Public Speaking

Non Departmental Elective

Lab Portfolio

2023-2024

1
 DEPARTMENT OF LANGUAGES

LABORATORY PORTFOLIO

2023-2024

This is to certify that this is a bonafide record of work done by Mr./Ms.

KAVITHA RAVICHANDRAN Register number 20101043 of the Final Year

B.Tech., Department of AERONAUTICAL Engineering in the 8th semester.

Submitted for End Semester Exam held

on ________ in the Non Departmental Elective Public Speaking
the during the academic year 2023-2024.

Staff in Charge Internal Examiner

Head of the Department

Table of Contents
2
Sl.no TOPIC DATE SIGN

1 METHODS OF SPEECH DELIVERY

HOW TO APPEAR WHILE

2
SPEAKING?

3 INTERVIEWS

PREPARE ANSWERS FOR THE

4
INTERVIEW QUESTIONS GIVEN

5 JOB APPLICATION

6 MY JOB APPLICATION

7 GROUP DISCUSSION

8 TED TALK-TIPS

9 MY TED TOPIC: AN OUTLINE

3
Of all the talents bestowed upon men, none is as

precious as the gift of oratory. He who enjoys it wields

a power more durable than that of a great king. He is

an independent force in the world. ” – Winston Churchill

4
 METHODS OF SPEECH DELIVERY

1 Manuscript Style or Manuscript style presentation

The speech is written and the speaker reads it word for word to the audience.

Originally, it was done from the hand-written paper manuscript. Today the

manuscript style is common, but the paper is gone.

Newscasters and television personalities used this method.

2 Memorized Style

The memorized style of speaking is when the manuscript is delivered to the

audience verbatim (word for word).

In the days when elocution was taught, this was a typical approach.

Memorized delivery style still common among actors on stage who are obligated

to memorize the script of the play and perform it verbatim exactly as written

3 Impromptu style

Theoretically, an “impromptu” speech is a speech which is “made up on the spot.”

It is unprepared and unrehearsed. Impromptu speeches are generally short and

are often given with little or no notice.

Notes are rare and the speaker generally looks directly at the audience.

4 Extemporaneous style

The extemporaneous style is the method most often recommended (and often

required) in today’s public speaking courses; the best method in other settings

as well. This style of speech is delivered in 5-8 minutes.

5
If this procedure is used, it is advisable to rehearse the speech with the notes

prior to delivering the speech.

But be cautious not to have the fully written essay at the podium.

Actions speak louder than words….

How to appear while speaking?

1Avoid slouching

2. Eliminate fidgeting

3. Maintain Eye contact

Do you have eye contact anxiety? Follow “Triangle Technique”

 Picture an inverted triangle that acts as a perimeter around the person's

main features. The points should encompass her/his eyes and mouth.

 When talking with each other, move your gaze from one point on the

triangle to other every five to 10 seconds. This will save you from--what

feels like--the unnatural act of staring right into her eyes.

4. Stay calm

5. Avoid monotony

6. Don’t touch your face and hair

7. Nod in understanding and shake when disagree

8. Modulate your vocal tone

 Vary our voice pitch, tone, words and rate of speed.

6
  Our audience known us through our way of speaking

 We connect with them through our voice.

9. Maintain open arms

INTERVIEWS

7
PREPARING FOR JOB INTERVIEWS

8
9
 PREPARE ANSWERS FOR THE INTERVIEW

QUESTIONS GIVEN.

 1. Tell me about yourself.

 Hello, this is Kavitha Ravichandran. I am an enthusiastic aeronautical

engineering student with a deep passion for aviation and aerospace

technology. My coursework has provided me with a solid foundation in

aerodynamics, aircraft design, and propulsion systems, while hands-on

projects and internships have honed my practical skills. I'm excited to

contribute to cutting-edge developments in the aerospace industry and

leverage my engineering expertise to shape the future of aviation.

 2. What are your strengths?

 My strengths are; Technical Proficiency, Problem-Solving Abilities,

Teamwork and Collaboration, Adaptability, Communication skills,

Leadership Qualities and Time Management.

 3. What are your weaknesses?

 My weaknesses are; Impatience, Talking on Too much and Networking.

 4. Why do you want this job?

 I'm eager to embrace this job because it represents the perfect fusion

of my skills and passions. The role aligns seamlessly with my background in

Avionics, and I'm particularly drawn to work in LCA Tejas Division. This

position offers a unique opportunity for me to contribute my expertise

while continuing to grow and learn in a dynamic and forward-thinking

10
 environment. I'm excited about the prospect of joining your team and

making a meaningful impact.

