Name: Mary Joy T.

Pamical Sem: 2nd Semester

School: Caraga State University
Program: Master in Public Administration
Course: Practices and Innovation in Public Administration
Professor: Rosario B. Heria, MPA

“Examining the Efficiency and Challenges Faced in Project Information

Management System (PIMS) in KALAHI-CIDSS Caraga Regional Program
Management Office”
 Statement of the Problem

Introduction

Project Management Information System, there are different challenges while using this

project management software. Project Management Information System (PMIS) is a mixture

of Technology and Project Management. Project Management Information System uses one or

more software(s) to collect, organize and utilize the project information. Nowadays, achieving

the goals and objectives of the project is efficiently being done using the various PMIS tools.

The mass implementation of Information Technology in the past 2 decades in the companies

is a major event of an upgrade. The much-needed change needs a big investment. Hence,

companies are trying to upgrade the systems little by little. It is very demanding to keep up

with the currently developed systems coming into the market as they are getting expensive or

cheaper but hard to implement and use (Irani, 2010).

However, it is possible for this system to crash suddenly. PIMS has experienced errors

during its huge uploading of data, it has a high risk of losing all the data that were uploaded.

One of the challenges that PIMS usually faced is Human Error, the lack of training of hired

employees, Backup and Restore, and Improper Network Structure. In order for the employees

to work on the project with this software, he needs to understand and get acquainted with its

features and tools (Ravichandran & Rai, 1999). The most effective way is to train the

employees by hiring professional trainees provided by software companies or offices. The

author (Rob Delaney, 2015) states that training the existing employees can be not only time-

consuming but also expensive. Whereas in these alike conditions, hiring new skilled employees

for that project, who are already familiar with that software can save time. Also, the efficiency

of the project work will be improved.

 The author (Burbridge, 2002) researched the state employees, and one of the key

problems is the poor knowledge of the computers of the staff. A lot of employees were

computer illiterate. They needed to hire new employees or needed to train their existing

employees from scratch. In such situations, it is very important to consider the existing

employees’ training costs and time or cost and time investment in the new employees who are

at least computer literate.

Employers should enumerate to the employees, what outcome they are expecting with the

use of the software. Also, providing the timeline to complete the expected work. The employer

should form a few teams, each to work on a specific module of the project. So, the workload

will be distributed among the teammates following, and the intensity of error will reduce

greatly. This will lead to error-free project files, which will enhance the progress of the current

project. Project Management Information System, I have learned that the software used for

project management is very effective if used with some care and precaution. Even if the

software and hardware are powerful tools for managing the project, it has some problems and

can harm the project in small or large proportion.

C.

The following is the beneficiary of this innovation proposal.

➢ Clients

➢ KALAHI Implementers or Other Organiuzation

➢ Community beneficiaries

➢ Project Officer

➢ IT Personnel

➢ KALAHI CIDSS PAMANA Regional Project Management Office

D.

Innovation is essential to any organization for it stirs creativity, increases productivity,

and produces greater output. The Kapit-Bisig Laban sa Kahirapan-Comprehensive and

Integrated Delivery of Social Services (KALAHI-CIDSS of the Department of Social Welfare

and Development (DSWD). Through KALAHI-CIDSS, the poorest communities in the

country are able to identify their primary needs and implement projects that respond to their

problem. These include school buildings, daycare centers, and livelihood training, among

others. The program did not only see innovation as an instrument to improve its services.

Innovation also became a mechanism for the program to strengthen its ties with its partner

stakeholders, especially with the local government units and national agencies.

E.

The prime movers and stakeholders of this innovation are the national agencies, local

government units, DSWD Caraga Regional Office, Municipal Area Coordinating Team, and

BLGU.

F. The PIMS will serve as a database system for the project staff in the country to upload,

access, and analyze data. The geotagging feature of PIMS can be used by the staff to tag the

location of small infrastructure projects. The progress of the projects currently being

constructed can also be followed using this system. Through PIMS KALAHI-CIDSS

implementers will be able to track the progress of the project, allowing them to better respond

to issues and concerns that may be flagged by any staff or any member of the beneficiary

communities. The PIMS will help ensure the integrity of the project by making the data

transparent at all levels, since more eyes will now be looking into the progress of the projects
the possibility of committing fraud is minimized even more. These are the significant effect

of the service of the KALAHI CIDSS PAMANA Program.

G.

This proposed Innovation brings fulfillment to my work life because as a community

development graduate and currently working in a tribal community, I have seen and heard the

difficulties and grievances of the community people regarding the lack of basic services in

their community. Through this, I can say that somehow this brings fulfillment to my work life,

in facilitating the implementation of the project in the community. The capability to make a

difference and impart my knowledge and skills to the community people. Fostering

engagement, and encouraging innovation, and creativity would help me build a deep sense of

fulfillment in my daily work, and that would foster my character.

References

Louis Raymond & Francois Bargeron. (2014) Handbook on Project Management and
Scheduling Vol. 2 pp 1339–1354.

Mokhtar Amami and Giorgio Beghini. (June 2000) Project Management and
Communication of Product Development through Electronic Document Management

Rohit Vikas Akole vol. 8, issue 87, (April 2019) Problems and Solutions for Project
Management Information Systems.