GJHB - PHB - Ahb - 116-2023 - PT United Tractor Pandu Enginering - 16-17 Dec 2023

COM/116/SC/GJHB/NOV-2023
Cluster Balikpapan
24 November 2023
Dear Mr/Mrs,
Company : PT. UNITED TRACTORS PANDU ENGINEERING

Address : Jl. Jababeka XI Blok H 30 – 40
Kawasan Industri Jababeka
Cikarang, 17530
Indonesia
Name : Mr Nafi
Division :
Position : -
Telepon : -
Fax :
Hp : 0895325685800
E-mail : -
Re: BANQUET CONFIRMATION CONTRACT

Greetings from Jatra Hotels & Resort Balikpapan!
It is our pleasure to confirm your function, with the following arrangements:
A. ROOM ARRANGEENT : GRAND JATRA HOTEL BALIKPAPAN
Room Type Area (m2 ) Bed Type Publish Rate Corporate Rate
2023
Superior 32 m2 Single Bed / Twin Bed 2.100.000,- nett 958.000,- nett
Deluxe 38 – 42 m2 Single Bed / Twin Bed 2.300.000,- nett 1.078.000,- nett
Business Suite 50 m2 Single Bed 2.500.000,- nett 1.258.000,- nett
Junior Suite 60 m2 Single Bed 3.700.000,- nett 1.408.000,- nett
Executive Suite 80 m2 Single Bed 6.000.000,- nett 1.908.000,- nett
Above rate are inclusive:

 Include Breakfast
for 2 persons
 Accumulative )
 Free Internet
 Free parking
 Free entrance
swimming pool
Balikpapan Superblock
Jl. Jend. Sudirman No.47, Balikapapan, Phone (62 -542) 721 3888, Fax (62 -542) 721 8999
Email : reservation.balikpapan@jatrahotels.com – Website : www.jatrahotels.com
Cluster Balikpapan
Additional :
 Extrabed : Rp. 400.000,- ( include 1x Breakfast )
 Breakfast 10,5 Years old above : Rp. 121.000,- net
 Breakfast 5-10 Years old: Rp. 121.000,- net ( disc 50 % ) ; Rp. 60.500,- net
 Breakfast 0-5 Years old : Free of charge
Above rates are inclusive of 21% prevailing government tax and service charge
DETAILS ROOM BOOKING :

GRAND JATRA HOTEL BALIKPAPAN
Group Night
No Booking Hotel Rooms Type Ci Co Total
Rate Stay
1 45 Rooms GJHB Superior Twin 16-Dec-23 17-Dec-23 750,000 1 33,750,000
2 50 Rooms GJHB Deluxe Single 16-Dec-23 18-Dec-23 950,000 1 47,500,000
3 5 Rooms GJHB Deluxe Twin 16-Dec-23 19-Dec-23 950,000 1 4,750,000
100 Rooms Total Rooms Jatra 86,000,000
Cluster Balikpapan
B. ROOM ARRANGEMENT - PENTACITY HOTEL BALIKPAPAN
2023
Superior 25 m2 Single Bed / Twin Bed 2.200.000,- nett 888.000,- nett
Superior Ocean 25 m2 Single Bed 2.300.000,- nett 988.000,- nett

View
Superior Pool – 25 m2 Single Bed 2.500.000,- nett 1.048.000,- nett

Ocean View
Family 1 Queen Bed + 1 Single Bed 2.800.000,- nett 1.300.000,- nett
Family Ocean View 1 Queen Bed + 1 Single Bed 3.300.000,- nett 1.400.000,- nett
Family Pool – 1 Queen Bed + 1 Single Bed 3.400.000,- nett 1.500.000,- nett
Ocean View
 Include Breakfast for 2 persons
 Meal 1 pax
 Free Internet
 Free parking
 Free entrance swimming pool
Additional :
Cluster Balikpapan

