GTSSolution - Accounting and Bookkeeping For RISE CRM

“Accounting and Bookkeeping plugin for RISE - Ultimate Project Manager & CRM” Documentation by “greentech_solutions” v1.0.
“Accounting and Bookkeeping plugin for

RISE CRM”
Created: 2022-09-07 Thank you for choosing Accounting and Bookkeeping plugin for RISE CRM. If you
By: greentech_solutions have any questions that are beyond the scope of this help file, please feel free to
Email: sales@gtssolution.vn email us via the support item on Codecanyon.
A) Upload & activate the plugin

* Prior to starting the installation, please make sure that no open_basedir restriction is
applied to your PHP configuration and that shell_exec is enabled. Whereas 95% of the
hosting providers around got a proper config that includes the above guides, you may need
to adjust your PHP configuration settings if your provider offers these settings disabled by
default.
- Steps of Installation:
1. Extract your downloaded file content. You will notice a folder

called "documentation" and a new zip file called "upload.zip". Since the
"documentation" folder contains documentation files and helpful instructions that are not
needed in your RISE CRM's installation, we will focus on the "upload.zip" file.
2. "upload.zip" contains the plugin files (in a plugin format) that you upload in RISE CRM's
Plugin installation section.
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“Accounting and Bookkeeping plugin for RISE - Ultimate Project Manager & CRM” Documentation by “greentech_solutions” v1.0.0
3. Go to your RISE CRM's Admin area and select the following menu item: SETTINGS >
PLUGINS.
4. Select the extracted upload.zip at the Plugin installation selection prompt and
press INSTALL.
5. Find the newly installed plugin and press ACTIVATE.
6. You will be told that the plugin is successfully activated.
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B) How to use the Accounting and Bookkeeping plugin

➢ The Accounting module is used to record and track financial data to see the financial position
of an entity
1. Settings (Settings before doing)
➢ The screens in the Settings menu are used to set the input data used for the Accounting
module.
1.1. General
- Step 1: Select the Accounting module -> Select the Setting menu -> Select the General screen.
- Step 2: Select the necessary data to set up the data for Accounting -> Then select the Save
function to save the action you just performed.
* Explanation:
o The Reset Data function, when used, will delete all data related to the Banking, Transactions,
Journal Entry, Transfer, Chart of Accounts, Reconcile, and Budget menu screens previously
created. However, the Chart of Accounts screen only deletes the manually created data; the
default data remains.
o The First Month of the financial year field is used to select the start month of the Financial
Year. The default is January. A financial year is a period of 12 months and does not
necessarily begin at the beginning of the calendar year.
o The First month of the tax year field is used to select the first month of the tax year. There
are two options:
• Same as financial year: the month of tax calculation is the same as the month of the
Financial Year
• January: Tax calculation starts in January and ends at the end of December
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o The Accounting method field has two options:

• Accrual: used to report income after you invoice customers
• Cash: used to report income after you receive payment from customers
➔ When you use the Accrual method in a report:

▪ Your statements count income and expenses as if they occurred when you billed or
received them
▪ It includes income and expenses without actual payment
o The Close the books field is used to close the book. This function helps to ensure that the
data entered into the accounting software is correct so that financial statements can be
prepared and completed. Reports alert management to how much money is flowing in and
out of business. Management will use the financial statements to analyze the financial aspects
of the business and will decide how to improve it.
• After turning on Close the books, it will proceed to choose an automatic closing date.
Any transactions that occur on this date and before will be protected if we attempt to
change. When one transaction occurs on this date or before this date will receive one
alert
o Is the Chart of Accounts field used to enable the Enable account numbers field allowed to
work
• If check option Show account number: Show account number on reports and
transactions and chart of account
• Otherwise, if you don't check the option Show account number: do not display the
account number in reports and transactions and chart of account.
1.2. Banking rules
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The banking rules screen is used to create and manage the data used for the automatic classification
of common recurring transactions
- Step 1: Select the Accounting module -> Select the Settings menu -. Select the Banking rules
screen -> Select the Add function on the screen
- Step 2: The system will display the Banking Rule screen -> Enter the necessary data -> Then
select Save to save the action you just made
1.3. Mapping setup

➢ The Mapping setup screen is used to set up data to automatically map the amount to the
accounting accounts when transactions arise.
- Step 1: Select the Accounting module -> Select the Settings menu -> Select the Mapping setup
screen
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- Step 2: Carry out the necessary operations to set up the data -> Select Submit to save the
operation
1.3.1. Automatic mapping area
➢ Used to set up transactions and accounts will be automatically reflected in the system such as
Invoice, Expense, Payment, Credit note
*Explain:
o When checking the boxes, it will enable/disable the automatic mapping function
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1.3.2. Item mapping setup area

