SAP FI G/L

SAP: is a ERP Business Software Application where business people process there end to end
Business Data and that data will be stored in Data Base.

3 Layers :

1) Graphical User Interphase (GUI)

2) Application
3) Data Base

Current Version : SAP R3 ECC 6.0 EHP7

Latest Version: S4 HANA ( High Performance Analytic Appliance )

4th Generation Business Suit

TYPES OF JOBS IN SAP:

1) CONSULTANT ROLE
i) Functional Consultant (FICO Consultant) : will design(Configure) client SAP system
based on Business Requirement of client(Business).
ii) Technical Consultant (ABAP Consultant) : will develop programs and customized
functionalities in SAP based on business requirement.
iii) Admin Consultant (Basis or Security Consultant) : user creation, password, roles,
profiles and providing Authorizations .
2) END USER ROLE

End users will record or post day to day transactions in SAP.

TYPES OF MODULES:

SAP MODULES:

1) FUNCTIONAL MODULES
i) FINANCE (FI)
ii) COSTING (CO)
iii) MATERIALS (MM)
iv) PRODUCTION (PP)
v) SALES (SD)
vi) HUMAN RESOURCE (HCM)
2) TECHNICAL MODULE
ABAP: Programing language of SAP
PROGRAMME -> TECHNICAL TABLES -> TECHNICAL FIELDS
3) ADMINISTRATIVE MODULE
BASIS:

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JOB HIERARCHI IN SAP

SAP Fresher / Trainee (new to SAP)

SAP Associate Consultant ( 1 to 2 years of exp in SAP)
SAP Consultant (3+ yrs of exp)
Sr. SAP Consultant (5+ yrs)
Team Lead SAP (7+ yrs)
Project Lead SAP (10+ Yrs)
Country Head SAP (12 to 15 yrs)

TYPES OF PROJECTS:
1) Implementation Project
2) Support Project
3) Roll Out Project
4) Enhancement Project
5) Migration Project

1) Implementation Project: is nothing but brand new project and we call this project as
Green field project. In this type of project normally business people don’t know anything
about before implementation of SAP as there business software to record these day to
day business transactions. In this type of project consultants will take requirement from
business and consultants will design (configure) in SAP to meet client requirement
normally implementation projects will take 6 to 9 months to complete the project
business. People can use SAP as there business software to record the transactions (day
to day).
2) Support Project: is nothing but AMS Project (Application Management Services). In this
type of project business users will send errors or problems or tickets. Which they get
while they are doing day to day transactions in SAP. In this type of projects, Consultants
will work on those errors and will provide solutions to business users problems based on
SLA (Service Level Agreement). SLA between business team and IT Company. SLA means
how much time consultant will take to resolve the issue. In SLA mainly we have 4types of
tickets.
i) Priority 1 Ticket: should be resolved within 1 to 2 days because business people
business will be impacted immediately bcoz of those errors in SAP.
ii) Priority 2 Ticket: Consultant will get 2 to 4 days time to resolve the priority 2
tickets. The impact of business bcoz of those errors is lesser than priority 1 tickets.
iii) Priority 3 Tickets: Consultants will get 5 to 7 working days to resolve the priority
3tickets. The impact of business bcoz of these errors is lesser than priority 1 and 2
tickets.
iv) Priority 4 Tickets: Consultants will get more than 1week to 10days time to resolve
the priority 4 tickets. The impact of business is lesser than compare to priority 1,2
and 3 tickets.

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3) Roll Out Project: is nothing but reference project. In this project normally we will
configure Business Functionalities and organizational Structure may taking reference of
existing business functionalities and existing organizations structure which is already
available in current SAP system.
4) Enhancement Project: in this type of project consultant will enhance the existing
standard functionalities provided by SAP to meet business requirement of client. In this
type of projects Functional Consultants will take requirement from business people and
will work with Technical consultant (ABAP Consultant) to develop new customize
functionalities. These types of projects functional consultants should prepare functional
specification document (FSD). To provide a requirement to technical consultant.
Technical consultant should prepare Technical specification document (TSD) based on
functional specification document before they start customized development in SAP. In
SAP all customized development will start with “Z”.
5) Migration Project: is nothing but moving existing business functionalities in current
client. SAP System from old server to new server.
Example: SAP ECC to S4 HANA

TYPES OF PROJECT WORK MODE IN SAP

1) ON-SITE PROJECT: is nothing but the project where consultants will visit to clients
location and they stay at client place to complete the project work based on the
time lines of project. In this type of project consultants directly interacts with
business users to get the business requirement to design the same in SAP.
2) OFF SHORE PROJECT: Consultants will not visit client place to complete the project.
In this type of projects consultants will sit at there IT Offices will connect to client’s
SAP system by using remote control access (VPN/VDN Access) to complete the
project work based on the time lines of projects. Consultants will gather business
requirement from business people by conducting various meetings through ZOOM/
Teams/Google Meet.
3) WORK FROM HOME: in this type of projects consultants will not visit clients place or
there IT Office. Consultant will sit at there home and connect to the client SAP
system by using Remote Control Access (VPN/VDN) to complete the project work
based on the time lines of project. In this type of project consultants will gather
business requirements from business people by conducting various meetings in
ZOOM/TEAMS/Google Meet to map the same in SAP.

PROJECT METHODOLOGY IN SAP

1) CURRENT -> ASAP METHODOLOGY
2) LATEST -> ACTIVATE METHODOLOGY

1) Current -> ASAP Methodology

i) Project Preparation
a) Project Plan -> IT Team
-> Business Team

ii) Project Time Lines

iii) Servers Installation
iv) How many modules going to be implemented.

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 2) Business Blue Print
i) AS – IS Study --> Consultant will try to study client existing business process.
ii) GAPS --> GAP Analysis -> GAP Documents
ii) TO-BE Preparation  how consultant will map client business process in SAP.
3) Realization:  Configure business process of client in SAP  Configuration
 UNIT Test
4) Final Preparation: * Master Data upload in SAP
 Open items upload into SAP
 User Acceptance Test
 User Manual Preparation
 USER Approvals
5) GO – LIVE:  Users will start Recording their day to day transactions in SAP in LIVE
System.

2)LATEST METHODOLOGY:
i) Discover
ii) Prepare
iii) Explore
iv) Realize
v) Deploy
vi) RUN
Main difference between ASAP Methodology and Activate Methodology is that Business
people will involve in every phase at Activate Methodology where as ASAP Methodology is
after completing business blue print.

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 FI CO

External Reporting Internal Reporting

P&L Statement * Cost of Goods Manufacturing Cost
Balance Sheet Cost of Goods Sales Cost
Profitability Analysis

G/L  General Ledger CEA  Cost Element Accounting

A/P  Account Payable CCA  Cost Centre Accounting
A/R  Account Receivable PCA  Profit Centre Accounting
A/A  Asset Accounting  Activity Type Costing
BAM  Bank Accounting Management PC  Product Costing
COPA  Controlling Profitability Analysis
 Internal Orders Accounting

Accounting Entries in G/L

Normal Accounting Entries OPEN ITEM

Expenditure:
Ex: 1. Donation A/C Dr. - Rs.5000 1. Rent A/C Dr. – Rs.50,000
To Bank A/C Cr - Rs.5000 To Rent Payable A/C -- Rs. 50,000
 B/S A/C,
 OPEN ITEM A/C
2. MISC-Expenditure Dr. -10,000 2. Rent Payable A/C or
To Bank A/C -10,000 To Bank A/C
3. Travelling Exp A/C Dr. – 20,000 Revenue:
To Bank A/C Cr. – 20,000 1. Interest Receivable A/C Dr - 10,000
 B/S A/C
 Opent item A/C
To interest receivable A/C - 10000
2. Bank A/C Dr. – 10,000
To interest Receivable A/C - 10,000

OPENT ITEM G/L:

If any G/L has corresponding entry with reference to previous entry we create those G/L’s as
OPEN ITEM G/L’s in SAP.
Example :
1. All receivable accounts and all payable accounts will create as open item accounts in
SAP.
2. All clearing accounts also we will create as open item accounts.

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 ACCOUNTING ENTRIES IN A/P
1. Without involvement of Logistics
2. Accounting Entries with involvement of logistics Module
3. Service Related accounting entries in A/P

1. Without involvement of Logistics

Rent ( Provisional Entry)

G/L 1. Rent A/C Dr.
To Rent Payable A/C
A/P VENDOR INVOICE
Rent Payable A/C Dr.
To Vendor A/C
A/P VENDOR PAYMENT
Vendor A/C Dr
To CHEQUE ISSUE A/C
BRS
CHEQUE ISSUE A/C Dr.
To Main Bank A/C

2. ACCOUNTING ENTRIES WITH INVOLVEMENT OF LOGISTICS MODULE

1. Goods Receipt (G/R):

Raw Material Inventory A/C Dr
B/S G/L -> Asset
To GR/IR Clearing A/C
B/S A/C ->OPEN ITEM
2. INVOICE RECEIPT FROM VENDOR (IR)
GR/IR Clearing A/C Dr
To Vendor A/C
3. VENDOR PAYMENT
VENDOR A/C Dr
To CHQ Issue A/C
4. BRS
CHQ ISSUE A/C
To Main Bank A/C

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 ACCOUNTING ENTRIES IN A/R
1. Accounting Entries without involvement of logistics (MM/SD/PP)
2. Accounting entries with involvement Logistics Module

