AIM

MD.050 APPLICATION EXTENSIONS FUNCTIONAL

DESIGN

Herbalife International Costa Rica, SRL

Author: Erendira Ayala

Creation Date: 15-Jun-2012
Last Updated:
Version:
MD050 – Costa Rica-M -151 Legal Report

Document Control

Change Record
4

Date Author Version Change Reference

15-Jun-12 Erendira Ayala 1.0 No Previous Document

Reviewers

Name Position
J
Carlos Duron Finance Manager

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Distribution

Copy No. Name Location

1

2
3
4

Note to Holders:
If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover
page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.

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CONTENTS

INTRODUCTION..........................................................................................................................................5
TOPICAL ESSAY..........................................................................................................................................5
BASIC BUSINESS NEEDS...........................................................................................................................5
PRE-REQUISITES AND ASSUMPTIONS...................................................................................................5
TECHNICAL OVERVIEW............................................................................................................................6
Appendix A – Example of the Report......................................................................................................12
Appendix B – Example of INVOICE ENTRY..........................................................................................12
Open/Closed Issues..................................................................................................................................13

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INTRODUCTION
Herbalife Costa Rica has to report to the tax authority the purchase and sales that took place with other tributaries when the total amount of
transactions classified by categories exceeded the limit assigned by the authority for that category.

TOPICAL ESSAY
The tax authority in Costa Rica has defined categories in which must be grouped the activities of taxpayers and has assigned to them a limit
amount.

Taxpayers should identify activities done in each category and inform the tax authority on a monthly basis the name of taxpayers with whom
conducted transactions exceeding the limits assigned to each category as well as the total amount.

Herbalife Costa Rica is asking a Report that assists them in obtaining the information requested by the Tax Authority.

BASIC BUSINESS NEEDS

 Comply with the local laws

PRE-REQUISITES AND ASSUMPTIONS

 All purchase information to be reported must be entered in AP Module

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 The invoice lines must be assigned to one category.

 Taxes paid must be assigned to one tax code

 The Report must have the ability to display Summary or Detail Information.

 Detail information will be at invoice level

 Summary information will be at supplier level

 The Report will have the parameters "From Date - To Date" to include transactions incurred in the period requested by the tax
authority

TECHNICAL OVERVIEW
The Report will include the parameters:
- From Date
- To date
In order to include all the invoices with invoice date in the period selected
- Detail
To display information at Level “invoice” or “supplier”

The columns to be listed at level “Invoice” are:

i. Tax Identification Number (Número de identificación)

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ii. Supplier Name (Nombre del Proveedor)

iii. Document Type (Tipo de Documento)
iv. Invoice Number (Número de Documento)
v. Invoice Date (Fecha de Documento)
vi. Clasificación
vii. Subtotal (Subtotal (antes de IVA y Otros Impuestos))
viii. Sales Tax (Impuesto de Ventas (IVA))
ix. Other Taxes (Otros Impuestos)
x. Total

The columns to be listed at level “Supplier” are:

i. Tax Identification Number (Número de identificación)
ii. Supplier Name (Nombre del Proveedor)
iii. Clasificación
iv. Subtotal (Subtotal (antes de IVA y Otros Impuestos))
v. Sales Tax (Impuesto de Ventas (IVA))
vi. Other Taxes (Otros Impuestos)
vii. Total

Total by category should be shown in the Report. The category will be recorded in the field “Description” of the invoice at line level due
to the invoice can be related to several categories.
An invoice can have different type of taxes. Taxes with type “VAT” must be added and show in one line. All other taxes must be added
and shown in another line.
The Report must be in Spanish.

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Refer to Appendix A for layout of the Report.

COLUMN NAME (Spanish) DATA TO BE DISPLAY DISPLAY LEVEL

Número de identificación Tax Registration Number of the supplier (Cédula Física o Jurídica). Invoice and Supplier
Will be taken at Site level. level

VAT_REGISTRATION_NUM from PO_VENDOR_SITES_ALL

Nombre del proveedor Supplier Name. Invoice and Supplier
level
VENDOR_NAME from PO_VENDORS
Clasificación Classification: Invoice and Supplier
- Servicios, level
- Servicios Públicos,
- Costos de Importación,
- Compras de inventario,
- Otras Compras,
- Alquileres,
- Comisiones

One invoice can have more than one classification. Then,

classification has to be at line level. The field “Description” at line
level will store this information.

Display “Total by description”. Per Invoice, per each classification

add the field “amount” of line type “Item”.

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LINE_TYPE_LOOKUP_CODE = “ITEM”

LINE_TYPE_LOOKUP_CODE, DESCRIPTION, AMOUNT

FROM AP_INVOICE_DISTRIBUTIONS_ALL
Tipo de Documento Document Type: Invoice level
- Factura,
- Nota de Débito,
- Nota de Crédito

Credit Memo = Nota de Crédito

Debit Memo = Nota de Debito
Standard = Factura

INVOICE_TYPE_LOOK_UP_CODE from AP_INVOICES_ALL

Número de Documento Invoice Number. Invoice level

INVOICE_NUM from AP_INVOICES_ALL

Fecha de Documento Invoice Date. Invoice level

INVOICE_DATE from AP_INVOICES_ALL

Subtotal Subtotal (without taxes) Invoice and Supplier
(antes de IVA y Otros Impuestos) level
Add the field “amount” of line type “Item”.

LINE_TYPE_LOOKUP_CODE = “ITEM”

LINE_TYPE_LOOKUP_CODE, AMOUNT FROM

AP_INVOICE_DISTRIBUTIONS_ALL

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Impuesto de Ventas Taxes by code when Tax Type is “VAT” Invoice and Supplier
(IVA) level
One invoice can have several types of taxes. Display “Total by Tax
Code”, adding the field “amount” of line type “Tax” with the same
Tax Code and Tax_type “VAT”

LINE_TYPE_LOOKUP_CODE = “TAX”

TAX_TYPE = “VAT”

TAX_TYPE from AP_TAX_CODES_ALL

LINE_TYPE_LOOKUP_CODE, AMOUNT FROM

AP_INVOICE_DISTRIBUTIONS_ALL
Otros Impuestos Other Taxes: Invoice and Supplier
- Ad Valorem, level
- Selectivo de consumo,
- Ley 6946,
- Procomer,
- Timbres

Taxes by code when Tax Type is not “VAT”

One invoice can have several types of taxes. Display “Total by Tax
Code”, adding the field “amount” of line type “Tax” with the same
Tax Code and Tax_type different from “VAT”

LINE_TYPE_LOOKUP_CODE NOT = “TAX”

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TAX_TYPE <> “VAT”

TAX_TYPE from AP_TAX_CODES_ALL

LINE_TYPE_LOOKUP_CODE, AMOUNT FROM

AP_INVOICE_DISTRIBUTIONS_ALL
Total Total Invoice and Supplier
INVOICE_AMOUNT from AP_INVOICES_ALL level

PARAMETERS: DATA
FROM DATE: Invoice Date.

INVOICE_DATE from AP_INVOICES_ALL

TO DATE: Invoice Date.

INVOICE_DATE from AP_INVOICES_ALL

DETAIL LEVEL: Invoice Level
Supplier level

APPENDIX A – EXAMPLE OF THE REPORT

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APPENDIX B – EXAMPLE OF INVOICE ENTRY

OPEN/CLOSED ISSUES

ID Issue Resolution Responsibility Target Date Status

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