Design and Development of Barangay Information Management System For Barangay Capri

QUEZON CITY UNIVERSITY
Design and Development of Barangay Information Management System

for Barangay Capri
A Software Engineering Project Documentation

Presented to
The Department of Information Technology
Quezon City University
In Partial Fulfillment
of the Requirements for the Degree
Bachelor of Science in Information Technology
BSIT – 2B
Bufete, Adrian Cedric D.
Cabillon, Rochelle T.
Camania, Rickent Stephen L.
Fetalvero, Kyle Marie H.
Justimbaste, Jenny Ann
Karim, Princess Rohanah A.
Urbano, Bryan Kien G.
May 2023
DEPARTMENT OF INFORMATION TECHNOLOGY

APPROVAL SHEET
In partial fulfillment of the requirements for the degree BACHELOR OF SCIENCE IN

INFORMATION TECHNOLOGY, this Software Engineering project entitled Design
and Development of Barangay Information Management System for Barangay Capri, has
been prepared and submitted by BUFETE, ADRIAN, CABILLON, ROCHELLE T.,
CAMANIA, RICKENT STEPHEN , FETALVERO, KYLE MARIE H.,
JUSTIMBASTE, JENNY ANN, KARIM, PRINCESS ROHANAH A., URBANO,
BRYAN KIEN G., who hereby
Mr. Alexis Morales

System Architecture and Design Mentor
Approved by the Committee for Project Presentation with a notation of

___________________ on 17th day May, 2023.
ISAGANI M. TANO, DIT

Chairperson, Project Presentation Committee
Accepted and approved in partial fulfillment of the requirements for the degree
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY.
ISAGANI M. TANO, DIT

Dean, Department of Information Technology
Date: _______________
ii

DEDICATION
This research is lovingly dedicated to our beloved parents and our professor Sir.
Morales, Alexis who has been our constant source of inspiration. They have
given us the drive and discipline to tackle a task with enthusiasm and
determination. Without their love and support this project would not have been
made possible. And lastly, we dedicated this book to the Almighty God, thank
you for the guidance, strength, wisdom, protection and skills and for giving us a
healthy life. All of these, we offer to you.
iii

ACKNOWLEDGEMENT
The researchers would like to express their deepest gratitude and thanks to
everyone who contributed to the success of this study. The researchers want to
illustrate their profound gratitude and appreciation to everyone who has
supported them throughout the process and to those who have helped make this
research feasible.
The researchers would first and importantly like to thank the Lord, our Almighty
God, for giving them the knowledge, intellect, courage, and strength to complete
this research study. We appreciate you for providing the course with the chance
and engagement that allowed us to learn so much, as well as for the direction
you provided during the entire process.
iv

EXECUTIVE SUMMARY
Computer technologies have now become an indispensable component of daily life.
People all across the world are adopting technology to make many things easier and more
convenient. The government sector has made one of the most significant contributions to
technology. The usage of computer technologies has greatly benefited many government
units, particularly barangay units.
The "Design and Development of Barangay Information Management System for
Barangay Capri" is a proposed system aimed at providing an automated management
system for barangays. The system aims to eliminate errors and problems encountered
during the manual process by offering an efficient and effective tool for managing and
organizing barangay-related data. The project's objective is to assist barangay captains
and personnel in determining the barangay's most urgent needs through statistical
analysis.
The system's development will be guided by the Software Development Life Cycle
(SDLC) technique to ensure the efficient and effective implementation of the system.
With the implementation of the system, barangay captains and personnel will be able to
identify the most pressing needs of the community and enhance the delivery of basic
services and programs. The system will aid in the efficient management of barangay-
related data, which will ultimately lead to better decision-making processes.
v
TABLE OF CONTENTS
Title Page…….…………………………………………………...................................i
Approval Sheet....................................................................................................................ii
Dedication..........................................................................................................................iii
Acknowledgement..............................................................................................................iv
Executive Summary.............................................................................................................v
Table Of Contents............................................................................................................viii
List Of Tables...................................................................................................................xiv
List Of Diagrams...............................................................................................................xv
List Of Appendices...........................................................................................................xvi
CHAPTER I Project Background........................................................................................1
Introduction......................................................................................................................1
Project Background and Context.....................................................................................2
Project Purpose and Description......................................................................................3
Main Objective............................................................................................................4
Specific Objectives......................................................................................................5
Scope and Delimitations of the Project...........................................................................6
Definition of Terms.........................................................................................................7
CHAPTER II Review of Related Literature and System....................................................8

