BULE HORA UNIVERSITY

COLLEGE OF INFORMATICS

DEPARTMENT OF INFORMATION SCIENCE

COURSE TITLE:- RESEARCH PROPOSAL FOR RESEARCH METHOD&EVALUATION

COURSE CODE:-INSC2072.

GROUPASSIGNMENT

TITLE: - CLINIC PATIENT’S INFORMATION MANAGMENT SYSTEM

Submitted to Information science for the requirement in partial fulfillment.

Submitted by:

NAME IDNUMBER

1 DEREJE TAMIRU RU/4777/12

2 SOLOMON GURE RU/5427
3 RAHEL TEFERI RU/5063/13
Advisor: Mr.ABDI
BULE HORA ETHIOPIA
Declaration
This is to declare that this project which is produced under the supervision of Mr. ABDI
Title “ CLINIC PATIENT’S INFORMATION MANAGMENT SYSTEM”
Is the sole contribution of the authors and no part here of has been produced illegally which
can be considered as plagiarism. We will be responsible and liable for any consequences if
violation of this declaration is proven.
Date: ________________

Approval page
This is to confirm that the project report entitled with “ CLINIC PATIENT’S
INFORMATION MANAGMENT SYSTEM” first phase submitted to Bule Hora
University Institute of Technology Department of information Science in partial fulfilment
of the requirement for the award of the degree of Bachelor of Science in information science
is an original work carried out by research Group Member.

The project has been submitted for examination with my approval as university advisor.
Advisor Name: ____________________Signature______________ Date______________

Approval for the examining board:

_____________________________ _________________
research Coordinator Signature
______________________________ _________________
Examiner 1 Signature
_______________________________ _________________
Examiner2 Signature

Acknowledgement

First of all we would like to thanks our advisor Mr.ABDI for all admiring advice, support
and Passionate guidance which he gave us throughout the research phases.

Secondly, our thanks go to all our friends, since it is difficult to mention their contribution to
our achievements in words. It is better to say our hearts have recorded it forever. Lastly
thanks for the clinic personnel. They have given us all the required documents essential for
the study and by giving different forms about the work flows as much as possible by
devoting their time for us.

Abbreviations/Acronym

Please use the following abbreviations for the words in this document.

No. Acronym Meaning

1 CD Compact Disk

2 CSS Cascading Style Sheet

3 DBMS Database Management System

4 Dep’t Department
5 DVD Digital Video Display

6 GB Gigabyte

7 GUI Graphical User Interface

8 HTML Hyper Text Markup Language

9 ID Identification number

10 IOT Institute of Technology

11 PHP Hypertext Preprocessor

12 RAD Rapid Application Development

13 RAM Random Access memory

14 SRS System Requirement Specification

15 UC Use Case

16 UML Unified Modeling Language

List of figures

Figure 1 Patient Registration Forms used in the Existing system ...........................................12

Figure 2 perception paper for existing system ........................................................................... 13

List of tables
Table 1 functional decomposition table................................................................................... 10
Table 2 project schedule table.................................................................................................. 21
Table 3 project budget table..................................................................................................... 22

Abstract
Our clinic is limited on homemade workshop. This has limitation on controlling the work
securely, for declaring the result on time, and has high consumption on coffers.
Homemade data processing system isn't fast and effective way to negotiate tasks within
short period of time and it's boring. To overcome this problem we proposed the new
automated system. The proposed system includes Patient Information, Pharmacy,
Laboratory and Clinic Personnel Information. We envisaged a Bule hora university
Clinic that isn't as similar well- organized clinic, However it stands for serving patient
scholars and security of their life as well as for the purpose of precluding different
conditions. It works anyhow of patient information recording, making treatments over
different conditions and it gives referral for cases to another sanitarium for fresh
treatments. In order to do this design first we've collected data relating to being primer
grounded system using data collection system like canvassing and document analysis.
 After that we designed the demand we've collected by using rapid-fire operation
development (RAD) model and we also used some assaying and modeling fashion
edrawmax and Microsoft Visio for designing. Eventually the overall exertion of this
phase of the design work is about design and modeling of automated Bule hora clinic
case’s information operation system

CHAPTER ONE
INTRODUCTION

1 BACK GROUND OF THE STUDY.1

In today world, there's a need for automating the system of data keeping, so a lesser need for an
automated Clinic case’s Information Management System. The information technology revolution
coupled with everyday use of computers in clinical has created new demand for electronic case
records. The benefits, particularly for large clinical institutions, are egregious bettered record control,
easier document storehouse and access, and better information for clinic operation. Eventually, the
main purpose of automating Clinic case’s Information Management System is to ameliorate health
care quality.

