“DAY ONE” NEW HIRE PACKET & DOCUMENT CHECKLIST

(All Hotels Except New York & California)

Item Description
 1. Employment, Handbook & Policies Acknowledgment– All associates must sign the Employment
Acknowledgment explaining the Employee/Associate and Employer relationship and agreeing to read or have read to
them the Associate Handbook.
 2. Direct Deposit Request (Optional) – If new hire wants direct deposit complete this form. Retain copy in
hotel Associate File without voided check. Send copy with voided check with new hire paperwork to payroll. .
 3. Acknowledgment of Receipt of Insurance Application(s) & the date by which forms must be
returned if enrollment is elected is provided to new hire with a copy of the form signed and retained for the file.
 4. Third Party Liquor Liability: If associate will serve or sell alcoholic beverages have them read and sign this
form and retain in associate file.
 5. Cash Handling Agreement: If associate will handle cash or cashiering functions at the hotel have them read
and sign this agreement and retain in employee file.
 6. Confidentiality & Security Agreement. (Form_92) If associate will have access to PMS or Dimension
systems this agreement must be signed.
The above requirements have been fulfilled and the employee is authorized to start work:

_______________________________, Hiring Manager ____________________ Date

Form 2a Revised 10/15/2017
 RECEIPT FOR ASSOCIATE HANDBOOK AND ACKNOWLEDGMENT OF
AT-WILL EMPLOYMENT

I acknowledge that I have received a copy of Dimension Development Two, LLC Hotel Management
or one of their employing entities Associate Handbook. I agree to read it thoroughly, including the
statements in the foreword describing the purpose and effect of the Handbook. I agree that if there is
any policy or provision in the Handbook that I do not understand, I will seek clarification from my
Human Resources Representative or General Manager.
I understand that the Company is an "at will" employer and as such employment with the Company
is not for a fixed term or definite period and may be terminated at the will of either party, for any
reason. No Supervisor or other representative of the Company (except the Chief Executive Officer)
has the authority to enter into any agreement for employment for any specified period of time or to
make any agreement contrary to the above. This paragraph sets forth the entire agreement between
myself and the Company regarding the at-will term of my employment and supersedes all previous
agreements between us regarding such.
In addition, I understand that this Handbook states the Company’s policies and practices in effect on
the date of publication. I understand that nothing contained in the Handbook may be construed as
creating a promise of future employment or a binding contract with the Company for benefits or for
any other purpose. I also understand that these policies and procedures, except the at-will policy, are
continually evaluated and may be amended, modified or terminated at any time.
Please sign and date this receipt and acknowledgment and return it to the Human Resource
Representative or General Manager.

Date: _______________________________

Signature: ___________________________

Print Name: __________________________

Form 2b revised 10/15/2017

 DIMENSION DEVELOPMENT COMPANY
COLLEEN BENEFIELD
Payroll Administrator
Accomplished Hotel Management and Development

www.dimdev.com 318.356.4913
Colleen.Benefield@dimdev.com

DIRECT DEPOSIT PROGRAM INFORMATION

When you enroll in our direct deposit program the process will take approximately one or
two payroll cycles after receipt before it will be effective. During this period you will
continue to receive a physical check on the dates payroll is issued at your location.

Please send voided checks only or ACH/Direct Deposit authorization forms from your
financial institution- no deposits slips. Some banks use a different routing number on your
deposit slips than on your checks. So, please, only attach a check to the request form.

Your name must be on the check as owner/signer of the account. We cannot deposit your
paycheck into an account that is not in your name. If it is a joint account your name must
appear on the checks and can only deposit your payroll to a single account.

If it is a new account and you only have counter checks or if it is a savings account with
no checks then we can accept a letter or ACH/Direct Deposit authorization from your bank.
The letter/authorization must have the bank's routing number and your account number
and must state that you are the owner/signer on the account.

Anytime you want to change your direct deposit to another bank account or stop your
direct deposit, you must fill out a new form and give to the GM or the manager responsible
for Accounting at your hotel. For hotels with a HR Department bring your form to your HR
Office. Any changes to your direct deposit will take at least 15 business days, so please,
make sure you send the form to us 15 days prior to your next pay day.

Each pay period you will receive a notice of your deposit.

Again, we are pleased to provide you with this option and hope that you will enjoy the
convenience of your direct deposit.

(This space intentionally left blank. Please complete and return form on next page.)
 DIRECT DEPOSIT REQUEST & SET UP FORM

Dimension Development Company offers direct deposit to our associates. Complete the
form below and give to your GM or Hotel Accounting Responsible Manager.

