‘SGC FUNCTIONALITY ASSESSMENT TOOL For Secondary Schools Enclosure No. 1 to DM-OUHROD-2022- in elation to the mandate of DO, 26, s. 2022 on the establishment of School Governance Council (SGC) and to ensure that all public schools are able to establish functional SGCs, the Bureau of Human Resource and Organizational Development ~ School Effectiveness Division (BHROD-SED) shall conduct a monitoring and evaluation of SGCs using the SGC Functionality Assessment Tool ("Too!" ‘The SGC Functionality Assessment Tool ("Tool") aims to initially assess the functionality of SGCs in secondary schools. The Too! Consists of the following components: * Two (2) Main Purposes (2) To provide structure for shared governance, and (2]to provide a feedback mechanism * Twelve (12) Functionality Indicators Functionality indicators are anchored on the two main purposes of the SGC and can be found in Section Vil of DO 26, s. 2022. In the Too}, these indicators are grouped according to the functions per purpose. Additionally, a brief description (on how the Functionality indicator can be observed i also included to provide schools with further guidance i establishing functional SGCs. Functionality Sub-indicators ‘These are the specific activities that enable the achievement of their corresponding functionality indicator. n the Tool, seven (7} functionality indicators have sub-indicators. These sub-indicators are divided into: 4. Primary Sub-Indicators, which are the sub-indicators that determine the achievement of their corresponding Functionality Indicators, and thus must be met; and 2. Other Sub-indicators, which are the sub-indicators that SGCs may comply with only when applicable. The results of the assessment shall be used as information in identifying priority areas that may need support and assistance from the different governance levels, ACCOMPLISHING THE SGC FUNCTIONALITY ASSESSMENT TOOL, 1. The SGC Functionality Assessment Tool must be accomplished ONLINE.To assist the SGCin their preparation for the ‘accomplishment of the online SGC Functionality Assessment Tool, the Council may use this printoble Tool ‘The Designated Co-Chairperson shall lead the accomplishment of the online SGC Functionality Assessment Tool He/she must consult with the Council the data to be submitted via the online version of the Tool 3. Complete the following sections: '* Schoo! Profile: The SGC shall provide information about the school. * SGC Functionality Indicators for Shared Governance: The SGC shal assess its functionality as a structure for shared governance based on the eight (8) functionality indicators, ‘SGC Functionality Indicators for Feedback Mechanism: The SGC s ‘mechanism based on the four (4) functionality indicators, hall assess its functionality as a feedback DETERMINING A FUNCTIONAL SGCTHROUGH THE SGC FUNCTIONALITY ASSESSMENT TOOL Foran SGC tobe considered functional, the Council must be abe to comply with at least 10 out ofthe 12 (atleast 80%) Functionality Indicators based on the minimum MOVs submitted. Thus, at a minimum, a functional SGC complies with rhe following requirements 1, Functionality indicators without sub-indicators a 2. Primary Sub-Indicators, Indicators. Minimum MOVs are submitted fe observed (Yes to the Functioy ality Indicators without sub indicators). under Functionality Indicators with sub-indicators, are observed (Yes to the Primary Sub- Other Sub-Indicators are also recommended to be atta MOVs may be submitted when available to showcase its ed to further strengthen the GC's functionality. Further, Additional advanced practices‘SGC FUNCTIONALITY ASSESSMENT TOOL, For Secondary Schools School Name CAN-AVIO NANINAL HIGH. SCHlonl, School ID 313501 Contact Number Region val Division EASTERN SAAR Curricular Classification DPurely