1. ACCOUNTING ENTRIES WITHOUT INVOLVEMENT OF LOGISTICS

G/L
1. INTEREST RECEIVED (Provisional Entry)
Interest Receivable A/C Dr
To Interest Receivable A/c
2. INVOICE
Customer A/C Dr.
To Interest Receivable A/C
3. PAYMENT RECEIPT FROM CUSTOMER
CHEQUE Deposit A/C Dr
To Customer A/C
4. BRS
Main Bank A/C
To CHQ Deposit

2. ACCOUNTING ENTRIES WITH INVOLVEMENT OF LOGISTICS MODULE

1. GOODS DELIVERY TO CUSTOMER (GI)

Cost of Goods sold A/C (COGS A/C) - 10,000
To Finished GOODS A/C
2. CUSTOMER INVOICE
Customer A/C Dr - 15,000
Sales Discount A/C Dr – 1,000
To Sales Revenue A/C - 14,000
3. CUSTOMER PAYMENT RECEIPT
CHQ Deposit A/C Dr
To Customer A/C
4. BRS
Main Bank A/C Dr
To CHQ Deposit A/C

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 ACCOUNTING ENTRIES IN A/A

1. Asset Acquisition
2. Asset Depreciation
3. Asset Scrap
4. Asset Transfer
5. Asset Sale

1. ASSET ACQUISITION
a) Asset Acquisition Accounting with involvement of Logistic Module
b) Without involvement of logistic Module
c) In S4 HANA

A) Asset Acquisition Accounting with involvement of Logistic Module

1) ASSET ACQUISITION
Asset A/C Dr.
To Vendor
2) VENDOR PAYMENT
Vendor A/C Dr
To CHQ Issue A/C
3) BRS
CHQ Issue A/C Dr
To Main Bank A/C
B) WITHOUT INVOLVEMENT OF LOGISTIC MODULE
1) GOODS RECEIPT (ASSET)
ASSET A/C
To GR/IR A/C
2) VENDOR INVOICE
GR/IR A/C Dr
To Vendor A/C
3) VENDOR PAYMENT
Vendor A/C Dr
To CHQ Issue A/C
4) BRS
CHQ Issue A/C Dr
Main Bank A/C

C) IN S4 HANA
1) ASSET ACQ
Asset A/C Dr
To Technical Clearing
2) VENDOR INVOICE
Technical Clearing A/C Dr

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 To Vendor A/C
3) VENDOR PAYMENT
Vendor A/C Dr
To CHQ Issue A/C
4) BRS
CHQ Issue A/C Dr
To Main Bank

2. ASSET DEPRICIATION

a) Depreciation A/C Dr - 10,000

To Accumulated Dep A/C – 10,000
->B/S A/C ->liability

B/S
Liabilities Assets

Acc. Dep. – 10,000 Asset ‘A’ - 1,00,000

3. ASSET SCRAP

P & L on scrap of Asset A/C Dr

ACC. Depreciation on Asset A/C Dr
To Asset A/C

4. ASSET TRANSFER

ASSET - Plant ‘B’ A/C Dr

Acc. Dep of ASSET - Plant ‘A’
To Asset - Plant ‘A’
To Acc. Dep of Asset – Plant ‘B’

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 FI ORGANISATIONAL STRUCTURE

Client  TATA
(COMPANY) (GROUP COMPANY)
TATA Motors TATA Power TATA Steels TATA Airlines TATA Water TCS
(LEGAL ENTITIES) TATA Steels (IND) Ltd (COMAPANY CODE)
TATA Steels (UK) Ltd (Legal Finance statement)
TATA Steels (USA) Ltd P&L, B/S
(BRANCH OFFICES)  Regional Office (B’lore) (BUSINESS AREAS)
Corporate Office (Mumbai)
Zonal Office (Hyd)
(DEPARTMENT) HR Department (FUNCTIONAL AREAS)
ADMIN Department or (Cost of Sales Areas)
FINANCE Department
SALES Department

TATA Steels (IND) Ltd

(Manufacturing Unit) PLANT 1 (Mumbai) production plant (PP/SD/MM)
PLANT 2 (B’LORE) Profit Centers (FI/CO)
PLANT 3 (HYD) FINISHED GOODS (PP/SD/MM)
Segments (FI/CO)

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Explanation: my client is TATA, my client is having different different group companies
like TATA Motors, TATA Power, TATA Steels, TCS and my project is TATA Steels. We have
done project for TATA Steel Group, for TATA Steel groups there 3 company codes like
TATA Steel (IND) Ltd, TATA Steels (USA) Ltd and TATA Steels (UK) Ltd. They created as
legal entities and we created the same a Company Codes. In TATA Steels IND Ltd they
are having different different branches. Our branch is located in hyd, other one is in
Mumbai and blore. They call branch offices and we create them same as Business areas
in our project. They are having different departments for there branch office like HR
Departments, sales department, finance department, market department. These all
departments we have created as functions areas. Along with this operational sites they
are having 3 manufacturing units. They are located in Mumbai, blore and hyd. These
manufacturing units creates as production plants in SAP. Same production plants we
have created as profit centers in FI. In every manufacturing plant there are
manufacturing different different products. These products are created as finished
goods in SAP. The same finished goods we have created as SEGEMENTS.

WHY ORGANASATION STRUCTURE?

To record the transactions at each organization level to prepare the financial
statements and reports.
(to know the financial condition of each organization unit)

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 COMPANY CODE GLOBAL SETTINGS

Business Terminology SAP Terminology

------------------------------------------------------------------------------------------------------
Country Country (IN)
Currency Currency (INR)
Language LANG (ENGLISH)
Financial Year (APR-MAR) Fiscal Year (APR-MAR)
Months (12) Posting Periods (12)
List of All G/L’s Chart of Accounts
Accounting Document Format Field Status Variant

(*Field Status Variant: maintain different different fields as Mandatory, Optional or

Supress in field status variant at document entry with respective G/L’s.)

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 FI OTHER SETTINGS
(To Post A/C Documents by Users)

Standard Standard Standard Standard Standard

A/C Types Doc. Types Doc No. Range Doc No. Ranges Posting Keys
Code
--------------------------------------------------------------------------------------------------------------------------------------
G/L – ‘S’  ’SA’ Debit & Credit should be G/L 01 1 – 199999 40 – Debit
50 – Credit

KR – Vendor Invoice. (Debit or Credit 19 1900000-1999999 21/25 - Debit

A/P – ‘K’ KA – Vendor Other Entries. should be 17 1700000-1799999 31 - Credit
KZ – Vendor Payment. Vendor) 15 1500000-1599999

DR—Customer Invoice (Debit or Credit 18 1800000-1899999 01 - Debit

A/R – ‘D’ DA – Customer Other Entries. Should be 16 1600000-1699999 11/15- Credit
DZ—Customer Payment. Customer) 14 1400000-1499999

A/A – ‘A’ AA –Asset Acquisition/Transfer/Scrap/Sale 02 200000-299999 70 – Debit

AF – Asset Depreciation 05 500000-599999 75 – Credit

MAT – ‘M’  Purchases

Sales

Standard Doc. Types:  Respective A/C Type,

No. Ranges
Doc Type

Standard Doc. Number Ranges: Every F.Y

For Co. Code Wise

Standard Posting Keys:  Respective A/C Type

Line Item is Debit or Credit

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 SAP Land Scape
(Arranging SAP Servers in a Sequential Mode.)

1) Development Server
2) Quality Server
3) Production Server

14
 SPRO  SAP Project Reference Object
IMG  Implementation Guide

1) Define Company (Group Company):

PATH: SPRO -> IMG-> ENTERPRISE STRUCTURE -> DEFINETION-> Financial Accounting
Define Company
Click on Execute
New Entries

Note: in SAP Company is nothing but Group Company when we will prepare Consolidated
Financial Statement.
In SAP we can define Group Company as 6 DIGIT CODE. That code can be numerical
code or Alpha Code or Alpha Numerical Code.

COMPANY TS01
COMPANY NAME TATA Steels Group Company
Name of Company 2

Street MAIN Road

City MUMBAI
COUNTRY IN
Language Key EN
Currency INR

Click on SAVE
Click on Create Request
SHORT DESCRIPTION (TATA Steels: FI:TATA Steels(IND) Org Str Config Settings

Click on SAVE
Click on Continue
DATA was Saved
Click on EXIT

2.EDIT, COPY, DELETE, CHECK COMPANY CODE (Company Code Creation):

Note: In SAP Company Code is nothing but LEGAL ENTITY of respective Business which they have
registered with as per there country MCA (Ministry of Company ) Policies.
By using Legal Entity only business people will do all transactions (Purchases, sales,Finances etc
In SAP Every LEGAL ENTITY of client will be created as one company code, where business end
users record there day to day transactions and prepare LEGAL FINANCIAL STATEMENTS(P&L, B/S).
In SAP we will define company code by using 4 DIGIT CODE. We can create their code as
numerical code, Alpha numerical code.

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COMPANY CODE TS01
COMPANY NAME TATA Steels (IND) Ltd
CITY MUMBAI
COUNTRY IN
CURRENCY INR
LANGUAGE EN

Click on ADDRESS ICON

EDIT ADDRESS

TITLE COMPANY
NAME TATA Steels (IND) Ltd
SEARCH TERM ½ TATA Steels
STREET/HOUSE NO MAIN ROAD
POSTAL CODE/CITY 520010 MUMBAI
COUNTRY IN REGION 13

Click on SAVE
CONTINUE
CONTINUE
DATA was Saved
Click on EXIT

3.DEFINE BUSINESS AREA:

NOTE: Business Area is nothing but from where business people perform there business. In our case
we create every branch office as one business area.
Ex: TATA Steels Corporate Office MUMBAI will be created as 1 Business Area.
TATA Steels Regional Office Bangalore will be created as another business area.
TATA Steels Zonal Office Hyd will be created as another Business Area.