Technology is spreading its sect in nearly every walks of mortal life conditioning. Now a day, it's
better if every exertion is done using new technology in order to fulfill the need of mortal being,
Organization and Enterprise etc. As moment’s world there are numerous associations and each
associations needs to be preferable, computable and work on fastest way in order to satisfy druggies
interested. i.e. they should have grease their conditioning in motorized way.

In automated Clinic case’s Information Management System is computer software product that
coordinates and integrates all the essential conditioning involved in the operation and handling of a
healthcare installation. They must meet specified security, technology and functionality norms for
managing electronic medical records and practice operation information. It's created to computerize
homemade operations in clinic. The primary purpose is to digitize patient records so as to make data
reclamation easy and effective. Being in the digital form, patient data can be accessibly participated
and penetrated by multiple contemporaneous druggies at different locales, performing in clinical
operations and collaboration among clinicians.

Economically, clinic benefits from constant cost savings as a result of increased productivity and
overall effectiveness. Basically, everyone in the clinic benefits from the system- croaker, nanny, clerk,
director and the clinic proprietor which makes their lives easy and removes gratuitous mortal crimes
from their diurnal conditioning.

1.2 MOTIVATION OF STUDY

Presently, there are a lot of conventions in our country. People who suffer from sick or pain
will visit the clinic which hard their position. Still, ultimate of the staff in the clinic still using
paper factory in their workflows. Because of all of these manual operations are done by
numerous babysitters in a clinic, it may break down the procedure in many way. For
illustration, when the croaker uses manila cards to write the pater taint’s opinion

.Once the clinic operates for numerous times, there will be a lot of manila cards on the
cupboard. So when a case comes to the clinic, the nurse maybe need use 3 to 5 beats to find the
case’s record card which is fairly wasting time.
The information technology improves a lot moment. Once a system can manage the business
process, a lot of factory are suitable to automation and no need manual operation. Clinic
operation

System is one of the software that available in the request and suitable to help the business
process of a clinic.

So we want to solve those and others problem by developing automated clinic patient information
management system.

1.3 Statement of the Problem

As per face-to-face interview with the clinic personnel, personal observation, experience
and initial analysis, the existing Clinic Office has the following drawbacks:

⦁ there is a work load to the clinic personnel

⦁ Data records are not secure;

⦁ searching for even single data is time consuming.

⦁ Prone to loss / misplace of patient record.

⦁ Patient is not getting services timely according to their arrival and appointment.

⦁ Patient records are not well organized due to its volume, capacity of the filing space
and the number of office clerks.

⦁ Inadequate records in the pharmacy section inventory system.

⦁ Redundancy of patient data.

Currently, croaker and nanny worry about the available system is because it's not quite
popular and it needed some specific chops in order to install or operate it. The system that
we are going to developing will replace the manual work of paper. The current clinic
operation system that available in the market is just replace the paperwork by using
computer and store the data into the database. The normal functionalities include the case
record operation module, force module and billing module. There isn't important new
functionality that available in the system. In this design, I intend to break the problem that
the croaker and nurse worry about in the available system and add in new inventions that
help the case and staff of clinic in my own advanced system

1.4 objectives of the proposed system.

1.4 .1 General Objective.

The main ideal of proposed system is to develop an automated Clinic Case’s Information
Management System for our country which solves the over mentioned problems with the being
system.

The main objects of clinic operation system is to ameliorate the current available system that
warrant some inventions which are more likely needed in the clinic.

To give a methodical schedule system.

.To give an appointment system with MS announcement.