➢ Used to set up special mapping cases for items when a transaction occurs (Currently, this item
is only available and affects when mapping invoice)
To create a special mapping case for items when a transaction occurs, we proceed as follows:
- Step 1: At the Mapping Setup screen -> Select the Add function in the Item mapping setup
area
- Step 2: The system will display the Item mapping setup screen -> Proceed to enter the
necessary information to create new data -> Then select Submit to save the operation just done
or select Close to cancel the operation and return to the previous screen
* Explanation:
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o The Item field is used to select the products that will have the accounts mapped. This field data
is taken from the Item menu screen of the Sale module
o Inventory asset account field: The account will be mapped when we import this product into the
inventory (the current version has not processed this field, just stopped at the declaration level)
o Income account field: The account will map when we generate a profit from this product (the
current version only processes when an invoice is generated, other data will be updated and
processed in the future)
o Expense account field: The account will map when a cost is incurred from this product (the
current version does not have details of each product, so this field stops at the declared level)
1.3.3. Payment mode mapping area
➢ Used to set up special mapping cases for payment methods when a transaction occurs (Currently,
this section only affects payment, expense, and purchase payment mapping when the purchase
is integrated)
➢ When checking the box, it will allow you to turn on / off the auto-mapping function according
to the payment method.
To create a new special mapping case for payment methods when a transaction occurs, we
do the following:
screen -> Select the Add function available in the Payment mode mapping area
- Step 2: The system will display the Payment mode mapping screen -> Enter the necessary
information to create new data -> Then select Submit to save the action you just performed or
select Close to cancel the operation and return to the previous screen
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* Explanation:
o The Payment mode field is used to select the payment method to be specially mapped
o The Sales field is used to select the accounts to map when recording sales payments of invoice
o The Expenses field is used to select the accounts to map when recording expense payments
(Currently, expenses do not have a separate payment creation section, so the payment method
section of the expense will be used for mapping)
1.3.4. Expense category mapping area
➢ Used to set up special mapping cases for expense categories when a transaction occurs (Only
affects expenses when mapping)
➢ When checking the box, it will enable/disable the automatic mapping function by expense
categories
To create a new special mapping case for expense categories when a transaction occurs, we
do the following:
screen -> Select the Add function available in the Expense category mapping area
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- Step 2: The system will display the Expense category mapping setup screen -> Enter the
necessary information to create new data -> Then select Submit to save the action you just
performed or select Close to cancel the operation. And return to the previous screen
* Explanation:
o The Expense Category field is used to select an expense category that will have a special
mapping. This field data is taken from the Expense Category screen in the Finance menu of
setup
o Payment account field to select the payment account to map
o A deposit to the field is used to select the receiving account when mapping
o Preferred the payment method field: If selected, priority will be given to the payment method.
If not selected, priority will be given to the expense category. (There will be cases where an
expense has two mapping conditions, namely by payment method and expense category. Then
we must choose one of the two to perform the mapping)
1.3.5. Area Tax mapping setup
➢ Used to set up special mapping cases for taxes when a transaction occurs. The data here will
affect the tax of the invoice and expense
To create a new special mapping case for tax when a transaction arises, we do the following:
screen -> Select the Add function available in the Tax mapping setup area
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- Step 2: The system will display the Tax mapping setup screen -> Enter the necessary information
to create new data -> Then select Submit to save the action you just performed or select Close
to cancel the operation and return to the previous screen
* Explanation:
o The TAX field used to select taxes will have a special mapping. This field data is taken from the
Taxes screen of the Sales & Prospects menu in the Settings module
o The Sales field is used to select the accounts to map when recording sales tax (Invoice Tax)
o The Expenses field is used to select the accounts to map when recording the tax of the expense
(Tax of expense)
1.4. Account detail types
➢ The Reset Account detail types function, if selected, will delete all data in the Account detail
type table.
➢ The newly added Account detail type data for the account in this screen will be used in the Chart
of Account screen when adding a new Account.
To add new details for an account type, we will proceed as follows:
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- Step 1: Select the Accounting module -> Select the Settings menu -> Select the Account detail
types screen -> Select the Add function in the screen
- Step 2: The system will display the Account detail types screen -> Proceed to enter the necessary
information to create new data -> Then select Submit to save the action just performed or select
Close to cancel the operation and return to the previous screen
* Explanation:
o The Account type field is used to select the type of account to create the Account detail type.
o The Name field is used to enter the name of the part type
o The Statement of Cash Flows field is used to select where this account type should be displayed
in the Statement of Cash Flows report.
• Cash flows from operating activities: (CFO) shows the amount of money the company brings
in from business activities such as manufacturing and sales. This is the first part of the
Statement of Cash Flows Report
• Cash flows from investing activities (cash flows from investing activities - CFI): money
generated or spent from investment-related activities such as buying assets and supplies,
investing in securities, or selling securities or asset
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• Cash flows from financing activities: (Cash flows from financing activities - CFF) shows the
net cash flows used to finance the company. Financial activities include transactions
involving debt, equity, and dividends.
• Cash and cash equivalents at the beginning of the year: (Cash and cash equivalents - CCE)
includes cash, bank accounts, and marketable securities.
1.5. Plaid environment
➢ Setup to connect to Plaid API. First, we must have an account on Plaid API.
(https://plaid.com/)
➢ Plaid environment:
o Live: For actual running, real connection to the bank. This mode requires an account and
the Production access step from Plaid API.
o Sandbox: mode running on the sandbox environment will not connect to the real bank,
and the data will be test data. The key to this mode we will get from the Plaid account.
• client_id: This is the identifier of the account on Plaid. We'll take it from the Plaid account.
• Secrets:
o Live: key for live mode
o Sandbox: key for the sandbox mode
2. Banking
To perform Banking transactions, we proceed as follows:
- Step 1: Select the Banking Register screen (section 2.1) to see an overview of manually
entered transactions related to the account
- Step 2: Then go to the Posted bank Transactions screen (Section 2.2) to update the account
transactions from the bank to the bank.
- Step 3: Finally, select the Reconcile Bank Account screen (section 2.3) to compare
transactions related to your bank account.
2.1. Banking Register
➢ Select the Accounting module -> Select the Banking menu -> Select the Banking Register screen
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➢ The screen is used to display the entries related to the bank accounts in the system.
➢ By default, the data will not be displayed at first; when selecting a bank account, it will be
displayed.
2.2. Posted bank Transactions
➢ Select the Accounting module -> Select the Banking menu -> Select the Posted bank
Transactions screen
➢ The screen is used to display transactions taken from the bank, can be from Plaid API, or can
also be imported directly.
➢ The data at this screen will be used for the Reconcile Bank Account screen
➢ By default, the data will not be displayed at first; when selecting a bank account, it will be
displayed
➢ The Import excel function is used to manually import transactions related to bank accounts. No
need to go through Plaid API.
➢ Set up your Bank Account function is used to connect to the bank via Plaid API
➢ Update Your Bank Transactions function: when connected to the bank, this button can be used.
2.2.1. Import excel