Junior High Schoo! |B _sunior High Schoo! with Elementary School “unior High School with Senior High Schoo Purely Senior High Schoo! Cl alotferings Class Organization of the School 2 Pure Monograde Pure Muttigrade L Curricular Offerings of the School 2 Aternative Learning System (ALS) Combined Monograde and Multigrade G._Arabic Language and Islamic Values Education (ALIVE) 1D indigenous Peoples Education (Ed) © None ©. Special Education (SPED) Others, please speciy: Special Science | | Establishment of S6c O_ Newiy-Established SGC (2 With existing soc “he schoo! has orl formed the SGC after the isvanceof DO The school aeody hos n SOC before the isunce of D026, 25,3 2022 5202 Name of the SGC HOW TO ANSWER THE TOOL 1. Functionality indicators: Put a check mark ( ¥’) on the appropriate box: Yes, ifthe Indicator is met; and No, if the indicator is not met. If*¥es" to the Functionality Indicator, prepare the corresponding minimum MOVs. To showcase the SGC’s advanced practices, Additional MOVs may also be submitted, f "No", no need to present any MOVs. In addition, ensure that the MOVs are complete ‘and readily available during data validation of the SD0s and/or BHROD-SED. 2. Means of Verification: Put check mark ( V’} on the box corresponding to the available MOV.‘SGC FUNCTIONALITY ASSESSMENT TOOL For Secondary Schools Main Purpose: Structure for Shared Governance ‘Asa structure for shared governance, the SGC shall be an avenue Where the democratic process of consultation with the schoot's internal and external stakeholders in the decision-making will be observed. Function 1:The SGC serves as a collective and consultative body fc ‘THE SGC HAS MEMBERS WHO ARE INFORMED OF AND GIVEN THI RESPONSIBILITIES IN THE COUNCIL. Primar \dicator for school plans, programs, activities, and strategic directions. Indicator Is Met: C1 Yes OD No (E OPPORTUNITY TO EXERCISE THEIR ROLES AND ‘2. The SGC has called meetings in order to create a venue for its decision-making process. Mipjrfum Movs tio ov Notice of meeting atleast 1of 4 Regular Meetings) Notices of meeting (2 to 4 Regular Meetings) Other Sub-Indicator ©. SGC members have been inducted and oriented of their roles and responsibilities as members and officers of the Council Win Nove 2 pero ncten aie 5 vtrgnante SGC Resliion on he feast of Member (15 wong Adioral Nove 1 plemberip nition cerfeaes nonsouing members or ‘SGC Resolution onthe Oficial ist of Members [non-voting members) members) Other Sub-Indicator . The SGC has organizational chart, including non-voting members, if applicable. ingram MOVE ‘Additional MOVs Draft / Operative Organizational Chart; or BGC’ quarterly Progress Reports [D“Approved / Adopted Organizational Chart 1 _SGC's Quarterly Progress Reports ta TOR 2 Indicator Is Met: C1 Yes O No ‘THE SGC HAS ESTABLISHED ITS POSITION AS A CONSULTATIVE BODY IN DEVELOPING SCHOOL POLICIES. Primary Sub-Indicator ‘2. The SGC has participated actively in the formulation of the SIP/AIP and other DepEd programs, projects, and activities. Tapia OTs EP haces oF Meting wth SP on SP / AP et meting) Secs curry ogress Report ‘Addpicral MOVE ‘Minutes of Meetings with SPT on SIP/ AIP (2.0 more meetings) Minutes of Meeting/s with SPT on other DepEd programs, projects, and activities (atleast 1 meeting) GC's Action Plan SGC Resolutions onthe recommendations SGC's Quarterly Progress Report [Doo (Other Sub-indicator 'b. The SGC has passed recommendations to the School Head regarding concerns, policies, programs, and/or interventions raised by stakeholders Winnur MOVs ‘SGC Resolution on the recommendation (atleast 1) “Adaltonal MOVs 1. Membership SGC Resolutions on the recommendations (2 or more) C_S6C’s quarterly Progress Report 2022S Fnctonaity Assessment Yooh‘SGC FUNCTIONALITY ASSESSMENT TOOL