Report Writing

Importance of Report:
 A basic management tool.
 The only tangible product of a professional.
 Helpful in planning and in evaluating.
 Serve as a measure of the growth, progress, or success of an organization.
 Develop certain skills in the writer.

Objectives of Report:
 Present a record of accomplished work (project report)
 Record research findings or technical specifications (a report on the details of a new
product)
 Document schedules, timetables, and milestones (a status report on a long-term plan)
 Document current status (an inspection report)
 Record and clarify complex information for future reference (a report
on policies and procedures)
 Present information to a large number of people (annual report)
 Present organized information on a particular topic (a report describing
the working of various divisions of an organization)

Formats:
 A report may have any one of the following formats:
1. Manuscript Format
2. Memo Format
3. Letter Format
4. Pre-printed Form

1. Manuscript Format:
 This is the most commonly used format for reports and is generally used for formal
reports.
 The length of such reports can range from a few pages to several hundred. As
the length increase, these reports include more elements such as abstract,
summary, appendix, glossary, and so on.

Prefatory Parts Main text Supplementary Parts Optional Elements

Cover page Introduction Appendix/appendices Frontispiece
Title page Discussion References/Bibliography Letter of
Certificate Conclusion Glossary transmittal
Acknowledgements Recommendations Copyright notice
Table of contents Preface
List of illustrations Summary
Abstract Index