- Step 1: At the Posted bank Transactions screen -> Select the function Import excel
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- Step 2: The system will display the Import screen -> Proceed to select the Download the
template function to get the template to import to the computer (1) -> Then proceed to enter
the necessary information into the excel file and move to step 3
* Note: Date, Withdrawals, Deposits, and Payee fields are required to enter valid data and cannot be
left blank
- Step 3: After entering the information ready to import, on the system screen, select the Bank
Account you want to import data into (This field takes the data from the Chart of Accounts
screen and only takes the Detail type data). of type Bank) -> Continue to select Upload file to
upload files to the system -> Select Import -> If the uploaded file has errors -> Proceed to step
4
* Note: Data after successful import will be displayed on the Posted bank Transactions screen
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- Step 4: If the uploaded file has an error, the system will display a detailed message detailing
the number of lines of data imported successfully and the number of lines of import failure ->
Proceed to select the Error Download function to download the file containing the imported
data. Import and wrong data information to edit and import again
2.2.2. Setup Your Bank Account
The function used to connect to the bank via Plaid API
- Step 1: At the Posted bank Transactions screen -> Select the Set up Your Bank Account
function
- Step 2: The system will display a screen to select an account type ->. Proceed to choose an
account type
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- Step 3: Then the system will display the function Verify Account for Transaction Import ->
Proceed to select the function
* Note: If the function does not work, it is because the customer has not set up the data in section 1.5
- Step 4: Then, the system will display the Plaid Test App screen -> select the Continue function
to continue
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- Step 5: Continue to select valid data and log in to your account to be able to connect to the
bank
2.2.3. Update Your Bank Transactions

➢ The function is used to update data to retrieve transactions from the bank. Once you have
successfully set up your bank account, this function will be used.
- Step 1: Select the bank account to update transactions -> Select the function Update Your bank
Transactions
- Step 2: The system will display the Update your bank transactions screen
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* Explanation
o Delete verification function: Delete the connection from the account to the bank.
o Import new bank transactions function: Used to get data from the bank. We will select the
previous date and select the Import New Bank Transactions function. The data will be taken
from before to the date we choose. For example, if you choose May 15, 2022, all transactions
from before to May 15, 2022, will be taken.
- Step 3: Select the start date you want to update the transaction -> Then select the function Import
New Bank Transactions -> The system will proceed to retrieve the account transactions from
the bank to display on the list
2.3. Reconcile Bank Account

➢ Select Accounting module -> Select Banking menu -> Select Reconcile Bank Account screen
➢ Screen used to reconcile transactions related to bank accounts
- Step 1: Select the Reconcile Bank Account screen -> Proceed to select account -> Then enter
the Total Withdrawals for Period field, the Total Deposits for Period field, and the Ending date
field -> Finally, select the Start reconciling function
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* Explanation:
o The Account field is used to select the bank account to be reconciled.

o The Beginning balance field will display the beginning balance
o Total Withdrawals for Period field: Total withdrawal amount of the bank account during the
period
o Total Deposits for Period: Total deposit of the bank account in the period
o Ending balance: The ending balance after the end of the reconciliation. When entering the total
withdrawal and deposit amounts, the ending balance will be automatically calculated.
o Ending date: The end date of the reconciliation
o Undo the last reconciliation function: Delete the previous reconciliation.
o Function Start reconciling: Start collation.
- Step 2: The system will display a screen containing manually entered transactions and
transactions taken from the bank for comparison.
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o The Transactions in Banking Register list will display manually entered transactions related to
the respective account
o The Posted Bank Transaction from the Bank Account list will display the transactions taken
from the bank from the Posted Bank Transaction screen.
o Match transactions: Match the transactions taken from the bank and the transactions in the
system.
o Save for later: Save for later to continue comparing.
o Delete & start the process again: Delete the result of this match to compare from the beginning.
o Adjust & finish: If there are still unmatched transactions, it will continue to adjust the unmatched
transactions. If all transactions have been matched, this match will be completed.
• Adjust: If there are still unmatched transactions, it will continue to adjust the unmatched
transactions.
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o When you click the Adjust & finish button, a list of unmatched transactions will be displayed.
We will have two options for each of these transactions.
• Make adjusting entries: Adjust this transaction for reconciliation.
• Leave it clarified: Skip this transaction to complete the reconciliation
o When choosing to adjust, we will have two options:

