Contribution – January 2015 (O/S)

Assign Contribution Incharge

• To ensure smooth contribution process and later on depositing the
contributions with Axis Bank, each Chapter will need to assign any one of
the Chapter Chief as Incharge of the contribution.
• The Name & Mobile No. of the Contribution In-charge is to be entered in
MDS before starting the contribution entry.
• <IMPORTANT> The assigned Contribution Incharge is required to be
available at the contribution venue during contribution and will also
coordinate the depositing of the cash and cheques the next day.
• System will generate an Access Code, sent by SMS on the Mobile number
of the Person for validation
• During Contribution, the Helpdesk will coordinate with each chapter’s
Contribution Incharge for any issues

Copyright © 2015 Bharat Soka Gakkai. All rights reserved

Contribution – January 2015 (O/S)

Step 1: Chapter Stats Logins for the first time on the day of Contribution.

Step 2: Click on ‘New Contribution’ to get the screen below

Step 3: Enter details of the Contribution In-Charge

Copyright © 2015 Bharat Soka Gakkai. All rights reserved

Contribution – January 2015 (O/S)

Step 4: Enter the Access Code received on the Incharge’s Mobile No.

Step 5: On submitting, you will reach the usual Member Search Page

Step 6: Enter Contributor’s Name and begin Contribution as usual.

REMEMBER: ASSIGNING CONTRIBUTION INCHARGE IS DONE ONLY ONCE AT THE

START OF CONTRIBUTION
Copyright © 2015 Bharat Soka Gakkai. All rights reserved
Contribution – January 2015 (O/S)

There is NO change in the Contribution Entry and Receipt Generation

Process

To reconcile, check the Total Receipt Report and Total Collection Report

For any corrections contact Contribution Helpdesk

It is important that total CASH amount and total number of cheques

received by chapter matches as per the Total Collection Report

Copyright © 2015 Bharat Soka Gakkai. All rights reserved

 Contribution – January 2015 (O/S)

Reconciliation: For CASH Contribution

• Ensure CASH Amount Matches the Amount shown in Total Receipt / Total
Collection Report

Reconciliation: For CHEQUE Contribution

• Crosscheck the details of cheques received with the details shown in Total Receipt
report to ensure there are no discrepancies
• Generate Cheque Deposit List

Copyright © 2015 Bharat Soka Gakkai. All rights reserved

 Contribution – January 2015 (O/S)

AXIS Bank Deposit Process (Next Day)

• Carry the Generated “Cheque Deposit List” for both Axis and Non Axis Bank
cheques. Ensure Axis Bank and Non Axis Bank Cheques are separated and
sequenced as in the report.
• Fill THREE separate Deposit Slips for
• CASH
• Axis Bank Cheques
• Non-Axis Bank Cheques
• For Cheque Deposits – fill only total amount and attach the respective Cheque
Deposit List generated from the system while depositing the cheques.
• Ensure that all Deposit-slip counterfoils is duly stamped by the Bank’s teller.

Copyright © 2015 Bharat Soka Gakkai. All rights reserved

 Contribution – January 2015 (O/S)

Uploading the Contribution Deposit Details

• Step 1: Login using Chapter Stats ID and Click the option to upload deposit slip scan.

Copyright © 2015 Bharat Soka Gakkai. All rights reserved

 Contribution – January 2015 (O/S)

Uploading the Contribution Deposit Details

• Step 2: Scan / Take a picture of EACH Deposit Slip Counterfoil and upload the same.

Copyright © 2015 Bharat Soka Gakkai. All rights reserved

Contribution – January 2015 (O/S)
Uploading the Contribution Deposit Details
• The Amount as per MDS will be shown for each deposit type
• Once the file is uploaded, it can be viewed after pressing “View” button
• Incase an incorrect file has been uploaded, the same may be removed by
uploading the correct file. It will automatically overwrite the incorrect file
• The Upload Form will remain active for three days after contribution.

Copyright © 2015 Bharat Soka Gakkai. All rights reserved

 Points to Remember
• Chapter Leaders and other Senior Leaders to be present at the venue to welcome and greet the
members and thank them for the contribution.
• Data Updation – Please remind District Stats coordinators to update the members name spelling
and contact information, if any.
• New Member/Others Addition – All members registered in MDS are eligible to contribute. Please
enter in MDS details of New Members who are currently being shown as others.
• Encourage Cheque / Drafts for contributions - Members to be encouraged to Contribute by
cheques as far as possible, to lessen the risk of handling too much Cash by Chapter.
• Option of clicking on Forgot Password – If password is incorrect, three unsuccessful attempts leads
to locking of the MDS account. Hence, in case of forgetting password , please click on ‘Forgot
Password’ link. On clicking, a mail with password will reach “CHAPTER STATS COORDINATOR” so
please ensure he / she is contactable.
• Unlocking Account - In case the MDS system gets locked due to wrong password entry three
times, process for Unlocking accounts needs to be followed by clicking on the link which shall be
auto generated and reach the email of Chapter Stats Coordinator.
• Corrections during Contributions - In case of mistakes during contribution entry – wrong amount,
wrong receipt, wrong mode (eg. Cash instead of cheque), duplicate Receipt entry etc., please call
Helpdesk to get corrections done and generate “Duplicate” receipts at your end to give to the
member.
Copyright © 2015 Bharat Soka Gakkai. All rights reserved