire departments and emergency service providers.
❖ If storage tanks are required, on-site spill containment system will be used.
❖ Small spills should be cleaned up immediately by using absorbent materials such as clothes,
hessian clothes, sand, socks, rags, sawn dust or pads and dispose of properly after usage.
❖ If the spill is of such magnitude that it cannot be contained, the Emergency.
❖ The Response Coordinator will contact the appropriate authority for assistance.
❖ Personnel and construction workers will be instructed to report all spills.
❖ All spills regardless of severity will be reported to the Emergency Response Coordinator.
❖ Spill kits shall be provided and located at the Site Store and any location deemed suitable
within the construction site. Spill kits shall contain as a minimum:
o Safety Goggles.
o Gloves.
o Disposable Bag
with tie. o Instruction
Sheet.

6.13 Weather impact (Low Visibility Operations – sandstorm, fog, rain, etc.)

❖ Additional consideration shall be given to vehicle operations during low visibility.

❖ Poor weather conditions (sandstorm, fog, rain, etc.) may obscure visual cues, roadway
markings, and airport signs. All plants and equipment shall be equipped with well-functioning
revolving beacons light, audible front and reversing alarms.
❖ All necessary control or regulation means or measures necessary to prevent collisions and to
ensure that the traffic flows safely shall be observed.

6.14 Incident Reporting

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❖ After every accident/incident or other emergency situation, the Emergency Response
Coordinator or designee shall conduct a post incident evaluation to determine the following:
suitability of the organization’s structure, equipment, communication plans/system, adequacy
of training, alarm systems, security, spill containment and recovery procedures, monitoring,
etc.
❖ If any of the above are found to be inadequate, then the QHSE MANAGER shall make
necessary changes.
❖ The Site OHSE Personnel or Site Engineer/Supervisor shall complete an Incident Report
before the end of the shift. (NOTE: For more information regarding incident reporting, refer
to the Project OHSE Plan).
6.15 Site Restoration & Remediation

If there is any serious incident which would result in work disruption or site closure, the
restoration/remediation will be conducted according to applicable Municipal, Civil defense,
UAE Federal Law and local requirements.

6.16 Public Relations (including Media)

In the event of an emergency, the attention of the media and the general public may be
attracted. A negative report by the media could lead to problems such as misinformation to
the general public and tarnishing of the GFTS image or reputation.

As part of the arrangement to deal with this issue; the Project Management Team, Project
Health and Safety Management and the Project Leader shall be responsible for dealing with
matter of this sort. This arrangement and its related rules or guidelines shall be
communicated to all staff and subcontractors through any suitable means and the need for
strict adherence made clearly understood. (NOTE: For more information on handling the
media, refer to documented procedure entitled, “Communication Control Procedure”)

6.17 Nightshift and Non-Routine Working Hours

Nightshift work and non-routine working hours (Friday/Public Holidays) shall be managed
by the Construction Manager, who in consultation with the Planning Department, Discipline
Managers and the QHSE Manager shall ensure that all PTW are prepared at least 24 hours in
advance of the planned work. Method Statements complete with a Risk Assessment and
Inspection and Test Plan shall be submitted for approval by the Engineer for all work. Night
work shall require a specific Night Work PTW and the control measures specified in the

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MSRA shall be established by the construction team and verified by the HSE Department
prior to the signing of the PTW. (Emergency response requirements for night works and
nonroutine working hours will be as described in the Emergency Response and Contingency
Plan – Refer Attachment 3 of this HSE Plan).

Nightshift work and non-routine work during the execution of the project is expected for
concrete pouring, piling and excavation works, installation of road detours and open cut road
crossing works. Working hours for nightshift will generally be 18.00hrs to 06.00hrs.
Working hours may vary to align with the requirements on the site and when the PTW
specifies a time when work shall commence and finish. (Police Permit for road closure
specifies the times the road can be closed).
The approximate manpower required for night work will be between 50 and 200 personnel
depending on the work to be performed. Night Work and other non-routine works will be
supervised by the Site Engineer in charge of the work, supported by site supervisors and the
HSE Officer. In the event of an emergency during night work and non-routine work the Site
Engineer shall activate the emergency reporting protocol as described in the Emergency
Response and Contingency Plan. First-aider, fire fighter and emergency response vehicle
will be available for the Night Work and other non-routine works to deal with emergency
situation.

7.0 ATTACHMENTS

1 Firefighting Equipment Register OHSE-GFTS-Form-01

2 Fire Extinguisher Inspection Sticker OHSE-GFTS-Form-02
3 Fire Extinguisher Register OHSE-GFTS-Form-03
4 Evacuation Exercise Plan OHSE-GFTS-Form-04
5 Evacuation Exercise Report OHSE-GFTS-Form-05
6 In Case of Fire OHSE-GFTS-Form-06
7 On hearing an Alarm OHSE-GFTS-Form-07
8 In Case of an Emergency OHSE-GFTS-Form-08

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End of Document

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