• Add this transaction to the banking register: Add a transaction in the system to match the
transaction received from the bank.
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• Adjust the transaction: Adjust an existing transaction in the system to match the transaction
taken from the bank.
o Finish: We will display the reconciliation end popup when all transactions retrieved from the
bank have been matched.
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o When all transactions have been matched, you can select the Adjust & Finish function to end
this reconciliation
o When the reconciliation is completed, the transactions displayed outside the list will be marked
as Cleared
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3. Chart of Accounts
➢ The screen is used to add and manage the system's list of accounting accounts. Note: the
system will have the default accounting accounts first
3.1. Add an accounting account
- Step 1: Select the Accounting module -> Select the Chart of Account menu -> Select the Add
function available on the screen
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- Step 2: The system will display the Account screen -> Proceed to enter the necessary
information to create a new account -> Select Submit to save the data you just manipulated or
select Close to cancel the operation and return to the screen. main picture
* Explanation:
o The Account type field is used to select the type of accounting account.
o The Detail type field is used to select the account details type and will display data based on the
selected account type
o The name field is used to enter the account name
o Parent account field: Parent accounting account
o The Balance field is used to enter the account balance at the beginning of the period. Only
specialized account types show this field
o The as-of field is used to select the opening balance entry date. Only specialized account types
show this field
3.2. Edit account information
- Step 1: Select the Accounting module -> Select the Chart of Accounts menu -> Select the Edit
function corresponding to the data line to be edited
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- Step 2: The system will display the corresponding Edit data screen -> Proceed to enter the
necessary data for editing -> Select Submit to save the action just done or select Close to
cancel the operation and return home screen
3.3. Delete account
* Note: Only accounts that do not default data can be deleted successfully
➢ Select the Accounting module -> Select the Chart of Accounts menu -> Select the Delete
function corresponding to the data line to be deleted
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4. Transactions
➢ Select module Accounting -> Select menu Transactions
➢ The screen is used to display transactions that are in the system and will be converted into
accounting accounts
➢ This menu is for manually checking and mapping transactions to accounting accounts.
➢ Some objects that can be mapped from other modules are shown here (Payslips, Purchase,
Inventory)
4.1. Sales
➢ Display transactions (Payment, Invoice) in the system and will be converted into accounting
accounts.
4.1.1. Payment
➢ The Payment screen is used to display the transactions that have been paid at the Invoice screen
➢ For data lines that have been paid and mapped to the accounting account, the status will be
displayed as it has been mapped.
➢ For data lines that have been paid but have not been mapped to the accounting account, the status
will be displayed as Has not been mapped
4.1.1.1. Manual Mapping Payment
If the Mapping setup screen in Settings does not allow automatic Payment mapping, then at this
screen, proceed to map manually
- Step 1: Select the Transaction menu -> Select the Sales screen -> Select Payment -> Select the
Mapping function corresponding to the transaction to be mapped to the accounting account
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- Step 2: The system will display the Mapping screen -> Proceed to select the account to be
mapping -> Select the Save function to save the data or select Close to cancel the operation
and return to the main screen
* Attention:
o When mapping, the balance of that accounting account will fluctuate according to the value of
the object
o In case an invoice has not been mapped and the corresponding payment has not been mapped,
when performing the mapping payment, the corresponding invoice is automatically mapped.
4.1.1.2. Edit Payment mapping information
- Step 1: Select the Transactions menu screen -> Select the Sale screen -> Select payment ->
Proceed to select the Edit function corresponding to the Payment line to edit data
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- Step 2: The system will display the Edit Payment screen -> Proceed to edit the necessary
information -> Select Save to save the action you just made or select Close to cancel the
operation and return to the main screen
4.1.1.3. Delete Payment
*Note:
➢ When deleting a payment, the corresponding invoice will be considered unpaid and can create
another payment next time.
➢ Select the Transactions menu screen -> Select the Sale screen -> Select payment -> Proceed to
select the Delete function corresponding to the Payment line to delete data
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4.1.2. Invoice
➢ Select Accounting module -> Select Transaction menu -> Select Sales screen -> Select Invoice
➢ screen is used to display the transactions in the system. The amount displayed on the invoice is
used to show the number of transactions that have not been mapped to the accounting account
➢ For transaction lines that have been mapped to the accounting account, the status will be
displayed as it has been mapped
➢ For transaction lines that have not been mapped to the accounting account, the status will be
displayed as Has not been mapped
4.1.2.1. Manual mapping of invoice
If the Mapping setup screen in Settings does not allow automatic Invoice mapping, then at this screen,
proceed to map manually.
- Step 1: Select the Transaction menu -> Select the Sales screen -> Select invoice -> Select the
Mapping function corresponding to the transaction to be mapped to the accounting account
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- Step 2: The system will display the Mapping screen -> Proceed to select the accounts to be
mapped -> Select the Save function to save the data or select Close to cancel the operation and
return to the main screen
*Attention:
the object
o In case an invoice has not been mapped and the corresponding payment has not been mapped,
when performing the mapping payment, the corresponding invoice is automatically mapped.
4.1.2.2. Edit Invoice mapping information
*Note: Only previously mapped transactions will display the Edit function
- Step 1: Select menu Transaction -> Select Sales screen -> Select Invoice -> Select Edit function
corresponding to the mapped transaction to be edited
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- Step 2: The system will display the Edit screen -> Proceed to select the account to change ->
Select the Save function to save the data or select Close to cancel the operation and return to the
main screen
4.1.2.3. Clear mapping data
*Note: only transactions that have been mapped before will display the Delete function
➢ If the transaction has been mapped to the accounting account, after deleting the data, the
accounting account will return to the amount before it was mapped.
➢ Select menu Transaction -> Select Sales screen -> Select Invoice -> Select Delete function
corresponding to the mapped transaction to be deleted
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4.2. Expenses
➢ Select the Accounting module -> Select the Transaction menu -> Select the Expenses screen
➢ The Expenses screen is used to display the costs in the system
➢ For the budget lines that have been mapped to the accounting account, the status will be
displayed as Has been mapped
➢ For transaction lines that have not been mapped to the accounting account, the status will be
displayed as Has not been mapped
4.2.1. Manual Mapping Expenses