.To reduce the workloads and mistakes made by the nanny by providing information entered from )

.give a computer generated documents for MC and opinion report which minimum the workload
of croaker.
1.4 .2 Specific ideal.
Specifically, the design aims to achieve the following

⦁ To Study about problem of the being system

⦁ To Gather required information for proposed system

⦁ to dissect the gathered information

⦁ To Model the Anatomized information

⦁ To Design the proposed system

⦁ To Test and Validate the system

⦁ To enforcing and deployment of the system

1.5 Significance of the research..

The proposed system will aids the clinic to negotiate their tasks similar as patient enrollment,
storing and reacquiring patient information as well as generating an systematized report in
effective and effective manner. To insure the system is secure enough to help any
unauthorized person access to the case’s record. Only authorized stoner has the right to
recoup data of their own. To eliminates the need of jotting and rewriting the patient
information. To reduce workloads of Clinic Personnel.
.At the end of this design, the new functionality in each module will be suitable to solve
numerous of the problems. By having these modules in the system, case that suffer in sick
no need to waste a lot of time in the clinic to see a croaker. This system is suitable to
decrease the time of a case staying in the clinic and also reduce the workloads for a nurse
and croaker when serving the patients. In addition, with the appointment module that
integrated SMS announcement, it also helps to help the case for not being miss the
appointment with croaker . Through thisfeature, cases no need to worry about they missed
out for the appointment and need torearrange appointment again.

1.6 scope of study.

The scope of the project encompasses the design and development .It has four modules listed
below;
• 1.Patient Information module

• 2. Laboratory Information module

• 3. Pharmacy Inventory module and

• 4. User Management module

• This design aims to develop a clinic operation system for the clinic that located in
Malaysia which is still using the homemade operation.

• This system can be used by croaker and nanny. It suits for any periods of cases
especially the old folks. The clinic operation system includes a combination of
modules and utmost of the basic modules formerly done in the available system in
the request.

. Case is suitable to make appointment through the phone and the staff will record it in
the system. After that, system will use the SMS point to notify the patient on the day of
appointment. Registration module.

• When a case wants to see a croaker, first he or she needs to inform the counter
and the nanny will add the case into line list. The line list module welcomes with
a time tracking for each case to know how long they're staying in the clinic.

CHAPTER TWO
LITERATURE REVIEW
2.1 Introduction of the Existing System
In this chapter we can determine how the current system functions and assess what are the
functional and non-functional requirements for the new system. The purpose of analyzing the
existing system is that to determine exactly how the existing system works, to identify what
problems exists, and finally to give a solution. The aim here is to describe the existing
system, and what the actors of the existing system are. And also describe the business rule of
the proposed system,
2.1.1 The actors (players) of existing system

The most common actors are:

• Manager: is the one who manages and controls all activities in the clinic.

• Patients: patient goes to the clinic and do the following activities.

• Get registered.

• Tell about his disease to nurse.

• Depending on his symptom the patient is ordered by the nurse.

• Nurse: The nurse gets reports from the pharmacist, and Lab technician. The reports
help the manager to see how services are given to the patients to view patient
information.

• Pharmacist: The patients come with the ordered prescription then the pharmacist
looks that order of drug and gives the drug accordingly. The patients get his/her
requested service from the pharmacist. Pharmacist is responsible to register, modify,
remove outdated the drugs in the stock.

• Clerk: To register the new patient and the previously registered patient come for
further treatment, they will tell card number and the clerk or receptionist search for
that specific card from the stored catalog of the cards
.Lab Technician: To conduct laboratory testing and generate the lab report.

Figure 8 activities of lab technician

2.1.2 Functions of the Existing System
 • Most of our clinics is using the paper based system as a means in recording patient
and workers information.
• When a new patient visits the clinic to avail treatment for registering, as well as
searching of existing patient record is also paper based.
• The patient arrives at the clinic, the patient will provide information (Name, ID, Age,
and Dept.) and the patient will be given a medical card.
• There is also another medical card (chart) that contains the patient information and
the report of the treatment.
• The patient medical document is stored in the catalog in card room based on the
medical card number assigned to the patient.

• When the previously registered patient come for further treatment, they will tell card
number and the clerk or receptionist search for that specific card from the stored
catalog of the cards.
• The clerk gives to the doctor or nurse the form card after registration and directs the
patient to the outpatient department for consultation and diagnosis and then the nurse
order the patient to another departments either to laboratory department for examine
the disease or to the pharmacy department to take necessary drugs.
2.1.3 The problems of being system
2.1.3.1 Performance
⦁ Response Time
⦁ the response time to do a given task in the current primer grounded system is significantly
high because of the time it takes to get the applicable information of case manually is time
taking. ⦁ that means the systems are searching and getting available patient information are
requested for use takes long time.
⦁ the case doesn't get the service timely.