CHAPTER III Technical Specifications............................................................................12
Software.........................................................................................................................12
Hardware........................................................................................................................13
Technologies..................................................................................................................14
Diagrams and Flowcharts..............................................................................................15
Network Layout.............................................................................................................52
CHAPTER IV Methodologies...........................................................................................55
System Requirement Specifications..............................................................................55
System Development Methodologies............................................................................56
Testing Procedures.........................................................................................................61
CHAPTER V Summary and Recommendation.................................................................75
Summary........................................................................................................................75
Recommendations..........................................................................................................76
Appendices........................................................................................................................77
References........................................................................................................................153

LIST OF TABLES
Table no. Table Title Page No.
1 Software
2 Hardware
LIST OF DIAGRAMS
Diagrams no. Diagrams Title Page No.
1 Program Flowchart
2 Context Diagram
3 Use Case Diagram
LIST OF APPENDICES
Appendix Title Page No.
A Gantt Chart
B Network Layout
C Data Flow Diagram
D Entity Relationship Diagram
E Data Dictionary
F Screenshots with Description

QUEZON CITY UNIVERSITY 1
CHAPTER I
PROJECT BACKGROUND
Introduction
In today's modern era, information technology has played a significant role in
improving the efficiency and effectiveness of various sectors, including local governance.
The use of advanced technology in managing and organizing information has become
essential to streamline processes, ensure accurate data collection, and enhance decision-
making. The Barangay Information Management System is a computer-based system that
serves as a centralized database for recording, storing, and retrieving information related
to the barangay. It is a platform that enables barangay officials to collect, organize, and
manage data that can be used to enhance the delivery of basic services and improve
governance in the local community.
This system provides a comprehensive barangay-related information, including the
population, demographics, health, and other relevant information. With BIMS, barangay
officials can easily access and analyze data to identify problems, track progress, and
make informed decisions. This will help in identifying the needs and issues of the
community, determining the resources required to address them, and developing
strategies to promote progress and development and is a valuable tool that can help
improve the quality of life in the barangay by enabling better data management, enhanced
decision-making, and improved service delivery.

Project Background and Context
Barangay Capri is a local barangay area located at Novaliches, Quezon City,
Philippines. It was established by the former Brgy. Captain Roberto S. Alberto. It is a
small community that houses a population of 12, 586 as of 2010. It is sustained by
established vision and mission.
The existing manual system for capturing and managing data in the barangay might
lead to errors and delays, affecting community service delivery. It is also difficult for
Brgy. Without an efficient data analysis system, it is impossible for the captain to detect
urgent needs and distribute resources effectively. Barangay personnel may have limited
access to information due to the lack of a centralized database, which might hinder
decision-making and service delivery.
To help address the needs of barangays, the researchers are developing a proposed
system entitled "Design and Development of Barangay Information Management
System for Barangay Capri." Through statistical analysis, the system aims to help
barangay captains and personnel in determining the most pressing wants and needs of the
residents. The system would be developed to collect information from multiple sources,
including surveys and reports, in order to provide an accurate representation of the
barangay's needs. The system will use statistical data processing to determine the needs
of the residents. This can enable barangay captains and personnel to determine which
types of activities or programs will be most beneficial to the community, allowing them
to make informed decisions to successfully address those needs.

Project Purpose and Description
The purpose of the project system, "Design and Development of Barangay
Information Management System for Barangay Capri," is to make an automated
management system for barangays that does rid with shortcomings and problems
associated with manual processes. The researchers want to develop a method that would
help barangay captains and personnel to identify the most pressing needs in the
community through statistical analysis. The researchers want to improve community
access to essential services and programs by providing a useful tool for managing and
organizing barangay-related data.
Main Objective
The main objective of the Barangay Information Management System in
Barangay Capri is to provide information of the Barangay as well as provide
announcements about programs and events in the Barangay. This system will help to
process and visualize data and to get information efficiently. Provides a database and
statistical analysis of the present profile of barangay.
Specific Objectives
1. To develop comprehensive barangay-related information, including the
population, demographics, health, and social services, among others
2. To develop a system that is capable of performing statistical analysis on the
data for resident information that can be used to inform decision-making by
the barangay captain.

3. To develop a system that can manage residents and events information.
4. To design and develop a system that provides a user-friendly interface that
will show the programs and events happening in Barangay Capri, along with
their descriptions.
5. To develop a system that serves as a centralized database for recording,
storing, and retrieving information related to the resident of the barangay.
Scope and Delimitations of the Project
Scope
1. The system can monitor numbers of populations, male, female, voters, non-voters,
employed, unemployed, healthy, unhealthy, and other relevant information that
can be easily seen in statistical analysis format.
2. The system will also include features for statistical analysis of the data to inform
decision-making by the barangay captain.
3. The system allows the admin to easily update and manage the Resident
Information and Event pages, providing accurate and timely information on the
residents and upcoming events in the barangay.
4. The system can input and display the details of the program or event, such as the
date, time, venue, description and other relevant information that can be easily
seen in announcement format.