- Step 1: Select the menu Transaction -> Select the Expenses screen -> Select the Mapping
function corresponding to the cost to be mapped into the accounting account
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- Step 2: The system will display the Mapping screen -> Proceed to select the account to be
mapping -> Select the Save function to save the data or select Close to cancel the operation
and return to the main screen
*Attention:
the object
4.2.2. Editing Expenses. mapping information
*Note: Only previously mapped data will display the Edit function
- Step 1: Select the Transaction menu -> Select the Expenses screen -> Select the Edit function
corresponding to the mapped cost to edit
- Step 2: The system will display the Edit screen -> Proceed to select the account to change ->
Select the Save function to save the data or select Close to cancel the operation and return to the
main screen
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4.2.3. Clear mapping data
*Note: only previously mapped data will display the Delete function
➢ If the data has been mapped to the accounting account, after deleting the data, the accounting
account will return to the amount before it was mapped.
➢ Select the Transaction menu -> Select the Expenses screen -> Select the Delete function
corresponding to the mapped transaction to be deleted
5. Journal Entry
Screen used to create and manage double entries without the need to go through a transaction
5.1. Create Journal Entry

- Step 1: Select the Accounting module -> Select the Journal Entry menu -> Select the Add
function on the screen
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- Step 2: The system will display the Journal Entry screen -> Proceed to select the accounting
accounts and enter valid values into the list -> Select Save to save the operation just done or
select Close to cancel the operation. And return to the main screen
* Explanation:
o Journal date field: The date of the double entries created below (The entries below will be created
and displayed on reports with this date).
o Number: The number of this time (for display outside the list only)
o Must balance so that the total debit must be equal to the total Credit to be able to save.
*Relevant reports
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5.2. Edit Journal Entry

- Step 1: Select the Accounting module -> Select the Journal Entry menu -> Select the Edit
function corresponding to the data line to be edited
- Step 2: The system will display the Edit Journal Entry screen -> Proceed to edit the valid
values in the list -> Select Save to save the action just done or select Close to cancel the
operation and return to the screen. main picture
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5.3. Export to Excel

- Step 1: Select the Accounting module -> Select the Journal Entry menu -> Select the Export to
excel function corresponding to the data line to be exported
- Step 2: The system will proceed to export the corresponding Journal Entry-related data via an
excel file
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5.4. Delete Journal Entry

- Step 1: Select the Accounting module -> Select the Journal Entry menu -> Select the Delete
- Step 2: The system will display a confirmation screen. If you are sure you want to delete the
data, select the Delete function or select Cancel to cancel the operation
6. transfer
➢ Screen used to create and manage the action of transferring balances of accounting accounts to
each other
➢ The list will show the history of previous conversions
6.1. Create conversions
- Step 1: Select the Accounting module -> Select the Transfer menu -> Select the Add function
on the screen
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- Step 2: The system will display the Add Transfer screen -> Proceed to select accounting
accounts and enter valid values -> Select Save to save the action just done or select Close to
cancel the operation and return to the next step. About home screen
* Explanation:
o The Transfer funds from the field are used to select the account to be transferred. This field data
is taken from the chart on the Account screen
o The Transfer funds to the field are used to select the account to be received. This field data is
taken from the chart on the Account screen
o The Date field is used to select the conversion date
o The Transfer amount field is used to enter the transfer amount
*Relevant reports
6.2. Edit conversion information

