240-54179170 Technical Documentation Classification and Designation Standard

Asset
Standard
Management
Title: Technical Documentation Unique Identifier: 240-54179170

Classification and
Designation Standard
Alternative Reference Number: N/A
Area of Applicability: Generation
Documentation Type: Standard
Revision: 3
Total Pages: 68
Next Review Date: June 2026
Disclosure Classification: CONTROLLED

DISCLOSURE
Compiled by Functional Responsibility Authorised by
………………………………….. ………………………………….. …………………………………..

B.M Lesejane S.B Ndlovu P.R Madiba
Senior Technician: Asset Middle Manager: Asset Senior Manager: Asset
Information Management Information Management Information Management
(Tools, Processes, Systems (Tools, Processes, Systems (Acting)
& IP) & IP)
11 June 2021 22 JUNE 2021
Date: …………………………… Date: ……………………………
14 June 2021 Date: ……………………………
Supported by SCOT SC
…………………………………..
M.E Gabonewe
Chairperson: Data and
Configuration Management
SC
28 June 2021
Date: ……………………………
PCM Reference: 32-1216

SCOT Study Committee Number/Name: Data and Configuration Management SC
Classification and Designation of Technical Documentation Unique Identifier: 240-54179170
Standard Revision: 3
Page: 2 of 68
CONTENTS
Page
1. INTRODUCTION ...................................................................................................................................................... 3
2. SUPPORTING CLAUSES ........................................................................................................................................ 3
2.1 SCOPE .............................................................................................................................................................. 3
2.1.1 Purpose ..................................................................................................................................................... 3
2.1.2 Applicability................................................................................................................................................ 3
2.2 NORMATIVE/INFORMATIVE REFERENCES .................................................................................................. 3
2.2.1 Normative .................................................................................................................................................. 3
2.2.2 Informative ................................................................................................................................................. 4
2.3 DEFINITIONS .................................................................................................................................................... 4
2.3.1 Disclosure Classification ........................................................................................................................... 4
2.4 ABBREVIATIONS .............................................................................................................................................. 5
2.5 ROLES AND RESPONSIBILITIES .................................................................................................................... 6
2.6 PROCESS FOR MONITORING ........................................................................................................................ 6
2.7 RELATED/SUPPORTING DOCUMENTS ......................................................................................................... 6
3. DOCUMENT CLASSIFICATION AND DESIGNATION........................................................................................... 6
3.1 NON-TECHNICAL DOCUMENTATION ............................................................................................................ 6
3.2 TECHNICAL DOCUMENTATION ..................................................................................................................... 6
3.2.1 Technical Areas ......................................................................................................................................... 7
3.2.2 Naming conventions of document kinds and documents .......................................................................... 7
4. SUPPORTING CLAUSES. ....................................................................................................................................... 8
5. AUTHORISATION .................................................................................................................................................... 9
6. REVISIONS .............................................................................................................................................................. 9
APPENDIX A : CLASSIFICATION AND DESIGNATON OF TECHNICAL DOCUMENTATION ............................. 11
APPENDIX B : DEVIATIONS FROM IEC 61355:2008 SECOND EDITION – OBSOLETE DOCUMENT KINDS
USED BY ESKOM ................................................................................................................................................ 66
APPENDIX C : DEVIATIONS FROM IEC 61355:2008 SECOND EDITION – OBSOLETE DOCUMENT
MAPPING USED BY ESKOM............................................................................................................................... 67
APPENDIX D : IEC 61355:2008 SECOND EDITION – OBSOLETE DOCUMENT KIND REPLACEMENT
MAPPING USED BY ESKOM............................................................................................................................... 68
CONTROLLED DISCLOSURE
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line
with the authorised version on the system.
Page: 3 of 68
1. INTRODUCTION
This Standard defines and classifies all plant technical documentation created and mastered within the
Generation (Gx) Division, including definitions and supportive information per documentation kind. The
Standard supports alignment with the Corporate’s document definitions as per 32-9: Definition of Eskom
documentation [3], compliance with ISO9001 requirements and meeting world-class best practices.
In order to differentiate from 32-9: Definition of Eskom Documentation and the specified Document
Types, this standard will use the term Document Kind as per IEC 61355.
2. SUPPORTING CLAUSES
2.1 SCOPE
The scope of this Standard is to standardise all the plant technical documentation types used in the
Generation Division (Gx) within Eskom.
2.1.1 Purpose
The purpose of the Standard is to identify and describe the different plant technical document kinds
created and mastered, based on the International Standard IEC 61355 [8], but maintaining alignment
with Eskom wide document types as published under 32-9 Definition of Eskom documentation [3]. It
further purports to meet the requirements for Master-data approval, as applied in Eskom and the Power
Utility engineering environment.
2.1.2 Applicability
This document shall apply in the Generation (Gx) Division.
2.2 NORMATIVE/INFORMATIVE REFERENCES

Parties using this document shall apply the most recent edition of the documents listed in the following
paragraphs.
2.2.1 Normative
[1] ISO 9001: Quality Management Systems – Requirements
[2] 32-1: Eskom Document and Record policy
[3] 32-9: Definition of Eskom documentation
[4] 32-644: Eskom Documentation management standard
[5] 240-53114186 Project/Plant Specific Document & Record Management Procedure
[6] 32-1216: Process Control Manual for Manage Documents and Records
[7] 240-122888562: Register and Revise Technical Documents Work Instruction
[8] 240-122887708: Support Documentation Review and Authorisation Work Instruction
[9] 240-122886108: Control and Management of Technical Records Work Instruction
[10] 240-122887026: Transmittal Management for Technical Documentation Work Instruction
Page: 4 of 68
2.2.2 Informative
[11] ISO 9000 Quality Management Systems – Fundamentals and vocabulary
[12] IEC 61355-1:2008 (Second Edition) Classification and designation of documents for plants,
systems and equipment – Part 1: Rules and classification tables
[13] IEC 61355 DB the present database, providing brief definitions of a set of internationally
standardized document kinds, including requirements on the contents of information, references to
appropriate sources and the applicable classification in accordance with IEC 61355-1
[14] ISO 7200: Technical product documentation — Data fields in title blocks and document headers
2.3 DEFINITIONS
Definition Description
Document Kind Type of document defined with respect to its specified content of
information and form of presentation. IEC 61355-1:2008 [12]
Document Kind Class Group of document kinds having similar characteristics concerning the
content of information independent of the form of presentation. IEC
61355-1:2008 [12]
Document Type The classification of documentation used in Eskom. Document types
can only be allocated according to 32-9: Definition of Eskom
documents
Governance Documents Governance Documents - means documents that set direction and
policy, defining authority and responsibility and describe controls and
rules for a given process or set of activities
Technical Documentation Technical Documentation – means various documents with product-
related data and information that are used and stored. The data and
information intended include matters of product definition and
specification, design, manufacturing, quality assurance, product
liability, product presentation; description of features, functions and
interfaces; safe and correct use; service and repair of a technical
product as well as its safe disposal.
Excludes –
 Project execution documents (i.e. schedules, project
management, etc.)
 Governance documents
 General Business documents.
2.3.1 Disclosure Classification

Controlled disclosure: controlled disclosure to external parties (either enforced by law, or
discretionary).
Page: 5 of 68
2.4 ABBREVIATIONS
Abbreviation Description
AG Agreement
AR Authorisations and Approvals [3]
AS Assessment [3]
AV Audio Visual [3]
CN Contract [3]
CR Correspondence [3]
CS List/Check list [3]
CT Certificate [3]
DCC Classification of the document in accordance with IEC 61355-1 [12]
DR Directive [3]
DRM Documents and Records Management [3]
DS Data file [3]
DW Drawing [3]
EDMS Electronic documentation management system
FM Form [3]
GL Guideline [3]
IECIS International Electro-technical Commission
IS Instruction [3]
LG Log [3]
LR Lifetime Records [5]
LS Legislation [3]
MN Manual [3]
MT Meeting [3]
NP1 Non-Permanent Class 1 Require access for 12 months [5]
NP3 Non-Permanent Class 1 Require access for 3 years [5]
OG Organisational Structure [3]
PB Publication [3]
PC Procedure/Process [3]
PF Profile [3]
PL Policy [3]
PM Process Map [3]
PN Plan [3]
PP Position Paper [3]
PR Presentation
RG Register [3]
Page: 6 of 68
Abbreviation Description
RP Report [3]
SD Source Code [3]
SG Strategy [3]
SN SN - Statement [3]
SP SP - Specification [3]
SPO SmartPlant Enterprise for Owner Operators
ST Standard [3]
TE Template [3]
TR Terms of Reference [3]
2.5 ROLES AND RESPONSIBILITIES