5. To develop a system that enables barangay officials to collect, organize, and
manage data that can be used to enhance the delivery of basic services and
improve governance in the local community.
Delimitations
1. The system is designed for exclusive use by Barangay Capri officials and is not
intended for public access or use.
2. The system is only accessible by the admin.
3. The system will not provide any online payment or transaction features, as it will
only serve as an information management tool.
4. The system user-friendly interface will include a section for displaying current
and upcoming programs and events in Barangay Capri, along with their
descriptions, but will not involve the actual planning or coordination of these
activities.
5. The system will not provide any automated decision-making features but will
provide insights and data that can be used to inform decision-making by the
barangay captain and personnel.

Operational Definition of Terms
This section presents the operational definition of terms that can help the reader
further understand the study.
Barangay. A unit of administration in Philippine society consisting of 50 to 100 families
under a headman.
Barangay Administrator. It is a person who handles and manages the whole process on
the Barangay Information Management System for Barangay Capri.
Barangay Records. Is a one way to easily track resident's information.
BIMS. Short term for Barangay Information Management System.
Computer-based System. Are defined as software, hardware, people, database,
documentation, and procedures. A computer-based system makes use of a variety of
system elements. Software: programs, data structures, and related work products.
Hardware: electronic devices that provide computing capabilities.
Events. Refer to planned activities or occasions that take place within a specific time and
location.
Manual-based System. Involving or using human effort, skill, power, energy, etc.;
physical: manual labor. of or relating to the hand or hands.
Population. The total count per person in every barangay.

Programs. Refer to a set of activities or initiatives that are designed to achieve a specific
goal or objective.
Statistical analysis. The process of analyzing data using statistical methods to identify
patterns, trends, relationships, and other insights in the data. Statistical analysis involves
the use of mathematical formulas and techniques to summarize, interpret, and draw
conclusions from data.

CHAPTER II
REVIEW OF RELATED LITERATURE AND STUDIES
A literature review is a scholarly paper that presents current knowledge, including
substantive findings as well as theoretical and methodological contributions to a specific
topic established by numerous studies and research, such as the establishment of a Design
and Development of Barangay Information Management System for Barangay Capri. The
following is a summary of each study that is relevant to the subject matter in terms of its
objectives and methodology conclusions reached by.
Foreign Literature, Studies and Systems
Barangay Information Management System
Barangay Management Information System is an advanced and automated process of
managing a barangay to exchange the manual process in the usual barangay hall such as
hand written documents. Keeping the records safe of every barangay resident is the top
priority and generating every information for the better future of the barangay.
Based on the Ministry of Finance (2015) Information management is a core component
of government infrastructure; it is the intellectual capital of responsible governance. Best
practice policies and standards result in efficient, accountable and cost-effective use of
resources. Information technology constitutes the full spectrum of technologies and
services that support information management. The definition of "record'' includes all
recorded information, whatever the media or format. Information management is a core

component of government infrastructure and ensures that critical characteristics such as
authenticity, reliability, integrity and usability of a record are preserved and protected for
as long as required. Management system includes a commitment to integrate services and
to deliver them electronically where possible. This strategy supports a client centric
framework that will assist and enable ministries to deliver services and record better
through improved access to business and citizens in services.
According to Bert Markgraf (2019) to gain the maximum benefits from the barangay
information system, it must exploit all its capacities. Information systems gain
importance by processing the data from the barangay inputs to generate information that
is useful for managing the barangay operations. To increase the information system’s
effectiveness, the barangay can either add more data to make the information more
accurate or use the information in new ways.
In Addition to Henczel (2018) calls this an information audit, focusing on the information
sources, resources, shows, and how the information contributes to the objectives of an
organization like Barangay. This study is the solution to the problems stated and
enhances the quality of service a Barangay office offers. Furthermore, this serves as an
awakening factor for all government offices, from highest to lowest levels, to align with
the view of the government of globalization and competitiveness of this information age.
Local Literature, Studies and Systems
Based on the Study of Peter (2019) is enabling the barangay to keep their resident records
as comprehensive, current, and easily accessible as feasible for verification, monitoring,