Your request will take approximately one or two payroll cycles after receipt before it will be
effective. Your new enrollment or change of bank account (if applicable) will take
approximately one or two payroll cycles to complete. For new enrollments a check will be
sent to your hotel for distribution on paydays. For changes, your check will go to your
currently established account will receive the deposit until the change is implemented by
your financial institution.
________________________________________________________________________

EMPLOYEE NAME: ________________________________ ASSOCIATE # ________

PROPERTY NAME: _____________________________________________________

I hereby request Direct Deposit of my net earnings to the account shown on the voided
check attached below.

__________________________________ ____________________
Employee Signature Date

Tape voided check in this space.

NOTE TO HOTEL: Maintain a copy of this signed form in the hotel Associate File WITHOUT the voided check.

Form 2c Revised 07/28/2015

 CASH HANDLING RESPONSIBILITY AGREEMENT
(To be completed by all associates with cash handling responsibilities.)

As an associate of this hotel, I do hereby recognize, understand and agree that in my

position with the hotel, I am in a position where I am responsible for and will handle money
belonging to the guests of the hotel and the hotel. I fully recognize, the money handled by
me is my sole and only responsibility and, as such, I do hereby agree that as a condition of
my association, which I desire to have, I will be personally responsible for any shortages
occurring in the money which I handle and which is under my control and jurisdiction. I will
be responsible to count the funds turned over to me at the start of my work shift each day,
and to count the monies at the end of my work shift each day and I will be responsible to
correctly account for all of the funds. If there is any shortage, I understand and agree that I
will be responsible within the terms of this letter form agreement to pay personally for any
of those shortages except as limited by any state law (CA, CO, LA, NJ, TX).

I understand that no payment will be made from my funds that would take my income
below minimum wage. Other than that, I understand I will be responsible for any shortage
of funds under my control which amount to more than five dollars ($5.00). I further
understand and recognize that I will be given forty-eight (48) hours after the conclusion of
my work shift and the discovery of the shortage within which to find the shortage, before I
will be called upon to pay such shortage.

I agree to pay the shortage after the forty-eight (48) hour period up to the amount to allow
me to draw minimum wage, and do hereby specifically authorize my employer to withhold
any such shortage from any payroll check or other funds owed to me or to become owed to
me as a result of my employment.

__________________________ __________________________
Associate Signature Manager/Supervisor Signature

__________________________ __________________________
Printed Name Printed Name

__________________________ __________________________
Date Date

Form 2e – 05/22/2014
 THIRD PARTY LIQUOR LIABILITY POLICY
(To be completed by all managers and associates with liquor serving duties.)

Third party liquor liability, simply stated, means that servers and/or serving establishments
may be held liable to those injured in drunk driving incidents.

POLICY

1. An intoxicated customer will be told by the server (if no manager is available): “Sir (or
Miss/Madam), your safety is our concern, we feel that you’ve had enough to drink and
we can not serve you another. Please accept a complimentary non-alcoholic beverage
or something to eat. In addition, we will be happy to provide you with a hotel room, call
you a cab or if you live nearby call a friend of yours to come pick you up. If you refuse
our help and try to leave while still under the influence of alcohol we will immediately
call the police.”

2. If there is a Manager (MOD, General Manager or Restaurant Manager) available,

he/she can be summoned to the lounge to talk to the server who will have to inform the
intoxicated customer of the policy stated in #1 above. Remember, just because no
manager is available does not mean that you are to ignore hotel policy. The policy must
be stated orally by management or server.

3. If an intoxicated customer refuses all offers of help and insists on driving himself/herself
in a vehicle, you must immediately call the police. The omission of this step may
expose you and/or the hotel to a law suit of huge proportion if the drunk driver has an
accident.

The key to this policy is to STOP THEM FROM DRIVING. Unfortunately, the misinformed
believe they have fulfilled their obligation when they refuse to serve an intoxicated
customer. The truth is that the liability comes from serving a drunk who, in driving, causes
injury or death to others. IT IS THE FAILURE TO STOP THE DRUNK FROM DRIVING
THAT CREATES THE EXPOSURE TO LIABILITY.

__________________________ __________________________
Associate Signature Supervisor/Manager Signature

_______________________ ____________________
Date Date

Form 2h – Revised 05/22/2014

 ACKNOWLDGMENT OF INSURANCE ELIGIBILITY &
APPLICATION REQUIREMENTS FOR COVERAGE
(To be completed for all Full-Time Associates)

NOTE: Keep original with paperwork for associate employment file and give a copy of this form to associate for their records.

ASSOCIATE NAME: _______________________________________________________

DATE OF HIRE: ________________________ TODAY’S DATE: ___________________

As an associate of our hotel, we are pleased to offer an insurance program for your
benefit! As a new Full-time associate of the hotel, you are eligible to apply for health
insurance. This means the company will pay a significant portion of the cost (approximately
75%) of your single coverage and you will be responsible for the difference (approximately
25%) of your single coverage cost plus 100% of any additional coverage cost for family
members/dependents you may choose to insure.