Please refer to 240-53114186: Document & Record Management Procedure [5] for the details regarding
the responsibilities and duties of various roles related to documentation classification / kind selection.
2.6 PROCESS FOR MONITORING

Compliance to the procedure will be monitored through DRM compliance audits and self-assessments.
2.7 RELATED/SUPPORTING DOCUMENTS

Nil
3. DOCUMENT CLASSIFICATION AND DESIGNATION
3.1 NON-TECHNICAL DOCUMENTATION
Certain documents have been identified as governance documents, namely Policy, Directive, Standard
and Works Instruction. These document types have specific requirements, including review and
approval structures e.g. Governance Technical Committee to inter alia ensure normalisation across the
Enterprise before final authorisation.
See 240-53114186: Document & Record Management Procedure [5] and 32-9: Definition of Eskom
documentation [3] for further details regarding governance and other general business documentation
classification / types and criteria. Such governance documents are NOT mastered nor managed in the
The Eskom approved engineering information management system.
3.2 TECHNICAL DOCUMENTATION

All documentation created within the engineering environment that are mastered and managed within the
SPO application can only be selected from Appendix A: Classification and Designation of Technical
Documentation.
Refer to the IEC 61355 DB (http://std.iec.ch/iec61355/iec61355.nsf/Welcome?OpenPage) for more detail
regarding each of the document kinds that would assist with classification of the respective technical
documents.
The draftsman/compiler of a document is responsible for obtaining the correct classification / type based
on the purpose and context of the documentation being developed or classified.
The document kinds are intended for use in documentation of different kinds of products, systems and
installations and at different levels of detail of the provided information.
Page: 7 of 68
It should be noted that even though the Basic Elements and Generic Composites category has been
included in the standard for completeness, they should only be selected when no other suitable match
exist (i.e. temporary placeholder). These documents will then be reclassified in future once a suitable
classification is created.
The deviations to IEC 61355:2008 and the reasoning for the deviations are provided in Appendix B-D.
3.2.1 Technical Areas
The entry "Technical Areas" indicates for which kind(s) of technical areas a document kind mainly is
intended and serves as a means for searching.
The letter codes presented refer to the designation of “Technical areas” and may be used as prefix to the
DCC for document designation purposes. Basically any two-letter DCC may be combined with any
technical area designation. A document kind from the application area “management” may, for example,
be assigned to the technical area “overall management” if used in cross-technical area situations. In
other cases, it may be assigned to “electrical engineering” if only management within this technical area
is addressed.
The defined application areas are:
 A (overall) management
 B (overall) technology
 C construction engineering
 E electrical engineering
 M mechanical engineering
 P process engineering
Rules for the application of the document kinds are generally contained in IEC 61355-1. The following
paragraphs contain a few of the basic application rules from this standard. For further guidance on the
use of document kinds/preparation of diagrams, please refer to IEC 61355-1.
3.2.2 Naming conventions of document kinds and documents
The following rules are provided in IEC 61355-1. The name associated to a document kind should
characterize the information provided in a document. For this purpose, the following should be
considered:
 the kind of information contained;
 the purpose (if there is a clear purpose identified for the document kind);
 the form of presentation.
Examples:
1. connection diagram
 kind of information: information on connections
 purpose: not specified (many purposes possible)
 form of presentation: diagram
2. maintenance instruction
 kind of information: instruction on activities
Page: 8 of 68
 purpose: for maintenance activities

 form of presentation: not specified (different forms are possible)
3. requirement specification
 kind of information: specification on requirements on an object
 purpose: not specified but implicitly there
 form of presentation: not specified (different forms are possible)
The naming of document kinds according to the “kind of information” and “form of presentation” is
preferred whenever possible (see first example). This is in most cases possible for documents that use a
single kind of presentation and for which the content of information can be expressed by a single term.
The object to which the document is related should not be part of the document kind name (a deprecated
name is for example: motor connection table). The name of the object should be specified by the title of
the document, for example:
Document kind name: Connection table
Document title: Motor drive of belt 1
Document kind name and document title should be kept separated but may both be presented close
together for example in the title block of a document according to ISO 7200: Technical product
documentation — Data fields in title blocks and document headers [14].
In document management systems the document kind name and the title should be two separate
metadata entries (data fields). For further information, please refer to IEC 82045-1 and -2.
The database contains one group of document kinds called “Elementary document kinds”, marked with
an X in the beginning of the name, and another called “Generic document kinds”, marked with XXX in
the beginning of the name.
An elementary document kind has a homogeneous form of presentation (e.g diagram, table). It
corresponds to the “form of presentation” mentioned above.
A generic document kind is a kind of document (e.g. Report, Description, Specification) that can be used
in its generic form or be specialised (e.g. Transport instruction, Requirement specification), by a suitable
specialising addition.
4. SUPPORTING CLAUSES.
This standard supports compliance to the 240-53114186 Project/Plant Specific Document & Record
Management Procedure [5] as applicable to engineering documentation.
Page: 9 of 68
5. AUTHORISATION
This document has been seen and accepted by:
Name & Surname Designation
Anthony Mashabane Manager: Majuba Design & Specifications
Bandile Mnguni Manager: Tutuka Design & Specifications
Nitesh Rabikrisson Manager: Grootvlei Design & Specifications
Rudi Sono Manager: Hendrina Design & Specifications
Selaelo Kobe Manager: Arnot Design & Specifications
Nombuyiselo Molosiwa Manager: Lethabo Design & Specifications
Elaine Van Der Westhuizen Manager: Medupi Design & Specifications
Mpho Rikhotso Manager: Matimba Design & Specifications
Ollof Nel Manager: Duvha Design & Specifications
Nomfundo Mtshali Manager: Kendal Design & Specifications
Ettienne van Zyl Manager: Matla Design & Specifications
Pieter Schimper Manager: Kriel Design & Specifications
Joseph Ngqendesha Manager: Kusile Design & Specifications
Thevan Pillay Manager: Komati Design & Specifications
Sydney Cyster Manager: Nuclear Design & Specifications
Abdul Gire Manager: Peaking Design & Specifications
Riekie Swanepoel Chief Technologist : Gx Maintenance
Cyril De Beer Chief Engineer: Gx Maintenance
Grace Olukune Chief Engineer: Kusile Project
Leon Fourie Group IT: Smartplant CoC
Felix Bosch Manager: Engineering Knowledge and Documentation Management
6. REVISIONS
Date Rev. Compiler Remarks
September 2012 0.1 K Elliot New standard for Engineering documentation types
October 2012 0.2 K Elliot Corrected titles added definitions
July 2013 0.3 SJ Barnard Aligned with the IEC 61355-1:2008 (Second Edition) Classification
and designation of documents for plants, systems and equipment
- Part 1: Rules and classification and the IEC 61355 DB tables,
while still maintaining the mapping to 32-9 document types.
Included mapping to:
 Technical Documentation
 Revisable Document
 Default Retention Period
 Default Owning Group (Security Classification)
Included more details and examples of how the classification
works
Page: 10 of 68
Date Rev. Compiler Remarks

Aligned the title to DRM standards and IEC terminology
July 2013 1 SJ Barnard Final Document for Authorisation and Publication
October 2016 1.1 G Olukune Updated with Project Document IEC requirements and Eskom
SPO Build 32-35 updates.
March 2017 1.2 G Olukune Updated Document and Appendix A with Review Comments.
March 2017 2 G Olukune Final Rev 2 Document for Authorisation and Publication
February 2021 2.1 B Lesejane Document expired and required new date, document aligned to
Eskom Gx reporting structure
April 2021 2.2 B Lesejane Final Draft send for Comments Review Process
May 2021 2.3 B Lesejane Comments received incorporated, Final Draft Document
June 2021 2.4 B Lesejane Final Draft returned for additional front page Updates
June 2021 2.5 B Lesejane Final Draft after updates completed
June 2021 3 B Lesejane Final Rev 3 Document for Authorisation and Publication
A
Document Kind Class
(DCC) L2 Unique Identifier
Document Kind Class (DCC)
Standard
Documentation-describing Documents
L2 Description
AB
AA
L3 Unique Identifier
Administrative Document Kind Class (DCC)

Lists (Regarding Documents)
Documents L3 Unique Description

D00023
D00022
D00021
List of Contents List of Documents Cover Sheet
L4 Description
contents:
Classification and Designation of Technical Documentation
set or a documentation.
IEC Definitions
– Information on status;
– Information on validity;
– Title of document (set);
– Information on purpose;
document or a documentation
Summary of the subject-matter of a
provide general information about its
– Reference to other document sets;