and reference purposes based on the available residents' census data retained by the client
barangay; this system aids barangay management. Planning, program execution, and
other associated tasks greatly benefit from the data offered by this system in the form of
through reports.
According to Cordova (2018) The system facilitates barangay management by enabling
the barangay to maintain their resident records as complete and up-to-date as possible and
as easily accessible for verification, monitoring and reference purposes based on the
available residents’ census data kept by the barangay. Data provided by this system in the
form of comprehensive reports are invaluable for planning, program implementation and
related purposes.
In Addition to the study of Atanacio and Lacatan (2019) the data analytics in this system
will assist them in terms of studying the patient data, the staff. The task of manually
categorizing and evaluating all the medical information will be onerous. There are too
many patient consultations each month for analysis. The Rural Health Unit will operate
more effectively thanks to the application of data analytics. Every Barangay will
categorize and arrange the patient consultation records. For each ailment, barangay, and
month, data analytics will provide the quantity of patient consultation records.
Synthesis of the Reviewed Literature, Studies and Systems
The above-mentioned collection of both international and local research informs the
proponents that their planned study has similarities to our Barangay Information
Management System. As stated, it has given us new options that helped us in our system.

Based on (the Ministry of Finance, 2015) Information management is a core component
of government infrastructure and ensures that critical characteristics such as authenticity,
reliability, integrity and usability of a record are preserved and protected for as long as
required. Management system includes a commitment to integrate services and to deliver
them electronically where possible. Bert Markgraf (2019) Information systems gain
importance by processing the data from the barangay inputs to generate information that
is useful for managing the barangay operations to increase the information system’s
effectiveness. Henczel (2018) this is an information audit, focusing on the information
sources, resources, shows, and how the information contributes to the objectives of an
organization like Barangay. Cordova (2018) Data provided by this system in the form of
comprehensive reports are invaluable for planning, program implementation and related
purposes. (The Study of Peter, 2019) Planning, program execution, and other associated
tasks greatly benefit from the data offered by this system in the form of through reports.
Atanacio and Lacatan (2019) The Rural Health Unit will operate more effectively thanks
to the application of data analytics. Every Barangay will categorize and arrange the
patient consultation records.
The collections of studies above are related in the area of importance of the data and
keeping all the records of every resident in the barangay. It will give assurance that these
records are secured and used for the advancement of the Barangay Capri Novaliches,
Quezon City. It also guarantees that the employee's task will be easier, faster and more
efficient for the benefit of the Barangay Capri.

CHAPTER III
TECHNICAL SPECIFICATIONS
This chapter discusses the technical specifications of the hardware and software
requirements that have been used in developing and implementation of this project.
The chapter devoted to technical specifications is a crucial component of any
comprehensive project plan, as it serves to provide a thorough breakdown of the
hardware and software that will be employed throughout the project's lifecycle, along
with a comprehensive description of their respective purposes, functions, and capabilities.
This section not only outlines the various components of the technology stack but also
includes detailed diagrams that depict the layout and interaction of these systems,
providing a clear and concise visual representation of their operation.
SOFTWARE
Software Specification Descriptions
 Windows 10  Operating system where the

system will be made
Operating System
 MS Office10  An operating system used
for documentation
Programming Java An open-source software use for

Language coding

Windows 10 professional is important as the following software was installed in
it .Including the NetBeans, it is used for coding and it was important for this system as
using this will make the system work better and also this also helps us to develop the
system in a more efficient way. It allows us to add more designs in the system, while the
MS10 were used for documenting the needs and the process of the system.
HARDWARE
Hardware Specification Descriptions
Computer Toshiba Hardware where the system will be

based and make
This hardware is needed in making our system as the computer will be the one where it
will be made. It has the memory where we store the data of our system, it will hold every
single file that the system needs and the server is used for storing all the database and
information of the system.
TECHNOLOGIES
NETBEANS - In order to make an outline and design to a system that precise and quick
gathering of data and information, NetBeans provides a highly intuitive user interface
that simplifies the development process. It includes a range of features such as code
completion, syntax highlighting, and debugging tools.

XAMPP - Open source software package that provides a complete web server solution
for developing and deploying applications.
PHPMyAdmin - phpMyAdmin in system development is that it simplifies the
management and administration of databases. With phpMyAdmin, developers can easily
create, modify, and delete databases, tables, and columns, as well as manage user
accounts and permissions. This makes it easier for developers to maintain and update
their database structure, which is critical for the proper functioning of a system.
PROGRAM FLOWCHART

CONTEXT DIAGRAM

USE CASE DIAGRAM

17
CHAPTER IV
METHODOLOGIES
This chapter of the document explores the different methodologies, techniques,
and systematic approaches utilized by the researchers in analyzing and designing the
system requirements and specifications. The aim is to provide a comprehensive overview
of the methodological framework used in developing the proposed system, highlighting
the key stages involved in the process and the corresponding activities carried out in each
stage. By following a structured and well-defined methodology, the researchers ensured
that the system design and development were based on sound principles and practices,
ultimately leading to a successful implementation of the proposed system.
System Requirement Specifications
Barangay Information Management System is a useful tool that can help improve
the efficiency, accuracy, and reliability of barangay information management. By
providing a user-friendly interface and leveraging statistical analysis, the system can help
identify trends and patterns that can inform decision-making processes and improve the
overall functioning of a barangay.
Functional Requirements
● User management: The system has user management functionality which is the
barangay admin accounts only.

