Name Date Prepared Position Status Upon Separation Date Hired Department Date Separated Nature of Separation ____End of Contract ____Resignation ____Termination ____Others (Specify) Date of Notice Reason of Separation Attachments Submitted □ Resignation Letter □ End of Contract Notice □ Termination Letter □ Separation Letter Part 2: To be accomplished by Separating Employee
Complete Mailing Address of Separating Employee Contact Number Signature of Employee
Part 3: To be accomplished by “ALL” Clearing DepartmentS Clearing Functional Department/s Accountabilities Remarks Officer/Head Immediate Department (Check one) □ Sales Resignation Letter with approved last □ Trade Marketing day of work; Finished turnover of □ Supply Chain documents & files; Screen shot of __Fleet/Procurement desktop/laptop showing file contents turned-over; Systems & Procedures __Demand turnover; Projects & programs __Warehouse turnover; Indicate any financial □ MIS/IT accountabilities; Cabinet keys, drawer □ Credit & Billing keys (if applicable); Confidential □ Treasury documents & files; Indicate other □ Audit accountabilities that needs to be □ Accounting turned-over. □ HRD HRD ID Returned, Leave Balance Validated, Timekeeping Summary for last Payroll printed & attached. HMO (if applicable) cancelled /ID surrendered; Exit Interview Form submitted Credit & Billing Hanging Deductions Uncollected Invoices Clearance from Immediate Superior MIS/IT Email Access Proximity/Biometrics Access WiFi Access Network Access/User ID PC/Laptop (including access) File Backup Access Others Fleet/Procurement Mobile Phone & SIM Latest Billing Statement of Phone Company Vehicle with key Treasury Petty Cash Cash Card / BPI Corp Lane Card OR Accounting Cash Advances Revolving Fund Emergency Loan Balance Other Deductions/Dues Last Payroll Computed 13th Month Pay SL Conversion (if applicable) Retirement (If applicable) Other Loans (SSS, Pag-IBIG, BIR Form 2316 Audit