- Step 1: Select the Accounting module -> Select the Transfer menu -> Select the Edit function
corresponding to the data line to be edited
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- Step 2: The system will display the Edit Transfer screen -> Proceed to edit the valid values ->
Select Save to save the action just done or select Close to cancel the operation and return to the
main screen
6.3. Delete conversion

- Step 1: Select the Accounting module -> Select the Transfer menu -> Select the Delete
- Step 2: The system will display a confirmation screen. If you are sure you want to delete the
data, select the Delete function or select Cancel to cancel the operation
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7. Reconcile
➢ Reconciliation will help us to check if there are any errors in the accounts.
Implementation steps:
- Step 1: select Reconcile menu -> from the Account dropdown, select the account you want to
compare
- Step 2: Enter the Ending balance and Ending date →Then click Start reconciling.
* Note:
o Account: Select the account to be compared
o Beginning balance: The opening balance will be the ending balance of the previous
reconciliation.
o Ending balance: The ending balance.
o Ending date: The reconciliation date will be the date the account has the ending balance as
declared.
o If the previous comparison has not been completed, when you come back, you can still continue
to compare.
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o 1st position: Information of this comparison.

• STATEMENT ENDING BALANCE: Closing balance
• BEGINNING BALANCE: Opening balance
• CLEARED BALANCE: The amount is calculated from the BEGINNING BALANCE -
(PAYMENTS + DEPOSITS). DEPOSITS will be negative.
• PAYMENTS: Total amount received (Calculated from selected transactions below)
• DEPOSITS: Total Deposit (Calculated from selected transactions below)
o 2nd place: Error compared to the reality of this comparison.
• It will be calculated from the PAYMENTS and DEPOSITS of the selected transactions.
Check for errors from the ending balance.
• If the error is zero, it means that this account is normal; no errors occurred. If the error is
non-zero, then we have to review it and maybe make an adjustment to be able to complete
this comparison.
▪ Adjust the ending balance so that the error is zero. For example, if the error is 1000, we
can increase or decrease the ending balance by 1000 to end the reconciliation.
To adjust the balance, press the button Edit Info
▪ The system displays the popup as below→ Enter the adjustment in the Ending balance
field and press SAVE
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▪ Add a journal entry to rebalance the balance. For example, if the error is 1000, we can
add an entry with the value 1000 to balance that error.
o Calculate function: When selecting the transactions below, press this button to recalculate the
above parameters to see if there is any difference.
o Finish now function: Used to complete this reconciliation; if the balance is zero, then clicking
will complete this reconciliation. If it is not balanced, it will allow making adjustments. When
you select a date and create an adjustment, a double entry will be created to rebalance the amount
to zero.
• For example, if the error is: 1500, then a pair of double entries will be created so that the
account is -1500, so the error is 0.
➔ Click FINISH NOW →to display the popup below -> proceed to select the adjustment
date -> Then select the Add Adjustment and finish function
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o Wallet number 3: List of transactions to compare.
• Transactions related to this account and within the reconciliation period will be displayed.
• Once the transactions have been reconciled, the next reconciliation will not show up again.
8. Budget
➢ The screen used to create financial plans or budgets is used to execute a business plan, usually
within an intended period of time, the financial year of the business.
* Explanation:
o Position #1: shows created budgets. When a budget is selected, the data below will be displayed.
o Position #2: Views. I have three views
+ Month
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+ Quarterly
+ Year
o Position #3: List of accounts and their budget estimates over time.
o Position #4: Use to create or import budget
o Position #5: Customize the budget you're looking at. In there
• Delete function: Delete the current budget
• Clear function: Clear the data of the items in the current budget
• Save function: Save changes to the current budget.
8.1. Create a new Budget
- Step 1: Select the Accounting module -> Select the Budget menu -> Select the New function
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- Step 2: The system displays a popup Creating a Budget -> Click Next button
- Step 3: The system displays a popup Year and Type
* Note:
o The fiscal year for this budget: Year in which the budget will be created
o Specify the type of account you want to use within this budget.
o Profit and Loss Accounts: Select Profit and Loss Accounts if you want to budget your income
from expenses.
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• Create a budget from scratch: Create a budget from scratch.

• Create a budget from prior fiscal year transactions: Create a budget from transactions in
the previous fiscal year. That means will take the previous year's data to create for this
year.
o Balance Sheet Accounts: Select Balance Sheet Accounts if you want to budget the balances in
an asset or liability account.
• You can only create one budget per year; if you already created a budget for this year, you
can't create it anymore; you can only update it again.
- Step 4: Enter data for the budget, then press the button SAVE
8.2. Import Budget

