Administrative Regulations

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Administrative regulations Page
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Diary number FEV23/0135
Date: 2023-10-02
You are welcome to submit tenders in our procurement of:
Large scale stationary battery storage system

Falu Energi & Vatten invites applicants (Supplier) to submit tenders in procurement regarding
Large-scale stationary battery storage.
Tenders are submitted electronically via our partner e-avrop's website. Advertisement with request is available at
this link: https://www.e-avrop.com/faluenva/e Upphandling/Default.aspx
The delivery time in this procurement is of great importance. If you specifically perceive the
delivery time as an obstacle to submitting a tender, we would like you to submit a question about this.
If the procurement is perceived as unclear or if any of the requirements are perceived as

unreasonable, abnormally cost-driving or restrictive of competition in any respect, it is important
that the client is contacted as early as possible so that misunderstandings can be avoided.
Feel free to get in touch if you have any questions, welcome with your offer!
Joakim Norell, buyer

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1 Information about the procurement

1.1 The customer
Falu Energi & Vatten is a municipality-owned energy company with products and services in electricity,
electricity grids, heating & cooling, city grids, water & sewage and recycling in Falu municipality. We have
approximately 220 employees and a turnover of approximately SEK 1 billion.
Our biggest driving force is to create a future-proof infrastructure that makes everyday life comfortable
and safe for today's Falu residents as well as future generations. This means that we are constantly
looking for new, innovative solutions and constantly strive to offer
our customers better and smarter services.
Falu Energi & Vatten is one of Falu Municipality's wholly owned subsidiaries. Our operations extend
over the entire municipality of Falu with many types of facilities and lines, both above and below ground.
Read more about us and our operations at www.fev.se
1.1.1 Customer in this procurement

Falu Energy & Water AB 556509-6731
Box 213
791 25 Falun
Phone: 023 77 49 00
Email: info@fev.se
1.2 Background
The development in Svenska Kraftnät's market for support services has recently become interesting as
the price trend has been sharply rising in several parts. This procurement is now being carried out to build its
own large-scale BESS (large-scale stationary battery storage system) facility in order to participate in the
support services markets. The BESS plant is located adjacent to the cogeneration plant at the
Västermalmsverket.
Below is a satellite image of the property "Syrafabriken 4" where the proposed location is marked.
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The primary purpose of the BESS facility is to participate in Svenska

Kraftnät's support service market for frequency maintenance (FCR/FFR). The BESS
facility will be located outdoors.
1.3 Extent
The procurement concerns a turnkey BESS facility (Large-Scale Stationary Battery
Storage System).
Detailed requirements and a detailed description of the project can be found in Appendix
3 - Technical Description and the procurement documents in their entirety. See the
documents according to the point below.
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1.4 Procurement document

The procurement documents contain the following parts:
• Administrative regulations (this document)

• Draft contract ABA99 with attachments:
o Appendix 1 - Swedish grid pre-qualification
o Appendix 2 - Technical guarantees and special liability periods
o Appendix 3 - Technical Description o Appendix 4 - Service
agreement and contact details
o Appendix 5 - Checklist (ABA 99 standard appendix)
o Appendix 6 - ABA 99 (Not attached)
o Appendix 7 - Drawings and technical specifications
o Insurance supplement
• Tender form
• Code of Conduct FEV
It is up to you as the tenderer to ensure that you have received all parts.
1.5 Full or partial tender

Agreements will be signed for so-called full tenders. This means that the winning tender must be
able to deliver everything that is requested.
1.6 Special conditions

The customer has the right to cancel the procurement if there are objective reasons. Examples of
such are: submitted tender prices exceeding budgeted funds, lack of competition, incorrectly designed
evaluation model, political decisions or if the procurement cannot be carried out for other business-
based reasons.
2 Administrative requirements
2.1 Procurement procedure

The procurement will be carried out in accordance with the provisions of the law
(2016:1146) on procurement in the areas of supply sectors (LUF) with a negotiated procedure.
2.2 Negotiation
In the case of a negotiated procedure, tenders can be accepted without prior negotiation. Therefore,
it is important that you leave your best price and most favorable terms.
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2.3 Communication during procurement

The same e-mail address that you entered when you registered with e-avrop will be used for
all communication during the course of the procurement. For example, when it comes to "Questions
and answers" and award notification. Therefore, it is important that the same person who registered
also monitors their e-mail during the procurement period.
2.3.1 How electronic tenders are submitted