In SAP creation of business area is optional that means recording transactions at business area level
and preparing reports and financial statements at business area level is not Mandatory.

In SAP Business area is 4 DIGIT CODE. We can create Business area by using numerical code or alpha
code or alpha numerical code.

PATH: SPRO->IMG->Enterprise Structure->Definition->Financial Accounting->define Business Area

->Click on Execute ->Click on New Entries
BUSINESS AREA DESCRIPTION
TS01 Corporate Office MUMBAI

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 TS02 Regional Office BANGALORE
TS03 Zonal Office HYDERABAD
Click on SAVE
Click on Continue
Click on Back
4.DEFINE FUNCTIONAL AREA:

NOTE: Functional Area is nothing but cost of sales area in SAP, where business people perform there
operations.
In SAP Define Functional Area to record day to day transaction at each functional area and to
prepare reports and financial statements at each functional area level is optional.
We define functional areas to record transactions and to prepare financial statements based
on business requirement.
In SAP Functional Area is 16 DIGIT CODE. We can create functional area by using numerical
code, alpha numerical code and alpha code.
Imp note:
From EHP8 SAP has OBSOLETE(removed) path for define functional area and introduced
one new transaction code: FM_FUNCTION

Go to Transaction Code bar, provide FM_FUNCTION Click on Enter

FUNCTION AREA TSHR Click on Create

FUNCTION AREA TEXT HR DEPARTMENT – TS01
VALID FROM 01.04.2021 VALID TO 31.12.9999

Click on SAVE
FUNCTION AREA TSHR HAS BEEN SAVED
CLICK ON BACK

PROVIDE FM_FUNCTION IN TRANSACTION CODE BAR

Click on ENTER
FUNCTION AREA TSFI Click on Create
FUNCTION AREA TEXT FINANCE DEPARTMENT – TS01
VALID FROM 01.04.2022 VALID TO 31.12.9999
Click on SAVE
FUNCTION AREA TSFI HAS BEEN SAVED

FUNCTION AREA TSMA Click on Create

FUNCTION AREA TEXT MARKETING DEPARTMENT – TS01
VALID FROM 01.04.2022 VALID TO 31.12.9999

-CLICK ON SAVE
FUNCTIONAL AREA TSMA HAS BEEN SAVED, Click on EXIT

ASSIGMENT

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Assign Company Code to company:

NOTE: In this type we Assign what ever the legal entities our client has to there respective
group company. In our case our Legal Entity is Company code TATA Steels (IND)Ltd, we are
going to assign our Legal Entity to our group company TATA Steels.

PATH: SPRO->IMG->Enterprise Structure->ASSIGNMENT->Financial Accounting

->Assign Company Code to Company(Group Company)
Click on Execute
->Click on Position
Provide company code TS01
->Click on Continue

CO cd Company Name City Company

TS01 TATA Steels (IND) Ltd MUMBAI TS1000

->Click on SAVE
->Click on Continue
DATA was SAVED
->Click on EXIT

NOTE:
We no need to assign business area and functional area to any other organization
units as there 2 independent organization units. That means we can record transactions at
business area level and at functional area level by using any company code in the respective
production system.

COMPANY CODE GLOBAL SETTINGS

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4.FISCAL YEAR VARIANT (12 Normal Posting Periods+4 Special Periods)

1. Calendar year (JAN – DEC)

2. Year Dependent Fiscal Year
3. Year Independent Fiscal Year
4. Short End Fiscal Year

2.Year Dependent Fiscal Year:

We define what is 1st posting period & what is the last posting period with reference to
every calendar year.

3.Year Independent Fiscal Year:

->we define what is 1st posting period & what is last posting period without taking
reference of calendar year.
->The same periods will be used forever as FISCAL Year Posting period.

4.Short End Fiscal Year:

->Less than 12 periods

Maintain Fiscal Year Variant:

PATH: SPRO->IMG->Financial Accounting New ->Financial Accounting Global Setting (NEW)
->Ledgers ->Fiscal Year & Posting Periods -> Maintain Fiscal Year Variant
->Click On Execute

SATNDARD FISCAL YEAR VARIANT PROVIDED BY SAP:

K4 ->Calendar Year, 4 Special Periods

V3 ->Apr – Mar, 4 Special Periods
V6 ->July - June, 4 Special Periods
V9 ->OCT- SEP. 4 Special Periods

YEAR SHIFT:
Calendar Months Days Periods Year Shift (Financial Year – Calendar Year)
Jan – 01 31 10 -1 (2022 – 2023)
Feb – 02 29 11 -1 (2022 – 2023)
Mar – 03 31 12 -1 (2022 - 2023)
Apr – 04 30 01 0 (2022 - 2022)
May – 05 31 02 0 (2022 - 2022)
Jun – 06 30 03 0 (2022 – 2022)
Jul – 07 31 04 0 (2022 - 2022)
Aug – 08 31 05 0 (2022 – 2022)
Sep – 09 30 06 0 (2022 – 2022)
Oct – 10 31 07 0 (2022 – 2022)
Nov – 11 30 08 0 (2022 – 2022)
Dec – 12 31 09 0 (2022 – 2022)
NOTE: In SAP when ever we are using Fiscal Year other than calendar year we should
maintain YEAR SHIFT with respect to Fiscal Year.

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 In YEAR SHIFT we maintain posting periods against to calendar months and we
provide YEAR SHIFT.

YEAR SHIFT = FINANCIAL YEAR – CALENDAR YEAR

->Click on NEW ENTRIES

FV DESCRIPTION No. of Posting Period No. of Special Periods
TS Apr-Mar, 4 Special Periods 12 4

->Click on ENTER
SAVE
CONTINUE

->SELECT TS DOUBLE CLICK ON PERIODS

->CLICK ON NEW ENTRIES

MONTH DAY PERIOD YEAR SHIFT

1 31
2 29
3 31
4 30
5 31
6 30
7 31
8 31
9 30
10 31
11 30
12 31
10 -1
11 -1
12 -1
1 0
2 0
3 0
4 0
5 0
6 0
7 0
8 0
9 0

->Click on SAVE ->Click on EXIT

ASSIGN COMPANY CODE TO A FISCAL YEAR VARIANT

PATH: Same as above
->Click on execute ->Click on Position -> Provide Company Code TS01
->Click on Continue

CO Cd Company Name Fiscal Year Variant Description

TS01 TATA Steels(IND) Ltd TS APR – MAR, 4Special Periods

->Click on Save
->Click on Continue

POSTING PERIOD VARIANT

(To post Accounting Documents in respective PERIOD & FISCAL YEAR)

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 12 Normal Posting Periods 4 Special Periods
(APR – MAR) (4 Quarters)
(Interval ‘01’) (Interval ‘02’)
->To post ‘UN Posted’ Document in ‘CLOSED’
Previous periods of current fiscal year.
13 ->Apr - June
14->July – Sep
15->Oct – Dec
16->Jan – Mar
->Last date of respective ‘QUARTER’ to post
any document by using special periods.

A/C FROM TO FROM FROM TO TO FROM FROM TO TO

Types A/C A/C Period F.Y Period F.Y Period F.Y Period F.Y
S – G/L 100000 499999 07 2022 07 2022 13 2022 13 2022
K – Vendor 600000 699999 07 2022 07 2022 13 2022 13 2022
D - Customer 700000 799999 07 2022 07 2022 13 2022 13 2022
A – Asset 800000 899999 07 2022 07 2022 13 2022 13 2022
M – Material 900000 999999 07 2022 07 2022 13 2022 13 2022

SAP SYSTEM:
DEFINE VARIANTS FOR OPEN POSTING PERIODS:

PATH: SPRO->IMG->FINANCIAL ACCOUNTING(NEW) ->Financial Accounting Global Settings (New)

->Ledgers ->Fiscal Year & Posting Periods ->Posting Periods
->Define Variants for open posting periods
->Click on Execute
->Click on NEW ENTRIES

VARIANT NAME
TSPP POSTING PERIOD VARIANT – TS01

->Click on SAVE
-> Continue ->Click on Back

ASSIGN VARIANTS TO COMPANY CODE:

PATH: same as above
->Click on EXECUTE ->Click on Position
Provide company code TS01

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->Click on Continue
CO Cd Company Name City Variant
TS01 TATA Steels (IND) Ltd MUMBAI TSPP
->Click on SAVE ->Continue ->Exit

OPEN AND CLOSE POSTING PERIODS:

PATH: same as above
->click on execute ->click on NEW ENTRIES

VAR. A FROM TO FROM YEAR TO YEAR FROM YEAR TO YEAR

A/C A/C Period1 Period Period2 Period
TSPP + 6 2022 6 2022 13 2022 13 2022
TSPP A ZZZZZ 6 2022 6 2022 13 2022 13 2022
TSPP D ZZZZZ 6 2022 6 2022 13 2022 13 2022
TSPP K ZZZZZ 6 2022 6 2022 13 2022 13 2022
TSPP M ZZZZZ 6 2022 6 2022 13 2022 13 2022
TSPP S ZZZZZ 6 2022 6 2022 13 2022 13 2022

->Click on SAVE ->Click on Continue

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 CHART OF ACCOUNTS

->List of all G/L’s in Company Code

->4 DIGIT CODE in SAP
->Language
->Length of G/L is Max ‘10’
->Integration with “CO”

1. OPERATIONAL C.O.A (Mandatory)

2. GROUP C.O.A (Optional)
3. COUNTRY SPECIFIC C.O.A (Optional)

1.OPERATIONAL Chart of Accounts: TSOC

-> User s always ‘post’ accounting documents by using Operational C.O.A G/L’s.
-> Users always prepare ‘Main’ (Legal) Financial Statements by using Operational C.O.A G/L’s.