 5. Where would you like to be in your career five years from now?

 In five years, I aspire to have significantly advanced in my career, ideally

holding a more senior role that allows me to leverage my expertise and

contribute to the strategic direction of the company. I'm committed to

ongoing learning and development, so I anticipate having gained new skills

and certifications that enhance my capabilities. Furthermore, I hope to

have made a notable impact within the organization, whether through

successful projects, team leadership, or process improvements.

Ultimately, I aim to be a valued asset, contributing to the continued

growth and success of the company.

 6. What's your ideal company?

 My ideal company is one that fosters a culture of innovation and

collaboration, where employees are empowered to think creatively, take

initiative, and contribute their unique strengths to drive the

organization's success. I value an environment that values diversity and

inclusivity, as I believe that diverse perspectives lead to richer problem-

solving and greater creativity. Additionally, a company that is committed

to professional growth and development aligns with my aspirations, as I'm

eager to continually enhance my skills and take on new challenges. Overall,

I'm looking for a company where I can thrive both personally and

professionally, making a meaningful impact and growing alongside a team

of motivated individuals.

11
 7. What attracted you to this company?

 What attracted me to this company is its impressive reputation for

innovation and commitment to making a real impact in the industry. I've

been captivated by your forward-thinking approach, dedication to

cutting-edge projects, and the emphasis on fostering a collaborative and

inclusive work environment. The company's values align closely with my

own, and I'm eager to contribute my skills and expertise to the team's

mission of delivering excellence and driving growth in this dynamic and

exciting industry.

 8. Why should we hire you?

 You should hire me because I bring a unique combination of skills, a

proven track record, and a strong passion for the role. I have skills in

Avionics that make me well-equipped to excel in this position. My history

of designing a RC plane demonstrates my ability to drive results.

Additionally, my dedication to continuous improvement and my

collaborative approach makes me an ideal fit for your team. I'm confident

that I can contribute to the company's success and help achieve its goals.

 9. Can you give an example of a time when you had to cope with a

difficult situation? What has been your greatest achievement?

 While working on a group project, a team member abruptly left, leaving us

with a substantial workload. I stepped in, managed the additional tasks,

and ensured the project was completed successfully, learning valuable

teamwork and adaptability skills. My greatest achievement as an

aeronautical engineering student has been leading a team in a inter-

collage engineering competition, where we designed and built a prototype

12
 aircraft that achieved first place. This experience demonstrated my

ability to apply theoretical knowledge to practical projects and

reinforced my passion for aeronautical engineering.

 10. What are your goals?

 My primary goal is to complete my aeronautical engineering degree with

distinction, building a strong technical foundation. I aim to secure

internships in leading aerospace companies to gain practical experience

and contribute to innovative projects. Ultimately, I aspire to work on

cutting-edge aerospace technologies and contribute to advancements in

the field.

13
 JOB APPLICATION

Job Application is a document prepared by a prospective job seeker while

searching for a job.

Job application has two parts. The first part is the cover letter or the job

application letter and the second part is the resume or curriculum vitae. The job

application is often your first step. Employers use it to learn about your

qualifications and compare you to other applicants.

Present a positive, honest picture of yourself during your job search. The

information that you provide is likely to become part of your permanent

employment record. False information can be the basis for dismissal. Answer all

questions honestly. Provide only the information that the employer wants, or

that is needed to sell your qualifications. Avoid any negative information.

Target your qualifications. Include only those that meet the specific needs of

the job. Many applications have limited space to record your skills, experience,

and accomplishments. To decide what information to include, research the

company, its products or services, and the skills needed for the job. Attach a

resume that details your skills, experience, and accomplishments.

Job Application Letter or cover letter: It is a document that should be

submitted along with the resume to an employer to express the candidate's

interest in the position while applying for jobs. It is also known as a Cover

Letter. It explains why the candidate qualified for the position and should be

shortlisted for an interview.

Create Your Cover Letter

14
Your resume is your marketing brochure. Your cover letter is your introduction

or ‘executive summary’ to your resume. The main point of a cover letter is to tie

your experience directly to the job description. Look at the description and be

sure the words relate directly to those in your cover letter and resume. If the

employer is looking for teamwork, highlight a team experience in your resume,

and be sure to include a team-related accomplishment in your cover letter. Your

cover letter should be:

Concise: Your cover letter should be three to four paragraphs. Any longer might

lose the interest of the reader.

Use the following format:

 Opening paragraph: Four or five sentences maximum. Mention the

position you are applying to/interested in, briefly introduce yourself, and

indicate where you learned of the opportunity.