For Secondary Schools ‘Other Sub-Indicator «, The SGC has attended meetings on the importance of upholdin i the rights of the child Taipan oe Te nutes of Meeting wh PU, CP, othe sear Doped organizations (at least 1 meeting) ‘Adaional MOVs Cl Minutes of Meetings with CPU, CPC, or other similar Depts coxganizations (2 or more meetings) SGC Resolution/s on promoting the rights ofthe child atleast 2 resolution) a Indicator Is Met: © Yes O No ‘THE SGC HAS CONDUCTED REGULAR SGC MEETINGS AS PRESCRIBED IN THE DO 26, S. 2022 (IMPLEMENTING GUIDELINES ON THE ESTABLISHMENT OF SCHOOL GOVERNANCE COUNCIL). Primary Sub-Indicator a.The SGC has decided matters through a resolution, signed by all I'SGC voting members. fm MOVs ‘SGC Resolution on applicable recommendation (at east 1) ‘Additional MOVs Cl SGC Resolutions on applicable recommendations (2 or more) DS6C's Action Plan Other Sub-indicator b. Agenda of meetings have included programs, projects, and acti priorities ivties that are supportive of the SIP, AIP, and other schoo! Wij OW Tiara ove Primer of Metngerconigresa agenda | OF Mratsot Meetings metonng meng agen oe mesg mane Other Subinccator CA equar meetings hove been conducted wth quorum of Sof the total SGC voting member Wiipum Mov Hasan es of Meets sec reaured quorum (tleat our | [Minutes Ming spacing reuted quorum (2-4 Regular 1 eplr Meets wetne Other Sub nator 6. Regulr meeting have minutes ‘ahora ve ‘MinjenGim MOVs Minutes of Meeting (at least 3 out or4 Regular Meetings) Minutes of Meetings (2-4 Regular Meetings) 2022 S6¢ FuncionatyAaessmert TotSGC FUNCTIONALITY ASSESSMENT TOOL For Secondary Schools Main Purpose: Structure for Shared Governance iran suture for shored governance, the SGC shol be an avenue where the democratic process of consultation withthe schoo's internal and external stakeholders in the decision-making will be observed. Function 2sthe SGC serves a the overall coordinating body that wil synergize, harmonize and put together the work of the Eiferent school committees, including but not limited to the SPT, Schoo! Disaster Risk Reduction Management (ORRM) Committee, Child Protection Committee (CPC), Supreme Pupil Government / Supreme Student Government, Faculty Club, Non teaching sociation, PTA, Amn Associations, Dend-recognized teacher organizations, and National Employees Union at school level, among others Indicator Is Met: C) Yes No "THE SGC HAS ORGANIZED MEETINGS WITH AND ATTENDED MEETINGS OF DIFFERENT SCHOOL COMMITTEES AND ORGANIZATIONS TO ENSURE ALIGNMENT OF WORK. Primary Sub-Indicator a.The SGC has organized meetings with different school stakehol activities. iders to harmonize proposed and existing programs, projects, and ‘winimum MOVE D> Minutes of Meeting with stakeholders on programs, projects, end actives (at least 1 meeting) al ve ‘Minutes of Meetings with stakeholders on programs, projects, and activities (2 or more meetings) 1D S6C's Action tan 1D S6CResolution on applicable recommendation (at least 1) Other Sub-Indicator b. The SGC has been represented in meetings organized by different school committees and organizations ‘winnam MOVS ‘Any document reporting the discussion frm the meeting attended (at least 1 meeting) or 1G _S6c’s quarterly Progress Report (Indicate Page/s ‘daional MOVE Dany documents reporting the discussion from the meeting attended (2 or moce meetings) oF 1D Copy of the Minutes of Meetings from school committees and organizations Other Sub-indicator c. The SGC has met and discussed with school stakeholders its rol leas oversight on school planning and resource use, Mingram MOVs ‘Minutes of Meetings with different schoo stakeholders (atleast 1 meeting) ‘daional MOVE G Minutes of Meetings with different school stakeholders (2 oF ‘more meetings) 1_SGCResolstion on applicable recommendation (at least 3) IANA ey Indicator Is Met: C1 Yes 0 No ‘THE SGC HAS COORDINATED WITH THE SCHOOL HEAD THE CONCERNS OF THE DIFFERENT SCHOOL COMMITTEES AND Jmetanal has ben cond between the diferent school commas nd Primary Sub-indicator ORGANIZATIONS TO SYNCHRONIZE PROGRAMS, PROJECTS, AND ACTIVITIES IN THE SCHOOL. 