OneDrive: Benefits and When to Use

When to use OneDrive Sync Benefits of OneDrive Sync

OneDrive Sync is a great tool to easily access Teams files. Users can use OneDrive OneDrive Sync allows you to easily acccess files that are stored in Teams
sync at their discretion. Below are some good scenarios of when to use OneDrive without having to go through the Teams interface. Some of the benefits of
Sync: having your files in Teams and using OneDrive sync include:

• You are working within a channel daily aand want quicker access to files • Ability to easily access files form a file explore view

• You are going to be working on files from a channel while you are offline • Work offline

• Your daily responsbility does not require as much posting in a Team but you still • Manage version history
need access to the files
• Co-author documents
• You want to open files in the installed applications on your computer (I.e. Word,
Excel, PPT) and not in Teams or the brwoser

• You want to work on files in a familiar file explorer view

OneDrive: Sync from Teams
Sync files from a Teams channel Sync from SharePoint view
Open the Files tab of the channel you are choosing to sync from. When SharePoint opens, you will notice the same files that are listed in the
Teams Files view. Click the Sync button from the toolbar at the top.

When you click Sync, a window will pop up asking to sync the library. Click
Sync Now.

Open in SharePoint
From the Files tab, click Open in SharePoint. A SharePoint library will open in
your browser.
When your files have synced, you will receive a message that the sync is
complete.
OneDrive: Sync from Teams
Explorer View OneDrive Sync status icons
Open your File Explorer to view the library you have synced. When opening a file Below is a list of the status icons you will see from the file explorer view. To
from a library that has been synced to your device, the file will open in the installed learn more about OneDrive status click here. OneDrive Status Icons
application on your device. Since the files are synced back to a Teams channel, when
you open the file, you will have all the benefits of Office 365, including:

• Auto-save

• Version History

• Co-authoring

• Comments with @ mentions

Changes made to the file will sync back to the original location in Teams
OneDrive: Syncing Folders
View and Manage Your Files
Once the sync is complete, you will be able to view your files from the windows
explorer view. If you sync from Teams, your files will be under the Abt Associates
view. Your personal OneDrive will be listed under OneDrive – Abt Associates.
Manage Synced Folders
Any time you want to change the folders you sync on your computer, right-click
that cloud icon in the taskbar notification area, and select Settings > Account >
Choose folders. Find other information about your account and change other
OneDrive settings from here..
OneDrive: Stop Syncing
Stop Syncing Deleting Un-synced Folders
If you want to stop syncing a folder, right click on the folder and choose Settings. Once you have succesfully stop syncing the folder of your choice, open your
Under the Account Tab, click Stop Sync next to the folder you no longer wish to file explorer window. You will notice that you no longer see the cloud-based
sync. icons under the Status column of the file explorer window. Your folder is now
safe to delete.

Note: You MUST stop syncing a folder before deleting it from your file
explorer view or you will delete the files from the Teams location.
.