B.Tech. 1st Sem.

Communication Skills (HS2351)

Practical: Report Writing
MM: 20
General Guidelines
1. Each student will write a Report (minimum word-limit 1500) on a chosen topic of their
own, and submit the same in the form of a written assignment (in typed form) till 9-
11-2023.
2. The Reports must be written in a proper format which includes:
i. Title/cover page
ii. Declaration
iii. Acknowledgement
iv. Table of Contents
v. List of Illustrations
vi. Abstract/Executive summary
vii. Introduction
viii. Methodology
ix. Discussion/Finding/Analysis
x. Conclusion and Recommendation
xi. Appendices in any
xii. References and Bibliography

3. Follow the following style-sheet

Font: Times New Roman
Font Size: 12
Line Spacing: 1.5
Title page font size: 16-26
Page size- A4
Page margin- 1 inch on each size

4. For the Word-length (of 1500), only the main sections of the report (Introduction,
Methodology, Discussion/Finding/Analysis, Conclusion and Recommendations)
should be considered.
5. All the students will submit the hard copy as well as the soft copy of their report. The
CRs will collect both hard copy and soft copies of their groups, and submit to the
respective faculty till the 9-11-2023 positively.
6. Direct copying from others and internet sources will lead to deduction in marks.

Evaluation Criteria
The Report writing will be evaluated on the basis of the following parameters:
1. Purpose and Clarity:
 Clearly defined purpose: The report should have a well-defined objective or
purpose, and this objective should be evident to the reader.
  Clarity of content: The information presented should be clear, concise, and easy
to understand.
2. Structure:
 Logical organization: The report should have a clear and logical structure,
including an introduction, body, and conclusion.
 Headings and subheadings: Proper use of headings and subheadings to organize
content.
 Consistency: Ensure a consistent style and format throughout the report.
3. Content Quality:
 Relevance: The content should be relevant to the topic and objective of the
report.
 Depth of research and comprehensiveness: The report should provide sufficient
information to address the topic adequately.
 Accuracy: Information, data, and statistics should be accurate and supported by
credible sources.
4. Language and Style:
 Clarity of language: Use clear, concise, and jargon-free language.
 Grammar and punctuation: Ensure correct grammar, spelling, and punctuation.
 Tone: Use an appropriate and consistent tone throughout the report.
5. Visual Aids:
 Effective use of visuals: Incorporate relevant charts, graphs, tables, and
illustrations to enhance understanding.
 Proper labelling: Ensure that all visuals are properly labelled and referenced in
the text.
6. Conclusion and Recommendations:
 Clear conclusions: Summarize the key findings and insights from the report.
 Actionable recommendations: If applicable, provide practical recommendations
based on the findings.
7. References and Citations:
 Proper citations: Cite all sources and references using a consistent citation APA
style
 Bibliography: Include a bibliography or reference list at the end of the report.
8. Visual Appeal:
 Formatting: Ensure consistent and professional formatting, including fonts,
margins, and line spacing as per provided instructions.
REPORT WRITING – A Brief Overview
A report typically refers to a written document that presents the findings, analysis, and results
of a specific project, experiment, or research study. Reports are a common means of
documenting and communicating technical information in an organized and structured format.
Depending on the nature of the report and the specific requirements of a course or project, there
are different types of reports, such as Project Report, Review Report, Design Report, Research
Report, Internship Report, etc.
The Students are can choose any of these reports. Although there can be little variation in the
format and structure of these reports depending on the nature of the project or research, the
following format should be followed:
i. Title/cover page
ii. Declaration
iii. Acknowledgement
iv. Table of Contents
v. List of Illustrations
vi. Abstract/Executive summary
vii. Introduction
viii. Methodology
ix. Finding/Result/Analysis/Discussion
x. Conclusion and Recommendations
xi. Appendices in any
xii. References and Bibliography

Title Page:
 Title of the Report
 Author's Name
 Affiliation
 Date of Submission
 Any other necessary information (e.g., course, instructor)
Declaration:
 A declaration or cover letter stating that the work is original and does not contain any
plagiarized content, and any other specific declarations required by the institution or
organization.
Acknowledgement
 A section where you can acknowledge individuals, institutions, or funding sources that
contributed to the project or report.
Table of Contents:
 List of sections and subsections with page numbers for easy navigation.
List of Illustrations
 The ‘list of illustrations’ gives systematic information about tables, graphs, fi gures,
and charts used in the report.
Abstract/Executive Summary:
 A brief overview of the report's key points.
 Summarize the problem, purpose, methodology, main findings, and recommendations.
 Usually, this section is written last but placed at the beginning.
Introduction:
 Background information: Provide context and explain why the report was written.
 Objectives or purpose: State the goals and what you intend to achieve with the report.
 Scope: Define the boundaries of your report.
Methodology:
 Explain how data was collected or the research was conducted.
 Describe the tools, techniques, and sources used.
Finding/Result/Analysis/Discussion
 Present the data and findings clearly.
 Use charts, graphs, tables, or bullet points for better visual representation.
 Use headings and subheadings to organize information.
 Interpret the results and discuss their implications.
 Address any limitations or potential sources of error.
 Compare the findings with the report's objectives.
Conclusion and Recommendations:
 Suggest actions or solutions based on the findings.
 Be specific and prioritize recommendations.
 Provide a rationale for each recommendation.
 Sum up the key points discussed in the report.
 Emphasize the significance of the findings and recommendations.
Appendices:
 Include any additional information, data, or supporting documents.
 Label each appendix with a letter or number for easy reference in the report.
References/Bibliography:
 List all the sources cited in your report in a proper format (author, title of the source,
publisher, date/year of publication)