Those of you who do not have an account on e-call register free of charge and can then submit
a tender.
Instructions for registration can be found at the following link: e-call register account
Our tenders and documents are published at the following link: e-call for tenders
Information on how to submit a tender can be found at the following link: e-call submit a tender
You can add and remove information and files until the last day of bidding has passed.
You must ensure yourself that before tendering you had full access to the request documents
according to the list of documents as well as any additions/clarifications that we
sent out after the original request.
2.3.2 Questions and answers regarding the procurement documents

The last day to ask questions about this procurement is stated in the e-call.
Questions about this procurement must be asked electronically. To do so, you use the "Ask a
question" button on the left of the ad. We publish the question and answer on an e-call as part of the
advertisement, while also sending them via e-mail to everyone who has downloaded the document.
Only you who have registered and retrieved the procurement documents from the e-call will be
notified of clarifications, changes and/or additions that have been made. You will be notified of
this no later than six days before the tender period expires. Those who have not registered for e-
calling and collected the documentation must monitor this at their own risk.
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2.4 Conditions for tender submission

2.4.1 The form, content and language of the tender
• Reservations and reservations are not accepted. • Alternative

tenders are not accepted.
• A tender that is not complete may be rejected without special examination. • In cases where the tenderer
provides personal data in the tender, for example
contact details and CV, it is the tenderer's obligation and responsibility to inform the persons
concerned about this.
• The customer processes the personal data in tenders according to the rules of the EU
data protection regulation (EU) 2016/679 (GDPR) in order to be able to carry out tender
evaluation.
The tender must:
• be written in Swedish or English

• be priced in SEK excluding VAT, (see separate currency adjustment during the offer's validity period
in the offer form)
• be submitted electronically via e-call,
• be submitted by an authorized person and
• contain the completed forms we request.
Technical descriptions and certificates can be submitted in English, Norwegian or Danish. Translation
must be able to be submitted via e-call within five working days upon request.
Tenderers are not entitled to financial compensation in connection with the submission of tenders.
2.4.2 Last tender day

The last day to submit tenders in this procurement is stated in the e-call.
2.4.3 Validity of the offer

The tender's validity period is stated in the e-call.
If the procurement becomes subject to legal review, the tender's validity period is extended until an agreement can
be signed. However, no longer than six months after the stated validity period.
2.5 Confidentiality of tender documents

According to the Publicity and Confidentiality Act (2009:400), absolute tender confidentiality
applies until an award decision has been made. After that, all documents in the procurement
case normally become public. Bidders who believe that information in the bid should be kept confidential
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must specify in the tender which information is intended, state in detail the reason why and what
damage it considers to suffer if the information is disclosed. If the Customer makes an assessment
that confidentiality exists, the decision can be appealed in court. This means that a guarantee of
confidentiality can never be provided.
3 Requirements for the tenderer

3.1 Grounds for exclusion
During the entire contract period, the tenderer must fulfill the qualification requirements
previously confirmed in the invitation to apply.
Tenderers who do not meet the requirements of LUF chapter 13 §§ 1, 2 and 4 may be
excluded.
Bidders covered by Council Regulation 2022/576 of 8 April 2022 (the EU's ban on the award and
performance of public contracts with Russia and Belarus) will be excluded.
Grounds for exclusion also apply to hired collaboration partners and subcontractors.
3.2 Registration of tax and social security contributions

You as a tenderer must fulfill in Sweden or in your home country legally set requirements relating
to registration, tax and fee obligations and must not have taxes and fees in arrears. The data can
also be checked for subcontractors/subcontractors where appropriate.
The customer checks that the requirement is met during the tender evaluation and continuously during the
contract period in cooperation with the Swedish Tax Agency and the Norwegian Kronofogdemyndigheten. No
certificates must be attached to the tender.
3.3 Financial position

You as a tenderer must have a sufficiently good and stable financial and financial position so that
the assignment can be carried out with reasonable probability without risk of disruption due
to financial problems. The customer will check your creditworthiness and ability to pay using
Credit Safe, where you must have a rating corresponding to at least 50.
In cases where you do not have or have a lower ranking and for start-up companies, an
individual assessment will take place. On request, you must be prepared to report in writing
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your financial resources. The customer then assesses whether the reported financial
the resources are sufficient for the assignment.
The customer checks the data during the qualification and continuously during the contract period.
No certificates must be attached to the tender.
3.4 Technical and professional capacity

You as a tenderer must have sufficient technical and professional capacity to be able to fulfill the tasks in
the agreement.
3.5 Using a subcontractor