 Body of letter: Usually one or two paragraphs. Share detailed examples

of your qualifications for the position’s specific requirements. Many students

choose to use one paragraph to discuss previous work experiences and another

to discuss academic or leadership experiences, etc. Choose whichever

combination communicates your most relevant qualifications.

 Closing: Three to four sentences maximum. Summarize your

qualifications, restate your enthusiasm for the position, and include your

preferred contact information for the employer to follow-up with you.

 Clear: Articulate your qualifications in words that mirror what the

employer-provided in the job description. Do not try to impress with a long list

of accomplishments.

15
 Convincing: An employer will make a decision on your candidacy based on

the combined letter and resume package. You have to articulate the connection

to the job description and sell your skills. Why should the employer hire you?

Format (same as that of a formal letter)

• From Address followed by date (top left hand corner)

• To address (near the margin) followed by salutation

• Subject line (e.g. “Application for the post of…”)

• Body of the letter-Para 1-source of information, post applied for,

Para 2-Most relevant qualification & experience, Para 3-Request for a

personal interview

• Closing-Closing phrase followed by signature and name (right hand side)

SAMPLE COVER LETTER

From,

Name

Address

Date

To,

Designation of the recruiter ( Eg: The HR Manager)

Company name

Company address

16
Dear Sir/Madam,

Subject: Application for the post of Assistant Mechanical Engineer

With reference to the advertisement published in ‘The Hindu,’ dated 30/05/21,

I am applying for the position of Assistant Mechanical Engineer. I have just

completed my B.E. in Mechanical Engineering from XYZ Engineering College,

Chennai. I have passed with a 9.8 CGPA.

I have completed six months of internship from ABC Associates, where I learnt

the full production process that involves gathering of raw materials, feasibility

study, analysis, designing, implementation, post implementation and maintenance

of mechanical products. This internship proved to be very much beneficial and I

believe that this experience will surely help me to do my job confidently. Along

with this internship, I have also done some mini projects in college. My project

details and other details are explained in the resume. I also possess good

communication and interpersonal skills.

I would take it as a privilege, if I get a chance to associate myself with your

esteemed organisation, I firmly believe that this would give me immense

exposure and would help me improve my personal skills and competencies. I

sincerely wish to add value to your organisation with my dedication, creativity

and passion for work. I am looking forward for a call letter for an interview.

Thank you

Yours truly

Sign

Name

Encl.: 1. Resume’
17
 WRITE YOUR RESUME

What Is a Resume?

A resume is a formal document that provides an overview of your professional

qualifications, including your relevant work experience, skills, education, and

notable accomplishments. Usually paired with a cover letter, a resume helps you

demonstrate your abilities and convince employers you’re qualified and hirable.

The spelling of “résumé” actually originates from French, and means “summary.”

To this day, the purpose of a resume is still to provide employers with a

summary of your relevant qualifications.

If you’re applying for a job, you need at least a resume to be considered for the

position.

On a base level, a resume is made up of the following five parts:

1. Contact details

2. Introduction

3. Educational background

4. Work history

5. Relevant skills

The goal of your resume is to convince employers you’re worth interviewing. To

that end, your resume is a valuable tool you can use to highlight your experience

to prospective employers.

If your resume provides a concise summary of your relevant qualifications and

skills in a format that makes your ability to handle the work as clear as possible,

you will get more interviews.

Your resume should include the following sections:

18
Contact details:

Include your first and last name, phone number, and email address. Additionally,

you can add your LinkedIn profile if yours is up to date, and your mailing

address if you want to prove you live near the place you’re applying.

Introduction:

It is a concise overview of your professional background and key qualifications.

Your introduction can be in the form of a resume summary, professional profile,

resume objective, or qualifications summary.

Education:

Include your school names, highest degree earned, majors and minors.

Additionally, you can add your GPA (if it’s greater than 3.8) and relevant

coursework if you lack experience or it’s related to the position.

Experience:

List any relevant work experience you have. Include your title, the company you

worked for, years worked, and a bulleted list of your key responsibilities and

notable successes. Be sure to also include as many relevant accomplishments on

your resume as possible.

Skills:

Include any resume skills you possess that are relevant to the position. Be sure

to use a strong mix of hard skills and soft skills to demonstrate that you’re a

well-rounded candidate.

19
 RESUME-SAMPLE

NAME

Address

Contact No: +91 9xxxxxxxx

Email: neeelamxxxxxx@yahoo.com

-------------------------------------------------------------------------------------

CAREER OBJECTIVE

To secure a responsible career opportunity to fully utilize my training and skills,

while making a significant contribution to the success of the company.