● Resident information management: The system has a resident database that
contains personal information such as name, address, contact details, and other
relevant information.
● Events information management: The system has events management
functionality that allows the barangay admin to create, update, and delete events
as necessary. The system is able to display events information in a user-friendly
interface that provides details about the events, such as date, time, location, and
other relevant information.
● Statistics analysis: The system is able to analyze data from various sources, such
as resident information, events data, and other relevant data, and generate
statistical reports that provide insights and trends. The system is able to present
statistical data in a user-friendly interface that makes it easy for the barangay
personnel to understand and make informed decisions based on the data.
Non-Functional Requirements
Execution qualities, such as security and usability, which are observable at run time.
Evolution qualities, such as testability, maintainability, extensibility and scalability,
which are embodied in the static structure of the software system.
Constraints
Constraints in a barangay management system may include:

Limited Budget: The constraint of a limited budget may hinder the ability of the
barangay to provide necessary services, purchase equipment, or hire additional staff.
Limited Resources: The lack of necessary resources, such as technology, equipment,
and materials, may constrain the ability of the barangay to deliver services effectively and
efficiently.
Lack of Skilled Personnel: The absence of skilled personnel with the required training
and expertise to manage and operate the various components of the barangay
management system may pose a significant constraint.
Political Pressure: Political pressure and influence may constrain the ability of barangay
officials to make decisions and implement policies in the best interest of the community,
rather than based on political considerations.
Limited Communication Infrastructure: Poor communication infrastructure, including
inadequate phone and internet connectivity, may hamper the ability of the barangay to
communicate with residents and stakeholders, particularly during emergencies or disaster
situations.
Bureaucratic Constraints: Bureaucratic constraints, such as slow decision-making
processes and complex administrative procedures, may limit the ability of the barangay to
respond quickly to issues and concerns of residents.

Limited Data Management: The lack of proper data management systems may
constrain the ability of the barangay to make informed decisions based on accurate and
reliable information.
Assumptions
Assumptions in a barangay management system may include:
● Access to technology: The assumption that all personnel of the barangay have
access to technology, such as computers or smartphones, and are able to use them
proficiently.
● Transparency and honesty: The assumption that all barangay officials are
transparent and honest in their dealings and record-keeping.
● Adequate staffing: The assumption that there are enough employees in the
barangay to carry out the various tasks required, such as maintaining records,
delivering services.
● Timeliness and efficiency: The assumption that all tasks and services provided
by the barangay are completed in a timely and efficient manner, with minimal
delays or errors.
● Availability of resources: The assumption that the barangay has adequate
resources, such as funds, equipment, and materials, to carry out its various
functions and provide necessary services to its constituents.

● Participation and engagement: The assumption that the barangay residents are
actively engaged and participate in community affairs, including attending
meeting,

providing feedback, and contributing ideas and suggestions for improvement.
● Compliance with laws and regulations: The assumption that the barangay
officials and employees comply with all relevant laws and regulations governing
their operations, including those related to governance, finance, and public
service.
Dependencies
Dependencies in a barangay management system may include:
● Communication Infrastructure: Effective communication infrastructure is a key
dependency for the barangay management system. This includes reliable phone
and internet connectivity, as well as communication channels between barangay
officials, residents, and other stakeholders.
● Availability of Resources: The availability of necessary resources, such as funds,
equipment, and materials, is a critical dependency for the barangay management
system to operate effectively.
● Skilled Personnel: The presence of skilled personnel with the required training
and expertise to manage and operate the various components of the barangay
management system is an important dependency.
● Data Management: The availability of accurate and reliable data, as well as the
proper data management systems, is a key dependency for effective decision-
making and policy formulation.


Government Regulations: The compliance with government regulations and policies is
a dependency for the barangay management system to operate within legal boundaries
and maintain good governance.
● Political Stability: The political stability of the barangay, including the absence
of political conflict and instability, is a dependency for effective decision-making
and policy implementation.
● Community Participation: The active participation of the community in
barangay affairs is a critical dependency for effective decision-making, as well as
for the success of policies and programs implemented by the barangay
management system.
Acceptance Criteria
In a barangay management system refer to the specific requirements that must be met in
order for the system to be considered acceptable or satisfactory to its users or
stakeholders. Some examples of acceptance criteria for a barangay management system
may include:
● Usability: The system should be easy to use, with an intuitive user interface and
clear navigation that allows barangay officials to perform their tasks efficiently
and effectively.
● Accuracy: The system should be able to accurately capture and store data,
generate reports, and provide up-to-date information on barangay affairs.