1.The Co-Chairpersons have communicated the direction of the SGC to the School Head. ‘Winimam MOVE Copy ofthe communication / transmittal letter to the School Head reflecting the direction ofthe SGC ‘Additional MOVE GAny document with cations on $GC’s recommendation released by the school management / Schoo! Head 1D. School Head's acknowledgment of SGC (SOSA, speeches, newsletter, etc)‘SGC FUNCTIONALITY ASSESSMENT TOOL For Secondary Schools Main Purpose: Structure for Shared Governance eat 4 ‘Asa structure for shored governance, the SGC shall be an avenue where the democratic process of consultation with the school's internal and external stakeholders in the decision-making will be observed Function 3:The SGC serves as a platform cultivating the sprit of bayonihan to support the school and encourage stakeholder participation in the implementation of Depéd policies and programs, while promoting equal opportunity for all regardless of age, gender, disability, marital status, ethnicity, and religious beliefs Indicator Is Met: C) Yes No "THE SGC HAS TAKEN PART IN THE CONDUCT OF NEEDS-BASED AND APPROPRIATE STAKEHOLDER-INITIATED PROGRAMS AND. ACTIVITIES LE, BRIGADA ESKWELA, GULAYAN SA PAARALAN, ETC. Primary Sub-Indicator a The SGC has been involved in the development of stakeholder initiated programs and activities, ‘Mingndin MOVE ‘Adational MOVs ‘Minutes of Meeting wth stakeholders on stakeholder-intiated | Concept nate / Project brief, or similar document (2 oF mare) cy mr atts es etrg) Copy ofthe project proposal on stakeholderinit.ated programs Concept note / Project brief, or similar document (at least 1) and activities SP, Arp, SRC, and SMEA [spect the page inthe reports) (Other Sub-Indicator . The SGC has monitored and evaluated the impact/success of stakeholder-initiated programs and activities. ‘Minimum MOVs ‘Adational MOVs 1D. Report onthe assessment / monitoring and evaluation of Report on the assessment / monitoring and evaluation of stakeholder-intiated program andor activity (at east 1 program / | stakehclder-intiated programs and/or actives (for 2. or more activity) programs /acwties) Si, AP. SRC SMEA and School Project Monitoring Reports (Other Sub-Indicator €. The SGC has established linkages with other stakeholders and/or referred potential partners to the School Head. ‘Miggnum MOVs ‘Adational MOVs Secrest onthe reteralotheiente poten pater | C)SCresolation nthe refer ofthe denied potetal partner at least 1 partner) ‘Copy ofthe MOA, DOD, DOA, etc, reflecting the name/s of the fefecred partners (at east 1 partner) Indicator Is Met: Yes OC No THE SGC HAS RECOMMENDED POLICIES AND PROGRAMS TO THE LOCAL SCHOOL BOARD (LSB) TO STRENGTHEN RELATIONSHIP WITHTHE LeU, ‘airimam MOVE ‘Adational MOVs Or C Resolution recommending the SIP o SB; or 1 rot of endorsretof the SGC Reston tothe Ss an ‘ey cocument recommending policy / program to the LSB, based transmittal to the LSB etree Indicator Is M O Yes C No ‘THE SGC HAS INVOLVED THE DIFFERENT Se¢ THE SGC HAS NVOLVED THE DIFERENT SECTORS TO ENSURE INCLUSIVE REPRESENTATION OF STAKEHOLDERS INTHE COUNGIL Bescheenton onal Sora ie Ming is sectrs Ofc st of menbes wth panel meer incksve and merselnte oage gender rein ety, poll l ane on ety apa 2 Sec Reston on inure, very equity and acest 22S‘SGC FUNCTIONALITY ASSESSMENT TOOL For Secondary Schools. Main Purpose: Feedback Mechanism ‘Asa feedback mechanism, the SGC shall be stakeholders) and school management (schoo! head and personnel) on sch «a feedback link between the schoo! stakeholders (learners, parents, and other school 1001 performance and service quality. Function 1:The SGC helps the school improve and sustain its feedback system by strengthening practices that promote stakeholders’ participation. Indicator Is Met: (Yes Cl No ure INA “THE SGC HAS PARTICIPATED IN SCHOOL GENERAL ASSEMBLIES, PTA CONFERENCES, STAKEHOLDER CONVERGENCE, SOSA, [AND/OR OTHER STAKEHOLDER ENGAGEMENT ACTIVITIES AND INITIATIVES. ‘Minimum MOVE ‘Adational NOVS ‘SGC Report on the ssues / concerns raised during school activites | (2 Minutes of Meetings (SGC meetings) where issues / concerns are Jevents dlscussed D_ Photo documentation of schoo! activities / events FUNCTIONALITY INDICATOR 2 Indicator Is Met: C1 Yes No ‘THE SGC HAS ORGANIZED DISCUSSIONS AND FORUMS THAT INVITE AND INSPIRE STAKEHOLDERS TO ENGAGE AND PARTICIPATE. ‘Miniam MOVs ‘Adaitional MOVs ‘Documentation ofthe organized / conducted program (at least 1) | (2 Documentation ofthe organized / conducted program (2 or Minutes of the meetings where issues / concerns are discussed ‘more, following the SGC's Calendar of Events (as provided by CO) _Photo documentation of school activities / events Function 2:The SGC helps the school improve and sustain its feedback system by strengthening practices that promote stakeholders’ participation. Indicator Is Met: (2 Yes O No ‘THE SGC HAS ASSISTED THE SCHOOL IN COMMUNICATING INFORMATION TO THE SCHOOL STAKEHOLDERS THROUGH THE SRC, TRANSPARENCY BOARD, ETC.. Primary Sub-Indicator ‘a.The SGC has promoted access to school data and information through Transparency Board, SRC, and other reports on ‘operations and performance of school programs and resource management. ‘Minimum MOVs ‘Adational MOVs {Resolution on access to information (schoo! data and G_Advocacy plan on the school's use ofthe Transparency Board, information) ‘SRC, and other reports to acess school data G_SGC's Action Plan on promoting access to information 1D. Schoo! Head's endorsement on the use of the Transparency ca Bim Sander repotsto aces schol at Photo Documentation ofthe transparency / bulletin board Other Sub-Indicator », The SGC has established alternative communication platform/s (e.g, social media, such as but not limited to Facebook, Twitter, oF Instagram, email or text blast, etc.) where information regarding SGC announcements and activities can be accessed from. ‘ipa Hove Tonal NOV (Zac Reotitan onthe ut of proved ateatve Fs: Merve Cmmuncaton Pat th er pt carmuniaton forms, = Onin (Un + Offline (Copy of printed materials such as newsletters, posters, pamphlets tarpaulin banners, etc.) Main Purpose: Feedback Mechanism ‘Asa feedback mechanism, the SGC shall be o feedback link between the school stakeholders (learners, parents, ond other school stakeholders) and schoo! management (schoo! head and personnel) on school performance and service quality. 2702256 Furctenaty Azesiment Toot‘SGC FUNCTIONALITY ASSESSMENT TOOL, For Secondary Schools Funetion 3:The SGC recommends ways of improving the quality of basic education services and school performance to the school ‘management and school planning team, and its means of respecting, protecting, fulfiling, and promoting children’s rights in the education context FUNCTIONALITY INDICATOR 4 Indicator Is Met: C1 Yes C No ‘THE SGC HAS SUGGESTED WAYS OF IMPROVING THE QUALITY OF SIP, AIP, AND OTHER DEPED PROGRAMS, PROJECTS, AND ACTIVITIES, a wo ‘Adaional MOVE 'SGC Resolution onthe recommendation on ways of improving the | (SGC Resolutions on the recommendations on ways of improving qualty of SP, AP, and other DepEd programs, projects, and the quality of IP, AIP, and other DepEd programs, projects, and activities (at least 3) activities (2 of more)