– Reference designation of document set;
Document preceding a document set which
Formalized list of the contents of a document
D
D
D
A Overall Management
X
X
X
B Overall Technology
C Construction Engineering
X
X
X
(building construction and

civil engineering)
E Electro technology
(including control,
X
X
X
Technical Area
information and
communication techniques)
X
X
X
Page:
M Mechanical Engineering
Revision:
X
X
X
P Process Engineering
APPENDIX A: CLASSIFICATION AND DESIGNATON OF TECHNICAL DOCUMENTATION
Controlled Controlled
Controlled Disclosure Default Owning Group
Disclosure Disclosure
Unique Identifier:
CS CS CS Documentation Type
3
LR LR LR Retention Period
11 of 68
X X Revisable Document
240-54179170
X X X Technical Document
X X Project Document
B
Document Kind Class
Management Document Kind Class (DCC)
Standard
Documents L2 Description
BA
AC

Registers Explanatory Documents
L3 Unique Description

D00134
D00133
D00132
D00130
Documentation Document Document Kind Class (DCC)
Vendor List Main Document
Structure Diagram Description L4 Description
system.
document.
standardized)
Component drawing.
IEC Definitions
information on the object.
documentation. (Description not

Being main document is a role of a
Document providing information and

Document representing an object and
containing or referring to the complete
Structure diagram for a documentation

normally Parts list, List of documents or
guidance on how to read and use a given
Standard Description Under Development

The document kind on which it is based is
D
D
D
D
X
X
X
X
X
X

civil engineering)
(including control,
X
X
X
Technical Area
information and
X
X
X
Page:
Revision:
X
X
X
Controlled Controlled Controlled
Disclosure Disclosure Disclosure
Unique Identifier:
CS GL GL CS Documentation Type
3
NP5 LR LR LR Retention Period

12 of 68
X X X X Revisable Document
240-54179170
X X X X Project Document
Document Kind Class
Standard
L2 Description
BB

Reports

D00140
D00139
D00138
D00137
Technical Report Document Kind Class (DCC)
Damage Report Status Report Meeting Report
(Management) L4 Description
IEC Definitions

D
D
D
X
X
X
X
X
X
X

civil engineering)
(including control,
X
X
X
X
Technical Area
information and
X
X
X
X
Page:
Revision:
X
X
X
X
Controlled Controlled Controlled Controlled
Default Owning Group
Disclosure Disclosure Disclosure Disclosure
Unique Identifier:
RP RP RP RP Documentation Type
3
LR LR LR LR Retention Period
13 of 68
240-54179170
X X X X Technical Document
X X X Project Document
Document Kind Class
Standard
L2 Description
BC
Correspond Document Kind Class (DCC)

ence L3 Unique Description

D00144
D00143
D00142
D00141
Handing Over Commissioning Document Kind Class (DCC)
Letter Installation Report
Protocol Report L4 Description
IEC Definitions

D
D
D
D
X
X
X
X
X
X
X
X

civil engineering)
(including control,
X
X
X
X
Technical Area
information and
X
X
X
X
Page:
Revision:
X
X
X
X
Unique Identifier:
CR RP RP RP Documentation Type
3
LR NP5 LR LR Retention Period

14 of 68
X X X Revisable Document
240-54179170
X Project Document
Document Kind Class
Standard
L2 Description
BE
BD
Resource
Project Control Document Kind Class (DCC)
Planning
Documents

D00025
D00024
D00145
Document Document Kind Class (DCC)
Time Schedule Note
Interchange List L4 Description
period.
or exchanged.
IEC Definitions
Relationship between activities and time-

List of documents to be prepared, delivered
D
D
D
X
X
X
X

civil engineering)
(including control,
X
X
Technical Area
information and
X
X
Page:
Revision:
X
X
Unique Identifier:
CS CS CR Documentation Type
3
NP3 LR NP5 Retention Period

15 of 68
X Revisable Document
240-54179170
X Technical Document
Document Kind Class
Standard
L2 Description
BF

Dispatch, Storage & Transport Documents

D00029
D00028
D00026
Activity Network Document Kind Class (DCC)
Transport Specification Storage Specification
Plan L4 Description
activities.
– Dimensions;
– Dimensions;
– Lifting heights;
– Lifting heights;
– Centre of gravity;
– Centre of gravity;
– Transport weight;
– Transport weight;
– Special protection
IEC Definitions
– Special protection measures.

– Number and kind of packages;
– Number and kind of packages;
– Places of lifting and hauling lugs;

– Places of lifting and hauling lugs;
transportation of goods on site, e.g.:

Information required for preparation of
Relationship and dependencies between
site for preparation of transportation, e.g.:

Information required for storage of goods on
D
D
D
X
X

civil engineering)
(including control,
X
X
Technical Area
information and
X
X
Page:
Revision:
X
X
Controlled
Controlled Disclosure Controlled Disclosure Default Owning Group
Disclosure
Unique Identifier:
SP SP PN Documentation Type
3
LR LR NP5 Retention Period

16 of 68
240-54179170
X Project Document
Document Kind Class
Standard
L2 Description
BH
BG
Documents Regarding Site Planning and Site Organisation Document Kind Class (DCC)
Changes Documents L3 Unique Description

D00154
D00153
D00030
Change Document Kind Class (DCC)
Change Request Site Specification for Personnel
Notification site, e.g.: L4 Description
cantina, etc.);
IEC Definitions
– Electric utility requirements;
– Telecommunication facilities;
– Office facilities requirements;
– Workshop area requirements;
– Time / load curve of personnel;
– Medical care services available.

– Number and category of personnel;
Information required for preparation of
– Transport of personnel to and from site;

– Housing requirements (number of persons
working and housing facilities / conditions on
per room, washing facilities, showers, toilets,

X
D
D
X
X
D
X
X
X

civil engineering)
(including control,
X
X
X
Technical Area
information and
X
X
X
Page:
Revision:
X
X
X
Unique Identifier:
IS IS SP Documentation Type
3
17 of 68
240-54179170
Document Kind Class
Standard
L2 Description
BS

Security Documents

D00158
D00157
D00156
D00155
Noise Protection Fire Protection Emergency Document Kind Class (DCC)
Escape Plan
Plan Plan Instruction L4 Description
IEC Definitions

D
D
D
D
X

civil engineering)
(including control,
X
Technical Area
information and
X
Page:
Revision:
Unique Identifier:
PN PN IS PN Documentation Type
3
18 of 68
240-54179170
Project Document
C
Document Kind Class
Contractual and non-technical Document Kind Class (DCC)
Standard
BT
CB
CA
Approval Training Specific Document Kind Class (DCC)

Inquiry, calculation and offer
documents Documents L3 Unique Description

D00164
D00162
D00161
D00031
Approval Training Document Kind Class (DCC)
Letter of Intent Offer
Application Description L4 Description
specific skills."
IEC Definitions
The document "shall provide the relevant
related to system-specific and application

information to prepare and perform training
D
D
D
D
X

civil engineering)
(including control,
X
Technical Area
information and
X
Page:
Revision:
Controlled Confidentia Controlled
Confidential Default Owning Group
Disclosure l Disclosure
Unique Identifier:
AG CR CR MN Documentation Type
3
19 of 68
240-54179170
X X Technical Document
Document Kind Class
Standard
L2 Description
CF
CC
Insurance Contractual Document Kind Class (DCC)

documents documents L3 Unique Description

D00175
D00168
D00166
D00165
Damage Final Acceptance Acceptance/Authori Document Kind Class (DCC)
Licence
Assessment Certificate sation L4 Description
IEC Definitions


D
D
D
D
civil engineering)
(including control,
Technical Area
information and
Page:
Revision:
Unique Identifier:
CN CT AG AG Documentation Type
3
20 of 68
Revisable Document
240-54179170
X Project Document
D
Document Kind Class
Standard
General Technical Information Documents

L2 Description
DA
CG
Warranty Document Kind Class (DCC)

Data sheets
documents L3 Unique Description

D00178
D00129
D00032
D00176
Material Dimension Certificate of Document Kind Class (DCC)
Data Sheet
Declaration Drawing Guarantee L4 Description
installation.
in the product.
IEC Definitions
equipment, necessary for its proper
Declaration of materials in a product

of general data sheets or instructions.
Document providing information about
shape, dimensions, placing and fixing of

NOTE – Dimension drawings are often part
including the operational materials contained

D
D
D
D
X
X
X

civil engineering)
(including control,
X
X
X
Technical Area
information and
X
X
X
Page:
Revision:
X
X
X
Unique Identifier:
SP SP DW CN Documentation Type
3
21 of 68
240-54179170
Page: 22 of 68
Technical Area
Document Kind Class

Documentation Type
Revisable Document
Technical Document
(including control,
Project Document
civil engineering)
Retention Period
information and
IEC Definitions
L2 Description
L4 Description
Diagram providing an overview of the
Structure Diagram constituents of a system by presenting the
constituents as nodes and their relations by
Disclosure
Controlled
lines.
PM
LR
D00119 D X X X X
X
NOTE - The structure is often presented in
Explanatory documents
the form of a hierarchical structure tree.

