Group Records Retention Policy – Quick Reference Guide
The Group Records Retention Policy explains our requirements to retain data and to dispose of data and provides guidance on appropriate
data handling and disposal
1) Minimize duplication, tenure, and volume of data in our systems
2) Reduce data duplicates and excessive data access in terms of sensitivity and volume
Exemptions where primary
Primary Records records can be kept longer
Primary records are
Corporate
documents that contain data
secretarial
with operational value. In other records such as
words, any document that is
annual reports,
used for work purposes.
board papers
Examples include: contracts,
and meeting
quotations, reports, etc. minutes
• Primary records should be kept up to Legal Records such as
7 years after completion of matter intellectual property
records, merger &
acquisition/ joint
venture records
Titles/Deeds/Rec
ords such as land
titles, strata titles,
deeds
Secondary Records
Facilities Records Secondary records are simply
such as building duplicate/copies of primary
records, floor records, they should be retained
plans, for a shorter period of time
construction
contracts, noise
pollution records
Personal Data
Records such as • Secondary records should be kept up
Privacy Act retention to 3 months after completion of matter
standards, Analytics
which requires long
term data history
(e.g., Customer Life
Cycle)
All other Business
Records such as
weekly/monthly
reports, AOP, etc.
INTERNAL ONLY