Outdesk is pleased to present the following applicant details for your perusal:

(Instruction: When filling out the form, kindly read the instructions carefully to
avoid going back and forth. Avoid changing the format, color, or font. Thank
you!)

Name
Availability to start Ex. ASAP or indicate date
Schedule I am amenable to work during AU business hours

Profile Summary
Instruction: Please write your professional profile following the format below
(please delete the example and replace it with your own) Click here for more
tips

( Describe your skills relevant for the job, and include specific skills, knowledge,
and abilities, keep it concise)
As an executive assistant with over five years of experience providing high-level
administrative support to executives in various industries such as finance, healthcare,
and technology, I possess exceptional organizational and time-management skills.
Additionally, I am adept at communication, with excellent verbal and written
communication skills. I have a strong background in project management tools, CRM,
basic CMS updating experience, basic bookkeeping, social media management, and
basic graphic design using Canva.

Some examples of project management tools I have used include Asana, Trello, and
Jira. I am proficient in using these tools to track project progress, assign tasks, and
ensure that deadlines are met.

In terms of CRM, I have experience using Salesforce and HubSpot to manage customer
interactions and maintain customer data. This includes tracking customer interactions,
sales leads, and customer support tickets.
As for basic CMS updating experience, I have worked with WordPress, Squarespace,
and Wix to update website content, manage blog posts, and maintain website
functionality.

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Basic bookkeeping is also within my skill set, and I have experience using tools such as
QuickBooks and Xero to manage accounts payable and receivable, reconcile bank
statements, and generate financial reports.
Social media management is another area of expertise, and I have experience creating
content calendars, scheduling posts, and monitoring social media metrics on platforms
such as Facebook, Twitter, and LinkedIn.

Finally, I am proficient in basic graphic design using Canva. This includes creating social
media graphics, flyers, and presentations.

Portfolio/ Sample Work

Only if applicable, feel free to put your online portfolio and sample work links
here

Work History
Provide a detailed list of your work history which is closely relevant to this role.
Remember, a well written work history has a better chance of getting the client’s
attention, consider providing more information like the example given.

Examples are given below, please delete and replace them with your own
answers. Please make sure it is reverse chronological (your latest employment is
listed first) with your latest job containing as much information as possible.

Another thing to note is to overcome red flag such as multiple jobs over a short
period of time (job hopping), overcoming these red flags comes down to
developing and controlling your own narrative – these links give tips on how to
fix it – Link 1 ; Link 2

Role: Executive Assistant

Company: The Core Company

Dates: January 2019 - Present

Role Description:

• Provide comprehensive administrative support to the CEO, including managing

the CEO's calendar, scheduling meetings, arranging travel, and preparing
expense reports.

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 • Serve as the primary point of contact for internal and external stakeholders,
maintaining strong relationships and ensuring timely and effective
communication.
• Prepare and distribute high-quality reports, presentations, and other materials,
often on short notice.
• Conduct research and prepare briefs on various topics to assist the CEO in
decision-making and strategic planning.
• Manage special projects using project management tools, requiring cross-
functional coordination and collaboration.
• Update customer data and maintain the CRM system to ensure accuracy and
completeness of customer information.
• Manage social media accounts and create basic graphics for posts.
• Conduct bookkeeping tasks such as maintaining accurate records of company
expenses and managing accounts payable and receivable.

Role: Executive Assistant

Company: The Aspire LLC

Dates: August 2015 – January 2018

Role Description:

• Supported the Chief Medical Officer in a fast-paced healthcare organization,

managing a complex calendar, scheduling meetings, and preparing reports and
presentations.
• Coordinated travel arrangements, often requiring multiple changes and
adjustments due to changing schedules and priorities.
• Managed a high volume of emails and phone calls, screening and prioritizing
inquiries and routing to appropriate individuals for action.
• Organized and managed internal and external events, including team meetings,
conferences, and customer visits.
• Contributed to the development and implementation of new administrative
processes and procedures to improve efficiency and effectiveness.
• Managed bookkeeping tasks such as invoicing, account reconciliation, and
financial reporting.

Role: Customer Service Representative

Company: Max Insurance Inc

Dates: January 2013 – September 2015

Role Description:

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 • Handled incoming calls from policyholders, responding to inquiries, resolving
problems and correcting policy errors. Provided quotes and executed online
policy changes for auto, home and excess liability.
• Recognized as “#1 Customer Service Rep” (out of 20 reps in division) in 20XX.
Ranking was based on customer satisfaction, speed of resolution and
availability.
• Co-developed on-the-job training program that reduced training time from
eight weeks to five.
• Contributed to an 8% sales increase in 20XX by improving lead-generation and
sales-tracking methods.

Skills
List your Core Skills. Examples are given below, feel free to delete items not
applicable to you and add more if you cannot find your skills on the list

• Admin Assistance
• Executive Assistance
• Accounts Management
• Customer Service
• Sales
• Video Editing
• Graphics Design
• Website Management
• Inbound/Outbound
• Social Media Management
• Retention
• Client relationship management
• Technical Support
• Project Management
• Executive Assistant

Tools / Software Used

List of all the tools and software you have used. Examples are given below, feel
free to delete items not applicable to you and add more if you cannot find your
skills on the list

• Outlook
• MS Office
• Pipedrive

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 • Hubstaff
• Google Suite
• MS Access
• Calendly
• LinkedIn
• Photoshop
• Dropbox
• Hubspot
• Asana
• Zoom
• Canva
• Outlook
• Ring Central
• Slack

Education
Bachelor of Arts Major in English
University of Southeastern Philippines
Year graduated: 2007

Training/ Certificates
If applicable

Personality Test
Personality tests serve multiple purposes, aiding in self-awareness, career
guidance, team building, recruitment, counseling, personal development,
research, and relationship compatibility. They offer valuable insights into an
individual's personality traits, strengths, and weaknesses. It's important to note
that the result of your personality test will NOT influence the hiring process.
Please take the test here https://www.16personalities.com/, screenshot and
paste the results as shown below (delete the example given)

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WFH Set Up
( if you are applying for an officed based set up, do not fill up this portion )

Computer Specification

How old is your computer? (Please state the year when it was bought)

• Your answer here

Provide a screenshot of your System Specifications. Example screenshot is given

below, please delete it and replace it with your own computer specs screenshot.

6
Work Station
Please provide a photo of your current work station ( please delete the example
shown below)

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Internet Speed Test
Minimum Requirements 15mbps

Conduct a Speed Test of your internet connection on this link:

http://www.speedtest.net/. Similarly, paste a screenshot of the result (replace
the image below)

8
Do you have a backup internet?

• Your answer here

About Outdesk (Please read)

Outdesk is a registered business in the Philippines. As a registered entity, we adhere to the labor laws
and regulations of the country, which include providing mandated statutory benefits to our employees.
These benefits are included in the salary package offered by Outdesk. We prioritize compliance and
ensure that our employees receive their entitled benefits as per the applicable laws. In this setup, it is
important to note that no candidate will be exempted. Candidates who request to handle their own
contributions and taxes will not be considered.

• Guaranteed day shift

• 20 paid leaves
• 13th Month Pay
• SSS
• Philhealth
• Pag-Ibig
• BIR Tax Contribution
• HMO

Before sending this form, please rename the file name with your first and last
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