- Step 1: Select menu Budget -> Click button Import Budget
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- Step 2. When importing, which type you choose, you must import it with a file with the
corresponding type. You can download the sample file above for each type.
➔ Result:
* Note:
o The fiscal year for this budget: Year to import budget
o Specify the type of account you want to use within this budget.
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o Profit and Loss Accounts: Select Profit and Loss Accounts if you want to budget your income
from expenses.
o Balance Sheet Accounts: Select Balance Sheet Accounts if you want to budget the balances in
an asset or liability account.
o Type: You can import in 3 types: month, quarter, and year.
o Select the excel file: The file contains the budget data to be imported.
*Relevant reports
o Budget overview
o Profit and Loss Budget vs. Actual
o Profit and Loss Budget performance
9. Report
➢ Select module Accounting -> Select menu Reports
➢ The Report menu will display reports so you can see an overview of your accounting accounts.
About revenue, profit, cost, ...
➢ There are seven groups of reports: Business Overview, Bookkeeping, Budget, Sales tax, Who
owes you, Sales and customers, What you owe, Expenses and suppliers
9.1. Balance Sheet Comparison
➢ Select the Accounting module -> Select the Reports menu -> Select the report Balance Sheet
Comparison
➢ It Will show what you own (assets), what you owe (liabilities), and what you have invested
(equity) compared to last year.
➢ Account types to display: Accounts Receivable (A/R), Current assets, cash and cash equivalents,
Fixed assets, Non-current assets, Accounts Payable (A/P), Credit card, Current liabilities, Non-
current liabilities, Owner's equity.
➢ There will be a field called Net Income. It is the sum from the Profit and Loss report.
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9.2. Balance Sheet Detail

➢ Select the Accounting module -> Select the Reports menu -> Select the Balance Sheet Detail
report
➢ Show details of what you own (assets), what you owe (liabilities), and what you have invested
(equity).
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9.3. Balance Sheet Summary

➢ Select the Accounting module -> Select the Reports menu -> Select the Balance Sheet Summary
report
➢ A summary of what you own (assets), what you owe (liabilities), and what you have invested
(equity).
➢ There will be a field called Net Income. It is the sum from the Profit and Loss report. (take the
Net Earnings field)
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9.4. Balance Sheet

➢ Select the Accounting module -> Select the Reports menu -> Select the Balance Sheet report
➢ What you own (assets), what you owe (liabilities), and what you have invested (equity).
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9.5. Customer Summary Report

➢ Select the Accounting module -> Select the Reports menu -> Select the Customer Summary
Report report
➢ A report that you can customize yourself about the columns and data to display.
➢ Account types to show All.
9.6. Profit and loss as % of total income

➢ Select the Accounting module -> Select the Reports menu -> Select the report Profit and Loss
as % of total income
➢ Show your expense as a percentage of your total income.

➢ Account types will display: Income, Other income, Cost of sales, Expenses, and Other expenses
➢ Calculation formula:
✓ % of income = total of that row / total income
✓ Gross Profit = Total income - Total Cost of Sales
✓ Net Earnings = (Total Income + Total Other Income) - (Total Cost of Sales + Total
Expense + Total Other Expense)
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9.7. Profit and Loss Comparison

➢ Select the Accounting module -> Select the Reports menu -> Select the Profit and Loss
Comparison report
➢ Your income, expenses, and net income (profit or loss) compared to last year.
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9.8. Profit and Loss Detail

➢ Select the Accounting module -> Select the Reports menu -> Select the Profit and Loss Detail
report
➢ View details of your income, expenses, and net income (profit or loss).
9.9. Profit and Loss year-to-date comparison
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year-to-date comparison
➢ Your income, expenses, and net income (profit or loss) compared to this year.
9.10. Profit and loss trailing 12 months

trailing 12 months
➢ Your income, expenses, and net income (profit or loss). Lasts 12 months.
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9.11. Profit and Loss

➢ Select the Accounting module -> Select the Reports menu -> Select the Profit and Loss report
➢ Your income, expenses, and net income (profit or loss). Also known as the income statement.
9.12. Statement of Cash Flows
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➢ Select the Accounting module -> Select the Reports menu -> Select the Statement of Cash Flows
report
➢ Money comes in and out from sales and expenses (business operations), investments, and
financing.
➢ There will be a field called Profit for the Year. It is the sum from the Profit and Loss report.
9.13. Statement of Changes in Equity

➢ Select the Accounting module -> Select the Reports menu -> Select the Statement of Changes
in Equity report
➢ Cash flow statistics of Owner's equity account type.

➢ Account types to show Owner's equity.
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9.14. Account list

➢ Select module Accounting -> Select menu Reports -> Select report Account list
➢ Name, type, and balance for each account in your chart of accounts.
9.15. General Ledger
Select the Accounting module -> Select the Reports menu -> Select the report, General Ledger
Opening balances, transactions, and totals for each account in your chart of accounts.
Account types to show All.
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9.16. Journal
➢ Select the Accounting module -> Select the Reports menu -> Select the Journal report
➢ Debits and credits for each transaction are listed by date.

9.17. Account history

➢ Select module Accounting -> Select menu Reports -> Select report Account history
➢ Displays the history of account balance fluctuations.
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9.18. Recent Transactions
➢ Select the Accounting module -> Select the Reports menu -> Select the Recent Transactions
report
➢ Transactions you have recently created or edited.

9.19. Transaction Detail by Account

➢ Select the Accounting module -> Select the Reports menu -> Select the Transaction Detail by
Account report
➢ This report shows the transactions and totals for each account in your chart of accounts.
9.20. Transaction List by Date

➢ Select the Accounting module -> Select the Reports menu -> Select the report Transaction List
by Date
➢ A list of all your transactions, sorted by date.