Please refer to IEC 81346-1 for different
forms.
Description
Disclosure
Controlled
DB
System
PM
LR
D00179 Standard Description Under Development D X X X X
X
Description of
Designation
Document providing information and
Disclosure
Controlled
System
guidance on how to read and interpret the
PM
LR
D00180 designation applied in a given D X X X X
X
documentation. (Description not
standardized)
Instruction providing information on
Controlled Disclosure
Instruction (Skilled
maintenance operations that can be

Instructions and
performed by skilled persons only.

Maintenance
Persons)
manuals
The document shall address the system
MN
LR
DC D00033 D X X X X
X
maintenance engineers, and shall include
descriptions for both hardware and software
regarding preventive maintenance, fault
detection, fault diagnosis and fault isolation,
rectification of faults and system operation.
Document Kind Class
Standard
L2 Description


D00120
D00034
Transportation Operating Document Kind Class (DCC)
Instruction Instruction L4 Description
transportation of the product. IEC Definitions

should be completed by information
Instruction providing information on the

indications to be observed, protection of
The user of the product shall be provided
operation/functioning. As appropriate, this
products, exceptional functions/situations,

regarding automatic and remote controlled
with information regarding normal and safe
persons and instructions for fault detection.
X

civil engineering)
(including control,
X
D
Technical Area
information and
X
X
Page:
Revision:
X
X
Unique Identifier:
IS MN Documentation Type
3
LR LR Retention Period
23 of 68
240-54179170
X Project Document
Page: 24 of 68
Technical Area
Document Kind Class

Documentation Type
Revisable Document
Technical Document
(including control,
Project Document
civil engineering)
Retention Period
information and
IEC Definitions
L2 Description
L4 Description
Description:
storage of the product.
If parts of the product are delivered long

before they have to be installed and have to
be stored until they are required (for
example for large machinery installations),
Storage Instruction
instructions shall provide information needed

to prevent damage during unpacking, quality
checking and storing.
LR
IS
D00121 D X X X
X
Mandatory content of information:
Storage instructions shall include information
on:
- storage conditions of the product;

- packaging, repackaging and unpacking
instructions, including details of the
measures to be taken to protect and
preserve the product during transit and
storage;
- packaging or inventory checklist.
Installation
Instruction
Disclosure
Controlled
LR
IS
D00122 D X X X
X
installation of the product.
Page: 25 of 68
Technical Area
Document Kind Class

Documentation Type
Revisable Document
Technical Document
(including control,
Project Document
civil engineering)
Retention Period
information and
IEC Definitions
L2 Description
L4 Description
Description:
Commissioning Instruction providing information on the
Instruction commissioning of the product.
Instructions for commissioning are provided
MN
LR
D00123 D X X X
X
especially for large and highly complex
products and for large industrial installations.
The purpose of such instructions is to
provide the user with the information needed
for initial setting-up of the product.
Instruction providing information for fault-
Fault-Finding
Instruction
Disclosure
Controlled
finding.
LR
IS
D00124 D X X X X
X
Usually, the fault location and diagnosis
should be limited to those tasks that the user
could reasonably be expected to undertake.
Maintenance Instruction
(Unskilled Persons)
Instruction providing information on

maintenance operations that can be
LR
IS
D00125 D X X X X
X
performed by unskilled persons without harm
to the user, other people or to the product.
Document Kind Class
Standard
L2 Description
DD
Technical Document Kind Class (DCC)

reports L3 Unique Description

D00186
D00183
D00181
D00126
Inspection Manufacturing Decommissioning Document Kind Class (DCC)
R&D Report
Instruction Instructions Instruction L4 Description
disposal).
IEC Definitions
taking the product out of operation and

taking further steps (destruction, recycling,
Instruction containing information relating to
D
D
X
X
D
D

civil engineering)
(including control,
X
X
X
X
Technical Area
information and
X
X
X
X
Page:
Revision:
X
X
X
X
Unique Identifier:
RP IS IS MN Documentation Type
3
26 of 68
240-54179170
Project Document
Document Kind Class
Standard
L2 Description
DF
DE
Technical Catalogues Document Kind Class (DCC)

publications Advertising documents L3 Unique Description

D00189
D00188
D00187
D00185
Technical Document Kind Class (DCC)
Product Leaflet Catalogue Technical Report
Publication L4 Description
IEC Definitions


X
D
D
D
D
X

civil engineering)
(including control,
X
Technical Area
information and
X
Page:
Revision:
Controlled
Public Domain Public Domain Public Domain Default Owning Group
Disclosure
Unique Identifier:
PB PB PB RP Documentation Type
3
27 of 68
240-54179170
E
Document Kind Class
Standard
Technical Requirement and Dimensioning documents

L2 Description
EB
EA
Standards and Document Kind Class (DCC)

Legal requirement documents
regulations L3 Unique Description

D00193
D00192
D00191
D00190
Environmental Building Document Kind Class (DCC)
IEC Standard Operation Decree
Decree Regulation L4 Description
IEC Definitions
[ISO/IEC Guide 2 3.2.1.1 modified]

(IEC), and made available to the public.
International Electro-technical Commission

International standard that is adopted by the
X
X
X
X
D
D
D
D
civil engineering)
(including control,
Technical Area
information and
Page:
Revision:
Public Domain Public Domain Default Owning Group
Unique Identifier:
ST LS LS LS Documentation Type
3
28 of 68
240-54179170
X Project Document
Document Kind Class
Standard
L2 Description
EC
Technical specification / Document Kind Class (DCC)

requirement documents L3 Unique Description

D00195
D00036
D00035
D00194
Requirement Document Kind Class (DCC)
Consumer List Test Specification ISO Standard
Specification L4 Description
instruction
to the public.
"what" and not "how")."

IEC Definitions
International Organization for
function descriptions and operator

[ISO/IEC Guide 2 3.2.1.1 modified]
has the functioning and performance

the design shall not be prejudiced (i.e.
"The user shall define what services are
follow to verify that the system or module

required of the system to be implemented;
Standardization (ISO), and made available
Document providing information about "the
according to the requirement specifications,

International standard that is adopted by the
test equipment needed and the procedure to

X
X
D
D
D
X
X

civil engineering)
(including control,
X
X
D
Technical Area
information and
X
X
Page:
Revision:
X
X
Public Domain Default Owning Group
Unique Identifier:
CS SP SP ST Documentation Type
3
29 of 68
240-54179170
X Project Document
Document Kind Class
Standard
L2 Description


D00199
D00198
D00197
D00196
Component/Device
Material List of Motor and Measuring Point & Document Kind Class (DCC)
List of C&I
Specification Loads Criteria List L4 Description
Equipment
IEC Definitions

D (building construction and
civil engineering)
(including control,
X
D
D
D
Technical Area
information and
X
Page:
Revision:
X
X
Unique Identifier:
SP CS SP SP Documentation Type
3
30 of 68
240-54179170
Project Document
F
Document Kind Class
Standard
Function-describing Documents
L2 Description
FA
ED
Functional overview Dimensioning Document Kind Class (DCC)

documents Documents L3 Unique Description

D00039
D00038
D00037
Calculation Sheet Document Kind Class (DCC)
Network Map Overview Diagram
(Technical) L4 Description
towers, columns);
- Conductor routes;
IEC Definitions
- Identification of equipment.
map, for example generating and
telecommunication equipment and

transforming stations and power lines,
an object with a low degree of detailing.
- Location of main components (stations,

data have been processed and evaluated
parts or material, as well as the way these
Overview diagram showing a network on a

and basic conditions and assumptions used
Diagram providing a comprehensive view of
transmission lines. Information may include:

Document providing information about data,
for selection of appropriate system solutions,
D
X

civil engineering)
(including control,
X
D
D
Technical Area
information and
X
Page:
Revision:
X
X
Unique Identifier:
DW DW SP Documentation Type
3
31 of 68
240-54179170
Project Document
Document Kind Class
Standard
L2 Description