Our hotel insurance coordinator whose name appears below will be pleased to provide you
with information on single, spouse, dependent or family coverage for all plans.

To enroll for all insurance plans you must complete the application online no later
than your 60th day of employment.

(https://enroll.benefitsconnect.net/dimdev)

This will enable the insurance carrier to consider and review your application and, add you
to our plans on the first of the month following 60-days of service for all full-time
associates.

If you should have any questions, please contact:

___________________________________
Hotel Insurance Coordinator

Received by: Presented By:

_______________________________ _____________________________
Associate’s Signature Hotel Representative

Form 2i (Revised 11/15/2014)

 THIRD PARTY LIQUOR LIABILITY POLICY
(To be completed by all managers and associates with liquor serving duties.)

Third party liquor liability, simply stated, means that servers and/or serving establishments
may be held liable to those injured in drunk driving incidents.

POLICY

4. An intoxicated customer will be told by the server (if no manager is available): “Sir (or
Miss/Madam), your safety is our concern, we feel that you’ve had enough to drink and
we can not serve you another. Please accept a complimentary non-alcoholic beverage
or something to eat. In addition, we will be happy to provide you with a hotel room, call
you a cab or if you live nearby call a friend of yours to come pick you up. If you refuse
our help and try to leave while still under the influence of alcohol we will immediately
call the police.”

5. If there is a Manager (MOD, General Manager or Restaurant Manager) available,

he/she can be summoned to the lounge to talk to the server who will have to inform the
intoxicated customer of the policy stated in #1 above. Remember, just because no
manager is available does not mean that you are to ignore hotel policy. The policy must
be stated orally by management or server.

6. If an intoxicated customer refuses all offers of help and insists on driving himself/herself
in a vehicle, you must immediately call the police. The omission of this step may
expose you and/or the hotel to a law suit of huge proportion if the drunk driver has an
accident.

The key to this policy is to STOP THEM FROM DRIVING. Unfortunately, the misinformed
believe they have fulfilled their obligation when they refuse to serve an intoxicated
customer. The truth is that the liability comes from serving a drunk who, in driving, causes
injury or death to others. IT IS THE FAILURE TO STOP THE DRUNK FROM DRIVING
THAT CREATES THE EXPOSURE TO LIABILITY.

__________________________ __________________________
Associate Signature Supervisor/Manager Signature

_______________________ ____________________
Date Date

Form 2h – Revised 05/22/2014

 CASH HANDLING RESPONSIBILITY AGREEMENT
(To be completed by all associates with cash handling responsibilities.)

As an associate of this hotel, I do hereby recognize, understand and agree that in my

position with the hotel, I am in a position where I am responsible for and will handle money
belonging to the guests of the hotel and the hotel. I fully recognize, the money handled by
me is my sole and only responsibility and, as such, I do hereby agree that as a condition of
my association, which I desire to have, I will be personally responsible for any shortages
occurring in the money which I handle and which is under my control and jurisdiction. I will
be responsible to count the funds turned over to me at the start of my work shift each day,
and to count the monies at the end of my work shift each day and I will be responsible to
correctly account for all of the funds. If there is any shortage, I understand and agree that I
will be responsible within the terms of this letter form agreement to pay personally for any
of those shortages except as limited by any state law (CA, CO, LA, NJ, TX).

I understand that no payment will be made from my funds that would take my income
below minimum wage. Other than that, I understand I will be responsible for any shortage
of funds under my control which amount to more than five dollars ($5.00). I further
understand and recognize that I will be given forty-eight (48) hours after the conclusion of
my work shift and the discovery of the shortage within which to find the shortage, before I
will be called upon to pay such shortage.

I agree to pay the shortage after the forty-eight (48) hour period up to the amount to allow
me to draw minimum wage, and do hereby specifically authorize my employer to withhold
any such shortage from any payroll check or other funds owed to me or to become owed to
me as a result of my employment.

__________________________ __________________________
Associate Signature Manager/Supervisor Signature

__________________________ __________________________
Printed Name Printed Name

__________________________ __________________________
Date Date

Form 2e – 05/22/2014
 Confidentiality, System Usage &
Information Security Agreement

All Dimension Associates, whether an employee of the management company or a team member in a managed hotel or
entity must read and sign this agreement, which constitutes their understanding and agreement to fully comply with
our acceptable use policy for our electronic information systems and company email.