⦁ as we estimated the time taken to serve each case is at least one hour per a day.
2.1.3.2 Information
⦁ Out Put It's delicate to produce applicable patient information using the being primer
grounded system
⦁ Input occasionally the data isn't directly recorded
⦁ Stored Data Case record information isn't secure Unauthorized person can pierce patient
record information
⦁ Data isn't flexible It's delicate to induce report from the current system.
2.1.3.3 Effectiveness.
⦁ The being primer grounded system isn't important effective and not optimal because it
consumes further coffers to perform tasks and the data may be exactly recorded.
⦁ Data redundancy that leads to inconsistency.
⦁ The system isn't well organized to perform each conditioning and it isn't flexible to change or
modify the data whenever demanded.
2.1.3.4 Economics

⦁ Costs The being system consumes further coffers to perform its tasks which lead to the
frugality heads of the clinic.
2.1.3.6 Control and Security

The current system doesn't important secured or controlled refers to the data or information
isn't getting only for authorize people and also the data sequestration rules and regulation are
being not admired.

CHAPTER THREE
METHODOLOGY OF STUDY

3.1 Data Source:

⦁ We get further information from bule hora university clinic director and pupil.
⦁ Practical observation enables us to know and list out the being system problem
⦁ We bandied real problem of the being system with our platoon member

. 3.1.1 Fact Chancing ways

Interview- This is one of data collection system that enables to gather information from
the association directly in the form of asking question to clinic labor force similar as the
nanny , croakers , druggist and others, we elect the interview system because the clinic
is set up in our lot, so that it's better to go and ask an information that's essential for
our design.
Document analysis- we also collected certain applicable information from written
documents in the clinic.

3.1.2 Methodology for the system design and development:

In any software development exploration, a methodical methodology, or process, should
be followed through the life cycle of the exploration to insure thickness and
absoluteness. For this exploration, we used Rapid operation development( RAD) for the
System Development Life Cycle( SDLC) as seen in Figure 1. Rapid Application
Development has four essential aspects methodology, people, operation, and tools.( 1) If
any one of these constituents is shy, development won't be high speed. Development
lifecycles, which weave these constituents together as effectively as possible, are of the
utmost significance.( 2)
⦁ Methodology
The RAD development path attacks these challenges head on by furnishing a means for
developing systems briskly, while reducing cost and adding quality.
⦁ People:
The crucial players in a Rapid Application Development design include:
Finance: A high- position stoner superintendent who funds the system and is devoted to
both the value of the new system and to achieving results snappily.
stoner fellow: A stoner appointed by the Sponsor to oversee the exploration from the
stoner perspective.
Conditions Planning Team: A platoon of high- position druggies who share in the Joint
Conditions Planning factory.
stoner Design Team: A platoon of druggies who share in the design factory. This platoon
should be comprised of both high- position druggies from the Planning Team and lower-
position druggies with a more detailed knowledge of the system.
stoner Review Board: A platoon of druggies who review the system after construction
and decide whether variations are necessary before cutover.
Training director: The person responsible for training druggies to work with the new
system.
Project Manager: The person who oversees the development trouble.

. operation
operation must be completely committed to RAD in order to manage the change in
culture. They must be prepared to motivate both druggies and IT staff, selects and
manage SWAT brigades, and demonstrate through the use of performance measures
that RAD does mean speed, quality, and productivity.
. Tools
The RAD methodology uses both motorized tools and mortal ways to achieve the
pretensions of high- speed and high quality.