INR USD GBP

TATA Steels (IND) Ltd TATA Steels (US) Ltd TATA Steels (UK) Ltd
Rent G/L Rs.50,000 $1000 2000GBP
(40000) Rs.50,000 Rs.80,000 Rs.1,80,000
(G/L Code)

->is a main Chart of Account.

->Maintain Operational Chart of Accounts for Legal Account is Mandatory.
->Business users always use Operational Chart of Account G/L’s to record there day to day
Transaction in SAP.
->By using Operational C.O.A G/L’s only business users will prepare Legal Financial Statements.
->Operational C.O.A always will be assigned to respective company code (LEGAL Entity)
->Normally we integrate Operational C.O.A G/L’s only with all other modules to post integration
Document like FI MM, FISD postings.

2.GROUP CHART OF ACCOUNT : TSGC

->it will be used to prepare “consolidated Financial Statements”.

->user will not post any document directly by using Group C.O.A G/L.

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->if we have more than one Legal Entity (Company Code) for you client then we should maintain
group C.O.A.

Rent G/L -> 50,000 + 80,000 + 1,80,000

(40000) = 3,10,000
(Group Rent G/L Code)

->will be used to prepare consolidated financial statements if your client has more than one Legal
Entity in there Group.
->Maintaining Group C.O.A in SAP is OPTIONAL.
->user will not post any accounting documents directly by using Group C.O.A G/L’s. When ever user
posts any accounting document by using Operational C.O.A G/L’s, System will automatically update
Group C.O.A G/L (if Group C.O.A is activated for your respective client.)
->To update automatic postings in Group C.O.A G/L’s we should do the following settings in SAP.

a) We should create Group C.O.A in SAP.

b) We should assign Group C.O.A in Operational C.O.A.
c) We should create respective G/L’s in Group C.O.A.
d) We should assign respective Group C.O.A G/L to respective Operational C.O.A G/L while
creating Operational C.O.A G/L by using TRANSACTION CODE FS00 in the field of Group
Account Number.

3.COUNTRY SPECIFIC CHART OF ACCOUNT: TSCC

->it will be used to meet specific Statutory Compliance of respective Country.
->user will not POST any document “DIRECTLY” by using Country Specific C.O.A.
RENT G/L  2000GBP
(40000)
(G/L Code)

->will be used if your client has specific requirement to meet statutory Compliance of any respective
establish LEGAL ENTITY (Company Code)
->Maintaining of country specific C.O.A in SAP is “OPTIONAL”.
->Business users will not post any documents or any Accounting Documents directly by using
Country Specific C.O.A G/L’s. when ever user post any documents by using Operational C.OA G/L’s
System Automatically will update Country Specific C.O.A G/L (if Country Specific C.O.A has been
activated in our System.)
->To update values automatically in Country Specific C.O.A G/L’s, we should do the following settings
in SAP.
A) we should create Country Specific C.O.A in SAP.
B) we should assign Country Specific C.O.A to respective Company Code.
C) we should create respective G/L’s in Country Specific C.O.A.
D) we should assign Country Specific C.O.A G/L in Operational C.O.A while creating Operational
C.O.A G/L by using TRANSACTION CODE FS00 in the field of Alternative Account Number.

1) EDIT CHART OF ACCOUNT LIST (GROUP CHART OF ACCOUNT LIST):

PATH: SPRO-> IMG-> Financial Accounting NEW-> General Ledger Accounting NEW
->Master DATA -> G/L Accounts -> Preparations -> Edit Chart of Account List

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 ->Click on Execute ->Click on New Entries

Chart of Accounts TSGC

Description Group Chart of Accounts – TS01
Main Language ENGLISH
Length of G/L Account Number 10
Control Integration Manual Creation of Cost Elements

->Click on SAVE -> Click on Continue

2)Creation of Operational Chart of Accounts:

PATH: Same as above

->Click on Edit Chart of Accounts List
->Click on NEW ENTRIES

Chart of Accts TSOC

Description Operational Chart of Accounts – TS01
Language English
Length 10
Controlling Integration Manual Creation of Cost Elements
Group Chart of Accts TSGC

->Click on Save ->click on Continue

3)Creation of Country Specific Chart of Account:

PATH: Same as above

->Click on Edit Chart of Accounts List
->Click on NEW ENTRIES

Chart of Accts TSCC

Description Country Specific Chart of Accts – TS01
Language English
Controlling Integration Manual Creation of Cost Elements

->Click on SAVE ->Click on Continue

Assign Group Chart of Account to Operational Chart of Account:

NOTE: we already completed the settings which creating operational chart of accounts.

25
 ->we also should assign group chart of accounts to operational chart of accounts because all
LEGAL ENTITIES in a single group, who are using same operational Chart of Accounts can be used
same group Chart of Accounts to prepare consolidated Financial Statements.

Assign Operational Chart of Accounts & Country Specific Chart of Accounts to Company Code:

PATH: SPRO-> IMG-> Financial Accounting NEW ->General Ledger Accounting NEW
Master DATA->G/L Accounts ->Preparations -> Assign Company Code to Chart of Accounts

->Click on Execute
->Click on Position
Provide Company Code TS01
->Click on Continue
CO Cd Company Name CITY Chart of Accts Country chart of Accts
TS01 TATA Steels (IND) Ltd MUMBAI TSOC TSCC

->Click on SAVE -> Continue

FIELD STATUS VARIANT

(in Academics) Journal Entry  Accounting Document (in SAP)

01.09.2022 Rent A/C Dr ------ 10,000/-

To Bank A/C ------ 10,000/-

RENT A/C
------------------------------------------------------------------------------------------------------------------------------
(M) (M) (O) (O) (O) (S) (M)
Date Particulars Description Tax Discount Quantity Amount
------------------------------------------------------------------------------------------------------------------------------
01.09.22 To Bank A/C

NOTE: Field Status Variant will be used to maintain certain fields MANDATORY (or) OPTIONAL (or)
SURPRESS while posting of accounting Documents by using G/L’s.

Field Status Variant Field Status Groups  1)Assignments

2)Based on Nature of G/L’s

Assignments

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 Fields

Mandatory (M) Optional (O) Surpress (S) Display(D)

Every Field Status Variant contains various fields. Those fields only we will maintain mandatory;
Optional; surpress, Display. These fields only will appeared at the time of document posting by using
respective G/L’s.
We will assign respective Field Status Group to each G/L Account while creating optional Chart of
Accounts G/L by using Transaction Code FS00. It is mandatory to maintain Field Status in G/L
Master.

Define Field Status Variant:

PATH: SPRO ->IMG ->Financial Accounting NEW ->Financial Accounting Global Settings NEW
->Ledgers ->Fields ->Define Field Status Variant
->Click on Execute
NOTE: Standard Field Variant Status provided by SAP is 0001

->Select 0001
->Click on Copy
->Change the name as Field Status Variant – TS01
->Click on Enter
->Click on Copy all
Number of Dependent Entries Copies : 41
->Click on Continue
->Click on SAVE
->Click on Continue
DATA was Saved

Select TSFV
-> Double Click on Field Status Groups
*Observe all field status group
->Select G001
->Click on EDIT Field Status (ICON)
*Observe the various Assignments
->Double click on General DATA
*Observe the various Fields and its status.

Assign Company Code to Field Status Variant:

PATH: Same as above
->Click ON Execute
->click on position
->provide Company Code TS01
->CLICK ON Enter

CO Cd Company Name City Field status variant

TS01 TATA Steels (IND) Ltd Mumbai TSFV

->Click on Enter ->SAVE -> Continue

27
 DATA was SAVED

Check Company Code Global Settings (OBY6):

PATH: SPRO ->IMG ->Financial Accounting NEW ->Financial Accounting Global Settings NEW
->Global Parameters for Company Code ->Enter Global Parameters
->Click on Execute ->click on position
->provide your company code TS01
->Click on continue
Select TS01 (or) Company Code
->Click on Details Icon
*Observe all the required Global Parameters has been assign to company Code TS01

Types of DATA in SAP

28
1) Configuration Data
2) Master Data
3) Transaction Data
4) Reporting Data

1)Configuration Data: ->Consultants ->in Development Server

2)Master Data:
A) ->At the time of implantation ->Consultants only will upload all existing Master
Data into ‘SAP’ by using some ‘ABAP’ Developed upload Programs which has
Been Developed by ABAPERS. (Ex: LSMN/BAPI/BDC)
B) ->Day to Day requirement after GO-LIVE ->End Users/Business Users ->in
Production Server
3)Transaction Data:
->End users / Business users ->in production server

4)Reporting Data:
->End Users/Business Users ->in Production Server

G/L Accounting
Configuration Data Master Data Transaction Data Reporting Data

Configuration Data:

29
1)Define G/L Account Group based on ‘Nature of G/L’s
->Liabilities, Assets, Income, Expenses

2)Define G/L Account Number Ranges based on G/L Account Groups

->Liabilities 100000 to 199999
->Assets 200000 to 299999
->Income 300000 to 399999
->Expenses 400000 to 499999

3)Assignment of G/L Account Numbers to G/L Account Groups

(1,2,3 can be done in a single Transaction with Assignment of Chart of Accounts)

4)Define Retained Earnings Account ->To Transfer Profit & Loss to B/S.

