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Company Name Document Code

FOOD SAFETY MANAGEMENT SYSTEM
Page 1/10
MANAGEMENT REVIEW REPORT

Minutes of Meeting:
Title of meeting: Food safety management system management review meeting
Date :
Coordinator: Food Safety Team Leader
Attendance:
See the attendance record for the food safety management system management review.

S/N AGENDA/ ISSUES/ DISCUSSIONS DIRECTIVES/ DECISIONS RESPONSIBILITY DEADLINE/

TOPIC STATUS
1. The status of There was no pending action Not applicable. Not applicable. Not
actions from from the previous management applicable.
previous review.
management
reviews.
2. Changes in The determined external and Not applicable Not applicable. Not
external and internal issues affecting Avon applicable.
internal issues Crown Caps and Containers
that are relevant Nigeria Limited food safety
to the food safety management system were
management reviewed and still found relevant
system including to the organization hence there
changes in the were no changes to any
organization and determined external and internal
its context. issues affecting the organization.
3. Result(s) of  Hazard analysis has been Effective monitoring of  Food Safety Continuous.
system updating conducted for the entire all control measures at Team Leader.
activities. processes right from the the CCPs and OPRPs
receipt of the raw materials should be ensured and  Quality
until the products gets to the evidence of monitoring Assurance
final customer/consumer. maintained. Manager.
Appropriate control
measures have been
established for possible  Production
hazards identified at each Manager.
process steps based on all
the category of the products
available. Critical control  Maintenance
points (CCPs) and Manager.
Operational pre-requisites
programmes (OPRPs) have
been established accordingly.

 Hazard control plans have

been established for
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TOPIC STATUS
managing the identified CCPs
and OPRPs which have been
adequately reviewed to be
appropriate to the system.

 Outcome of the review of the

communication activities is
detailed in item number 13
below.

 Outcome of the review of the

other information regarding
the suitability, adequacy and
effectiveness of the food
safety management system is
detailed in item number 16
below.

 Outcome of the review of the

output from the analysis of
result of verification activities
is detailed in item number 5
below. Outcome of the
review of the output from
the management review of
Avon food safety
management system is
detailed in item number 16
below.
4. Monitoring and All weighing scales in different The report was Not applicable. Not
measurement departments were calibrated accepted. applicable.
results. 3rd July, 2020 against Laboratory
standard traceable to Weights
and Measurement of Nigeria
Physical Laboratory Ref:
WMRC/00133322/LG/41C/624.
Certificates were issued for all
calibrations.

All pressure gauges,

hygrometers, digital
multithermal, gauge block
comparator and inductive robes
were calibrated in the month of

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S/N AGENDA/ ISSUES/ DISCUSSIONS DIRECTIVES/ DECISIONS RESPONSIBILITY DEADLINE/

TOPIC STATUS
July 2020 to applicable standards
with certificates issued
accordingly.
5. Analysis of the The hazard control plan with 1 The report was Not applicable. Not
results of CCP and 26 OPRPs have been accepted. applicable.
verification confirmed by the food safety
activities related team have a full coverage for its
to PRPs and the intended purpose. Effective
hazard control monitoring at the CCPs and
plan. OPRPs is done accordingly. The
established control measures are
found to be effective to address
the food safety hazards. The
fumigation exercise conducted
was effective based on the
fumigation effectiveness report
presented by the Human
Resource Manager.
6. Nonconformities Summary of nonconformities The report was Not applicable. Not
and corrective raised for the products were accepted. applicable.
actions. captured in the monthly MIS
report and presented at the
meeting. All raised
nonconformities were
adequately addressed. Relevant
correction and corrective action
had been taken for the effective
close-out of all the 3 minor non-
conformities raised during the
first internal audit for the food
safety system certification FSSC
22000 V5. dated 9th – 11th
September, 2020.
7. Audit results The first internal audit for the Effective close out of all Heads of Continuous.
(internal and food safety system certification audit findings should be departments/
external). FSSC 22000 V5. took place from ensured and sustained Process Owners.
9th – 11th September, 2020. 12 accordingly.
sections/processes were audited
with total number of 3 minor
non-conformities raised. All the
non-conformities raised had been
closed out accordingly with
relevant correction and
corrective action taken.

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TOPIC STATUS
8. Inspections (e.g.  Friesland Campina conducted Not applicable. Not applicable. Not
regulatory, customer audit for the period applicable.
customer). under review and the report
was satisfactory.

 SEDEX audit/SGP (Coca-Cola)

was held in the month of
August 2020 with no
nonconformity raised.

 The last customer feedback The feedback from all Sales & Marketing December
survey was done in December customers should be Manager. 2020.
2019 while the next one shall done as scheduled.
be due by December 2020.
9. The performance Supplier evaluation and re- The report was Not applicable. Not
of external evaluation for the year has been accepted. applicable.
providers. conducted by purchase
department with satisfactory
rating given to all the 16
suppliers. All the 16 suppliers had
a satisfactory performance.
10. The review of risks The identified risks and Timely update of the All Heads of Continuous.
and opportunities opportunities affecting the established food safety departments/
and of the organization’s food safety management system Process Owners.
effectiveness of risks and opportunities
management system as indicated
actions taken to should be ensured.
address them. on the organizational risks and
opportunities register were
reviewed and still found relevant
to Avon food safety management
system. Actions taken to address
the determined risks and
opportunities were also reviewed
for effectiveness and during this
management review, it was
concluded that the actions taken
to address the determined risks
and opportunities were effective
based on the outcome of the
established monitoring and
measurement. Avon Crown Caps
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TOPIC STATUS
and Containers Nigeria Limited
food safety management systems
are suitable, adequate and
effective as there were no
observed lapses on the
effectiveness of the actions taken
to address the established risks
and opportunities affecting the
organization’s food safety
management system.
11. The extent to The following were the results of The established food Heads of March 2021.
which objectives achievement on the established safety objectives at all Departments/
of the food safety food safety objectives at the levels should be Sections.
management relevant levels and functions updated accordingly for
system have been within the organization: improvement of the
met. entire food safety
Corporate Food Safety Objective management system.
The set target of 100% was
achieved for all the four
established corporate food safety
objectives.