.The structure of the RAD lifecycle is therefore designed to insure that inventors make the systems
that the druggies really need. These life round, by the means of the the following four phases,
Includes all of the conditioning and tasks needed to compass and define business conditions and
design, develop, and apply the operation system that supports those conditions.
Conditions Planning Also known as the Concept Definition Stage, this stage define the business
functions and data subject areas that the system will support and determines the system’s compass.
.stoner Design Also known as the Functional Design Stage, this stage uses shops to model the
system’s data and processes and to make a working prototype of critical system factors.
.Construction Also known as the Development Stage, this stage completes the construction of the
physical operation system, builds the conversion system, and develops stoner aids and perpetration
work plans.
.perpetration Also known as the Deployment Stage, this stage includes final stoner testing and
training, data conversion, and the perpetration of the operation system.
3.2 system analysis
System analyzing and modeling is the essential part of the system development. To develop
online clinic patient’s information management system analyzing and modeling is needed.
The system has four modules (user management system, patient information system,
pharmacy information system and laboratory information system)and every actors in each
modules have their own function (use cases).by having these module of system and the
concept of modeling in the mind we have modeled the system using use
case ,object ,dynamic model and user interface model.
This is the classification of the module in clinic patient’s information management system

Clinic patient’s information Management System Module

• User management • Patient • Pharmacy • Laboratory
system Information
Information Information system
System System
 • Login User • Patient registration • Register drug • Patient Lab report
• User Registration • Search patient • Update drug • Search lab request
• Search User • View patient • View drug • View lab request
• Update User • Update patient • Search drug
• View User • Delete Patient • Check expire date
• Delete User • Patient appointment • Remove Expire
• Logout User • Prescription date drug
• Generate Patient • Drug provision •
Generate
Report Pharmacy report
• Generate
Diagnosis Report

Table 1 the functional decomposition Table

Actors of the Proposed System

The following are the identified actors (users) that will be participating in the system with
their respective activities.
• System administrator: is the one who manages and maintains the
system.
Main task of system admin/manager includes:

• Manages user accounts, register user, search, view, update, and delete
user information
• Nurse: A person skilled or specializing in healing arts.
Main task includes:
• Treat patient and access patient information
• View reports, update patient information and write prescription letter
• Pharmacist: -Manages the drug information in the store.
Main task includes:
• Generate pharmacy report
• register drug,
• update drug,
 • Check expired date drug • Remove expired date drug.
• Clerk: A worker in card class.
Main task includes:
• Register patient
• Search existing patient
• Make appointment
• Generate reports

• Laboratory Technician: a person who work in laboratory class Main

task includes:
• Conducts laboratory testing
• Generate laboratory report

3.2.1 existing system

The clinic backing must treat cases in good manner

⦁ director should control the entire exertion in the clinic and should admit clear and applicable
report from the workers of the drugstore and laboratory.

⦁ director should control the overall information from any impulses duly.

⦁ Forms should contain cases and stock information meetly.

⦁ druggist doesn't give departed medicines to the case

⦁ One case should have one and only one patient number that's the same with the given
university pupil id number.

Form and Report generating in the being system

medicine entering and expired date checking form

drugstore form is the form that receives the quantum medicine and checks the departed date of
the medicine which is called caddy card.

Figure 1 Patient Registration Forms used in the Existing system

3.2.1.1 Laboratory Requesting Forms used in the Existing system

As needed, patient are advised by the doctor or nurse to undergo laboratory testing. The
Laboratory Requesting Form below in Table2 is used to endorse patients to undergo the said
laboratory exams.
Figure 11 Laboratory Requesting Forms used in the Existing system
3.2.1.2 Clinic Prescription Forms used in the Existing system

The Clinic Prescription Form in Table 3 is written by the physician / doctor or nurse directly
addressed to the Pharmacy Section. The form indicates the prescribed medicine or drugs to
be administered to the patient.

Figure 2 Patient Registration Forms used in the Existing system

3.2.1.3 Laboratory Requesting Forms used in the Existing system

As needed, patient are advised by the doctor or nurse to undergo laboratory testing. The
Laboratory Requesting Form below in Table2 is used to endorse patients to undergo the said
laboratory exams.
Figure 11 Laboratory Requesting Forms used in the Existing system
3.2.1.4 Clinic Prescription Forms used in the Existing system

The Clinic Prescription Form in Table 3 is written by the physician / doctor or nurse directly
addressed to the Pharmacy Section. The form indicates the prescribed medicine or drugs to
be administered to the patient.

