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CSU ONLINE CAPSTONE PROJECT MONITORING AND

MANAGEMENT SYSTEM

A Capstone Project Presented to the Faculty of Information Technology

College of Engineering, Technology and Computing

Cotabato State University

Cotabato City

In partial fulfillment of the requirements for the degree of

Bachelor of Science in Information Technology

By:

CRUZ, ISIAH EDZELVAN A.

MANGANDIAR, HASMODIEN S.

ABDULLAH, NASHRA JANE K.

INSTR. FATIMA D. KASAM, MIT

Adviser

January 2023
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Republic of the Philippines

COTABATO STATE UNIVERSITY
College of Engineering, Technology and Computing
Sinsuat Avenue, Cotabato City

TRANSMITTAL SHEET

This capstone project entitled “CSU ONLINE CAPSTONE PROJECT

MONITORING AND MANAGEMENT SYSTEM” by ISIAH EDZELVAN A. CRUZ,
HASMODIEN S. MANGANDIAR and NASHRA JANE K. ABDULLAH in partial
fulfillment of the requirements for the degree of BACHELOR OF SCIENCE IN
INFORMATION TECHNOLOGY is hereby accepted and endorsed.

INST. DELSA I. BANDILA, MIS

Capstone Project Coordinator

_________________
Date

ASST. PROF. ANDERSON N. ROJAS, MIM

Program Head - ITE

_________________
Date

ENGR. ALMA SENDAD-KATO, DM

Dean, College of Engineering Technology and Computing

_________________
Date
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Republic of the Philippines

COTABATO STATE UNIVERSITY
College of Engineering, Technology and Computing
Sinsuat Avenue, Cotabato City

APPROVAL SHEET

This capstone project entitled “CSU ONLINE CAPSTONE PROJECT

MONITORING AND MANAGEMENT SYSTEM” by ISIAH EDZELVAN A. CRUZ,
HASMODIEN S. MANGANDIAR and NASHRA JANE K. ABDULLAH in partial
fulfillment of the requirements for the degree of BACHELOR OF SCIENCE IN
INFORMATION TECHNOLOGY has been examined and recommended for
acceptance and approval for oral examination.

INSTR. FATIMA D. KASAN, MIT

Adviser

UNDERGRADUATE RESEARCH PANEL

Approval by the Research Committee and examination with Grade of ____

INSTR. SAMBAI A. ALI, MIS INSTR. DELSA I. BANDILA, MIS

Member, Examining Committee Member, Examining Committee

ASST. PROF. ANDERSON N. ROJAS, MIM

Chairman, Examining Committee

Accepted and approved in partial fulfillment of the requirements for the

degree of BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY.

INST. DELSA I. BANDILA, MIS ASST. PROF. ANDERSON N. ROJAS, MIM

Capstone Project Coordinator Program Head - ITE

ENGR. ALMA SENDAD-KATO, DM

Dean, College of Engineering Technology and Computing
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ABSTRACT

Our capstone project entitled CSU Online Capstone Project Monitoring

and Management System was conducted to assess the current status of keeping

the thesis projects which is done by doing using the pen and paper method. This

study is also intended to make a necessary improvement by providing a data

base system. The output of this study will be beneficial to the faculty, student,

and the future researcher. Our study is to develop a system to speed up the

process of keeping the final year student of diploma. Our project is accessible

either by an administration and staff. Only they can add and edit the data base.

The data can be retrieved easily. This has user friendly functionalities and a

pleasant user interface using a Bootstrap Framework. The data are protected for

personal use and makes the data processing very fast.

Rapid Application Development approach is applied while developing this

system. The design evolves in entity relationship (ERD) to show the logical flow

for the system. The proposed project is developed using PHP as a scripting

language and MySQL server as a database.

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TABLE OF CONTENTS

Title Page...........................................................................................................i

Transmittal Sheet.............................................................................................ii

Approval Sheet................................................................................................iii

Abstract............................................................................................................iv

Table of Contents.............................................................................................v

List of Figures...............................................................................................viii

List of Tables...................................................................................................ix

List of Appendices...........................................................................................x

Acknowledgement..........................................................................................xi

Chapter I - Introduction

1.1. Background of the Study........................................................................1

1.2. Statement of the Problem.......................................................................2

1.3. Objectives of the Study...........................................................................3

1.4. Significance of the Study........................................................................4

1.5. Scopes and Limitations...........................................................................5

1.5.1. Scopes.............................................................................................5

1.5.2. Limitations........................................................................................6

1.6. Operational Definition of Terms..............................................................6

Chapter II - Review of Related Literature

2.1. Local Related Studies.............................................................................7

2.1. Foreign Related Studies.........................................................................9

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Chapter III - Methodology of the Study

3.1. Research Design..................................................................................13

3.2. Locale of the Study...............................................................................13

3.3. Respondent of the Study......................................................................13

3.4. System Development Methodology......................................................14

Chapter IV - Presentation, Analysis and Discussions of the System

4.0. System Design Specification................................................................16

4.1. Description of the Existing System.......................................................16

4.1.1. Methods, Procedures and Operations...........................................16

4.1.2. Resources Management of the Existing System...........................17

4.2. Description of the Proposed System....................................................17

4.2.1. Flowchart.......................................................................................19

4.2.2. Context Level Diagram..................................................................23

4.2.3. Data Flow Diagram........................................................................24

4.2.4. Entity Relationship Diagram..........................................................25

4.2.5. Use Case Diagram........................................................................26

4.3. Project Management.............................................................................27

4.3.1. Project Cost...................................................................................27

4.3.2. Gantt Chart....................................................................................28

4.4 System Implementation.........................................................................28

4.4.1 Programming Considering Tools....................................................28

4.4.2 System Requirement Specification.................................................29

4.4.2.1. Hardware Requirements........................................................29

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4.4.2.2. Software Requirements.........................................................29

4.5 Implementation Setup............................................................................29

4.5.1 Testing Activities.............................................................................30

4.5.2 Installation Process.........................................................................30

4.5.3 User Interface Manual....................................................................31

4.5.4 Source Code...................................................................................49

Chapter IV - Presentation, Analysis and Discussions of the System

5.1 Summary................................................................................................54

5.2 Conclusion.............................................................................................55

5.3 Recommendation...................................................................................55

Appendices

Letter of Interview

Letter to Adviser’s Approval

Capstone Recommendation Form

Certificate of Critic

Bibliography

Curriculum Vitae
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LIST OF FIGURES

Figure No. 1 - Flow Chart (Administrator)........................................................19

Figure No. 2 - Flow chart (Staff)......................................................................20

Figure No. 3 - Flow Chart (Users)....................................................................21

Figure No. 4 - Flow Chart (Visitors).................................................................22

Figure No. 5 - Context Level Diagram.............................................................23

Figure No. 6 - Data Flow Diagram...................................................................24

Figure No. 7 - Entity Relationship of the System.............................................25

Figure No. 8 - Use Case Diagram...................................................................26

Figure No. 9 - Registration Form.....................................................................31

Figure No. 10 - Login Form..............................................................................31

Figure No. 11 - User Main Index......................................................................32

Figure No. 12 - Submit / Upload Thesis .........................................................32

Figure No. 13 - Uploaded Project....................................................................33

Figure No. 14 - Index Form (Visitors)..............................................................33

Figure No. 15 - View archive lists (Visitors).....................................................34

Figure No. 16 - Main index (Staff)....................................................................34

Figure No. 17 - Staff - Archive Lists.................................................................35

Figure No. 18 - Staff - Student Lists................................................................35

Figure No. 19 - Staff - Edit Account.................................................................36

Figure No. 20 - Login Panel (Admin)...............................................................36

Figure No. 21 - Admin - Main Index.................................................................37

Figure No. 22 - Admin - Archive Lists..............................................................37

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Figure No. 23 - Admin - Department Lists.......................................................38

Figure No. 24 - Admin - Curriculum Lists........................................................38

Figure No. 25 - Admin - User Lists..................................................................39

Figure No. 26 - Admin - Settings.....................................................................39

LIST OF TABLES

Table No. 1 - Project Cost Management.........................................................27

Table No. 2 - Gantt Chart................................................................................28

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LIST OF APPENDICES

Letter of Interview

Letter to Adviser’s Approval

Capstone Recommendation Form

Certificate of Critic

Bibliography

Curriculum Vitae

Appendix
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ACKNOWLEDGEMENT

First, Alhamdulillah. The final year project can be completed after all the

sacrifices to finish the study.

Thanks to all the Faculty of Bachelor of Science in Information Technology

for being a good lecturer to what would be the best and the best to accomplish

the study. For the continuous support of our research, for patience, motivation

enthusiasm, and immense knowledge. The guidance which helped the

researcher writing of this thesis all the time.

We would like to express our sincere gratitude to our beloved Coordinator

Instr. Delsa I, Bandila for helping us and guiding us to comply this study and who

always checking and monitor the progress of our study and remaining us what

we should focus to finish it with a hard work, even though we did not believe to

her sometime during her monitoring but she still manage to be more patient and

continuing help us on this study.

To those faculty staff Ma’am Sambai Ali and Sir Anderson Rojas who are

always there to answer our questions regarding this study, giving us more ideas

and opinions on how we contract our study very well.

To our adviser Instr. Fatima D. Kasan, thank you for always taking the

time to read and check every word of our documents. You serve as an

encouragement and inspire us with every word of your advice.

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To our friends and relatives who also there on our hardships, your

presence has been much appreciated and for all the comforts, support and

believing on us, thank you so much.

To our parents for their undying tirelessly support financially and moral

guide by giving us a lot of inspirational advises and cheering us when were in

about to give up thank you for the courage and believing on us.

To our Almighty Allah thank you for guiding, listening to our prayers and

for giving us a strength every day to survive the challenge we faced.

The Proponents.