5)Define G/L Tolerance Limit ->To Provide Amount Limit to post Accounting Document by using
G/L’s.
Document: ->Debit Amount limit
->Credit Amount limit
->Normal Documents
->Open Item Document

6)Define USER Tolerance Limit -> To Provide Amount limit by End users /Employers.
->Normal Document
->Open item Document
->Payment Differences
->Cash Discount

7)Define G/L Documents Types ->SA -> To generate Accounting Document numbers in SAP.
Doc Types: ->respective A/C Type, Number Range, Reverse Doc Type

8)Define G/L Document Number Ranges based on G/L Document Type-> to generate Accounting
document numbers in SAP.
->at Company Code Level
->for every Fiscal Year wise

9)Define G/L Posting Keys ->respective A/C Type, Debit or Credit indicator
->40 –Debit
50-Credit

1,2,3) Define G/L Account Group:

PATH: SPRO ->IMG ->Financial Accounting NEW ->General Ledger Accounting NEW
->Master Data ->G/L Accounts ->Preparations

30
 ->Define Acc Group (G/L ACC Group)

->click on Execute ->Click on NEW ENTRIES

Chart/Acc Acc Group Name From Acc To Acc

TSCC ASST Asset – TSCC 20000 29999
TSCC EXPE Expenses – TSCC 40000 49999
TSCC INCO Income - TSCC 30000 39999
TSCC LIAB Liabilities - TSCC 10000 19999
TSGC ASST Asset – TSGC 20000 29999
TSGC EXPE Expenses - TSGC 40000 49999
TSGC INCO Income - TSGC 30000 39999
TSGC LIAB Liabilities – TSGC 10000 19999
TSOC ASST Asset – TSOC 20000 29999
TSOC EXPE Expenses – TSOC 40000 49999
TSOC INCO Income - TSOC 30000 39999
TSOC LIAB Liabilities –TSOC 10000 19999

->Click on SAVE
->Click on Continue

TSCC -> Group Chart Of Accounts

TSCC ->Country Chart of Accounts
TSOC->Operational Chart of Accounts

4)Define Retained Earning Account:

PATH: Same as Above

->Click on Execute

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 Chart of Accounts TSOC
->Click on Continue

Chart of Accounts TSOC Operational Chart of Accounts – TS01

P&L Statement Acc Type Account
X 199999 (6Digit)

->Click on Enter
(WARNING MEAASGE)
Account 199999 not created in Chart of Accounts TSOC
->Ignore the warning Message
->Click on Enter ->SAVE -> Continue ->Click on Back
->Again Click on Define Retained Earning Account

Chart of Accounts TSGC Group of Accounts

P & L Statement Account
X 1999 (4Digit)
->Click on Enter ->Ignore the warning message ->click on Save -> Continue
->Click on Back

->Click Define Retained Earnings Account

Chart of Accounts TSCC Country Specific

->Click on Enter
P &L Statement Account
X 19999 (5Digit for country specific)

->Click on Save -> Ignore Warning Message

->Click on Continue

5)Define Tolerance Groups for G/L Accounts:

PATH: SPRO ->IMG-> Financial Accounting NEW ->General Ledger Accounting NEW
->Business Transactions ->Open Item Clearing ->Clearing Differences
->Define Tolerance Groups for G/L Accounts
->Click on Execute

32
 ->Click on NEW Entries

Company Code TS01 TATA Chemicals Pvt Ltd

Tolerance Group Tolerance Profile TS01

Tolerance for Groups of G/L Accounts in local Currency

Debit Posting 99,999,00
Credit Posting 99,999,00
->Click on Enter ->Click on Save ->Click on Continue

6)Define Tolerance Groups for Employees (Users):

PATH: Same as Above

->Click on NEW ENTRIES

Group
Company Code TS01 TATA Steels (IND) Ltd MUMBAI
Currency INR

Amount Per Document 99,999,999,00

Amount Per Open Item Acc Item 99,999,999,00
Cash Discount Per Line Item 50,000 %

Permitted Payment Difference:

Amount Percent Cash Discount Adjustment
Revenue 100.00 %
Expenses 100.00 %

->Click on Enter
-> Click on Save
->Click on Continue

7)Define Document Types for Entry View (G/L Document Types):

PATH: SPRO ->IMG->Financial Accounting NEW ->Financial Global Settings NEW
->Documents ->Document Types ->Define Document Types for Entry View
->Click on Execute
NOTE:
1) Standard Document Type provided by SAP for G/L Document posting is ‘SA’.

33
 2) Every Document contains respective Account Type, Document Number Range Code,
Reverse Document Type.
3) Document Type will bee used to post the respective Accounting Document (G/L
Document, A/P Document, A/R Document etc) by End User.
->Click on Position
Provide Document Type “SA”
->Click on Continue
Select “SA”
->Click on Details
Document Type ‘SA’ G/L Account Document

PROPERTIES
Number Range 01 Number Range Information
Reverse Document Type AB

Account Type Allowed

√ ASSETS
√ Customer
√ Vendor
√ G/L Account

->click on Save ->Continue ->Back

8)Define Document Number Ranges for Entry View:

PATH: SPRO ->IMG->Financial Accounting NEW ->Financial Global Settings NEW
->Document ->Document Number Ranges -> Documents in Entry View
->Define Document Number Ranges for entry View
->Click on Execute
Company Code TS01
->click on Change Intervals
No Year From No. To Number
01 2022 0000000001 0000199999

->Click on Enter ->SAVE ->Continue

Note*: ->Document Number Ranges will be used to post the Accounting Documents in SAP
by End Users.
->Document Number Ranges always will be maintained for each Company Code wise
and for each Fiscal Year wise.

9)Define Posting Keys:

NOTE: ->Posting Keys in SAP will be used to determine the respective line item is Debit Line
item or Credit Line item.
->Every Posting Key contains respective Account Type and Debit or Credit indicator.

34
PATH: SPRO ->IMG->Financial Accounting NEW ->Financial Accounting Global Settings NEW
->Document ->Define Posting Keys

Posting Key Name Debit/Credit Account Type

40 Debit Entry Debit G/L Account
50 Credit Entry Credit G/L Account

Keep Curser on 40 Click on details icon on top ϙ

Posting Keys 40

Debit/Credit Indicator AC Type other attributes

Debit G/L Account Reversal Posting Key 50
->click on back
Keep curser on 50 click on details icon on top

Posting 50

Debit/Credit indicator AC Type other attributes

Credit G/L Account Reversal Posting Key 40

->Click on Save

G/L Master Data (FS00)

1) Chart of Account Data / Central Data FSPO

2) Company Code Specific Data FSSO

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 TATA STEELS
TATA Steels (IND)Ltd TATA Steels (USA)Ltd TATA Steels(UK)Ltd
Salary -> Salary ACC Salary Acc Salary ACC
400000 -> ,, ,, ,,
P&L AC -> ,, ,, ,,
Expenses -> ,, ,, ,,

G/L MASTER DATA FS00

1)Chart of Accounts Data / Central Data FSPO

2)Company Code Specific Data FSSO

1)Chart of Accounts Data / Central Data:

36
 A) G/L
Account Number
B) G/L
Account Description
C) G/L
Account Type ->P&L Account (or) Balance Sheet (B/S)
D) G/L
Account Group -> Liabilities
->Assets
->Income
->Expenses
E) Group Account Number (if group C.O.A is Activated in our System)

2)Company Code Specific Data:

A) Account Currency ->Account G/L’s

B) Account Balances should be maintained in local currency (Co. Cd Currency) ->All B/S Accounts.
C) Tax will be Applicable (or) not for respective G/L’s.
D) Open item management Activation Applicable or not
E) Line item Management Activation or not ->All G/L’s.
F) Sort Key ->Reporting Parameter to Generate Reports from ‘SN’.
G) Field Status Group ->Mandatory , Optional, Surpress, Display ->For all G/L’s.
H) Reconciliation Ac Type Customer Recon Ac | Should not activate balance in local cury.
Vendor Recon Ac |  should not activate O.E.M.
Fixed Asset Recon Ac | should activate post Automatically.
should select Recon Ac Type.
B/S Account.
Liabilities (or) Asset.