3.2.2 Proposed system

The purpose of the new proposed system is to break the problems in current system using a
web grounded information operation system and to determine the conditions demanded to
design and develop a Clinic case’s Information Management System.
By precisely assaying and observing the problem of being system we came up with a result all
the downsides of the being system and also enhance the way of operation to make the operation
performing easy. The proposed system will exclude/ reduce the problem on time, work cargo
and complexity on storing patient information. The time for reacquiring the information
demanded will be less compare to the primer. This will help the clinic adjunct in doing the job.
The system will include a database for recording case that grease fast information reclamation,
modifying, fitting and deleting. It also includes an seductive stoner interface that facilitates
penetrating the database and recording case fluently. The proposed system also includes the
druggist where anyone can interrogate about the medicines vacuity and the stock to be ordered
as well as about its expiry date.
When doing these research we hesitate the following important points:
⦁ Reduce the time and task needed to perform the operation within the clinic office.
⦁ It'll change the primer processing to computerize system.
⦁ It'll give speed, effective, Inflexibility, trustability, and security for the system druggies.
⦁ For clinic labor force, better satisfaction of the speed handed by the system.
⦁ And it bettered the moral( provocation) of the druggies to use the new technology.
⦁ Performance The performance of the proposed system provides fast response time because
it's easy to pierce data from the stored document.
⦁ effectiveness the web grounded system by itself is short and clear and in this system there's no
duplication of data through the new system so it's important to manage effects around patient
information.
⦁ The system doesn't bear further mortal labor
⦁ It's easy to use( stoner friendly)
⦁ Fast and dependable
⦁ Reduces destruction of coffers.
⦁ Bring functional effectiveness and effective manner
⦁ Give data vacuity, confidentiality and integrity
⦁ recoup the case data from the database efficiently and securely

3.3 Feasibility Analysis

3.3.1 operetional Feasibility.(analysis)
This system bring better achievement for the operations performed by the clinic by
furnishing effective enrollment and storehouse of patient information, easy updating,
omission, revision etc. And it also increases the effectiveness of work in the clinic. So that
bone can say that the system is operationally doable.
 3.3.2 technical analysis
The proponents of this study are confident and able, with respects to their specialized chops
and the vacuity of the tools to materialize this design. The system to be developed by using
technologically system development ways similar as PHP, Java script, css and MySQL
database without any problems and the group members have good capability to develop the
design. So the system will be technically doable.
3.3.3 economic analysis
It's delicate to develop the system in our budget. Because the proposed system wants
veritably high price.
The system to be developed is economically doable and the benefit is overbalancing the cost.
Since this exploration formerly computerizes the being system, by now the reduction of cost
for accoutrements used in homemade operation becomes devisee to the association.
Generally the system that we developed, clinic case’s Information Management System
brought a number of palpable and impalpable benefits.
Palpable benefits
⦁ Cost Reduction.
⦁ The clinic has two clerks and pay payment for them per a month. But, after the
proposed system is applied to the being system those clerks will be reduced and there's
no any payment.
⦁ Error Reduction.
⦁ By reducing the redundancy of records.
⦁ Increase Speed of exertion.
Searching, registering, streamlining, and deleting of the specific data is grounded on the
stoner’sid.So it can be penetrated fluently with high performance.
⦁ Enhance confidentiality of patient information
Every druggies of the system use their own word to keep any kind of case records
consequently.
Impalpable benefits
⦁ stoner satisfaction
⦁ Job satisfaction

3.4 System demand of the proposed System

3.4.1 Functional Conditions
Functional demand is the services that are handed by the system. It also describes the
relations between the system and the stoner, and any other external system. The new
system is anticipated to give the following functionalities.
⦁ Register new case: our proposed system can register each case and records their
introductory information one database. This helps the clinic to manage and manipulates
cases ’ information fluently and to store their data and documents permanently in
database.
⦁ Hunt for being case from database: This enables the druggies of the system to find
patient information from database which is preliminarily registered. When formerly
registered case come for farther treatment, the responsible person should search for
that specific patient information.
⦁ Modify patient information: The authorized druggies of the system can add, cancel,
modify or change case’s information whenever possible.
⦁ Viewing and penetrating patient information: The system can display or recoup the
stored introductory information of the case’s record information, reports and records
which stored in the clinic database. An authorized individualities can view and pierce
some or all of the cases ’ medical treatment information more fluently.
⦁ Make patient appointment: The clerk of the clinic using the system can make
appointment for a particular case grounded on the vacuity of the croakers . They can
fluently set the appointment date and time.
⦁ Make tradition Croakers or nursers: can produce discussion and tradition report for
each case who visited them.
⦁ drugstore force module: System should store the drug information include the
function of the drug. All the introductory function as Register new drug, View registered
drug, updates drug information and removes the departed date of drug from database.
⦁ induce drugstore report: druggist also can produce drugstore report using the system.
Reports can be produced grounded on croaker ’s tradition and case’s sickness condition.
⦁ The druggist inputs the medicines to be given to the case grounded on the croaker ’s
tradition.
⦁ Generate Laboratory report: the system enables lab technicians to produce lab reports
for individual case who has laboratory treatment.

