<Your Company>

PROPOSAL FOR IMPROVEMENT EQUIPMENT MANAGEMENT

OVERVIEW

Operation team is pleased to submit this proposal for in achieving the company goals
for improving equipment management and handling among the staff and also trainee.
Providing proper equipment checklist, equipment management guidance and equipment
maintenance in order entry to improve the quality of services.

Problem Statement

I. Management able to found out some of the equipment not well maintained by
the staff.
 Equipment in bad condition after used at site.
 Equipment not properly check either it safe to used or not.
II. Bad handling technique of the equipment among the staff
 Staff handling the equipment in rough way

Objective

 Improved the management system of the equipment.

 Having a well-maintained equipment

 Rapid training and guidelines among the staff regarding equipment handling

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 Solution and Suggestion

 Prepared monthly schedule for the staff checking all the equipment condition.

 Improved and update the record book system with new equipment list.

Execution Strategy
Our execution strategy need all the cooperation from all the staff and management
support. Following is a description of our project methods, including how the project will
be developed, a proposed timeline of events, and reasons for why we suggest
developing the project as described.
First suggestion is preparing the monthly schedule for equipment checking and
maintenance. One staff is responsible as person in charge of the equipment checking
and maintenance for each month. Person in charge are required to checking all the
equipment that available in the office at that moment if they are in good condition and
ready to use to office. Any serious faulty of the equipment found out must be informed
immediately to the management or else do services and maintenance the equipment.
Person in charge allowed to ask help from others staff to help checking and
maintenance of the equipment. Person in charge are required to report to management
the condition of the equipment at the end of the day.
Second part is update the equipment record book system that existing. Update the
equipment list in the record book since there are new equipment in the office. Update
the equipment list with new part and also sorting the equipment based on the Testing
Type and frequency of uses.

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 Technical/Project Approach
1. Monthly Maintenance

Having Equipment Maintenance checklist with proper details help the person in charge know
what to look for when checking the condition of the equipment.

Name of
person in
charge that Detailed of
particular what need to
month highlight when
checking the
equipment
condition

Condition of the equipment after

checking and maintenance done

Condition of the equipment must be stated either it safe to use, good condition or need to be
repair. This help to monitoring the condition of all equipment monthly.

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 This maintenance checklist must be done monthly and thoroughly by constant monitoring from
management. To make sure the equipment is maintained monthly, a monthly schedule will be
prepared for the staff to take turn monitoring the equipment.

Staff name Date when the Person In

Charge finished check the
equipment that month

2. Equipment Record Book

By improving and updating the equipment record book, it helps to track all the new coming
equipment in the office. Since there are lost or totally broken part of some equipment, these
equipment is replaced with new equipment. However, some of the equipment is not mentioned
properly with serial number in record book.

This record book must be improvised with new filing system where we arrange the equipment
based on the frequency used and type of testing.

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 Timeline for Execution

Detailed work Execution

Approval
1. Present the 1. Look into 1.Start
idea to the detailed of working on
magament the prposed the proposed
2.Get idea. idea paper
approval from 2. Improved work
management the idea if 2. Execute
to implement possible
the idea.

CONCLUSION
To conclude the proposal, the proposed idea is to help increase the lifespan of the equipment
used. Besides that, proposed idea above also to guide the staff how to take care of the
equipment and handling them with care. It important to the operation team to improve their
operation system in term of equipment management to improve the efficiency of services.