I understand that as associate of Dimension Development that I am an employee a leasing company staffing Dimension managed
hotels; and employee of the hotel owning entity for which I work; or an employee of Dimension Development Two, LLC, dba:
Dimension Development Company. Regardless of my employing entity, I am an “Associate of Dimension” and I agree to be bound by
the policies of this agreement and understand that violation of this agreement can result in action up to and including termination of
my employment.

I understand that the Company has a legal and ethical responsibility to safeguard the privacy of all guest, client, customer information
with which I may interact through my work with the Company. Additionally, the Company must assure the confidentiality of its
human resources, payroll, fiscal, research, internal reporting, strategic planning information, or any information that contains Social
Security numbers, passwords, PINs, encryption keys, credit card or other financial account numbers (collectively, with guest
identifiable information, “Confidential Information”).

In the course of my association with the Company, I understand that I may come into the possession of this type of Confidential
Information. I will access and use this information only when it is necessary to perform my job related duties. I further understand that
I must sign and comply with this Agreement in order to obtain authorization for access to Confidential Information or Company
systems.

General Rules
1. I will act in the best interest of the Company and in accordance with its Associate Handbook at all times during my relationship
with the Company.
2. I understand that I should have no expectation of privacy when using Company information systems. The Company may log,
access, review, and otherwise utilize information stored on or passing through its systems, including email, in order to manage
systems and enforce security.
3. I understand that violation of this Agreement may result in disciplinary action, up to and including termination of employment,
suspension, and loss of privileges, and/or termination of authorization to work within the Company, in accordance with the
Company’s policies.

Protecting Confidential Information

4. I will not disclose or discuss any Confidential Information with others, including friends or family, who do not have a need to know
it. I will not take media or documents containing Confidential Information home with me unless specifically authorized to do so as
part of my job.
5. I will not divulge my passwords for company systems for any reason. User IDs and passwords provided are solely for my personal
usage. I understand that upon receipt of my initial password for company systems (DDHAPnet; OnTrack; DDReports; Email and on
property PMS systems) that I must immediately change their ‘initial” password and should never disclose their password. If the
password is forgotten or is somehow reset to one the user no longer can recall the IT department can reset and send a replacement
temporary password which is to be immediately changed upon first use.
6. I will not publish or disclose any Confidential Information to others using personal email, or to any Internet sites, or through
Internet blogs or sites such as Facebook or Twitter. I will only use such communication methods when explicitly authorized to do so
in support of Company business and within the permitted uses of Confidential Information.
7. I will not in any way divulge, copy, release, sell, loan, alter, or destroy any Confidential Information except as properly authorized.
I will only reuse or destroy media in accordance with Company Information Security Standards and Company record retention policy.
8. In the course of interacting with guests, I may need to orally communicate personal information with them or with my fellow
associates. I will take reasonable safeguards to protect the privacy of guest information from unauthorized listeners. Such safeguards
include, but are not limited to: lowering my voice, pointing to data such as room/suite numbers or using private spaces where
available.
9. I will not make any unauthorized transmissions, inquiries, modifications, or purgings of Confidential Information.
10. I will not transmit Confidential Information outside property PMS system. If I do transmit Confidential Information outside of the
Company using email or other electronic communication methods, I will ensure that the Information is encrypted. I agree to contact
the IT Department (IT@dimdev.com) to determine how to encrypt and transmit such information.
Following Appropriate Access
11. I will only access or use systems or devices I am officially authorized to access, and will not demonstrate the operation or function
of systems or devices to unauthorized individuals.
12. I will only access software systems to review guest records or Company information when I have a business need to know, as well
as any necessary consent. By accessing a guest records or Company information, I am affirmatively representing to the Company at
the time of each access that I have the requisite business need to know and appropriate consent, and the Company may rely on that
representation in granting such access to me.

Using Portable Devices and Removable Media

13. I will not copy or store Confidential Information on removable media or portable devices such as laptops, personal digital
assistants (PDAs), cell phones, CDs, thumb drives, external hard drives, etc., unless specifically required to do so by my job. If I do
copy or store Confidential Information on removable media, I will encrypt the information while it is on the media according to
Company Information Security Standards.
Using Portable Devices and Removable Media
13. I will not copy or store Confidential Information on removable media or portable devices such as laptops, personal digital
assistants (PDAs), cell phones, CDs, thumb drives, external hard drives, etc., unless specifically required to do so by my job. If I do
copy or store Confidential Information on removable media, I will encrypt the information while it is on the media according to
Company Information Security Standards.

Acceptance & Agreement

By my signature below, I acknowledge this Confidentiality, System Usage & Information Security Agreement and agree to
abide by its stipulations as outlined above and on the previous page.

Print Associate Position:

Name:

Associate Signature: Date Signed:

Property Name & GM

Location: Signature:

Form_92-Confidentiality & Information Security Agreement