3.4.2 Non-functional Conditions

Non-functional demand describes stoner visible aspects of the system that aren't
designed to the functional geste of the system and reflect the quality of the system.
Some of thenon-functional conditions are
⦁ Performance
⦁ Response Time
⦁ The response time to do a given task in the proposed system is significantly low
because of the time it takes to get the applicable information of case manually is time
saving. ⦁ That means the systems are searching and getting available patient
information are requested for use takes short time.
⦁ The case gets the services from the clinic timely.
As we estimated the time taken to serve each case in addition with the movement of
pupil within the clinic is at most fifteen nanosecond per a day.
⦁ effectiveness
⦁ The proposed system is important effective and optimal because it saves further
coffers to perform tasks and the data not exactly recorded.
⦁ The stored data are free from inconsistency.
⦁ The system is well organized to perform each conditioning and itis flexible to change
or modify the data whenever demanded.
⦁ Maintainability
⦁ The proposed system will be easy to fix crimes in their operation and it will be easy to
maintain. The system will be to troubleshooting the problems and can be answered
with in time.
⦁ Responsiveness
The system must responds every requests from the stoner in veritably many seconds in
order to drop the waiting time of the case as well as croaker and nanny . Responsiveness
is one of main concern during the system perpetration.
⦁ Security
⦁ druggies of the system must be linked, authenticated and authorized before having
access to the system’s services.
⦁ The system must give a largely security on guarding the case sequestration.
⦁ Some nonpublic data should circumscribe to only authorize stoner to pierce it using
database position part. ⦁ Usability
The system should have a simple and easy visual interface that druggies can
understand.
After 2 hours of training stoner error per day shouldn't exceed 1.
⦁ Integrity
⦁ Only an authorized druggies with honor of the system can suitable to modernize,
modify, cancel or pierce patient data.
⦁ Access is denied for unauthorized and unauthenticated druggies of the system.
⦁ Robustness
⦁ The system can recover within 1 hour after failure.
⦁ When the druggies of the system interact with the system crimes may appear. To control
these inaccuracies the system will induce different dispatches. When druggies of the system
input wrong stoner names or watchwords, the system pops up failure com
munication which tells them that either stoner name or word isn't correct.
⦁ Provisory and Recovery
⦁ We'll use removable flashes and disks similar as CD, DVD for backup and recovery
medium. Because the pitfalls of data lost might be be due to a number of reasons similar
as computer contagions, data theft or power change.
⦁ Every day at 600 PM the system will copy the content of active data flash Remo.
⦁ Interoperability
The system not interoperable with other system.
⦁ Vacuity
⦁ The system is available for 24 hours per day and 7 days per week. Is gives correct
datas at correct time.
3.5 System Design and development.
This operation will bring new kind of integration and inflexibility of medical patient information as a
result it has a great implicit operation.
The purposes of our design are to model a system with high quality, with by low cost. enforcing of
high quality system depends on the nature of the design created by the developer. So if the system is
designed impeccably, it'll be easy to make changes to it.
The thing of the system design is to manage complexity by dividing the system in to manageable
pieces.

