Call Sheet:

Production logo General call time Date

(References) project title shooting day number
Notes Box (Ex. Day 1 0f 3).

VIP Details Weather

(Producer, 1st AD)

Crew Call: TIME

Talent Call: TIME
Est. Wrap: TIME
(Shooting call, lunch, 2 nd meal)

Location: (usually 1)
Shooting Location Parking & Instructions Notes

Schedule (pages)
Time Scene Description D\N I\E Cast Location Pages
Equipment load in \
set the scene
Load out & wrap up

Client (1 Total)
Client position Name Call Phone EMail
O\C (on call) N\
O (no call)

Talent (X Total)
ID Name Character Status Pickup Call On Set
SWF
Extras & Atmosphere (X Total):
Qty. Character Call On Set

Special Instructions:
Department Notes

Crew (X Total)
Position Name Call Phone EMAIL
Production dpt. Etc…

Call sheet is a daily film schedule prepared by the 1st Assistant Director or
Production Coordinator. It contains essential details regarding the shoot, derived
from the production’s shooting schedule and shot list, providing the cast and crew
with the necessary information to ensure a smooth, well-organized filming process.
Call sheet is a daily film schedule prepared by the 1st Assistant Director. It contains
essential details regarding the shoot, derived from the production’s shooting
schedule and shot list, providing the cast and crew with the necessary information
to ensure a smooth, well-organized filming process.
Elements of a Call Sheet

- Title of Project and Company Name

- Crew Contact Information. (name – department – job title – contact)
- Date and Time of Shoot
- Key Personnel and Contact Information.
- Production Office Information
- Weather Forecast.
- Driving/Parking Details and Instructions
- Daily Shooting Schedule (Scene- I\E – D\N – Pages – 8ths – Location –
Characters).
 - Production elements (props, costumes, etc…)
- Cast list (name – character – start date – end date – contact).
- Preview of next shooting day
- Additional notes

Common Call Sheet Abbreviations

1. SW: Start Work

2. W: Work
3. WF: Work Finish
4. SWF: Start Work Finish
5. PU: Pick Up
6. H/M/W: Hair/Makeup/Wardrobe
7. BG: Background
8. D/N: Day/Night
9. I/E: Interior/Exterior

Common Call Sheet Terminology

Call sheets use a variety of standard terms and abbreviations to save space. Here’s a
guide to make sure you’re reading your sheet correctly.

Crew Call: The time the crew needs to be ready on set. Typically, crew will arrive
earlier to unpack and prepare gear, eat breakfast, and so on.

Set Call: The time an actor has to be on set, in makeup and wardrobe, finished
blocking, and ready for filming.

Talent Status: The talent status column will be marked as SW, W, or WF.

 SW means “Start Work”—it’s the actor’s first day on the job.

 W means “Work”—the actor is in the middle of their work on the production.
 WF means “Work Finish”—it’s the actor’s last day.
 SWF means “Start Work Finish”—this day will be the actor’s fist, last, and only day
on set.
 Timings: The talent chart has headings for different times when an actor should be
at a certain place. They are:

 PU: Pickup time. If the production has arranged for a driver to take the actor to set, this
is the time the actor needs to be ready.
 H: Hairstylists begin work on the actor’s hair.

 M: The time the actor needs to be in Makeup.

 W: The time the actor reports to the Wardrobe department.

 C: Costume; this is an alternate abbreviation for Wardrobe.

 H/M, M/C, H/MW, etc…: Most productions use the same time slot for hair, makeup,
and wardrobe and group them together on the call sheet.
BG: BG, for “Background,” refers to background actors (sometimes referred to as
“extras”), who will appear in, but not be the focus of, the day’s scenes.

I/E: Refers to if a scene takes place indoors (interior) or outdoors (exterior). Interior
scenes are much less dependent on weather and daylight conditions, which means they
can be scheduled with more flexibility. This column also serves as a guide to the cast
and crew to determine how much of the day they will spend in ambient weather
conditions; this is important especially when it’s cold or stormy.

D/N: This column header means “Day/Night” and refers to the ambient lighting
conditions that must be set up for each scene.

1/8 (or 2/8, 11/8, etc.): In the Pages column of the shooting schedule, the amount of
script covered is conventionally given in eighths of a page. The industry uses eighths
because they’re easy to eyeball—an eighth is almost exactly 1 inch, and contains 6
lines of text. Eighths are a generalized shorthand for how long a scene should take to
shoot, but this is highly dependent on the script content.

Dramatic Day: Dramatic days are refer to the internal chronology of the film
narrative. These days are listed in the call sheet because they’re important for hair,
makeup, wardrobe, props, set dressing, and more. For example, characters shouldn’t be
wearing the same clothes every day (unless it’s a scenario in which the clothes should
at least get more dirty and worn). Assigning dramatic days will allow wardrobe to
associate specific outfits with specific scenes.

“TBA” and “TBD” mean “to be announced” and “to be determined,” respectively.
These terms are used broadly in event planning; they indicate that although
 something is expected to happen, a particular aspect of that, such as place and time,
remains to be confirmed. Example: “The committee meeting will be next Thursday
at 3 PM, location TBD.” ( ‫)يحدد الحقا‬

Production house project title Date

Shoot day

Producer Crew call time Weather forecast

Director (see individual call times)
1st AD

Primary location

Locations
# Location Address Parking contact Notes Time

Crew
# Name Role Call Time Call Location Cut Time

Cast
# Name Role Call Time Call Location Cut Time

Production Company Call Time weather

00:00:00 Sunrise
Sunset
(Please check individuals call times)

Client: Day of Client Call:

Agency: Agency Call:
Producer: Talent Call:
Director: First Shot:
1st AD Lunch:
DOP: Est. Wrap:
Locations
# Location Address Parking & Notes

Crew Contacts
Name Role Contact info Call time

Schedule Talent
Time Description Name Call Time

Notes: