REQUIREMENTS FOR SALARY CLAIM – NEWLY HIRED (PERMANENT)

CLAIM FOR PERSONNEL BENEFITS (

 Request Letter addressed to SDS stating the period to be claimed
PERSONNEL MINIMUM LENGTH OF SERVICE TO DOCUMENTARY
FOR INCLUSION IN THE REGIONAL PAYROLL
 Original Biometric Print-out duly signed by employee and School Head BENEFITS QUALIFY REQUIREMENTS
o If handwritten DTR, please attach justification-why it is handwritten.  (3 copies) CSC Approved Permanent Appointment
o In case of handwritten entries, please attach photocopy of logbook. Clothing if one has rendered services of at  Request Letter addressed to SDS  Appointment of Promoted Teachers from T-II to Retired as reflected in the
o In case of no entries during weekdays, please attach Cert. of Appearance with Allowance least 6 months as of December 31 st of stating the claim appointment (3 copies)
Travel Order and/or duly approved Form 6 (whichever is applicable). the current year  Appointment
 Advice Order
 Appointment  Advice Order
Mid-Year Bonus if one has rendered services of (1) at  Certificate of Assumption to Duty  Certificate of Assumption to Duty (CSC Prescribed Form No. 4)
 Advice Order
least 4 months and (2) still in service (Prescribed CSC Form 4) - Duly signed by School Head/PSDS and Division HRMO
 Certificate of Assumption to Duty (CSC Prescribed Form 4) as of May 15th (3) obtaining at least
 Oath of Office (CSC Prescribed Form 32)
 DBP Account Number  Oath of Office (CSC Prescribed Form 32) duly signed by SDS
satisfactory rating.  Contact Number
 Statement of Assets and Liabilities and Net worth (SALN, latest)  Latest Statement of Assets and Liabilities and Net Worth (SALN)
 DBP-Capistrano Branch Account Number (Front of ATM or Deposit Slip) To be released not earlier than May REMINDERS:  ORIGINAL COPY (EMPLOYER’S FILE) of BIR Forms 2305 & 1902
 Print-out of PAG-IBIG ID or Member’s Data Form (MDF) 15th of the current year - Duly stamped-received by BIR Representative/s
 Photocopy of Official Receipt for payments made to PHILHEALTH as voluntary Requirements must be  DBP-Capistrano Branch Account Number
Cash (formerly if one has rendered services of at
member for the month/s claimed known as least 4 months as of December 31 st of
prepared in 3 SETS - for (1st) - Deposit Slip or Front picture of ATM Card
 GSIS BP Number (Pls contact Ma’am Ping Bahian 0936-5838-226) Chalk) the current year COA, (2nd) Cashiering & (3rd)  PHILHEALTH MEMBER’S DATA RECORD (MDR) with the ff. details
 Photocopy of BIR Forms 2305 & 1902 (duly received by BIR Region X) Allowance Accounting, compiled in (1) - Employer’s Philhealth Number: 01-500000205-3
 Contact Number one folder and arranged
- Employer’s Name: Department of Education – Division of Misamis
 Division Clearance (for Transferee from other division or implementing unit) according to this checklist.
Productivity To be released not earlier than Oriental
 Certificate of Last Payment (for Transferee from other division or implementing Enhancement December 15th of the current year Photocopies MUST be duly  GSIS BP Number (Inquire from Payroll Section)
unit) Incentive (PEI)
 Last Pay slip (for Transferee from other division or implementing unit)
AUTHENTICATED by the  Print-out of PAG-IBIG Member’s Data Form (MDF)
Full, if one has rendered services of School Head/PSDS
at least 4 months and still in service  Contact Number
FOR SECOND AND SUCCEEDING SALARY CLAIMS as of November 30th of the current  Division Clearance (for Transferee from other division or Implementing
year. Please be informed that the
releases of claims are subject
Unit)
 Request Letter addressed to SDS stating the period to be claimed
Pro-Rated, if one has rendered to:  Certificate of Last Payment (for Transferee from other division or
 Original Biometric Print-out duly signed by employee and School Head services of less than 4 months but still Implementing Unit)
o If handwritten DTR, please attach justification-why it is handwritten. in service as of November 30th of the o The schedule of respective
current year. signatories and REMINDERS (FOR REGIONAL PAYROLL INCLUSION):
o In case of handwritten entries, please attach photocopy of logbook.
o Availability of funds.
o In case of no entries during weekdays, please attach Certificate of Appearance Year-End To be released not earlier than 1. All photocopied documents should be DULY AUTHENTICATED by School Head
with Travel Order and/or duly approved Form 6 (whichever is applicable) Bonus (YEB) November 15th of the current year or PSDS
 Certification from Principal that the employee has already submitted salary claims 2. One (1) copy only for each document EXCEPT for the APPOINTMENTS WHICH
Full, if one has rendered services of SHOULD BE THREE (3) COPIES.
for previous month/s. at least 4 months and still in service
 OFFICIAL RECEIPT of PAID PHILHEALTH CONTRIBUTION for the quarter as of October 31st of the current year
covered.
Cash Gift Full, if one has rendered services of
 IN (1) ONE BOND PAPER: PAG-IBIG MID No., GSIS BP number, DBP Account at least 4 months and still in service
number and Contact number as of October 31st of the current year

REMINDERS: Pro-Rated, if one has rendered

services of less than 4 months but still
Requirements must be prepared in 3 SETS - for (1st) COA, (2nd) Cashiering & (3rd) in service as of October 31 st of the
current year
Accounting, compiled in (1) one folder and arranged according to this checklist.
World Hired as of September 30 of the (Subject to specific Fund Source)
Photocopies MUST BE duly AUTHENTICATED by the School Head or PSDS Teacher’s Day current year
Incentive
Please be informed that the releases of claims are subject to: The schedule of
respective signatories and Availability of funds.