A design thing Describes and prioritizes the rates that are important for the system. Defines the value
system against which options are estimated. These pretensions are deduced from the inoperative
conditions of the system.
The following are the rates of our system that should be considered in designing of the system. Those
are
⦁ Performance( Response Times) The system should reply and respond snappily to what's
anticipated on time..
⦁ Security- The system should be secured from unauthorized druggies by giving special honor
for authorized druggies.
⦁ Usability- The system should have seductive and accessible graphical stoner interface.
⦁ Effective- The system must do what it's supposed to do efficiently without the problem.
⦁ Scalability- the software is suitable to add farther features and enhanced with slight revision.
⦁ trustability- the System should survive knot or communication link problems.
⦁ Modifiability The system should be modifiability to modify different services depending on the
need of the institute.
⦁ Inflexibility The system suitable to change to suit new condition or situation.
⦁ Maintainability- the performing software comprises well defined, independent factors. That
leads to better maintainability. The factors could be also enforced and tested in insulation
before being integrated to form a asked software system.

3.5.1 tackle(hardware) and software demand

3.5.1.1 tackle conditions:
⦁ particular computer( Pc)
⦁ Hard fragment with minimum of 512 GB
- To keep the endless data.
⦁ RAM with minimum of 3 GB
⦁ Printer- for publishing attestation
⦁ Flash Disk 2 GB to store & transfer data from one PC to another PC.

3.5.1 .2 Software demand:

The customer PC running the system may use any of the following operating system
⦁ Windows/ Ubuntu/ Apple Mac
⦁ The customer PC may use one of the following web cybersurfers
⦁ Internet Discoverer
⦁ pieces
⦁ Mozilla Firefox
⦁ Google chrome.etc.
But those set of ideas require to satsfication the below software
⦁ Operating system window7 to develop the system
⦁ Database operation software( DBMS) is the obligatory bone for the new system. To
apply the database fluently,( MySQL) is recommended. Because it's open source and
utmost waiters support it.
⦁ tablet to edit the Developing law.
⦁ MS Visio- for drawing plates

The new proposed system has several advantages

⦁ To save the cost, time and force it needs to perform the day- to- day clinic operation.
⦁ To make patient information accurate and secured.
⦁ To have endless storehouse system to help data loss and give back- over.
⦁ To have a timely reclamation of patient information.
⦁ To enable clinic labor force to view and publish- out colorful type of clinic reports, ⦁ To
filter out the expiration medicines in the force making stocks in the drugstore safe for
medical consumption.
⦁ To induce over- to- date case, laboratory and force reports.
⦁ To have an excellent data for evaluation of overall case care.
⦁ To minimize the time it takes to transfer patient information from one clinic section to
another.
⦁ To enable the clinic labor force, the druggies of the system, manipulate the data
effectively and efficiently.
⦁ To ameliorate quality for patient care.
This system bring better achievement for the operations performed by the clinic by
furnishing effective enrollment and storehouse of patient information, easy updating,
omission, revision etc. And it also increases the effectiveness of work in the clinic. So
that bone can say that the system is operationally doable.

CHAPTER FOUR
SCHEDULE AND BUDGETING
4.1 schedule
On average, the preparation of the proposal take around four months,
we include an outline of the various tasks and corresponding time lines for
them ,starting from proposal title selection and proposal title submission up
to proposal submission.
The below table is the schedule of activities and its target
date of accomplishment:
Task name Starting date Finishing date
Proposal title February -1-2023 February -5-2023
submission
Proposal March -1-2023 March -15-2023
submission
Requirement April -2-2023 April -10-2023
specification
Design document April -15-2023 April -30-2023
Implementation of May -1-2023 May -15-2023
proposal
Final proposal May -22-2023 May-24-2023
 submission

4.2 PROJECT BUDGETING

Budgeting is most important things in the development of any proposal
design. Without a well- planned budget, systems can fall piecemeal and be left
deficient. Budgeting is no simple process, still, as budgets can be fixed or
flexible, depending upon the assiduity in which the design is enforced and
grounded on the vacuity of fresh income sources. nevertheless, budgeting
provides a number of different advantages that a design director should
consider.
We've decided to develop a design offer because we've understood and
realized that there's a budget to support it.
The following are the demanded accoutrements, outfit and working budget for the design

Item volume of item Cost per item Total cost

Paper 1 Pocket 105.00 105.00

Pen 10 Pieces 5.00 50.00

Flashcard( 8 GB ) 2 150.00 300.00

Computer 1 6000.00 6000.00

Mobile card 525.00 125.00

Others ----------- 2000.00 4000.00

Total cost - - 10625.00

Table 3 table of project budgeting

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