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9.21. Trial Balance

➢ Select module Accounting -> Select menu Reports -> Select report
➢ This report summarizes the debit and credit balances of each account on your chart of accounts
over a period of time.
9.22. Budget Overview
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➢ Select the Accounting module -> Select the Reports menu -> Select the Budget Overview
report
➢ This report summarizes your budget account balance.
9.23. Profit and Loss Budget vs. Actual

Budget vs. Actual
➢ This report shows how well you're meeting your budget. For each account type, the report
compares your budgeted amount with your actual amount.
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9.24. Profit and Loss budget performance

➢ Select the Accounting module -> Select the Reports menu -> Select the Profit and Loss budget
performance report
➢ This report compares actual amounts with budgeted amounts for the month, fiscal year to date,
and annual budget.
➢ Account types will display: Income, Other income, Cost of sales, Expenses, and Other Expenses
9.25. Tax Detail Report

➢ Select the Accounting module -> Select the Reports menu -> Select the Tax Detail Report report
➢ This report lists the transactions included in each box on the tax return. Reporting is based on
accrual accounting unless you change your tax reporting preference to a cash basis.
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9.26. Tax Summary Report

➢ Select the Accounting module -> Select the Reports menu -> Select the report Tax Summary
Report
➢ This report shows you summary information for each box of your tax return. Reporting is based
on accrual accounting unless you change your tax reporting preference to a cash basis.
9.27. Tax Liability Report

➢ Select the Accounting module -> Select the Reports menu -> Select the Tax Liability Report
report
➢ The report shows the sales tax you have collected and the amount you owe the tax authorities.
9.28. Accounts Receivable Aging Summary

➢ The report shows the outstanding invoice balance for each customer, grouped by the previous
date.
9.29. Accounts Receivable Aging Detail

➢ The report lists unpaid Invoices, grouped by previous dates
9.30. Deposit Detail

➢ Displays a list of deposit transactions and total deposits for a specific account or all accounts
report, including date, transaction type, customer or supplier, and amount.
9.31. Income by Customer Summary

➢ The report shows your income minus your expenses (net income) for each customer.
9.32. Check Detail
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➢ The report shows the checks you wrote, with the date, payee, and amount.
Created: 2022-09-07 Once again, thank you so much for purchasing this plugin. We will be glad to help
By: greentech_solutions you if you have any questions relating to this plugin.
Email: sales@gtssolution.vn
68 | P a g e

GTSSolution - Accounting and Bookkeeping For RISE CRM

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GTSSolution - Accounting and Bookkeeping For RISE CRM

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“Accounting and Bookkeeping plugin for RISE - Ultimate Project Manager & CRM” Documentation by “greentech_solutions” v1.0.

“Accounting and Bookkeeping plugin for

A) Upload & activate the plugin

1. Extract your downloaded file content. You will notice a folder

5. Find the newly installed plugin and press ACTIVATE.

6. You will be told that the plugin is successfully activated.

B) How to use the Accounting and Bookkeeping plugin

o The Accounting method field has two options:

➔ When you use the Accrual method in a report:

1.3. Mapping setup

1.3.2. Item mapping setup area

2.2. Posted bank Transactions

2.2.1. Import excel

2.2.2. Setup Your Bank Account

The function used to connect to the bank via Plaid API

2.2.3. Update Your Bank Transactions

2.3. Reconcile Bank Account

o The Account field is used to select the bank account to be reconciled.

o When choosing to adjust, we will have two options:

3.3. Delete account

4.1.1.1. Manual Mapping Payment

4.1.1.3. Delete Payment

4.1.2.1. Manual mapping of invoice

4.1.2.3. Clear mapping data

4.2.1. Manual Mapping Expenses

4.2.3. Clear mapping data

5.1. Create Journal Entry

5.2. Edit Journal Entry

5.3. Export to Excel

5.4. Delete Journal Entry

6.2. Edit conversion information

6.3. Delete conversion

o 1st position: Information of this comparison.

o Wallet number 3: List of transactions to compare.

- Step 3: The system displays a popup Year and Type

• Create a budget from scratch: Create a budget from scratch.

8.2. Import Budget

9.2. Balance Sheet Detail

9.3. Balance Sheet Summary

9.4. Balance Sheet

9.5. Customer Summary Report

9.6. Profit and loss as % of total income

➢ Show your expense as a percentage of your total income.

9.7. Profit and Loss Comparison

9.8. Profit and Loss Detail

9.9. Profit and Loss year-to-date comparison

9.10. Profit and loss trailing 12 months

9.11. Profit and Loss

9.12. Statement of Cash Flows

9.13. Statement of Changes in Equity

➢ Cash flow statistics of Owner's equity account type.

9.14. Account list

9.15. General Ledger

➢ Debits and credits for each transaction are listed by date.

9.17. Account history

➢ Displays the history of account balance fluctuations.

➢ Account types to show All.

➢ Transactions you have recently created or edited.

9.19. Transaction Detail by Account

9.20. Transaction List by Date

➢ A list of all your transactions, sorted by date.

9.21. Trial Balance

9.22. Budget Overview