D00113
D00112
D00040
Topological Diagram Document Kind Class (DCC)
Single Line Diagram Block Diagram
(Of a Network) L4 Description
61082-1:1986]
block symbols.
Alternativ description:
IEC Definitions
topology. [IEV 603-02-05]

single-line. [IEV 601-02-04]
Overview diagram using single-line
Graphical representation of the network

links are represented by their equivalent
Overview diagrams using predominantly
A system diagram in which the polyphase

presentation for the polyphase circuits. [IEC
X
civil engineering)
(including control,
D
D
D
Technical Area
information and
Page:
Revision:
Controlled
Disclosure
Unique Identifier:
DW DW DW Documentation Type
3
32 of 68
240-54179170
Project Document
Document Kind Class
Standard
L2 Description


D00116
D00115
D00114
Three-Phase System System Operational System Diagram Document Kind Class (DCC)
Diagram (Of a Network) Diagram (Of a Network) (For a Network) L4 Description
03]
IEC Definitions
specific requirement. [IEV 601-02-01]
operational condition. [IEC 601-02-02]
all phase and neutral conductors are each

Diagram of a three-phase system in which
A topological representation of a system in
A system diagram representing a particular

which the information content depends on a
represented by separate lines. [IEC 601-02-

civil engineering)
(including control,
D
D
D
Technical Area
information and
Page:
Revision:
Controlled
Controlled Disclosure Controlled Disclosure Default Owning Group
Disclosure
Unique Identifier:
DW DW DW Documentation Type
3
33 of 68
240-54179170
Project Document
Page: 34 of 68
Technical Area
Block Diagram Voltage Map (For a Document Kind Class (DCC)
Document Kind Class

Documentation Type
Revisable Document
Technical Document
(including control,
Project Document
civil engineering)
Retention Period
information and
IEC Definitions
L2 Description
L4 Description
Disclosure
Controlled
Network) Consistent presentation of the voltages at
the major nodes of a network under
DW
LR
D00117 D
X
specified operating conditions. [IEV 601-02-
24]
(ISO 10628)
Disclosure
Controlled
The block diagram depicts a process plant
by means of rectangular frames including
DW
LR
D00041 D X
X
the relevant inscriptions, interconnected by
flow lines.
Diagram (PFD)
The process flow diagram depicts a process

Process Flow
Flow diagrams
Disclosure
Controlled
or a process plant by means of graphical
symbols, interconnected by flow lines. The
DW
LR
D00042 D
X
FB graphical symbols represent equipment and
the lines represent flows of mass and energy
or energy carriers.
The piping and instrument diagram (P&ID),

Diagram (P&ID)
based on the process flow diagram,

Instrument
Piping and
Disclosure
Controlled
represents the technical realization of a
DW
LR
D00043 process by means of graphical symbols for D
X
equipment and piping together with
graphical symbols or process measurement
and control functions.
Document Kind Class
Standard
L2 Description
FE
FC
Function MMI layout Document Kind Class (DCC)

descriptions documents L3 Unique Description

D00045
D00201
D00200
D00044
Function Screen Display Overview Diagram Utility flow Document Kind Class (DCC)
Description Layout Drawing (Flow) diagram (UFD) L4 Description
IEC Definitions
by the supplier's system.

transport, distribution and collection
lines and other means required for the
a schematic representation of the utility
an object with a low degree of detailing.
The function description details the means

"The utility flow diagram (UFD) is a special
systems within a process plant, showing all
Diagram providing a comprehensive view of

type of a piping and instrument diagram. It is
in the requirement specification, are satisfied

by which the user’s requirements, as defined
civil engineering)
(including control,
D
D
Technical Area
information and
X
Page:
Revision:
X
D
D
Unique Identifier:
SP DW DW DW Documentation Type
3
35 of 68
240-54179170
Project Document
Document Kind Class
Standard
L2 Description
FF

Function diagrams

D00050
D00048
D00047
D00046
Logic-Function Document Kind Class (DCC)
Sequence Chart Function Chart Function Diagram
Diagram L4 Description
transitions.
units of a system.
IEC Definitions
functional behaviour of a system.
Chart providing information on the

symbols for binary logic elements.
of a control system, using steps and

Diagram providing information about the
succession of operations or status of the

Function diagram that predominantly uses
Chart describing the functions and behaviour
civil engineering)
(including control,
D
D
D
D
Technical Area
information and
Page:
Revision:
X
X
Unique Identifier:
DW DW DW DW Documentation Type
3
36 of 68
240-54179170
X Project Document
Document Kind Class
Standard
L2 Description
FP
FQ
Setting value Document Kind Class (DCC)

Signal descriptions

D00202
D00118
D00052
D00051
Signal Property Time Sequence Document Kind Class (DCC)
Setting List Signal List
List Chart/Table L4 Description
scale.
or systems.
signal object.
IEC Definitions
among a set of points (e.g. terminals,
functions) within a collection of items,
List of functional or electrical connections

List containing list items, each specifying a
assemblies, equipment, plants, installations
Sequence chart with the time axis plotted to
civil engineering)
(including control,
D
D
D
D
Technical Area
information and
Page:
Revision:
Unique Identifier:
CS CS CS DW Documentation Type
3
37 of 68
240-54179170
Project Document
Document Kind Class
Standard
L2 Description
FT
FS
Circuitry Document Kind Class (DCC)

Software specific documents

D00203
D00058
D00056
D00053
Function Description Document Kind Class (DCC)
Program Diagram Code List Circuit Diagram
(Software) L4 Description
to be built.
circuitry of an object.
IEC Definitions
with additional information.
services specified in the function

specification. It shall document these
Diagram providing information on the
software structures which will provide the

Documents that provide information on the
structures in sufficient detail to allow codes

Document that consists of the code together
X
civil engineering)
(including control,
D
D
D
D
Technical Area
information and
Page:
Revision:
Unique Identifier:
SP SP CS DW Documentation Type
3
38 of 68
240-54179170
Project Document
L
Document Kind Class
Standard
Location Documents
L2 Description
LB
LA
Earthwork and
Exploitation and survey Document Kind Class (DCC)
foundation
work documents

D00206
D00225
D00205
D00204
Excavation Plan Development Plan Ground Plan Design Description
L4 Description
works.
IEC Definitions
Drawing which specifies information

and which controls both development and
necessary for the realization of excavation

Document which covers an extensive area,
use of land and water areas, etc., and which

is normally prepared by a planning authority.
X
D
X
D
D
D

civil engineering)
(including control,
X
Technical Area
information and
X
Page:
Revision:
Unique Identifier:
DW DW DW SP Documentation Type
3
39 of 68
240-54179170
Project Document
Document Kind Class
Standard
L2 Description
LD
LC

On-site location documents Building carcass documents

D00086
D00062
D00209
D00208
D00207
Arrangement Static Reinforcement Foundation Document Kind Class (DCC)
Site Plan
Drawing (Site) Drawing Drawing Drawing L4 Description
layout of site
location of objects
IEC Definitions
Drawing which shows the position and
Drawing showing the relative or absolute
outpoints”, of construction works, service
landscape, means of access and general

designation of rods, bars, wires and cables
showing the location, in relation to “setting-
networks, and roadwork and information on

Base document for an arrangement drawing
embedded in a reinforced concrete structure.
X
X
D
D
D
D
D

civil engineering)
(including control,
X
X
Technical Area
information and
X
X
Page:
Revision:
Controlled Controlled Controlled Controlled Controlled
Disclosure Disclosure Disclosure Disclosure Disclosure
Unique Identifier:
DW DW DW DW DW Documentation Type
3
LR LR LR LR LR Retention Period
40 of 68
X X X X X Revisable Document
240-54179170
X X X X X Technical Document
Project Document
Document Kind Class
Standard
L2 Description


D00092
D00089
D00088
D00087
Earthing Drawing Cable Routing Installation Document Kind Class (DCC)
Earthing Diagram
(Site) Drawing (Site) Diagram (Site) L4 Description
IEC Definitions
together with connections
systems, supports etc are presented
of components of an earthing system

of cable tunnels, trays, ducts, trunking
of components of an electrical installation
Arrangement drawing showing the location

Arrangement drawing on which the location

Arrangement drawing of an earthing system.
X
X
X

civil engineering)
(including control,
X
D
D
D
Technical Area
information and
X
X
Page:
Revision:
X
X
Unique Identifier:
3
41 of 68
240-54179170
Project Document
Document Kind Class
Standard
L2 Description
LH
In-building location Document Kind Class (DCC)


D00063
D00098
D00096
D00094
Arrangement Installation Document Kind Class (DCC)
Installation Plan Earthing Plan
Drawing (Building) Drawing (Site) L4 Description
location of objects
IEC Definitions
of the components of an installation.


of components of an electrical installation.