ACADEMIC QUALIFICATIONS

• B.Tech (Electronics & communication), XXXXXXXXX University, Place

(Year of passing)

• 12th from XXXXXX School (Year of passing)

• 10th from XXXXXX School(Year of passing)

TECHNICAL/COMPUTER SKILLS

• Embedded Systems (Microcontroller 8051)

• Programming in Assembly language

• Basic programming in VHDL language and VHDL systems.

• PCB designing using EAGLE software.

• C Language

20
PERSONAL QUALITIES

• Strong analytical and people management skills.

• Excellent verbal and personal communication skills.

• Accuracy and Attention to details.

• Passion for constant improvement.

• Ability to make sound decisions.

• Excellent organization and prioritization skills.

ACHIEVEMENT/AWARDS/APPRECIATION/PRIZES

• Held a perfect attendance record

• First person to achieve X award internally.

INDUSTRIAL TRAINING/INTERNSHIP

Completed six weeks of Industrial training at I.R.D.E, Dehradun (A unit of

D.R.D.O)

Project Topic: XXXXXXXXX

Project description

• The project involved learning about programmable logic devices such as

CPLDs, FPGAs and their architecture.

• It also enabled to learn to use Xilinx software to code and simulate

various VHDL systems.

• The final objective was to develop codes to display a pattern EC on the

VGA screen and simulate it which was successfully achieved.

21
MAJOR PROJECT

Project Name: XXXXXXXXX

Project description

• It explores emerging automatic identification technologies (such as

RFID) as a way to improve the quality of services provided by retailers at

various convenience stores and to augment the consumer value.

• This system saves customers from embarrassing situations at cash

counter by pre hand calculation of their total bill (including discount) by

themselves using the trolley (which is carrying their goods).

• Moreover an instant checkout with an item-level RFID store eliminates

long queues, slow services and theft.

• The trolley has a system that consists of a RFID reader, a

microcontroller, and a LCD.

CERTIFICATIONS

• Certification of training in `Embedded systems' from Cetpa InfoTech

Pvt.Ltd, Roorkee.

• Certification of training in `Broadband' from B.S.N.L. Dehradun.

• Certification of participation in PCB designing work shop organized by

KAIINDIA

• Certification of participation in Mobi-botricks; a workshop on GSM

Robots organized by IIT, Guwahati in association with Robosapiens India.

22
• Certification of Visharad Course (six years) in Classical Music securing

Honors from Bhatkhande Sangeet Mahavidhyalaya, Dehradun

EXTRA CURRICULAR ACTIVITIES

• Student Head of the quarterly newsletter `AAROHAN' and Member of

Creative Writing Team in the Editorial board for the college magazine.

• Worked as a Counsellor for Sunrise Group of Institutions in Dehradun

Career Carnival organized by Career Launcher, Dehradun

• Secured Second position in Situation Reaction Test held under Engineer's

Day celebrations in D.I.T, Dehradun

• Member of organizing committee (Singing ) in `MAIRAJ' (College Annual

Festival ) and `ADIEU' ( farewell party) in D.I.T. Dehradun

HOBBIES

• Reading Novels

• Singing

PERSONAL PROFILE

Date of Birth :

Languages Known :

Address :

Nationality

REFERENCES

1. Person 1 (Name) : Dr Vijay Kumar

23
Designation/Job title : Professor of Mathematics

Institution name and address: XYZ Engineering College, Chennai

Email and Phone Number :svr@gmail.com/9991118726

2. Person 2 (Name) : (to be filled by the student)

Designation/job title :

Institution name and address :

Email and Phone Number :

Prepare a CV/Resume and also attach a copy of it.

GROUP DISCUSSION

All round competence is expected in today’s corporate world. All aspects of

behaviour, attitude, culture fitness and the zeal to be a professional are tested.

Performance in a GD determines your success.