I) Alternative Account Number ->if Country Specific C.O.A Activated in our System.
J) Post Automatically -> All inventory G/L’s,
-> All Tax related G/L’s,
->All Discount related G/L’s.
K) Relevant to Cash Flow ->All Cash G/L’s & All Bank G/L’s

Creation of G/L Account (Group Account Number):

PATH: SAP Easy Access ->SAP Menu ->Accounting ->Financial Accounting ->General Ledger
Master Data ->G/L Accounts ->Individual Processing
->FSPO (double click on it)

G/L Account 1000

37
 Chart of Accs TSGC Group Chart Accounts TS01
->Click on Create

Account Group LIAB Liabilities - TSGC

Balance Sheet Account (select)

Short Text Group Share Capital

G/L Acc Long Text Group Share Capital Account

Click on key word /Translation Tab (need not to do anything)

Click on information Tab (need not to do anything)

->Click on SAVE
DATA was saved

Creation of G/L Account (Group ICICI Loan Account):

G/L Account 1001

Chart Of Accs TSGC Group Chart of Accounts – TS01

->Click on Create
Account Group LIAB Liabilities – TSGC
Balance sheet Account (Select)

Short Text Group ICICI Loan Acc

G/L Acct Long Text Group ICICI Loan Account

->Click on Save ->Data Saved

Creation of G/L Account (Group HDFC Loan Account):

G/L Account 1002

Chart of Accts TSGC Group Chart of Accounts - TS01

->Click on Create
Account Group LIAB Liabilities - TSGC
Balance Sheet Account (Select)
Short Text Group HDFC Loan Acc
G/L Acct Long Text Group HDFC Loan Account
->Click on Save

Creation of G/L Account (Group ICICI Bank Account):

G/L Account 2000

Chart of Accts TSGC
->Click on create
Account Group ASST Assets – TSGC
Balance Sheet Account (Select)

38
Short Text Group ICICI BANK Acc
G/L Acct Long Text Group ICICI Bank Account

->click on SAVE

Creation of G/L Account (Group HDFC Bank Account):

G/L Account 2001

Chart of Accounts TSGC

->Click on Create

Account Group ASST Asset – TSGC

Balance Sheet Account (Select)

Short Text Group HDFC Bank Acc

G/L Acct Long Text Group HDFC Bank Account

->Click on save

Creation of G/L Account (Country Specific G/L):

G/L Account 10000

Chart of Accounts TSCC
->Click on create
Account Group LIAB Liabilities – TSCC
Balance Sheet Account (Select)

Short Text Share Capital – Country

G/L Acc Long Text Share Capital – Country Specific C.O.A

->Click on SAVE

Creation of G/L Account (Country Specific ICICI Bank Loan Account):

G/L Account 10001

Chart of Accounts TSCC

->Click on Create

39
Account Group LIAB Liabilities – TSCC
Balance Sheet Account (Select)

Short Text ICICI Bank Loan – TSCC

G/L Acct Long Text ICICI Bank Loan – Country Specific C.O.A
->Click on SAVE

Creation of G/L Account (Country Specific HDFC Bank Loan Account):

G/L Accounts 10002

Chart of Accounts TSCC
->Click on Create
Account Group LIAB Liabilities – TSCC
Balance Sheet Account (Select)
Short Text HDFC Bank Loan – TSCC
G/L Acct Long Text HDFC Bank Loan – Country Specific C.O.A
->Click on SAVE

Creation of G/L Account (Country Specific ICICI Bank Account):

G/L Account 20000

Chart of Accounts TSCC
->Click on Create

Account Group ASST ASSET – TSCC

Balance Sheet Account (Select)

Short Text ICICI Bank Acco –TSCC

G/L Accts Long Text ICICI Bank Account – Country Specific C.O.A

->Click on SAVE

Creation of G/L Account (Country Specific HDFC Bank Account):

G/L Account 20001

Chart of Accounts TSCC Country Specific Chart of Accounts
->Click on Create
Account Group ASST ASSET – TSCC
Balance Sheet Account (Select)

40
Short Text HDFC Bank Acc – TSCC
G/L Accts Long Text HDFC Bank Account – Country Specific C.O.A
->Click on SAVE

Creation of G/L (Operational Chart of Accounts G/L’S):

Share Capital G/L : FS00 (Transaction Code)

Creation of Share Capital G/L:

PATH: SAP Easy Access ->SAP Menu ->Accounting ->Financial Accounting ->General Ledger
->Master Records ->G/L Accounts ->Individual Processing
*FS00 (Double click on it)
G/L Account 100000
Company Code TS01
->Click on Create
Account Group LIAB Liabilities – TSOC
Balance Sheet Account (Select)
Short Text Share Capital Account
G/L Acc Long Text Share Capital Account

Group Account Number 1000

->click on Control Data Tab
Account Currency INR
(Tick) Only Balances in Local Currency
(Tick) Posting without Tax Allowed

Alternate Account Number 10000 Share Capital – Country Specific C.O.A

(Tick) Line item Display

Sort Key 001 Posting Date

->click on create/Bank/interest TAB

Field Status Group G001

->Click on SAVE

DATA Saved

Creation of G/L Account (ICICI Loan Account):

G/L Account 100001

Company Code TS01
->CLICK ON CREATE

Account Group LIAB Liabilities – TSOC

41
Balance Sheet Account (Select)

Short Text ICICI Bank Loan Acc

G/L Acct Long Text ICICI Bank Loan Account

Group Account Number 1001 Group ICICI Loan Account

->Click on CONTROL DATA Tab
Account Currency INR
(Tick) Only Balances in Local Currency
(Tick) Posting without Tax allowed

Alternate Account Number 10001 ICICI Bank Loan – Country Specific C.O.A
(Tick) Line item Display
Sort Key 001 Posting Key
->Click on create/bank/interest
Field Status Group G001
->Click on SAVE

Creation of G/L Account (HDFC Bank Loan):

G/L Account 100002
Company Code TS01
->Click on Create
Account Group LIAB Liabilities – TSOC
Balance Sheet Account (Select)
Short Text HDFC Bank Loan Acc
G/L Accts Long Text HDFC Bank Loan Account
Group Account Number 1002 Group HDFC Loan Account
->click on Control DATA
Account Currency INR
(Tick) Only Balances in Local Currency
(Tick) Posting Without Tax Allowed

Alternative Account Number 10002 HDFC Bank Loan – Country Specific C.O.A
(Tick) Line item Display
Sort Key 001 Posting date
->click on create/bank/interest
Field Status Group G001
->Click on SAVE
DATA Saved

Creation of G/L Account (ICICI Bank Account):

G/L Account 200000

Company Code TS01
->Click on Create
Account Group ASST ASSET – TSOC
Balance Sheet Account (select)

42
Short Text ICICI Bank Account
G/L Acc Long Text ICICI Bank Account
Group Account Number 2000 Group ICICI Bank Account
->Click on Control Data
Account Currency INR
(Tick) Only Balances in local Currency
(Tick) Posting without Tax Allowed
Alternate Account Number 20000 ICICI Bank Account – Country Specific C.O.A
(Tick) Line item Display
Sort Key 001 Posting date
->click create/bank/interest
Field Status Group G005 Bank Accounts (Obligatory Value Date)
(Tick) Relevant to Cash Flow
->click on Save

Creation of G/L Account (HDFC Bank Account) :

G/L Account 200001
Company Code TS01
Account Group Asst Asset – TSOC
Balance Sheet Account (Select)
Short Text HDFC Bank Account
G/L Acct Long Text HDFC Bank Account
Group Account Number 2001 Group HDFC Bank Account
->click on Control Data
Account Currency INR
(Tick) Only Balances in Local Currencies
(Tick) Posting without Tax Allowed
Alternate Account Number 20001
(Tick) Line item Display
Sort Key 001 Posting Date
->click on Create/Bank/Interest
Field Status Group G005
(Tick) Relevant to cash flow
->click on SAVE
DATA Saved

Posting of G/L Document with Balance Sheets: FB50

PATH: SAP Easy Access->SAP Menu ->Accounting ->Financial Accounting
->General Ledger ->Document Entry -> FB50 (double click)

DATES IN SAP
1) Document Date -> invoice Date

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 2) Posting Date ->which date we are going to generate/post “Account Document” in SAP.
3) Entry Date ->System Date
4) Value Date ->Funds Realization Date -> Bank Accounts
5) Translation Date -> Foreign Currency Transactions. Transactions from Foreign Currency to
Company Code Currency.

Currencies in SAP
1) Company Code Currency (will assign at the time of “Co.Cd” Creation ->Local Currency.
2) Group Currency (will assign at the time of “Client” creation ->Base Country Currency.
3) Hard Currency (will assign at the time of “country creation”)

Document Currency ->Company Code Currency (or) Foreign Currency

Enter G/L Account Document : Company Code TS01

Document Date 14.10.2022 Currency INR

Posting Date 14.10.2022

Document Type SA
Company Code TS01

G/L Account D/C Amount in Doc. Cur

200000 S Debit 500000
100000 H Credit 500000

->click on Enter

ERROR:- Posting Period 007 2022 is not open

Reason: we have tried to post G/L Accounting Document in FB50 for the month of October
in TATA Ateels (IND) Ltd Company Code (TS01), Where Financial year starts from April ends
with March. From April to March Financial year October month comes under posting period
“7”. But we have not opened posting period ‘7’ for financial year 2022 for the respective
posting period variant of TS01 Company Code. That is the reason system has displayed the
specified ERROR.

SOLUTION: We shall open posting period ‘7’ to post the Accounting Document in TS01
Company Code by using the below Path.
PATH: SPRO ->IMG-> Financial Accounting new ->Financial Accounting Global Settings NEW
->Ledgers ->Fiscal Year & Posting Periods ->Posting Periods ->Open & Close Posting
Periods ->click on execute
->click on position
Provide posting period TSPP
->CLICK ON CONTINUE

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->OPEN Period

Var A To Account From Period.1 Year To Period Year

TSPP + 7 2022 7 2022
TSPP A 7 2022 7 2022
TSPP D 7 2022 7 2022
TSPP K 7 2022 7 2022
TSPP M 7 2022 7 2022
TSPP S 7 2022 7 2022

->Click on SAVE ->continue

ERROR 2:- An Entry is required in Value Date Field for Account 200000.

REASON: we have created ICICI Bank G/L IN TS01 Company Code with G/L Account number
200000 for all Bank Accounts we should provide value Date (Funds Reliasation date) while
posting Accounting Document by using respective Bank Accounts. For this we normally
maintain value date field as Mandatory in Field Status Group which we have maintained for
respective Bank Account G/L while creating G/L Master in FS00. Here we have given Field
Status Group G005(Bank Accounts Obligatory value date) for ICICI Bnak G/L and we have
maintained value Date Field as required Field or Mandatory Field in Field Status Group
G005, that is the reason system has displayed the above ERROR as Entry is required in value
date field for Account.