X
X
X
X
D
D

civil engineering)
(including control,
X
X
D
D
Technical Area
information and
X
X
X
Page:
Revision:
X
X
Unique Identifier:
3
42 of 68
240-54179170
Project Document
Document Kind Class
Standard
L2 Description


D00095
D00093
D00091
D00090
Earthing Drawing Cable Routing Installation Document Kind Class (DCC)
Earthing Plan
(Building) Drawing (Building) Diagram L4 Description
IEC Definitions

systems, supports etc are presented

of cable tunnels, trays, ducts, trunking


Arrangement drawing on which the location
X
X
X
D

civil engineering)
(including control,
X
D
D
D
Technical Area
information and
X
Page:
Revision:
X
X
Unique Identifier:
3
43 of 68
240-54179170
Project Document
Document Kind Class
Standard
L2 Description
LU
In/on-
equipment Document Kind Class (DCC)
location L3 Unique Description
documents
D00064
D00100
D00099
D00097
Arrangement
Installation Drawing Document Kind Class (DCC)
Drawing Building Drawing Installation Plan
(Building) L4 Description
(Equipment)
location of objects
IEC Definitions
important for electrical installation

of the components of an installation.
showing the ground-plan and sectional

of components of an electrical installation.

views of a building together with information

Base document for an arrangement drawing
X
X
D
X
D
D

civil engineering)
(including control,
X
X
X
D
Technical Area
information and
X
Page:
Revision:
X
X
Unique Identifier:
3
44 of 68
240-54179170
Project Document
M
Document Kind Class
Standard
Connection-describing Documents
L2 Description
MA

Connection documents

D00065
D00059
D00057
D00101
Terminal
Connection Document Kind Class (DCC)
Connection Connection Table Assembly Drawing
Diagram L4 Description
Diagram
units
units
IEC Definitions
and/or external to terminals

assembled parts, normally to scale
Table showing information about the

Arrangement drawing representing the
spatial position and shape of a group of
physical connections among components or

Connection diagram for connections internal

X
X
D

civil engineering)
(including control,
X
D
D
D
Technical Area
information and
X
X
Page:
Revision:
X
X
Unique Identifier:
3
45 of 68
240-54179170
Project Document
Document Kind Class
Standard
L2 Description


D00075
D00074
D00073
D00071
Interconnection Interconnection Unit Connection Terminal Document Kind Class (DCC)
Table List Table Connection Table L4 Description
the
units.
external to terminals.
IEC Definitions
the physical connections within a unit
the physical connections internal and/or
the physical connections among different

Connection table providing information on
physical connections among different units

X
X
X
X
X C Construction Engineering
X
X
X

civil engineering)
(including control,
D
D
D
D
Technical Area
information and
X
X
X
X
Page:
Revision:
X
X
X
X
Unique Identifier:
3
46 of 68
240-54179170
Project Document
Document Kind Class
Standard
L2 Description
MB

Cabling or piping documents

D00069
D00061
D00055
D00210
Connection Table Connection Cable Pulling Document Kind Class (DCC)
Cable Diagram
(Cables) Diagram (Cables) Card L4 Description
units
units
objects.
IEC Definitions
Table showing information about the
on cables between and among various

Connection diagram providing information

X
civil engineering)
(including control,
D
D
D
D
Technical Area
information and
X
Page:
Revision:
Unique Identifier:
3
47 of 68
240-54179170
Project Document
Page: 48 of 68
Technical Area
Document Kind Class

Documentation Type
Revisable Document
Technical Document
(including control,
Project Document
civil engineering)
Retention Period
information and
IEC Definitions
L2 Description
L4 Description
Piping List
Disclosure
Controlled
CS
LR
D00211 Standard Description Under Development X D
X
List specifying the material required for
Material lists
Material List
different activities, mainly for erecting,
Disclosure
Controlled
installing, commissioning of a plant.
CS
LR
PA D00103 D X X X X
X
NOTE - Contains mainly material like cables,
conduits, bolts, screws, tools, measuring
instruments etc.
List for an object containing list items
Product/Object Listings
Parts List (Class A)
specifying the sub-objects in the product

aspect (parts, components, software,
equipment, etc.) that constitute an assembly
(or sub-assembly) or system and, if
CS
LR
D00104 D X X X X
X
P necessary, reference documents.
Parts lists
NOTE - Class A indicates that each list item

represents a type of constituent object and
PB
specifies the quantity of this.
Parts List (Class B)

specifying the sub-objects in the product
Disclosure
Controlled
aspect (parts, components, software,
equipment, etc.) that constitute the assembly
CS
LR
D00105 D X X X X
X
(or sub-assembly) or system and, if
necessary, reference documents.
NOTE - Class B indicates that each list item

Document Kind Class
Standard
L2 Description
PD
PC
Product lists and
product type Item Lists
lists

D00213
D00212
D00107
D00106
Product List Item List Label List Spare Parts List
L4 Description
object.
IEC Definitions
parts presented on a drawing.

plant, system and on equipment.
equipment, etc.) that are available or
delivered as spare parts for later use.
objects (parts, components, software,
Table containing list items specifying the
Complete list of the items constituting an

represents an occurrence of a constituent

Document specifying labels to be used in a
assembly (or a sub-assembly), or of detailed
X
D
D
D
X
X
D

civil engineering)
(including control,
X
X
X
X
Technical Area
information and
X
X
X
Page:
Revision:
X
X
X
X
Unique Identifier:
CS CS CS CS Documentation Type
3
NP5 LR LR LR Retention Period

49 of 68
240-54179170
X Project Document
Q
Document Kind Class
Quality-related Document Kind Class (DCC)
Standard
PL
PF
QA
Quality
management Location Lists Function Lists
documents

D00078
D00108
D00060
D00214
Quality Manual Location List Function List Product Type List
L4 Description
functional unit or unit.

IEC Definitions
an individual organization.
room, cubicle or other unit.
Document specifying the quality

management system of an organization.

of a plant, technical system, sub-system,
(objects of space) on a site, in a building ,

NOTE - Quality manuals can vary in detail

and format to suit the size and complexity of
specifying sub-objects in the location aspect
specifying sub-objects in the function aspect
X
D
D
D
X
X

civil engineering)
(including control,
X
X
D
Technical Area
information and
X
Page:
Revision:
X
X
X
Unique Identifier:
MN DW CS CS Documentation Type
3
NP5 LR LR NP5 Retention Period

50 of 68
240-54179170
X Project Document
Page: 51 of 68
Technical Area
Document Kind Class

Documentation Type
Revisable Document
Technical Document
(including control,
Project Document
civil engineering)
Retention Period
information and
IEC Definitions
L2 Description
L4 Description
Document specifying which procedures and
associated resources shall be applied by
whom and when to a specific project,
product, process or contract.
Quality Plan
NOTE 1 These procedures generally include

those referring to quality management
NP5
PN
D00079 processes and to product D X X X X
X
NOTE 2 A quality plan often makes
reference to parts of the quality manual or to
procedure documents.
NOTE 3 A quality plan is generally one of

the results of quality planning.
Document stating results achieved or
providing evidence of activities performed.
Quality Record
NOTE 1 Records can be used, for example,
NP15
to document traceability and to provide
RP
D00080 D X X X X
X
evidence of verification, preventive action
and corrective action.
NOTE 2 Generally records need not be

under revision control.
Disclosure
Controlled
Audit Plan
NP5
Description of the activities and
PN
D00081 D X X X X
X
arrangements for an audit [ISO 9000:2005]
Document Kind Class
Standard
L2 Description


D00216
D00215
D00128
D00082
Non-Conformity Declaration of Document Kind Class (DCC)
Quality Guideline Audit Report
Report Conformity L4 Description
conformity.
IEC Definitions
Declaration that contains sufficient
declaration, the standards and other

concise and clear record of the audit.
declaration of conformity to identify the

Report providing a complete, accurate,
information to enable an recipient of the
issuer of the declaration, the object of the

on behalf of the issuer of the declaration of
is declared, and the person signing for and
specified requirements with which conformity
D
D
D
X
X
X
X

civil engineering)
(including control,
X
X
X
Technical Area
information and
X
X
X
Page:
Revision:
X
X
X
Unique Identifier:
RP GL CT RP Documentation Type
3
LR NP15 NP15 NP5 Retention Period

52 of 68
240-54179170
Document Kind Class
Standard
L2 Description
QB
Safety-
describing
documents

