Data validation is a feature in Excel which is used to control wh

Path : Data >> Data Validation

Short key : Alt + A + V + V
Settings tab, Input Message tab and Error A

Criteria's come under Data Validation

Whole Number Text length Date

Eg: Insert number Eg: Insert text Min 2 values Eg: insert dates between
Case 1 between 3 to 10 and Max 6 values Jan 2022 and Oct 2022
10 dog Sep-22
3
7
4
9

Insert Input Message and Error alert message for the following criteria

Date
Whole Number Text length Eg: insert joining dates
Eg: Insert Reg No. Eg: Insert Fav Subject Min 6 between Dec 2022 and
Case 2 between 28 to 56 values and Max 15 values May 2023
Economics
which is used to control what users can enter into a cell
Data >> Data Validation
key : Alt + A + V + V
t Message tab and Error Alert tab

ata Validation

Drop down list Drop down list

(Short) (Long)
Eg: Create list of Eg: Create list of
Gender states in India
Male
Female

e following criteria

Drop down list

Drop down list (Long)
(Short) Eg: Create list of
Eg: Create list of Bcom student names in
Programms 1F&I B
State Name Capital Total Districts
Andhra Pradesh Hyderabad 26
Arunachal Pradesh Itanagar 25
Assam Dispur 35
Bihar Patna 38
Chhattisgarh Raipur 33
Goa Panaji 2
Gujarat Gandhinagar 33
Haryana Chandigarh 22
Himachal Pradesh Shimla 12
Jharkhand Ranchi 24
Karnataka Bengaluru 31
Kerala Thiruvananthapuram 14
Madhya Pradesh Bhopal 55
Maharashtra Mumbai 36
Manipur Imphal 16
Meghalaya Shillong 12
Mizoram Aizawl 11
Nagaland Kohima 16
Odisha Bhubaneswar 30
Punjab Chandigarh 23
Rajasthan Jaipur 33
Sikkim Gangtok 6
Tamil Nadu Chennai 38
Telangana Hyderabad 33
Tripura Agartala 8
Uttar Pradesh Lucknow 75
Uttarakhand Dehradun 13
West Bengal Kolkata 23
Student Name Rank City Country
AAKSHAT MISHRA 1 Hong Kong Hong Kong
AARON JOSHI 2 Singapore Singapore
AASHI AGARWALA 3 Bangkok Thailand
AAYUSH R 4 London UK
ADIT PRAKASH 5 Macau Macau
ADITYA GOSWAMI 6 Kuala Lumpur Malaysia
AHANA CHATTERJEE 7 Shenzhen China
AHEMAD ALKAF JANUHASAN 8 New York City USA
AKASH SHEKAR MARAKALA 9 Antalya Turkey
ANIRUDH S MEHTA 10 Paris France
ANNA SIMON 11 Istanbul Turkey
ANTONY CHARLY 12 Rome Italy
ANYA GUPTA 13 Dubai UAE
ARVIND NARASIMHAN 14 Guangzhou China
ARYAN SHARMA 15 Phuket Thailand
AYUSH U TAWKER 16 Mecca Saudi Arabia
BHAVESH RAJ 17 Pattaya Thailand
BIBHUTI GHIYA 18 Taipei City Taiwan
CHARUNYA.K 19 Prague Czech Republic
DAKSH JAIN 20 Shanghai China
DEV JINWALA 21 Las Vegas USA
DHRUV DHARMESH 22 Miami USA
DIKSHA CHITTLANGIA 23 Barcelona Spain
DIVYA TANDON 24 Moscow Russia
DIVYANSHI AGARWAL 25 Beijing China
EVAN BIJO MATHEW 26 Los Angeles USA
GARV PATHAK 27 Budapest Hungary
GOVIND KUMAR 28 Vienna Austria
GUNDECHA BHAVIN MAHENDRA 29 Amsterdam Netherlands
GUNNIDH SINGH NAGPAL 30 Sofia Bulgaria
HAARIT SIJITH 31 Madrid Spain
HARINI YADAV 32 Orlando USA
HAYDEN BINSON 33 Ho Chi Minh City Vietnam
HUNAR AGGARWAL 34 Lima Peru
KANISHK 35 Berlin Germany
KARAN AGARWAL 36 Tokyo Japan
KENRICH JOSHUA FERNANDES 37 Warsaw Poland
KHUSHAL SACHDEVA 38 Chennai India
KRISH SOLANKI 39 Cairo Egypt
KRISHNA BHASIN 40 Nairobi Kenya