The subcontractor's information is provided in the tender form.
Any subcontractor must be reported in the tender. You do this in the tender form. You, as a tenderer, are
responsible for your subcontractor's work as well as your own, and you are also responsible for informing
the subcontractor of the conditions that apply and that we obtain information from the Tax Agency regarding
the payment of tax and social security contributions.
3.6 Submitting a joint tender

Several tenderers can come together and choose to submit a joint tender by forming a consortium.
4 Requirements for the facility

The requirements for the facility can be found in Appendix 3 - Technical Description - Technical
Description as well as the procurement documents in their entirety.
5 Tender evaluation
The qualification of the tender applicant has taken place in stage 1 of this two-stage procurement.
Evaluation of tenders takes place in separate phases.
Step 1: In the first step, the tender is evaluated according to the established evaluation model (according to
section 5.1).
Step 2: In the next step of the evaluation, it is tested whether the product or service meets the set
requirements.
Step 3: In the last step, it is checked/verified that you as a tenderer still meet the qualification
requirements.
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5.1 Evaluation model

The offer that is the most economically advantageous will be accepted, taking into
account the best ratio between price and quality. The evaluation model below will
be used to select the most economically advantageous tender.
The tenderer with the lowest comparison sum after carrying out evaluation as below will be awarded
the contract.
Comparison sum is calculated as below:
Comparison sum = Evaluation price (SEK/MW) - Allocated value added deduction for
Delivery time – Allocated value added deduction for Implementation description
Criterion - Added value Value added deduction
1) Evaluation price, evaluated according to

nominal active power SEK/MW
2) Delivery time, number of months that - 220,000

the delivery time is shorter than 14 months SEK/month/MW
3) Implementation description 0 – 1,500,000 SEK/MW
1) Evaluation price
The tenderer states the offered prices according to the tender form. In the evaluation, the tender price will
be recalculated to price/MW to be used as the evaluation price. This means that the quoted price for the
facility including the service agreement will be divided by the nominal active power, which gives
an evaluation price of SEK/MW
Ex. Calculation of Evaluation price SEK/MW
Bidder 1 has offered a plant with a nominal active power of 10 MW at a price of SEK
55,000,000. The evaluation price will then be 5.5 million/MW
Bidder 2 has offered a plant with a nominal active power of 12 MW at a price of 67,500,000.
The evaluation price will then be 5.625 million/MW
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2) Delivery time - Taking over
Evaluation of delivery time takes place based on the information provided by the tenderer about
delivery time according to the tender form. The basic requirement for taking over the facility is 14 months
(from contract signing) according to the procurement documents.
Bidders who can deliver earlier than these 14 months will be awarded added value in the
evaluation as below. The tenderer's specified delivery time will be the effective time of the takeover
under the contract. If added value is assigned for a shorter delivery time, the delay penalty will be
adjusted according to the contract.
Value added deductions will be awarded with SEK 220,000 /Month/MW
Ex. Value added deduction delivery time
The evaluation price will then be 5.5 million/MW. The delivery time according to the
tender is 12 months. The tenderer will be awarded SEK 440,000 in added value as
below.
5,500,000 – (2 months x 220,000) = SEK 5,060,000/MW
Comparison sum after this step: SEK 5,060,000/MW
Bidder 2 has offered a facility with a nominal active power of 12 MW at a price of

67,500,000. The evaluation price will then be 5.625 million/MW. The delivery time
according to the tender is 14 months. This delivery time is according to the basic
requirements and gives 0 SEK in added value.

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2) Implementation description
In order to evaluate the tenderer's planned way of working and implementation in the project, the
tenderer must attach an implementation description of a maximum of 6 A4 pages to his tender
regarding how the tenderer intends to carry out the project.
The description is expected to be drawn up as below and contain the following main
areas:
1. Describe the overall schedule for the project from contract signing to takeover (start and
end dates, completed permit documents, completed
construction documents, delivery to construction site, installation, commissioning,
final inspection).
2. Describe your project organization for this assignment and their experience with
similar projects.
3. Report how your experiences from previously completed projects will create
added value in this project.
4. How do you actively work to ensure a sustainability focus in your supply chains?
5. Describe how your FAT and SAT tests will be conducted.
6. Describe the degree to which an aggregator needs to be involved in the project and what
information, if any, need to be determined at what times.
7. Describe critical activities that the Customer needs to act on in order to
the facility must be able to qualify for SVK's support services as soon as possible
after takeover?
The implementation description will be evaluated by an evaluation group consisting of 3-5 people.
Each person in the evaluation group makes an individual assessment of each tenderer's
implementation description in accordance with specified criteria and deduction levels.
The total added value deduction for the evaluation criterion is calculated as the total sum for all
people in the evaluation group divided by the number of people in the evaluation
group.
Total possible value added deduction is SEK 1,500,000 .