PENTACITY HOTEL BALIKPAPAN
Group Night
No Booking Hotel Rooms Type Ci Co Total
Rate Stay
16- 17-
1 44 Rooms PHB Superior City View Single Dec- Dec- 750,000 1 33,000,000
23 23
16- 18-
2 12 Rooms PHB Superior City View Single Dec- Dec- 750,000 1 9,000,000
23 23
16- 17-
3 31 Rooms PHB Superior City View Twin Dec- Dec- 750,000 1 23,250,000
23 23
16- 18-
4 13 Rooms PHB Superior Pool Ocean Single Dec- Dec- 950,000 1 12,350,000
23 23
Total Rooms
100 Rooms 77,600,000
Expenses
Cluster Balikpapan
C. ROOM ARRANGEMENT - ASTARA HOTEL BALIKPAPAN
2023
Superior City View 25 m2 Single Bed / Twin Bed 2.100.000,- nett 828.000,- nett
Superior Ocean View 25 m2 Single Bed 2.200.000,- nett 928.000,- nett
Superior Pool View 25 m2 Single Bed 2.300.000,- nett 1.000.000,- nett
Superior Pool Terrace 25 m2 Single Bed 2.400.000,- net 1.100.000,- nett
Family City View 1 Queen Bed + 1 Single Bed 1.700.000,- net 1.200.000,- nett
Family Ocean View 1 Queen Bed + 1 Single Bed 3.300.000,- net 1.300.000,- nett
Family Pool View 1 Queen Bed + 1 Single Bed 3.400000,- net 1.500.000,- nett

 Include Breakfast for 2 persons
 Free Internet
 Free parking
 Free entrance swimming pool
ADDITIONAL :
Cluster Balikpapan

ASTARA HOTEL BALIKPAPAN
Night
No Booking Hotel Rooms Type Ci Co Group Rate Total
Stay
Superior City 16-Dec- 17-Dec-
1 65 Rooms AHB Single 700,000 1 45,500,000
View 23 23
Superior City 16-Dec- 18-Dec-

2 35 Rooms AHB Twin 700,000 1 24,500,000
View 23 23
100 Rooms Total Rooms Expenses 70,000,000
PLEASE MAKE PAYMENTS THROUGH BANK TRANSFER BEFORE FUNCTION.
 A minimum of 100% deposit of the total cost is required upon confirmation and the balance payment to be
settled upon completion of the function.
 Payments can be made through bank transfer, cash basis, credit cards, prepaid or guarantee letter.
 Kindly specify the services that will be guaranteed.
 Reservations with guarantee letters will be payable 30 days upon receiving our invoice, with a confirmation
from our Credit Manager. Late payments will be subjected to a 2% monthly interest.
 Bank transfer :
GRAND JATRA HOTEL BALIKPAPAN

PT. PANCA SUTJI GEMILANG
BANK KALTIM, A/C: 0031550084
BANK MANDIRI, A/C: 149.000.6868.568
 All major credit cards accepted.
CUT-OFF DATE
 Upon requests, the Hotel will accept temporary bookings for function rooms. Upon blocking the premises, the
client will have 72 hours to confirm the booking.
 In the event, should another client request the same space on a definite basis, the Hotel reserves the rights to
automatically release the booking if we do not receive any advice from your goodself.
CANCELLATION POLICY
 The Hotel will honour banquet reservation upon receiving confirmation. Any costs incurred by the Hotel due to
late cancellation will be the liability of the client and payable upon demand, as specified herein below:
 Cancellation before the day of event will be charge 50% of the total F & B revenue or function room
rental
 Cancellation on the day of event will be charge100% of the total F & B revenue or function room rental
Cluster Balikpapan
 The Hotel shall forfeit any deposit paid as liquidated damages. Deposits are also non-refundable and non-
transferable.
GUARANTEED ATTENDANCE
 The Hotel must be notified, at least 24 hours prior to the event, of the final guest count. Thereafter, the Hotel
reserves the rights to confirm the final guest count at its own discretion. The number of guests may be
subsequently increased at the quoted per person cost. Should the actual guest count falls below or exceeds the
minimum guaranteed attendance as stipulated in the Banquet Confirmation Contract, the minimum charges will
still be based on either the actual number of guests attending or the guaranteed number, whatever is greater.
 In the event, should the actual number of guests attending exceeds the guaranteed number, without prior
confirmation with the Hotel, the Hotel will not be held responsible for any shortage of food or drinks during the
function, even if the Hotel undertakes to provide for the extra covers. Any additional requests will be charged
accordingly.
FOOD & BEVERAGE