● Reliability: The system should be reliable and stable, with minimal downtime
and errors, to ensure that barangay officials and employees can access and use the
system when needed.
● Security: The system should have robust security features, including user
authentication and access control, to protect sensitive data and prevent
unauthorized access or tampering.
● Integration: The system should be able to integrate with other systems used by
the barangay or external stakeholders, such as government agencies, to facilitate
data sharing and streamline processes.
● Customization: The system should be customizable to meet the specific needs of
the barangay, with options to configure settings, workflows, and reports based on
user requirements.
● Support: The system should have a reliable support system, including technical
support and training for users, to ensure that any issues or questions can be
addressed promptly and effectively.
System Development Methodologies
In this section, the researchers discuss the different methods and systematic approaches
they used in analyzing and designing the Barangay Information Management System.
They utilized the Software Development Life Cycle (SDLC) Waterfall methodology,
which is a conceptual model used in project management to guide the different phases
involved in developing the system, from the initial feasibility study to maintenance of the

completed application. The researchers followed the appropriate rules of the SDLC
Waterfall method, which included phases such as Requirements, Analysis, Design,
Coding,
Implementation, Testing, Operation Deployment, and Maintenance. These phases helped
guide the development of the system and its network infrastructure.
Requirements
The researchers gather recommendations and information before settling on a proposed
project and arrangement, as directed by the Project Manager. All of the important
information gathered by the researchers was compiled into documents.
Analysis


In This phase, the researchers gather information from the admin office of Barangay.
Through gathering information, the proponents developed a solution that meets the needs
of the residents. The researchers analyzed the gathered data to identify the most pressing
needs of the residents based on statistical analysis.
Design
During this phase, the proponents created a design for the system that will meet the needs
of the Barangay. The programmer begins developing the system after the design and
functionality of the system have been decided.
Coding and implementation
Once the design is complete, the next step is to code the system. This is where the
programmer will write the actual code to implement the system architecture, user
interface, and database schema.
Testing
The researcher will evaluate the system's input and output throughout this phase to see if
it operates as intended. The proponents decided to test them out first to make sure
everything was operating.
Operation Deployment
In this phase, the researcher is responsible for ensuring that the system is properly
installed, configured, and tested. This includes making sure that the system meets the
requirements
of the user, is secure and reliable, and is able to handle the expected workload. The
researcher should also monitor the system's performance and be prepared to troubleshoot
any issues that arise and provide training and support to users of the system.
Maintenance
In this phase, the researcher is responsible for ensuring that the system is functioning
properly and that any issues are quickly identified and addressed. This includes
monitoring system performance, troubleshooting any problems, and making necessary
updates or repairs. The researcher should also be knowledgeable about the system's
architecture and design, and be able to identify potential security risks and vulnerabilities.
Conceptual Framework
The conceptual framework for the project Design and Development of Barangay Information Management
System for Barangay Capri is depicted in the figure above. It is based on the input, process, and output
model, or IPO model.

Testing Procedure
Testing procedures for the Barangay Management System can include the following
steps:
● Unit Testing: This involves testing individual modules or functions of the system
to ensure that they work as intended. The objective is to catch any errors in the
code or logic that may impact the system's overall performance.
● Integration Testing: This involves testing how different modules of the system
work together. The objective is to ensure that the system functions as a whole, and
that all modules are working correctly.
● User Acceptance Testing: This involves testing the system from the perspective
of end-users, who will use the system in their day-to-day work. The objective is to
ensure that the system meets the needs of the users, and is easy to use and
understand.
● Performance Testing: This involves testing the system's performance under
different conditions, such as heavy user loads or low network bandwidth. The
objective is to ensure that the system can handle the expected level of usage
without any performance issues.
● Security Testing: This involves testing the system's security features, such as
access controls and data encryption. The objective is to ensure that the system is
secure and protected against unauthorized access and data breaches.

● Regression Testing: This involves testing the system after any changes or
updates have been made to ensure that they did not introduce any new bugs or
issues.