SOLUTION:
Maintain the value date
In value date field in ICICI Bank Account G/L Line item.

->click on Enter

Observe the amount in total Debit Column & Credit Field in Header Data (Open the Bracket
both amount should be equal)
Observe the status in Green Colour (Balance equals ‘o’)

Go to Document in Menu Bar

->click on Simulate

Document Type : SA (G/L Account Number) Normal Document

Document Number Company Code TS01 Fiscal Year 2022
Doc. Date 14.10.2022 Posting Date 14.10.2022 Period 07

Document Currency INR

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Item PK Account Account Short Text Amount
1 40 200000 ICICI Bank Account 500000
2 50 100000 Share Capital Account 500000

->click on POST

Document 1 was POSTED in Company Code TS01.

Post G/L Document FB50:

Document Date 15.10.2022 Currency INR

Posting Date 15.10.2022

Document Type SA
Company Code TS01

G/L Account D/C Amount in Doc Value Date

200001 S Debit 200000 15.10.2022
100002 H Credit 200000
->click on Enter
* Observe Debit & Credit amount is Equal in Header Tab.
->Go to ‘Document’ in menu bar
->click on simulate
*Observe the header & Line item details
->click on POST (Cntrl+S)
Document 2 was posted in Company Code TS01.

Posting G/L Document:

Document Date 15.10.2022

Posting Date 15.10.2022
Document Type SA G/L Account Document
Company Code TS01

St G/L Acc Short Text D/C Amount in Doc Curr Local Cur Amt Value Dt
200000 ICICI Bank Acc S Debit 300000.00 300000.00 15.10.2022
100000 ICICI Bank Loan H Credit 300000.00 300000.00
->click on Enter
Go to ‘Document’ in menu Bar
->click on SIMULATE
*Observe header & Line item Details
->click on POST

G/L Line item Report:

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PATH:
SAP Easy Access ->SAP menu ->Accounting ->Financial Accounting ->General Ledger
->Account ->FBL3N (Double Click)

G/L Account 200000

Company Code TS01

Line item selection

Open at Key date 15.10.2022
(select) All item
Posting date 01.10.2022 to 15.10.2022
Type
(Tick) Normal items
->Click on execute
*Observe the line items posted to G/L Account ICICI Bank in Company Code TS01 with Document
Type SA.
->Keep Curser on any document number, Double click on it
->Click on Call Up Document Overview ICON
*Observe the Accounting Entry Posted in ICICI Bank Account.

Display G/L Balance Report (FS10N):

PATH: SAP Easy Access ->SAP Menu ->Accounting ->Financial Accounting ->General Ledger
->Account ->FS10N - Display Balances

Account Number 200000

Company Code TS01
Fiscal Year 2022
Ledger OL
->Click on Execute
*Observe the balances for ICICI Bank Account for respective Posting Period.

Keep Curser on Debit Balance, Double click on it

*Observe the Line items posted for ICICI Bank G/L.

->Keep Curser on any Document number, Click on Document
Display Document ICON
->Click on Call Up Document Overview
*Observe the Document Posted.

G/L
1) Configuration Data
2) Master Data
3) Transaction Data
4) Reporting Data

3.Transaction Data:

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1)G/L Document Posting
2)G/L Document Reversal
3)G/L Document Posting with “New Document Type”
4)G/L Document Posting with Doc. Header details as Mandatory.
5)G/L Document Posting with Line item details as Mandatory.
6)G/L Hold Documents
7)G/L Park Documents

4)Reporting Data:

1)G/L Document Line item Report (/FBL3N)

2)G/L Balance Reports (FS10N)
3)G/L Document Display (FB03)

TRANSACTION DATA:

2)G/L Document Reversal (FB08):

PATH:SAP Easy Access ->SAP Menu ->Accounting ->Financial Accounting ->General Ledger
Document ->Reverse ->FB08 (Double click on it)

->Click on Document List

Company Code TS01
Fiscal Year 2022
Ledger OL
Document Type SA
Posting Date 01.10.2022 to 15.10.2022
->click on Execute
Keep Curser on any one of the Document which we want to Reverse.
Double click on it
Document Number 2
Company Code TS01 Fiscal Year 2022

Reverse Reason 01
->click on Enter
->click on Post
ERROR: In Company Code TS01, the number range 02 is missing for the year 2022.

Reason: we are trying to Reverse the G/L Accounting Document which already posted in SAP by
using Document Type ‘SA’ (G/L Doc Type).
->For Document Type ‘SA’ we have maintained Reverse Document Type “AB”. For Document Type
“AB” we have maintained Number Range Code as 02. But we have maintained number ranges for
number range Code 02 in Company Code TS01 for the Fiscal Year 2022. That is the reason system has
given the above ERROR.

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SOLUTION: We should maintain Number Ranges for Number Range Code 02 for Document Type
“AB” (Reverse Doc Type for G/L Doc. Type SA.)

PATH: SPRO ->IMG ->Financial Accounting NEW ->Financial Accounting Global Settings NEW -
>Document ->Document Types ->Define Document Types for Entry View

->Click on Execute
->select AB
->Click on details
*Observe the number Range Code assigned to Document Type AB
->Click on “Number Range Information”
Company Code TS01

->Click on Change Intervals

->Click on insert line

NO YEAR From No. To Number NR Status

02 2022 0000000001 0000199999 0

->Click on Save ->click on Continue

Changed were SAVED

->Click on POST
Document 200000 was posted in Company Code TS01.

Display of the G/L Document (FB03) :

PATH: SAP Easy Access ->SAP Menu ->Accounting ->Financial Accounting ->General Ledger -
>Document ->FB03 (Double click on it)
Document Number 200000
Company Code TS01
Fiscal Year 2022
->Click on Enter
*Observe the Document Reversed
->Click on Display Document Header
*Observe the Document Type, Doc Date, Posting Date, Currency and other details.

3)G/L Document posting with “NEW DOCUMENT TYPE” :

G/L Document :
1)Standard Document Type ->SA
2)New Document Type -> SB ->Number Range ‘01’ ->300000 to 399999

G/L

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 Liabilities & Assets Income & Expenses
SA SB
01 03
100000 to 199999 300000 to 399999

NOTE: Assume that client has requirement to post few G/L Documents by using New Document
Number Ranges other than Standard Number Range 01 which has been used for Standard G/L
Document Type SA.
To meet the above requirement we should do the following Configuration settings in SAP:

->We should ask business users for which purpose they use new document type (ex: G/L Doc
posting, Vendor invoice posting, vendor payment posting, customer invoice posting, customer
payment posting … etc)
->We should take respective Standard Document Type as Reference and we will create New
Document Type by Copying respective Standard Document Type.
->we should maintain separate number range for new document type.

Create New Document (by taking reference of existing Document Type):

PATH: SPRO ->IMG ->Financial Accounting NEW ->Financial Accounting Global Settings NEW -
>Document ->Document Types ->Define Document Types for Entry View
->Click on Execute
->Click on Position, Provide Document Type “SA”
->Click on Continue ->Select “SA” ->Click on COPY
Document Type SB G/L Account Document
Number Range 03
Reverse Doc Type AB
->Click on Enter ->Click on SAVE (DATA was Saved)

Define Document Number Ranges for Entry View (for new Document Type SB):
PATH: SPRO -> IMG ->Financial Accounting NEW ->Financial Accounting Global Settings NEW -
>Document ->Document Number Ranges ->Documents in entry view ->Define Documents Range
Numbers for Entry view

->Click on Execute
Company Code TS01
->Click on Change Intervals
Click on insert Line
No YEAR FROM No. To Nmbr NR Status
03 2022 00003000000 00003999999 0
->click on save ->click on continue
Changes we SAVED

Post the G/L Document by using New Document Type ‘SB’ in Transaction Code FB50:

Document Number 15.10.2022

50
Posting Date 15.10.2022
Document Type SB

G/L Acc Short Text D/C Amt in Doc Loc Cur Amt Value Dt
200000 ICICI Bank Acc S Debit 400000 400000 15.10.2022
100001 ICICI Bank Loan Acc H Credit 400000 400000

->click on Enter
*Observe the Total Debit & Credit Amount is equal.
Go to ‘Document in Menu Bar ->Click on SIMULATE
*Observe the Header details & Line item details
->click on POST
Document 300000 was posted in Company Code TS01.

Display G/L Line item Report (FBL3N):

G/L Account 200000

Company Code TS01
Open at Key Date 15.10.2022
(Tick) Normal items
->Click on Execute
*Observe the Doc. Posted with New Doc Type “SB”.

4)G/L Document Posting with Header details as Mandatory (FB50):

Assume that user has required that system should not post the document if Business user does not
provide information in required field or in document Header Text Field, in Header information while
posting the document in SAP.

To meet the above requirement we should do the following settings in SAP:

51
Go to respective Document Type Configuration
PATH:
SPRO ->IMG ->Financial Accounting NEW ->Financial Accounting Global Settings NEW ---
>Document ->Document Types ->Define Document Types for Entry View

->Click on Execute
->click on position
Provide the document type ‘SA’
->Click on Enter
Select ‘SA’
->Click on details
Number Ranges 01
Reverse Doc Types AB

ASSETS
CUSTOMER
VENDOR
MATERIAL
G/L Account (TICK All)

->Click on SAVE
->Click on Continue

POST the G/L Document in FB50:

Document Date 15.10.2022
Posting Date 15.10.2022
Doc Header
Doc Type SA

G/L Acc Short Text D/C Amt in Doc Curr Loc Curr Value Dt
200000 ICICI Bank Acc S Debit 100000 100000 15.10.2022
100001 ICICI Bank Loan H Credit 100000 100000

->click on Enter

ERROR: For Document type SA, an Entry is required in Field Reference Number.