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Value added deduction Assessment
The description and presentation for the criterion is comprehensive, well

thought out and shows a great understanding of the project and its focus
SEK 1,500,000 areas. The description gives a confidence-inspiring impression and
adds adequate aspects that exceed the Customer's expectations.
The description and presentation for the criterion is comprehensive, well

thought out and shows an understanding of the project and its focus
SEK 1,000,000
areas. The description gives a confidence-inspiring impression and
meets the Customer's expectations.
The description and presentation of the criterion is not

comprehensive and shows a partial understanding of the project.
SEK 500,000
The description inspires a certain confidence but does not fully meet the
Customer's expectations.
The description and presentation of the criterion shows some

SEK 0 burst. The description does not give a confidence-inspiring impression and
does not meet the Customer's expectations.
Ex. Value added deduction implementation description
The evaluation price will then be 5.5 million/MW. The delivery time according to the tender
is 12 months. The tenderer will be awarded SEK 440,000 in added value as below.
5,500,000 – (2 months x 220,000) = SEK 5,060,000/MW
The tenderer's implementation description has been awarded SEK 500,000 in value
added deductions by the evaluation group

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Bidder 2 has offered a facility with a nominal active power of 12 MW at a price of 67,500,000.
The evaluation price will then be 5.625 million/MW. The delivery time according to the tender is
14 months. This delivery time is according to the basic requirements and gives 0 SEK in added
value.
The tenderer's implementation description has been awarded SEK 1,500,000 in added value
by the evaluation group.
5.2 Allocation decision

All bidders will receive the award decision via e-mail as soon as the procurement is complete.
Just as in other communications, the message goes to the person who registered with e-announcement and
submitted the offer.
Please note that the award decision does not constitute a civil law binding agreement but is an information
about the result of the procurement.
Only when the contract block has expired and authorized representatives of both parties have signed the
agreement does it come into force. You can find information about when the contract block
expires in the award decision.
6 Contract terms
You can find general contractual terms and commercial terms in the Draft document
contract ABA99 with attachments. The follow-up of the collaboration during the contract period is also
regulated here.

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Machine Translated by Google

Administrative regulations Page

Diary number FEV23/0135

You are welcome to submit tenders in our procurement of:

Large scale stationary battery storage system

If the procurement is perceived as unclear or if any of the requirements are perceived as

Joakim Norell, buyer

Administrative regulations Page

Diary number FEV23/0135

1 Information about the procurement

Read more about us and our operations at www.fev.se

1.1.1 Customer in this procurement

Administrative regulations Page

Diary number FEV23/0135

The primary purpose of the BESS facility is to participate in Svenska

Administrative regulations Page

Diary number FEV23/0135

1.4 Procurement document

• Administrative regulations (this document)

• Code of Conduct FEV

1.5 Full or partial tender

1.6 Special conditions

2.1 Procurement procedure

Administrative regulations Page

Diary number FEV23/0135

2.3 Communication during procurement

2.3.1 How electronic tenders are submitted

2.3.2 Questions and answers regarding the procurement documents

Administrative regulations Page

Diary number FEV23/0135

2.4 Conditions for tender submission

• Reservations and reservations are not accepted. • Alternative

The tender must:

• be written in Swedish or English

2.4.2 Last tender day

2.4.3 Validity of the offer

2.5 Confidentiality of tender documents

Administrative regulations Page

Diary number FEV23/0135

3 Requirements for the tenderer

3.2 Registration of tax and social security contributions

3.3 Financial position

Administrative regulations Page

Diary number FEV23/0135

the resources are sufficient for the assignment.

3.4 Technical and professional capacity

3.5 Using a subcontractor

3.6 Submitting a joint tender

4 Requirements for the facility

Administrative regulations Page

Diary number FEV23/0135

5.1 Evaluation model

Comparison sum is calculated as below:

Criterion - Added value Value added deduction

1) Evaluation price, evaluated according to

2) Delivery time, number of months that - 220,000

3) Implementation description 0 – 1,500,000 SEK/MW

Ex. Calculation of Evaluation price SEK/MW

Administrative regulations Page

Diary number FEV23/0135

2) Delivery time - Taking over

Value added deductions will be awarded with SEK 220,000 /Month/MW

Ex. Value added deduction delivery time