CHAPTER V
SUMMARY AND RECOMMENDATIONS
The summary and recommendations that have been reached by the proponents are
discussed in this chapter. The results of the project are summarized to show how effective
the system is, and recommendations are given as well to further improve future
development of the project or for future researchers.
Summary
The project aims to develop an automated information management system for
barangays that eliminates errors and problems encountered during manual processes. This
system will aid barangay personnel in identifying the most urgent needs of the
community using statistical analysis of data from surveys and reports. By providing an
efficient and effective tool for managing and organizing barangay-related data, the
project team hopes to enhance the delivery of basic services and programs to the
community. Additionally, the system will gather data from various sources to provide a
comprehensive overview of the barangay's needs, leading to more informed decisions and
efficient governance. Ultimately, the implementation of the system will improve the
delivery of essential services and benefits to the community of Barangay Capri. To
summarize, the proposed system is designed to improve the efficiency, accuracy, and
reliability of barangay information management in Barangay Capri by providing a
centralized platform for managing resident and events information and analyzing
statistical data.


Recommendations
Based on the findings of our project system, "Design and Development of Barangay
Information Management System for Barangay Capri," we recommend the
implementation of the system in all barangays in the Philippines. Also, it has the potential
to be a valuable contribution to the field of barangay information management. Future
researchers and studies should consider building upon this project by conducting further
research and analysis to identify additional functionalities and features that can be
integrated into the BIMS. It is recommended to conduct a comprehensive evaluation of
the system to identify areas for improvement and optimization. Additionally, future
studies can explore the potential of integrating emerging technologies such as artificial
intelligence and machine learning to enhance the system's capabilities. Lastly, it is
recommended to explore the potential for replicating and implementing the BIMS in
other barangays to improve the overall functioning of barangay information management
throughout the Philippines. By considering these recommendations, future researchers
and studies can further advance the field of barangay information management and
contribute to the development of more effective and efficient systems.

APPENDICES

APPENDIX A
Gantt Chart

APPENDIX B
Network Layout

APPENDIX C
Data Flow Diagram

APPENDIX D
Entity Relationship Diagram

APPENDIX E
Data Dictionary


APPENDIX F
Screenshots with Description
Figure 1: Login
This is the login form that can only be accessed by the barangay admin/administrator
with the provided username and password.

Figure 2: Admin Dashboard
The admin dashboard comprises four primary sections, namely the Homepage, Statistics,
Event, and Resident Information. These sections offer the admin an overview of the
system's data, a tool to manage events, and access to resident information.

Figure 3: Homepage | Home
The home form represents the system's default front page.

Figure 4: Resident Information
The barangay admin can generate resident records, update resident information, and
create new resident profiles by inputting resident personal details.

Figure 5: Statistics
The statistics form shows the different categories of the barangay's total population,
which helps the barangay admin and Brgy. Captain to determine the percentages of each
group and plan suitable events/programs for the residents of Barangay Capri.

Figure 6: Events
The announcement form is to post announcements and messages on the barangay
regarding upcoming events or programs. It is exclusively accessible to barangay
personnel for posting and managing event-related information. For them to know what
upcoming activities they should do.

Figure 6.1: Manage Events
The event form is intended to make it easier for the barangay admin to create an event for
the residents. It provides the resources needed to organize events. It can create, update
and delete events.

BIBLIOGRAPHY

Journals
● Lado, Mark John (2017), Computerized information system in barangay
poblacion, danao city, cebu - capstone project:
https://www.slideshare.net/MarkJohnPerezLado/computerized-information-
system-in-barangay-poblacion-danao-city-cebu?
fbclid=IwAR0dndC9l2w0NfD6hQFIhkXwoeazUT4vFi-GgbTd99bRcjBR9TbPt-
nK5X4
● Atanacio and Lacatan, (2019), Development and Evaluation of Rural Health Unit
Record Management System with Data Analytics for Municipality of Bay,
Laguna using ISO 25010: C5133098319-libre.pdf
(d1wqtxts1xzle7.cloudfront.net)
● Barangay Profiling System with Analytics :
https://www.warse.org/IJATCSE/static/pdf/file/ijatcse071042021.pdf
● Carpio, Claire Ong (2020), Barangay Management System: http://ijmrap.com/wp-
content/uploads/2020/07/IJMRAP-V3N1P78Y20.pdf?
fbclid=IwAR3RnrltbZ6iOPdzQRzByxPLZASEGZbVxB0xAdRbX4--
IzVxMocksItXIzw
● Cipriano, prince (Oct. 21, 2022), Barangay management:
systemhttps://www.docsity.com/en/barangay-management-

system/9098156/?
fbclid=IwAR3DOIboiymZlCvsffDfjx1hnVb1vU0AGweiW5YYRp3nR4fHM5SlYIWNJ
hQ
● Lado, Mark John (2017), Computerized information system in barangay
poblacion, danao city, cebu - capstone project:
https://www.slideshare.net/MarkJohnPerezLado/computerized-information-
system-in-barangay-poblacion-danao-city-cebu?
fbclid=IwAR0dndC9l2w0NfD6hQFIhkXwoeazUT4vFi-GgbTd99bRcjBR9TbPt-
nK5X4
Online Sources
● Barangay Management Information System Capstone Project Document:
https://capstoneguide.com/barangay-management-information-system-capstone-
project-document/
● Ministry of Finance (2015), Computerized Barangay Clearance Management
System forSto. Rosario-Silangan Pateros, Metro Manila:
https://www.academia.edu/34910201/THIS_IS_FINAL_SAD_
● Markgraf, Bert (2019), Importance of Information Systems in an Organization:
Importance of Information Systems in an Organization (chron.com)