D00220
D00219
D00218
D00217
Corrective and
Audit Personnel Audit Follow-up Document Kind Class (DCC)
Safety Study Preventive Action
Record Report L4 Description
Report
IEC Definitions

D
D
D
X
D
X

civil engineering)
(including control,
X
X
Technical Area
information and
X
X
Page:
Revision:
X
X
Unique Identifier:
RP RP RP RP Documentation Type
3
LR NP5 NP5 LR Retention Period

53 of 68
240-54179170
Document Kind Class
Standard
L2 Description


D00085
D00084
D00083
D00221
Material Document Kind Class (DCC)
Test Report Test Certificate Risk Assessment
Certificate L4 Description
order.
a certain object.
neutral authorised test institution. IEC Definitions

Certificate verifying compliance with
/ or characteristics of ordered material.

with the goods if requested in the purchase
Document verifying tested characteristics of

Certificate verifying correct composition and
specified regulations and / or standards by a
NOTE - This certificate is to be sent together

X
D
D
D
D
X
X
X
X

civil engineering)
(including control,
X
X
X
X
Technical Area
information and
X
X
X
X
Page:
Revision:
X
X
X
X
Unique Identifier:
RP CT CT RP Documentation Type
3
54 of 68
Revisable Document
240-54179170
X Project Document
T
Document Kind Class
Standard
Geometry-related documents
L2 Description
TA

Planning drawings

D00224
D00223
D00222
D00102
Test Report Document Kind Class (DCC)
Design Drawing Concept Drawing Fault Report
(Software) L4 Description
specification.
IEC Definitions
has been tested and the result of tests.
The result shall be presented in a form to
test procedure steps described in the test

make it possible to relate the results to the
Document providing information about what
D
D
X
X
X

civil engineering)
(including control,
X
X
X
D
Technical Area
information and
X
X
X
Page:
Revision:
X
X
X
Unique Identifier:
DW DW RP RP Documentation Type
3
55 of 68
240-54179170
Project Document
Document Kind Class
Standard
L2 Description
TC
TB
Manufacturin
g and Document Kind Class (DCC)
Construction drawings
erection L3 Unique Description
drawings
D00131
D00228
D00227
D00226
Component Exploded-View Document Kind Class (DCC)
3D-Drawing Interface Drawing
Drawing Drawing L4 Description
requirements.
correct sequence.
IEC Definitions
limitations, performance and test
usually in isometric axonometry or
for the definition of the component.

perspective representation, in which
Pictorial representation of an assembly,
example, their dimensions, configuration
components are drawn to the same scale
but are separated from each other in their
which includes all the information required

and matching of two parts, concerning, for
Drawing depicting a single component and

Drawing giving information for the assembly
and correctly oriented relative to each other,
D
D
D
D
X
X
X
X

civil engineering)
(including control,
X
X
X
X
Technical Area
information and
X
X
X
X
Page:
Revision:
X
X
X
X
Unique Identifier:
3
56 of 68
240-54179170
X Project Document
Document Kind Class
Standard
L2 Description
TL
Arrangement Document Kind Class (DCC)

Drawings L3 Unique Description

D00232
D00231
D00230
D00229
Manufacturing Document Kind Class (DCC)
Layout Drawing Welding Plan Drilling Plan
Drawing L4 Description
information
for production.
IEC Definitions
assemblies or components.
Drawing which provides all necessary
Drawing showing the location of sites,

structures, buildings, spaces, elements,
D
D
D
D

civil engineering)
(including control,
X
X
Technical Area
information and
X
X
Page:
Revision:
X
X
Unique Identifier:
3
LR LR NP15 LR Retention Period

57 of 68
240-54179170
Project Document
W
Document Kind Class
Standard
Operation Records
L2 Description
WT
WA
Set Point Document Kind Class (DCC)

Logbooks

D00111
D00110
D00109
D00233
Maintenance and Document Kind Class (DCC)
Test Log Operational Log Batch Recipe
Modification Log L4 Description
IEC Definitions
behaviour of the system.
equipment under test shall be noted.

the test. Any interruptions in testing and
made, or observations made of abnormal
Document providing information about the
changes made to the system or to the test

of actions taken to correct errors, changes
Document providing a chronological record
Document providing chronological record of

behaviour of the control system in operation.
D
D
X

civil engineering)
(including control,
X
D
D
Technical Area
information and
X
Page:
Revision:
X
X
Unique Identifier:
LG LG LG SP Documentation Type
3
58 of 68
240-54179170
Project Document
Page: 59 of 68
Technical Area
Document Kind Class

Documentation Type
Revisable Document
Technical Document
(including control,
Project Document
civil engineering)
Retention Period
information and
IEC Definitions
L2 Description
L4 Description
Presentation mainly using the drawing form
expressing the relationship between two or
Basic Elements and Generic Composites
more variable quantities, operations or

states. [IEC 61082-1]
X Chart
DW
LR
D00001 D X X X X
X
Alternative definition:
Graphical presentation, usually within a
Basic Elements
coordinate system, expressing the

relationship between two or more variables.
[ISO 10209-4: 1999]
- -e
and in which graphical symbols are used to
indicate the objects and their relationships
X Diagram
[IEC 61082-1]
DW
LR
D00002 D X X X X
X
Technical document showing the functions
of the objects composing a system and their
interrelations using graphical symbols [ISO
15519-1]
Page: 60 of 68
Technical Area
Document Kind Class

Documentation Type
Revisable Document
Technical Document
(including control,
Project Document
civil engineering)
Retention Period
information and
IEC Definitions
L2 Description
L4 Description
by showing, usually to scale, the objects and
their relative position to each other.
NOTE - Plans, sections, cuts, sketches and
X Drawing
views as defined in ISO 10209-1 are specific

kinds of drawings. [IEC 61082-1]
DW
LR
D00003 D X X X X
X
Technical information, given on an

information carrier, graphically presented in
accordance with agreed rules and usually to
scale [ISO 15519-1]
Disclosure
Controlled
X Picture
Presentation of information using images or

geometrically absolute depictions
DW
LR
D00004 D X X X X
X
irrespective of the actual perspective used
[IEC 61082-1]
Presentation in which the information is
presented in columns and rows.
Disclosure
Controlled
X Table
NOTE 1 – A list is a specific kind of a table.
PR
LR
D00005 D X X X X
X
NOTE 2 – A presentation in a table cell can
be of any form.
[IEC 61082-1]
Document Kind Class
Standard
L2 Description


D00009
D00008
D00007
D00006
X Video (record) X Audio (record) X Photo X Text
L4 Description
numerals.
sound record.
photographic image
IEC Definitions
Presentation of information using a
Presentation of information by means of

Presentation of information by means of
streaming images, usually photographic.

Presentation of information using words and
D
D
D
D
X
X
X
X

civil engineering)
(including control,
X
X
X
X
Technical Area
information and
X
X
X
X
Page:
Revision:
X
X
X
X
Unique Identifier:
AV AV AV CR Documentation Type
3
61 of 68
240-54179170
X Project Document
Page: 62 of 68
Technical Area
Document Kind Class

Documentation Type
Revisable Document
Technical Document
(including control,
Project Document
civil engineering)
Retention Period
information and
IEC Definitions
L2 Description
L4 Description
Document, established by consensus and
approved by a recognized body, that
provides, for common and repeated use,
XXX Standard
rules, guidelines or characteristics for

activities or their results, aimed at the
achievement of the optimum degree of order
LR
ST
D00010 D X X X X X
X
in a given context.
NOTE - Standards should be based on the

consolidated results of science, technology
Basic composites
and experience, and aimed at the promotion

of optimum community benefits.
XXX Description
-z
Disclosure
Controlled
Document kind providing a linguistic
GL
LR
D00011 D X X X X
X
formulation of facts.
XXX Information
Document kind (often composite) providing a
Disclosure
Controlled
collection of facts, news, advice or
MN
LR
D00012 knowledge about something with the D X X X X
X
intention to reduces the recipient's
uncertainty.
Page: 63 of 68
Technical Area
Document Kind Class

Documentation Type
Revisable Document
Technical Document
(including control,
Project Document
civil engineering)
Retention Period
information and
IEC Definitions
L2 Description
L4 Description
Disclosure
Controlled
XXX Log Note: The description may be supplemented
LG
LR
D00013 D X X X X
X
by graphical illustrations, etc.
XXX Report XXX Record XXX Manual
Disclosure
Controlled
collection of facts, news, advice or
MN
LR
D00014 knowledge about something with the D X X X X X
X
intention to reduces the recipient's
uncertainty.
Information created, received, and
Disclosure
Controlled
maintained as evidence and information by
LG
LR
D00015 an organization or person, in pursuance of D X X X X X
X
legal obligations or in the transaction of
business.
Disclosure
Controlled
RP
LR
D00016 D X X X X X
X
factual reproduction of an occurrence or fact.
XXX Specification
A document that prescribes technical
Disclosure
Controlled
requirements on performance or
characteristics of plant, equipment, and
SP
LR
D00017 D X X X X X
X
products or services that shall be met in
every application by the supplier of the
product or service.
Document Kind Class
Standard
L2 Description