 Menu selections are available upon request, with a notice of 5 days prior to the event.
 The Hotel will not be held responsible for menu items added-on impromptu and reserves the rights to make
appropriate menu changes, in order to make proper accommodations.
 No outside food or beverage for the function’s consumption may be brought onto the premises. No food
catered by the Hotel may be taken out from the Hotel’s premises.
MISCELLENOUS
 No materials should be posted, nailed, screwed on, or otherwise attached to the walls, columns, floors or other
parts of the building, furniture or equipment. Anything in connection therewith necessary or proper for the
function will be at the expense of the client.
 Any disturbance, altercation or offensive behaviors by the client or his/her guests are the sole responsibility of
the client. Failure to monitor or control the situation may result in the termination of the event.
 For safety reasons, smoking is strictly prohibited in the function room. It is imperative that all fire exits are kept
freely accessible at all times. Fire exits or access paths to emergency exits may not be used as storage areas for
materials or packaging. Sound or lighting cables must be covered and that the entire area is trip-free.
 The Hotel will not be held responsible for any personal or property damage(s) to the client or his/her guests
during the period in which the function room is under contract or use by the client.
 Failure to comply with any of the above policies may result in the termination of the event without prior notice.
We trust that the above arrangements are in accordance with your expectations. As an acknowledgement and
confirmation of the above arrangement, we would appreciate your endorsement herein below and kindly return a copy
to Banquet Sales Department via fax. Should you require further information and assistance, please do not hesitate to
contact us at 0542-721 3888, extension 1109.
Cluster Balikpapan
Thank you for your support to The Grand Jatra Hotel Balikpapan and we look forward to cater to your event
Assuring you of our best services at all times.
Yours sincerely I / We hereby agree to the above arrangements
Deni Yuniawan .………………………..………………………………..

Sales Coordinator Name :
082255222329 Date :
Designation :
Company Stamp :
Authorized Signatory :

GJHB - PHB - Ahb - 116-2023 - PT United Tractor Pandu Enginering - 16-17 Dec 2023

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COM/116/SC/GJHB/NOV-2023

Company : PT. UNITED TRACTORS PANDU ENGINEERING

Re: BANQUET CONFIRMATION CONTRACT

A. ROOM ARRANGEENT : GRAND JATRA HOTEL BALIKPAPAN

Above rate are inclusive:

DETAILS ROOM BOOKING :

1 45 Rooms GJHB Superior Twin 16-Dec-23 17-Dec-23 750,000 1 33,750,000

2 50 Rooms GJHB Deluxe Single 16-Dec-23 18-Dec-23 950,000 1 47,500,000

3 5 Rooms GJHB Deluxe Twin 16-Dec-23 19-Dec-23 950,000 1 4,750,000

100 Rooms Total Rooms Jatra 86,000,000

B. ROOM ARRANGEMENT - PENTACITY HOTEL BALIKPAPAN

Superior Ocean 25 m2 Single Bed 2.300.000,- nett 988.000,- nett

Superior Pool – 25 m2 Single Bed 2.500.000,- nett 1.048.000,- nett

Family 1 Queen Bed + 1 Single Bed 2.800.000,- nett 1.300.000,- nett

DETAILS ROOM BOOKING :

C. ROOM ARRANGEMENT - ASTARA HOTEL BALIKPAPAN

Superior Ocean View 25 m2 Single Bed 2.200.000,- nett 928.000,- nett

Superior Pool View 25 m2 Single Bed 2.300.000,- nett 1.000.000,- nett

Superior Pool Terrace 25 m2 Single Bed 2.400.000,- net 1.100.000,- nett

Above rate are inclusive:

DETAILS ROOM BOOKING :

Superior City 16-Dec- 18-Dec-

100 Rooms Total Rooms Expenses 70,000,000

PLEASE MAKE PAYMENTS THROUGH BANK TRANSFER BEFORE FUNCTION.

GRAND JATRA HOTEL BALIKPAPAN

 All major credit cards accepted.

FOOD & BEVERAGE

Yours sincerely I / We hereby agree to the above arrangements

Deni Yuniawan .………………………..………………………………..

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