Food Safety Team Leader

The set target on the conduct of
at least one internal audit and
management review on the food
safety management system
within a year was achieved.

Production
The set target for all the three
established food safety
objectives for production
department was achieved.

Human Resource
The set target for all the three
established food safety
objectives for Human Resource
department was achieved.
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TOPIC STATUS

Quality Assurance
The set target for all the two
established food safety
objectives for Quality Assurance
department was achieved.

Maintenance
The set target for all the two
established food safety
objectives for maintenance
department was achieved.

Purchase
The set target for all the two
established food safety
objectives for purchase
department was achieved.

Sales & Marketing

The set target for all the two
established food safety
objectives for sales & marketing
department was achieved.

Stores
The set target for all the four
established food safety
objectives for stores department
was achieved.
12. The adequacy of Resources and management The report was Not applicable. Not
resources commitment to Avon Crown caps considered adequate. applicable.
and Containers Nigeria Limited
food safety
management system was
adequate. Other relevant
resources including personnel,
materials among others were
noted as appropriate.
13. Any emergency There was no any emergency The report was Not applicable. Not

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S/N AGENDA/ ISSUES/ DISCUSSIONS DIRECTIVES/ DECISIONS RESPONSIBILITY DEADLINE/

TOPIC STATUS
situation, incident situation, incident or withdrawal/ accepted. applicable.
or withdrawal/ recall that occurred for the
recall that period under review however:
occurred.
 A mock drill on fire
emergency response was
conducted on the 30th of
September, 2020.

 A mock traceability/recall
took place in the month of
September, 2020 to check if
the traceability system
effective.

 The report of the mock drill

on fire emergency response
and mock traceability/recall
indicated that the established
processes for the fire
emergency response and
mock traceability/recall was
effective.
14. Relevant Internal Communication The report was Not applicable. Not
information Information on food safety issues accepted. applicable.
obtained through are related to departments
external and through their food safety
internal representatives.
communication, General staff awareness session
including requests on food safety management
and complaints system was held.
from interested
parties. External Communication
Human Resource Manager and
Quality Assurance Manager also
maintains major communications
with external parties.

Product testing for can requested

by Nestle Nigeria and samples for
product testing for cans, crowns
and PP caps including samples for
water was taken for analysis by
Bells University.

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TOPIC STATUS

Complaints
A total number of two complaints
were received for the period in
view from Nestle and Kerrygold
which had been addressed
accordingly.
15. Opportunities for Standard trucks to be engaged Management will Management. March 2021.
continual for transportation of the ensure that standard
improvement. products in food category. Plastic truck is engaged for the
cards in place of layer cards to transportation of the
prevent rust of food can at the products in food
flanges. category and plastic
cards also made
available to replace the
layer cards to prevent
rust of food can at the
flanges.
16. Food defense, bio- CCTV had been installed at The report was Not applicable. Not
vigilance, strategic locations. Surveillance accepted. applicable.
bioterrorism and mobile apps installed for Heads
access controls. of departments, and Top
Management in order to prevent
cross contamination.

A procedure had been

established for food defense, bio-
vigilance and bio-terrorism.

There was no any case of food

sabotage or bio terrorism been
recorded within the period in
view.
17. Conclusion / Output

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S/N AGENDA/ ISSUES/ DISCUSSIONS DIRECTIVES/ DECISIONS RESPONSIBILITY DEADLINE/

TOPIC STATUS
Continual Improvement has been Finance to ensure timely  Head Finance. 30th
improvement established in the Company’s release of fund for more November,
opportunities of food safety management system food safety signages on  Food safety 2020.
the effectiveness in the following areas among site and the Food safety team leader.
of the food safety others: team leader to ensure
management  Upgrade of Avon food safety effective follow up.
system. management system
processes to the food safety
system certification.

 General facelift of the

company’s infrastructures.

 More food safety signages are

required on site to enhance
communication on the food
safety management system
within the organization.
Updates and There was no need for changes The report was Not applicable. Not
changes to the to Avon Crown caps and considered adequate. applicable.
food safety Containers Nigeria Limited food
management safety management system.
system
Resource needs Avon Crown caps and Containers The report was Not applicable. Not
Nigeria Limited Management accepted. applicable.
commitment has been given for
the provision of resources
required for the implementation
of the food safety management
system.
Revision of the The established food safety The report was Not applicable. Not
organization's policy and food safety objectives accepted. applicable.
food safety policy for the organization were
and related reviewed and still found
objectives. adequate to Avon Crown caps
and Containers Nigeria Limited
food safety management system.
.

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S/N AGENDA/ ISSUES/ DISCUSSIONS DIRECTIVES/ DECISIONS RESPONSIBILITY DEADLINE/

TOPIC STATUS
Any other action There was no any other action or The report was Not applicable. Not
or decisions decisions related to the Avon accepted. applicable.
related to the Crown caps and Containers
food safety Nigeria Limited food safety
management management system
system implementation and
implementation maintenance.
and maintenance.

Prepared By Approved By

Position Food Safety Team Leader Managing Director

Name

Signature & Date

02.10.2020 02.10.2020

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