● Henczel (2018), The Information Audit as a First Step Towards Effective
KnowledgeManagement:https://www.researchgate.net/publication/275716491_Th

e_Information_Audit_as_a_First_Step_Towards_Effective_Knowledge_Manage
ment_REVISED
● Peter, John (2019), Barangay Records Management Features and User Interface:
https://www.inettutor.com/source-code/barangay-records-management-features-
and-user-interface/?
fbclid=IwAR0Y3zyONKEf8Wai9jvZd5wPGXXWtQP1RyicIaEn5z4AkfKiD3Zo
BLcehwI
● Cordova (2018), Web Based Barangay Management System with Mobile App
Support Application: https://www.inettutor.com/source-code/web-based-
barangay-management-system-with-mobile-app-support-application/
● Barangay Management System Capstone Related Articles:
https://capstoneguide.com/barangay-services-management-system-capstone-
project-document/?fbclid=Iw
● Barangay management system, Thesis for Capstone Design:
https://www.docsity.com/en/barangay-management-system/9098156/

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QUEZON CITY UNIVERSITY

Design and Development of Barangay Information Management System

A Software Engineering Project Documentation

DEPARTMENT OF INFORMATION TECHNOLOGY

In partial fulfillment of the requirements for the degree BACHELOR OF SCIENCE IN

Mr. Alexis Morales

Approved by the Committee for Project Presentation with a notation of

ISAGANI M. TANO, DIT

ISAGANI M. TANO, DIT

DEPARTMENT OF INFORMATION TECHNOLOGY

healthy life. All of these, we offer to you.

DEPARTMENT OF INFORMATION TECHNOLOGY

illustrate their profound gratitude and appreciation to everyone who has

you provided during the entire process.

DEPARTMENT OF INFORMATION TECHNOLOGY

Computer technologies have now become an indispensable component of daily life.

units, particularly barangay units.

The "Design and Development of Barangay Information Management System for

Barangay Capri" is a proposed system aimed at providing an automated management

organizing barangay-related data. The project's objective is to assist barangay captains

related data, which will ultimately lead to better decision-making processes.

CHAPTER I Project Background........................................................................................1

Project Background and Context.....................................................................................2

Project Purpose and Description......................................................................................3

Scope and Delimitations of the Project...........................................................................6

CHAPTER II Review of Related Literature and System....................................................8

DEPARTMENT OF INFORMATION TECHNOLOGY

CHAPTER III Technical Specifications............................................................................12

Diagrams and Flowcharts..............................................................................................15

System Requirement Specifications..............................................................................55

System Development Methodologies............................................................................56

CHAPTER V Summary and Recommendation.................................................................75

DEPARTMENT OF INFORMATION TECHNOLOGY

Table no. Table Title Page No.

Diagrams no. Diagrams Title Page No.

Appendix Title Page No.

C Data Flow Diagram

D Entity Relationship Diagram

F Screenshots with Description

DEPARTMENT OF INFORMATION TECHNOLOGY

In today's modern era, information technology has played a significant role in

making. The Barangay Information Management System is a computer-based system that

governance in the local community.

This system provides a comprehensive barangay-related information, including the

community, determining the resources required to address them, and developing

decision-making, and improved service delivery.

DEPARTMENT OF INFORMATION TECHNOLOGY

Project Background and Context

Barangay Capri is a local barangay area located at Novaliches, Quezon City,

Philippines. It was established by the former Brgy. Captain Roberto S. Alberto. It is a

small community that houses a population of 12, 586 as of 2010. It is sustained by

established vision and mission.

decision-making and service delivery.

system entitled "Design and Development of Barangay Information Management

including surveys and reports, in order to provide an accurate representation of the

to make informed decisions to successfully address those needs.

DEPARTMENT OF INFORMATION TECHNOLOGY

Project Purpose and Description

The purpose of the project system, "Design and Development of Barangay

Information Management System for Barangay Capri," is to make an automated

community through statistical analysis. The researchers want to improve community

organizing barangay-related data.

The main objective of the Barangay Information Management System in