NUDA 2007-8 BID

Warwick Bid NUDA 2007-08

The University of Warwick would like to put forward the following bid for NUDA
2007-08, with the NUDC 08 taking place on the 23rd February 2008.

The Committee:
President Beccy Williams
Treasurer John Glendenning
Publicity and Sponsorship Vickie Phelan
Secretary Laura Davies

With assistance from the Chrissy Harbuz and the University of Warwick Latin and
Ballroom Dancesport Club executive committee.

The proposed committee has a wealth of experience with respect to organising and
running successful university competitions, including the NUDC 05 and Warwick
Varsity for numerous years. In addition all members have considerable experience of
running dancesport clubs, including two ex-presidents and three ex-team captains.

Aims:
 To increase awareness of NUDA and the NUDC both within universities and
the community.

 To ensure a smoothly run and enjoyable NUDC. This will include an excellent
spacious venue; a strict timetable of events that is maintained allowing a
promptly finishing competition; rapid posting of all results and marks and a
top class demonstration.

 To ensure ongoing communications with all Team Captains via an accessible

website and exclusive email account.

 To ensure that the NUDC maintains the infamous ‘northern spirit’.

Constitution:
At present NUDA constitution only appears to exist in a very out of date form. The
committee feel that in order to have a transparent idea of NUDA’s aims and ideals this
needs to be rectified. They would therefore ensure that the current copy of the NUDA
constitution is an accurate one (with regard to which dances and returnable trophies
etc). The committee would also seek to re-instate the idea of NUDA working parties
(or something similar) to gain feedback on what (if any) changes to the constitution
need to be made. This feedback would also seek to discover the sort of support that
member societies want from NUDA as currently it appears that the main role of
NUDA is simply to run NUDC. The committee feel that it would be of benefit to
dancing at northern universities if more could be offered.

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Affiliation:
Affiliation will be frozen at £25 per member society, staying in line with the IVDA
affiliation. It is assumed that there will be 14 affiliating universities.

NUDC: 23rd February 2008

Venue:
Hermitage Leisure Centre
Silver Street
Whitwick
Leicestershire
LE67 5EU

The Hermitage Leisure Centre is positioned within easy reach of the M1 and has
ample parking space for coaches.

The Main Sports Hall measures 136ft (41m) by 90ft (27m). It has no separate staging
area so some of this space will be devoted to the officials. There will also be enough
space for two rows of tables surrounding the dance floor. This venue allows plenty of
space for a large dance floor allowing competitors the space to accurately demonstrate
their dancing ability, without compromising on adequate seating and storage facilities
for all competitors and spectators. The committee are committed to maintaining the so
called ‘northern spirit’ that accompanies NUDC, the fabulous atmosphere of fun and
supportiveness that is found at this competition. It is felt that this can still be
maintained in a sports centre; after all atmosphere is largely due to the competitors
rather than the venue. The space will be carefully managed to ensure that there is
ample room without it feeling overly large.

Other facilities included are changing rooms, toilets, bar and a separate area for the
officials. Furthermore the venue holds large scale sequence competitions on a regular
basis and as such have a set up for dealing with the type of even being run, ensuring
that everything can proceed as smoothly as possible.

The excellent space and facilities that this venue offer will help to ensure that NUDC
08 is a competition that continues the renowned atmosphere of Northern Dancesport
competitions, but without the crowding!!

Officials:
Compare and Music Nicky Miles (confirmed)
Scrutineer Estelle Grassby (confirmed)
Judges 6 (tbc)

The officials that we have secured are used to running dancesport competitions at the
highest international level, as well as having experience of university competitions.
NUDC 08 will be run to a strict, to the minute, timetable that will also be published in
advanced and available on the day itself. The committee feels this is important in

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order to ensure a smooth, to time competition and also allows competitors the
freedom to leave the ballroom without danger of missing a recall.

Demo Couple:
The committee have made contact with several possible demonstration couples from
both the amateur and professional circuits.

Additional Information:
As a committee we feel that NUDA gives people some excellent reasons to be
‘Northern’. Apart from the spirit and atmosphere that is consistently felt every year
we would like to add our own twist to this years comp.

 With our revised timetable and scheduling system it may be possible to

bring back the fun dances that have been lost from NUDA in the past few
years. The larger venue should enable us to deal with the increasing
numbers of competitors without having to cut such events. We are
considering re-vamping the ‘NUDA refectory’ favourite of the Open Five
Party Dance.
 The committee are looking into having a high class photographer present
on the day of the competition. This is with the view to have all pictures
posted on the net available for people to order. By having such a service
we will be able to get high quality photographs of nearly all competitors,
something desirable but not always possible when the camera is in control
of a fellow student!
 Having looked at past budgets we have seen that attracting as many
spectators as possible is a must for the success of NUDC. We are looking
at articles in local papers, and also contacting local dance schools. Aside
from spectators, it will hopefully encourage young, already experienced
dancers unsure about dancing at University to join IVDA. Of course it may
also convince a few sixth formers applying to UCAS to start something
new at University.

Sponsorship:
The committee are currently in negotiations with several companies to secure
sponsorship for NUDA and the NUDC 08. Money raised will be put towards the
competition, being used to ensure a demo of the highest calibre. There is a further
possibility of sponsorship being put into NUDA to aid member societies, this going
ahead would be subject to the NUDA feedback programme mentioned earlier.

Entry Fees:
Following several years of increase in entry fees, they will be frozen at £9 for
competitors, £6 for Rock ‘n’ Roll and Offbeat only and £4 for spectators. Based
around last years figures it has been forecasted that there will be 290 full paying
competitors and 20 reduced price entries.

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Budget:
The following budget accounts for the worst case scenario.

Income:

Income Item Forecast Numbers Forecast Income

NUDA Affiliation (@£25) 14 350
Entries (@ £9) 290 2610
Rock ‘N’ Roll only(@£6) 15 90
Offbeat only (@£6) 15 90
Spectators (@ £4) 35 140
Total 3280

Expenditure:

Expenditure Items Forecast Expenditure

Venue 700
Compare and Music 350
Scrutineer 250
Judges (*6) 700
Prizes 400
Demo 300
St Johns Ambulance 100
Officials food and refreshment 130
Stationary 20
Flowers and Wine 30
Total 2980
Contingency 200
Total + Contingency 3180

Total Profit = £100

Based around this budget, the NUDC 08 should make a reasonable profit, even
without any sponsorship. This ensures that in the unlikely event of extra expenses
arising on top of the contingency no money will have to be used from the NUDA
account. The extra money that will be in the account next year can be spent by the
NUDA committee 2008-09 on the NUDC, alleviating the current tight budget problem
that NUDC faces. The financial risk currently faced by universities wishing to host
the competition is therefore reduced, something that will hopefully encourage more
teams to bid for 2008-09.

Website:
A website is currently underdevelopment which will offer a one-stop shop for all
information regarding the NUDA and the NUDC 08. An email address solely for the
purposes of NUDA is already active nuda0708@hotmail.co.uk

This concludes our bid

The University of Warwick proposed NUDA committee 2007-08