D00127
D00020
D00019
D00018
XXX Instruction
XXX Instruction Document Kind Class (DCC)
XXX Declaration XXX Certificate (for use of an
(directive) L4 Description
object)
product, activity or process. IEC Definitions
(This includes medical tests.
organization that provides the object.

requirements has been demonstrated.
test or activity, including complying with
the safe and efficient use of the product.
This is a formal record of compliance of a

Regulatory document defining rules for an
First-party statement, based on a decision

specific agreement, contract or legislation.
following review, that fulfilment of specified

Information by the producer of a product for
organisation, or rules about how to handle a
NOTE - First-party conformity assessment is

an activity that is performed by the person or
D
D
D
D
X
X
X
X
X
X
X
X

civil engineering)
(including control,
X
X
X
X
Technical Area
information and
X
X
X
X
Page:
Revision:
X
X
X
X
Unique Identifier:
CT CT IS IS Documentation Type
3
64 of 68
240-54179170
Document Kind Class
Standard
L2 Description
--

Not Categorised

D00182
D00170
ZZZ Revisable
ZZZ Non Revisable Document Kind Class (DCC)
Technical
Technical Document L4 Description
Document
IEC Definitions
D
D
X
X
X
X

civil engineering)
(including control,
X
X
Technical Area
information and
X
X
Page:
Revision:
X
X
Unique Identifier:
DW DW Documentation Type
3
LR LR Retention Period
65 of 68
240-54179170
Project Document
Page: 66 of 68
APPENDIX B: DEVIATIONS FROM IEC 61355:2008 SECOND EDITION – OBSOLETE DOCUMENT KINDS USED BY ESKOM
Obsolete Kinds being Used Proposed Replacement in IEC61355:2008 Reasoning

Industry term - If collapsed at Overview Diagram,
D00039 2006-04 Network map D00038 Overview diagram
granularity would be lost
Industry term - If collapsed at Function Diagram,
D00047 2006-04 Logic-function diagram D00046 Function diagram
Industry term - If collapsed at Arrangement
D00089 2006-04 Cable routing drawing (site) D00062 Arrangement drawing (site)
drawing(site) granularity would be lost
Industry term - If collapsed at Arrangement drawing
D00091 2006-04 Cable routing drawing (building) D00063 Arrangement drawing (building)
(building) granularity would be lost
D00092 2006-04 Earthing drawing (site) D00062 Arrangement drawing (site)
(site) granularity would be lost
D00093 2006-04 Earthing drawing (building) D00063 Arrangement drawing (building)
D00096 2006-04 Installation drawing (site) D00062 Arrangement drawing (site)
(site) granularity would be lost
D00097 2006-04 Installation drawing (building) D00063 Arrangement drawing (building)
D00101 2006-04 Assembly drawing D00064 Arrangement drawing (equipment)
(equipment) granularity would be lost
D00112 2006-04 Single-line diagram D00038 Overview diagram
Topological diagram (of a Industry term - If collapsed at Overview Diagram,
D00113 2006-04 D00038 Overview diagram
network) granularity would be lost
D00114 2006-04 System diagram (for a network) D00038 Overview diagram
System operational diagram (of Industry term - If collapsed at Overview Diagram,
a network) granularity would be lost
Three-phase system diagram Industry term - If collapsed at Overview Diagram,
(of a network) granularity would be lost
D00117 2006-04 Voltage map (for a network) D00038 Overview diagram
Page: 67 of 68
APPENDIX C: DEVIATIONS FROM IEC 61355:2008 SECOND EDITION – OBSOLETE DOCUMENT MAPPING USED BY ESKOM
Proposed Replacement in
Obsolete Kinds Eskom Revised Mapping Reasoning
IEC61355:2008
Site plan (base document for Installation drawing Arrangement drawing Mapping to Legacy kind for
D00086 2006-04 D00096 D00062
electrical installation) (site) (site) greater granularity
Earthing drawing (site) /
D00092 / Arrangement drawing Mapping to Legacy kind for
D00087 2006-04 Earthing diagram Earthing drawing D00062
D00093 (site) greater granularity
(building)
Installation drawing Arrangement drawing Mapping to Legacy kind for
D00088 2006-04 Installation diagram (site) D00096 D00062
(site) (site) greater granularity

D00090 2006-04 Installation diagram (building) D00097 D00063
(building) (building) greater granularity
Arrangement drawing Mapping to Legacy kind for

D00094 2006-04 Earthing plan (site) D00092 Earthing drawing (site) D00062
(site) greater granularity
Earthing drawing Arrangement drawing Mapping to Legacy kind for

D00095 2006-04 Earthing plan (building) D00093 D00063

D00098 2006-04 Installation plan (site) D00096 D00062
(site) (site) greater granularity

D00099 2006-04 Installation plan (building) D00097 D00063
Building drawing (base
D00100 2006-04 document for electrical D00097 D00063
installation)
Page: 68 of 68
APPENDIX D: IEC 61355:2008 SECOND EDITION – OBSOLETE DOCUMENT KIND REPLACEMENT MAPPING USED BY ESKOM
Obsolete Kinds Proposed Replacement in IEC61355:2008
D00049 2006-04 Equivalent-circuit diagram D00046 Function diagram
D00054 2006-04 Terminal-function diagram D00053 Circuit diagram
D00066 2006-04 Unit connection diagram D00057 Connection diagram
D00067 2006-04 Interconnection diagram D00057 Connection diagram
D00068 2006-04 Interconnection diagram (cables) D00055 Connection diagram (cables)
D00070 2006-04 Terminal connection list D00059 Connection table
D00072 2006-04 Unit connection list D00059 Connection table
D00076 2006-04 Cable list D00061 Connection table (cables)
D00077 2006-04 Cable table D00061 Connection table (cables)

240-54179170 Technical Documentation Classification and Designation Standard

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

240-54179170 Technical Documentation Classification and Designation Standard

Uploaded by

Copyright:

Available Formats

Asset

Title: Technical Documentation Unique Identifier: 240-54179170

Area of Applicability: Generation

Documentation Type: Standard

Next Review Date: June 2026

Disclosure Classification: CONTROLLED

Compiled by Functional Responsibility Authorised by

………………………………….. ………………………………….. …………………………………..

PCM Reference: 32-1216

2.2 NORMATIVE/INFORMATIVE REFERENCES

2.3.1 Disclosure Classification

2.5 ROLES AND RESPONSIBILITIES

2.6 PROCESS FOR MONITORING

2.7 RELATED/SUPPORTING DOCUMENTS

3. DOCUMENT CLASSIFICATION AND DESIGNATION

3.1 NON-TECHNICAL DOCUMENTATION

3.2 TECHNICAL DOCUMENTATION

3.2.1 Technical Areas

3.2.2 Naming conventions of document kinds and documents

 purpose: for maintenance activities

Date Rev. Compiler Remarks

Administrative Document Kind Class (DCC)

Document Kind Class (DCC)

– Reference to other document sets;

Formalized list of the contents of a document

(building construction and

Document Kind Class (DCC)

Document Kind Class (DCC)

documentation. (Description not

Document providing information and

Structure diagram for a documentation

guidance on how to read and use a given

Standard Description Under Development

(building construction and

NP5 LR LR LR Retention Period

Document Kind Class (DCC)

Document Kind Class (DCC)

Standard Description Under Development

(building construction and

Correspond Document Kind Class (DCC)

Document Kind Class (DCC)

Standard Description Under Development

(building construction and

LR NP5 LR LR Retention Period

Document Kind Class (DCC)

Relationship between activities and time-

List of documents to be prepared, delivered

(building construction and

NP3 LR NP5 Retention Period

Document Kind Class (DCC)

Document Kind Class (DCC)

– Special protection measures.

– Places of lifting and hauling lugs;

transportation of goods on site, e.g.:

site for preparation of transportation, e.g.:

(building construction and

LR LR NP5 Retention Period

Document Kind Class (DCC)

– Medical care services available.

– Transport of personnel to and from site;

Standard Description Under Development

per room, washing facilities, showers, toilets,

(building construction and

Document Kind Class (DCC)