1. GD, an imp part of the recruitment process

2. GD: an open discussion on a thought provoking topic without any leader

3. Conducted after the written test and before the interview

4. A topic will be given to you, and a few min. to think about it

5. Express your views then and discuss it for a specified point of time

6. The candidate’s reasoning ability, assertiveness, creativity, flexibility,

initiative, team spirit, interpersonal an leadership skills are assessed

7. Goal: how well you fit in with the organization

8. Your understanding of the main idea, contributions to the discussion,

patience, assertiveness and cooperation are observed by a panel

24
Tips for success

Interpersonal skills

Express your thoughts clearly, calmly and confidently without becoming nervous

or sounding boring

Generate ideas, create positive impact and hold the attention of the audience

Speak assertively so as to convince others

Able to listen others carefully, then react on what they say, add points, or ask

probing questions: the qualities that make you stand out among others

Never interrupt somebody or speak loudly over others

Language skills

Able to convey points clearly and fluently

Use formal, simple and direct language

Avoid slang words and informal phrases

Subject knowledge

You are not analyzed for your subject knowledge but your ability to deal with it

is analyzed

Yet knowledge of the subject under discussion will lead to clear ideas and

critical opinions

So read on various topics ranging from politics, finance, economy, regularly

If you don’t know the topic, don’t speak out and display your ignorance

Listen to the discussion carefully and don’t start participating till you have

clearly understood the subject

Leadership Skills

GD is chance to showcase your leadership qualities

Look for opportunities to lead, direct, influence or inspire other candidates

25
E.g. If someone hesitates to speak or is cut off constantly, you can encourage

him/her to make his point by agreeing with him, adding on to his points or

implicitly giving him direction.

Or try to motivate others to speak, coordinate their efforts and create

consensus.

Starting and ending the GD

A favorable impression is achieved by taking initiative to open and to end a GD

Participate actively by expressing intelligent opinions, sound arguments, giving

evidence and relating experiences relevant to the discussion.

For initiating, it is important to propose the goals, define the problem or

suggest a procedure to solve a problem. For e.g. “let us analyze the role that

women has played in our society since the pre-independence era.”

Never begin by drawing a conclusion. For e.g. If the discussion is on “the impact

of media on children”, don’t start by saying “media is a negative influence on

children”. You need to analyze what you mean by media; is your discussion

restricted to television, or does it encompass the print media as well? Only

after you have determined that should you take up discussion

Be thoughtful, cheerful, cooperative and helpful not vague, superfluous or

exaggerating

Body language

Your attitude will be reflected through your body language and mannerisms

Nonverbal gestures like eye-contact, listening intently, or nodding while

appreciating some one’s view point speak of you positively.

GROUP DISCUSSION: CRITERIA OF EVALUATION

A GD evaluates the total personality of a candidate, his skills in communication, his knowledge in the
given topic and his ability to succeed in a group. This following tables list some of the positive and
negative traits of a candidate.
26
 POSITIVE TRAITS IN GD

Personality Communication Knowledge Leadership

Skills

Smartness Fluency Depth Intuitive

Cheerfulness Clarity Range Tolerance

Enthusiasm Logicality Analytical Ability Team Spirit

Keenness Coherence Coordination of Persuasiveness

thoughts

Curiosity Effectiveness Decisiveness

Participation Flexibility

NEGATIVE TRAITS IN GD

Personality Communication Knowledge Leadership

Skills

Shyness Incoherence Ignorance intolerance

Sluggishness Muteness Lack of ideas Unfriendliness

diffidence Fumbling superficiality Selfish

Timidity Distracted Mental poverty Rigidity

Rudeness Distracted Incoherence isolation

Nervousness Vagueness Lack of analytical indecisiveness

ability

27
 PRESENTATION: TED TALK

HOW TO GIVE A PERFECT TED TALK?

1. Share an IDEA- A gift to the audience

Your first goal as a speaker: Transfer the idea- Make people believe, get

excited

What is an IDEA?

• A simple “How to”- An event you wish to happen-• Reminder of what

matters most in life- Personal story

 How to go about with an idea?

• Take one thing you want to focus- Go deeper into it- Say “why it matters”-

Explain it- Give Examples-Show implications or where it might leads to

 Your NEXT goal: Recreate the idea /transfer the idea

• Magic of language- Ignore your familiarity of the topic- Use a Common

ground- Audience has to easily understand, Easily relate to

2. Start strong

 How to Start Strong?

• Use Anecdote-A bit of humour (don’t risk if you are not funny)-Avoid

sensitive topics

3. Role of Body Language

• Eyes are powerful. Look at the audience from the beginning- People Judge

• Eye contact and a little smile-transform the way your speech is received
28
4 How to deliver?

Talk your way: Goal is to be YOU. (Not- Like anyone else)

Checklist for the TED speaker while selecting the topic

1. Is this topic I am passionate about?

2. Does this inspire audience’s curiosity?

3. Will this idea make any difference to the audience?

4. Is this information fresh or is it already out there?

5. Can I truly explain the topic in the time allocated?

6. Do I know enough about this to make a talk worth audience time?

7. Do I have the credibility to talk on this topic?

Prepare an outline of your TED Talk and attach it

29