KUVAM SINGH CHHABRA 41 Hangzhou China
LAKSHITA MEHRA 42 Milan Italy
LEO JOSEPH JAISON 43 San Francisco USA
MANAV S DUSEJA 44 Buenos Aires Argentina
MANESH P 45 Venice Italy
MARIA JACOB 46 Mexico City Mexico
MAYANK AGARWAL 47 Dublin Ireland
MILIND SHIVPRASAD GOWDA 48 Seoul South Korea
MIRUTHULA S V 49 Mugla Turkey
NAVTEJ SINGH SANDHU 50 Mumbai India
NIHAL MODI 51 Denpasar Indonesia
NIKUNJ MANDHANA 52 Delhi India
PRANAV A 53 Toronto Canada
R SAIKRUTHI 54 Zhuhai China
RACHIT BARMAN 55 St Petersburg Russia
RAM GOPAL CHAWLA 56 Burgas Bulgaria
RITTIK MAHANTA 57 Sydney Australia
RUDRA BAG 58 Djerba Tunisia
S SANJANA 59 Munich Germany
SAHEEBA NIKHAR 60 Johannesburg South Africa
SAHIL JHAVER 61 Cancun Mexico
SAIJAL JAIN 62 Edirne Turkey
SALIL GARG 63 Suzhou China
SAMKIT BOHRA 64 Bucharest Romania
SANKALP MALLELA 65 Punta Cana Dominican Republic
SAUMYA PATHAK 66 Agra India
SHAURYA GUPTA 67 Jaipur India
SHUBHADA CHOUHAN 68 Brussels Belgium
STUTI MEHROTRA 69 Nice France
SURYAANSH KULSHRESHTHA 70 Chiang Mai Thailand
TANISH JAIN 71 Sharm el-Sheikh Egypt
TANISHQ SAJEEV 72 Lisbon Portugal
TANYA GUPTA 73 East Province Saudi Arabia
VANSH CHAUHAN 74 Marrakech Morocco
VISHAK KUMAR SENDHIL 75 Jakarta Indonesia
VISHAL MASKI 76 Manama Bahrain
YASHVI MORE 77 Hanoi Vietnam
YUG SONI 78 Honolulu USA
79 Manila Philippines
80 Guilin China
81 Auckland New Zealand
82 Siem Reap Cambodia
83 Sousse Tunisia
84 Amman Jordan
85 Vancouver Canada
86 Abu Dhabi UAE
87 Kiev Ukraine
88 Doha Qatar
89 Florence Italy
90 Rio de Janeiro Brazil
91 Melbourne Australia
92 Washington D.C. USA
93 Riyadh Saudi Arabia
 94 Christchurch New Zealand
95 Frankfurt Germany
96 Baku Azerbaijan
97 Sao Paulo Brazil
98 Harare Zimbabwe
99 Kolkata India
100 Nanjing China
Tourists (Millions)
23.7
21.3
15.8
15.5
13.4
13.3
12.1
11.6
10.3
9.8
8.8
8.7
8
7.9
7.2
6.9
6.6
6.6
6.5
6.5
6.3
6
5.5
5
5
5
4.8
4.3
4.3
4.1
4.1
4.1
3.9
3.8
3.8
3.7
3.7
3.5
3.5
3.4
3.4
3.3
3.2
3.2
3.2
3.1
3.1
3
3
3
3
2.9
2.8
2.7
2.7
2.7
2.7
2.6
2.6
2.6
2.6
2.6
2.5
2.4
2.4
2.4
2.3
2.3
2.2
2.2
2.2
2.2
2.2
2.1
2.1
2
2
2
2
2
2
1.9
1.9
1.9
1.9
1.9
1.9
1.9
1.8
1.8
1.8
1.7
1.7
1.7
1.7
1.7
1.7
1.7
1.6
1.6
Circle Invalid Data

Whole Number
20

41

456
666
 Create a dependent dropdown list Formula used =INDIRECT
Countries Cities Canada India
India Toronto Mumbai
Vancouver Chennai
Delhi
Jaipur
Kolkata
ed =INDIRECT
Thailand UAE
Bangkok Dubai
Phuket Abu Dhabi
Pattaya
Chiang Mai
 Sales Details
Sl No Category Item Unit
Others Pen
Furniture Fruits Others Bakery
Table Apple Bag Biscuit
Chair Banana Pen Bread
Sofa Orange Book Jam
Cabinet Grapes Paper Milk
Dressing table Pineapple
Mango
Lemon
Prevent Duplicate Entries : Data validation and the COUNTIF function
Invoice Number
1001
Case 1 1002
1008 Output: this function counts the number of values
1011 the value in cell D4. Again, this value may only
1007 duplicate entr

Register Number

Case 2
COUNTIF function

tion counts the number of values in the range D4:D17 that are equal to
D4. Again, this value may only occur once (=1) since we don't want
duplicate entries.
 Party Budget
Item Amount
Balloons
Cups
Drinks
Food
Cake
Icecream
Total