REASON: we have maintained Reference number as Mandatory Field in Document Type

Configuration. (Define Doc. Type for Entry view as Mandatory Field)
Once we maintained any Field as Mandatory in SAP, User should provide appropriate details in that
respective field to post that document other wise system will not post the document in SAP.

52
SOLUTION: Provide the information in Reference Field in Document Header details.

->Click on Enter
*Observe Debit & Credit amount is equal.
Go to Document in MENU bar -> click on SIMULATE
*Observe the header & line item details
->click on POST
DOCUMENT TYPE 4 WAS POSTED IN COMPANY CODE TS01.

Display of the Document FB03 :

Document Number 4
Company Code TS01
Fiscal Year 2022
->Click on Enter
*Observe the document posted
->click on display document Header Text and Reference number has been updated as per
requirement.

Display G/L Line item Report (FBL3N)

G/L Account 200000

Company Code TS01
Open at Key Date 15.10.2022
(Tick) Normal items
->click on execute
*Observe the Document POSTED

Display G/L Balance Report (FS10N):

Account Number 200000
Company Code TS01
Fiscal Year 2022
Ledger OL
->Click on Execute
* Observe the G/L Balance Posted in respective Period.

5)G/L Document Posting with Line item details as Mandatory:

Business has the requirement that user should provide respective information without fail while
posting Accounting Documents by using G/L Accounts.
For this we need to do the following settings in SAP.

53
 1) We should ask the business users which fields they should maintain status as required as
Optional or Display for G/L’s.
2) We should go to respective G/L Master in FS00
->Click on Create/Bank/Interest Tab and Observe the field status group assigned to
respective G/L.
3) Go to Company Code Global Settings Transaction (OBY6)
->Click on Position, Provide your Company Code
->click on Continue , Select Company Code TS01
->Click on details
*Observe the Field Status Variant assigned to Company Code.
4) Go to Define Field Status Variant
PATH: SPR ->IMG ->Financial Accounting NEW ->Financial Accounting Global Settings NEW ->Ledgers
->Fields ->Define Field Status Variant

->click on Execute
->click on position
Field Status Variant TSFV

->click on Enter
Select TSFV
Double click on field status Groups
Select G005 respective Field Status Group which has been assigned in G/L Master Data.

Example: For ICICI Bank G/L Acc 200000 G005

->Click on EDIT FIELD STATUS

NOTE: Assume that client has requirement to maintain TEXT FIELD as Mandatory to post line items
by using ICICI Bank G/L Account 200000.

->Double click on general data

Maintain TEXT Filed as required Entry (Tick)

->Click on SAVE
->Click on Continue
Post the G/L Document
Document Date 16.10.2022
Posting Date 16.10.2022
Reference 12134
Doc Header Text Loan Amount Rec from ICICI
Document Type SA
200000 S DEBIT 100000 15.10.2022
100001 H CREDIT 100000
->Click on Enter
ERROR: An Entry is required in item Text Field for Account 200000.

REASON: we have maintained Field Status Group G005 for ICICI Bank G/L 200000. As per client
requirement we have maintained Text Field as Mandatory for Field Status Group G005 which has
been assigned to ICICI G/L Master 200000 but business user has not provided any details in TEXT

54
Field while posting the G/L Document in FB50. That is the reason system has displayed the above
ERROR.

SOLUTION: Provide the required details in TEXT Field for ICICI Bank G/L Line item.

Document Date 16.10.2022

Posting Date 16.10.2022
Doc Header Text Loan Amount Rec from ICICI
Document Type SA
Company Code TS01

Value Date Text

200000 ICICI Bank Acc S Debit 100000 15.10.2022 Loan Amt Received from ICICI
100001 ICICI Bank Loan Acc H Credit 100000

->Click on Enter
*Observe the Total Debit & Credit Amount is equal .
Go to Document from MENU Bar, click on SIMULATE
*Observe the Header details & Line item details
->click on POST
DOCUMENT 6 WAS POSTED IN COMPANY CODE TS01

HOLD AND PARK DOCUMENTS

1)Hold Documents (Temporary)

(999 line item in a single document)
->Hold Document is nothing but Temporary

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->System will not generate Document number form respective “Doc Type Number Range”
->User has to provide “Temporary Document Number.
->Once, user completes pending information, system will generate ‘document number from
respective documents into “PARK” Documents.
->user cannot include “Hold Documents” in Reports.
->to activate Hold Documents Functionality in system, we should RUN ONE “ABAP Program
‘RFBLUTMP’ in transaction code E38 at the time of GO- LIVE

2) PARK Documents (Complete Document with Authorization)

A) PARK (Document Entry)
(will not generate accounting Document in SAP)

B) POST ->Document Post

->will generate Accounting Document in SAP

It is complete document with authentication

system will generate “PARK” Document number from respective Document Type Number Ranges.
PARK Documents can be includes in Reports
PARK Documents ‘CANNOT’ be converted as Hold Document.
one user will park & another user will post the document.

Post HOLD Document :

Document Date 16.10.2022

Posting Date 16.10.2022
Reference 121345

56
Doc Header Text Amount Rec From ICICI
Doc. Type SA

G/L Acc D/C Amt in Doc Curr Value Dt Text

200000 S Debit 200000 15.10.2022 Received from ICICI
100001 H Credit 200000

->Click on Enter
Go to Document in menu bar
->Click on ‘HOLD’
Temporary document number HOLD 01 (Can provide any name)
->click on ‘HOLD Document’

Document HOLD 1 was held

Go to G/L
Go to Display G/L line item Report (FBL3N):

G/L Account 200000

Company Code TS01

Open at key date 16.10.2022

All items (Tick)
Posting Date 1.10.2022 to 31.10.2022
(Select) Normal items
->click on execute
*Observe there is no Hold Document Displayed in G/L Line item Report as it Temporary Document.

Post or Delete Hold Documents (FB11) :

->click on enter
->click on Document List
Observe the Hold Documents
Double click on Hold Document
*Observe the line items Entered
Double click on any line item
Provide the missed information
->click on display document overview
->click on POST
DOCUMENT 7 WAS POSTED IN COMPANY CODE TS01
(Document number generated from respective document type number range as we have posted the
document now.)

Display G/L Line item Report (FNBL3N):

G/L Account 200000

Company Code TS01
Open Key Date 16.10.2022

57
All Items
Posting Date 01.10.2022 to 30.10.2022

(Tick) Normal Items

->Click on execute
Observe the document posted with Doc Type ‘SA’ (the document has been posted from Hold
Document.)

PARK DOCUMENT:

POST PARK Document (FV50):

PATH: SAP EASY Access -> SAP Menu ->Accounting ->Financial Accounting ->General Ledger -
>Document Entry ->FS50 – Edit or Park G/L Document (Double click on it)

Document Date 16.10.2022

Posting Date 16.10.2022
Reference 121345
Doc Header Text Loan Amount Rec from ICICI
Doc Type SA
Company Code TS01

G/L Acc D/C Amt in Doc Curr Value Date Text

200000 S Debit 99999 16.10.2022 Loan Amount
100001 H Credit 99999

->click on enter
Go to Document in Menu Bar
->click on “PARK”
Document 8 TS01 was PARKED
(Document number has been generated from respective document Type number Ranges.)

Display G/L Line item Report (FBL3N) :

G/L Account 200000
Company Code TS01
Open at Key Date 16.10.2022
All items
Posting date 01.10.2022 to 31.10.2022
(TICK) Normal Items
(tick) Parked items
->click on execute
*observe the park document with PARK Symbol ‘∆’

Post or Delete Park Document:

PATH: SAP Easy Access ->SAP Menu -> Accounting ->Financial Accounting ->General Ledger -
>Document ->Parked Documents ->FBVO –Post /Delete
->Double click on it

58
->Click on Document list
Company Code TS01
Fiscal Year 2022
Document Type SA
Entered by SAPUSER

->Click on Execute
*Observe the PARK Document
->double click on it
Observe all details
Go to Document in Menu bar
->click on ‘POST’
DOCUMENT 8 WAS SAVED IN COMPANY CODE TS01

Display G/L Line item Report (FBL3N):

G/L Account 200000

Company Code TS01
Open item Key date 16.10.2022
All items posting date 01.10.2022 to 31.10.2022
(tick) normal items
(tick) parked items
->click on execute
*Observe the document has been posted from PARK Document)

G/L Document posting with Reference Document:

Go to G/L Document Posting in FB50

->Click on Go to in menu bar
->click on POST with Reference
Document Number 8
Company Code TS01
Fiscal Year 2022
FLOW CONTROL
(tick) Enter G/L Account items
->click on Enter
*Observe the all details maintained
->click on Enter (Observe the line items)
->click on POST
DOCUMENT 9 WAS POSTED IN COMPANY CODE TS01.

Display G/L Line item Report (FBL3N):

G/L Account 200000

Company Code TS01
Open items

59
Open at key date 01.10.2022 to 31.10.2022
Posting date
(tick) Normal items

->click on execute
*Observe the document posted from the reference of another Document.

60