Table of Contents:

1. Introduction
1.1 Purpose of the IT Department Policy
1.2 Scope of the Policy
1.3 Objectives

2. Roles and Responsibilities

2.1 IT Department Organization
2.2 Responsibilities of IT Staff
2.3 Responsibilities of End Users

3. IT Asset Management
3.1 Inventory Management
3.2 Procurement and Disposal of IT Assets
3.3 Asset Tracking and Documentation

4. Information Security
4.1 Data Classification and Handling
4.2 Access Control and User Authentication
4.3 Password Management
4.4 Data Backup and Recovery
4.5 Security Awareness and Training
4.6 Incident Response and Reporting
4.7 Security Audits and Assessments

5. Network Infrastructure
5.1 Network Access and Usage Policies
5.2 Wireless Network Security
5.3 Firewall and Intrusion Detection/Prevention Systems
5.4 Remote Access and VPN Policies
5.5 Network Monitoring and Logging

6. Software Management
6.1 Software Licensing and Compliance
6.2 Software Installation and Updates
6.3 Software Usage Policies
6.4 Bring Your Own Device (BYOD) Policy

7. Hardware Usage and Maintenance

7.1 Computer and Device Usage
7.2 Equipment Maintenance and Repair
7.3 Printing and Scanning Policies

8. Email and Communication

8.1 Email Usage and Etiquette
8.2 Email Security
8.3 Instant Messaging and Collaboration Tools

9. Internet Usage
9.1 Internet Access Policies
9.2 Social Media Usage
9.3 Website Access and Filtering

10. Data Privacy and Compliance

10.1 Privacy Policies and Data Protection
10.2 Compliance with Regulatory Requirements (e.g., GDPR, HIPAA)
10.3 Record Keeping and Retention

11. Disaster Recovery and Business Continuity

11.1 Backup and Restore Procedures
11.2 Business Continuity Planning
11.3 Disaster Recovery Testing
12. Vendor and Third-Party Management
12.1 Vendor Selection and Evaluation
12.2 Service Level Agreements (SLAs)
12.3 Vendor Access and Security

13. Incident Reporting and Escalation

13.1 Reporting Security Incidents
13.2 Incident Escalation Procedures

14. Training and Awareness

14.1 IT Training for Staff
14.2 Security Awareness Programs

15. Enforcement and Consequences

15.1 Non-Compliance and Violation Consequences
15.2 Disciplinary Actions

16. Policy Review and Updates

16.1 Policy Review Process
16.2 Revision History

17. Appendices
17.1 Glossary of Terms
17.2 References and Related Documents
17.3 Forms and Templates
1. Introduction

1.1 Purpose of the IT Department Policy

The purpose of this IT Department Policy is to establish guidelines, procedures, and best
practices for the management, usage, and security of information technology resources
within Tsugami Precision Engineering India Pvt. Ltd. This policy aims to ensure the efficient,
secure, and compliant use of IT assets and services to support the organization's mission
and objectives.

1.2 Scope of the Policy

This policy applies to all employees, contractors, and authorized users who access or utilize
IT resources provided by Tsugami Precision Engineering India Pvt. Ltd. It encompasses all
aspects of information technology, including hardware, software, networks, and data.

1.3 Objectives

The primary objectives of this policy are:

 To safeguard the confidentiality, integrity, and availability of data and information

systems.
 To promote responsible and ethical use of IT resources.
 To ensure compliance with applicable laws, regulations, and industry standards.
 To streamline IT asset management and procurement processes.
 To establish clear roles and responsibilities for IT staff and end users.

2. Roles and Responsibilities

2.1 IT Department Organization

The IT department at Tsugami Precision Engineering India Pvt. Ltd. is structured to include
the following roles and responsibilities:

 IT Managers
 System Administrators
 Help Desk Support
 Network Administrators
 Security (Door access)

Each role has specific duties and responsibilities, as outlined in their respective job
descriptions.

2.2 Responsibilities of IT Staff

IT staff members are responsible for:

 Maintaining the security and functionality of IT systems.

 Providing technical support to end users.
 Enforcing IT policies and procedures.
 Conducting regular security assessments.
 Staying updated on industry best practices and emerging technologies.
2.3 Responsibilities of End Users

End users of IT resources are responsible for:

 Adhering to IT policies and procedures.

 Safeguarding their login credentials and personal devices.
 Reporting security incidents promptly.
 Using IT resources for authorized purposes only.
 Seeking assistance from the IT department when encountering technical issues.