Department of Management Information System

Course Name: Advanced Information Systems

Course code: MIS 206

Topic: System design of a manual and an automated

organization
Submitted By

Name Roll Number

Anisa Labiba 029-15-006
Israt Jahan Mou 029-15-132
Section-B
Department of MIS
University Of Dhaka
Submitted To:
Dr. Md. Rakibul Hoque
Professor
Department Of MIS
Faculty of Business Studies
University of Dhaka
Submission Date: 3rd June, 2022
 The Manual Organization

Marshal Trade International (MTI) is one of the leading trading houses of medical related
products in Bangladesh. The Company established in 2006. MTI is dealing with Medical
Equipments, Pharmaceutical equipments and Lab Equipment. This company is one of the largest
suppliers of Medical Equipments and Dietary Food Supplements in government sector. In
government tender, this company is well reputed in Bangladesh.
Its main objectives are:
 To give to the market only high quality and reliable products and services.
 To ensuring customer’s satisfaction of the services and products.
 To meet customer’s need promptly and qualitatively.
 Work with honesty, integrity and respect at all times.
 Seek excellence in everything they do
 Its Function

A. Below we are showing a common functional structure of Marshal Trade International:

B. Following to this, we are showing a common functional-geographical structure of marketing

division, which is followed Marshal Trade International today.
Inventory Management: As this is a pharmaceuticals company, they need to keep inventory for a
long time period but handle carefully. The raw materials are collected daily/weekly basis.
Sale: They usually use the traditional way of selling their product. Everything happens in manual
process from order receiving to payment collection.
 The function to be automated
In simple term, automation means making a process free from manual tasks as much as possible.
“Sale” is the function that needs to be automated for Marshal Trade International because the
automation will make the selling process swift and flexible. It’ll save time and money. And to
some extent if the automation is unique in any way, it can be used to attract new customers
propelling the marketing of the business. For a business organization, it is important to reduce
cost and take wise and correct decisions. But proper decision making is quiet impossible without
adequate data. The automated system will provide important and valuable data about sale which
will help the organization to take more accurate decisions. At the same time the automation will
help the business to get rid of some of the workers which will help to reduce cost.
 Context Diagram

Medicine Order Medicine Order

0
Admin/ Customer
Pharmaceuticals
Pharmacist
Organization

Process Order Claim Order

DFD 1
 Visit an organization (Automated)

Describe the organization:

The pharmaceuticals sector is a high technology and knowledge-intensive industry in
Bangladesh. Beximco is part of the Beximco Group of Companies. The history of
pharmaceutical business of the company dates back to the early 70s, when it started to import
market and distribute medicines from world renowned companies like Upjohn Inc. of USA and
Bayer AG of Germany. Since the very beginning, the company was highly successful in
generating increased demand for its products which eventually justified local production.
Accordingly a pharmaceutical manufacturing facility was designed and constructed in 1980
under the technical supervision of Upjohn Inc. of USA, to manufacture their products under
license.

Business functions:
1) Accounting:
Accounting automation is software that lets you automate the accounting process so the most
manual tasks are completed instantly and efficiently. Also called automated accounting or
computerized accounting software, these systems are an integral part of the accounting team’s
processes.
Listed below are the primary tasks performed by management accountants generated by different
cost accounting tools that are as follows: Variance Analysis, Rate & Volume Analysis, Product
Profitability, Cost Analysis & Cost Benefit Analysis, Cost-Volume-Profit Analysis, Life cycle
cost analysis, Capital Budgeting, Strategic Planning Strategic Management Advise, Internal
Financial Presentation and Communication, Sales and Financial Forecasting & Annual
Budgeting, Cost Allocation and Resource Allocation and Utilization by using the automated
accounting method .
2) Marketing:
Marketing automation software eliminates the possibility of human error by automatically
collecting and organizing data & information. Furthermore, automation software also makes it
easy to view reports and past trends of marketing campaigns. Marketing automation also
improves campaign performance and conversion rates.
Beximco has secured market recognition in the market through innovative marketing strategies
and aggressive product promotion. The company’s strong support to the medical community has
gained its brand loyalty from the doctors.

a)To identify the marketing mix framework of Beximco Pharmaceuticals Ltd.

b)To analyze how this framework runs.
c)To analyze their product strategy and measure its operation.
d)To analyze their pricing strategy and measure its application.
e)To analyze their distribution activities and product availability.
f)To measure their promotional/ marketing strategy .
g)To analyze how this 4p’s are operated for customer satisfaction.
h)To identify Beximco Pharmaceuticals Ltd ‘4p’ limitation.
3) Finance:
The meaning of automation in finance and accounting is the use of business process automation
software to reduce repetitive manual administration tasks, such as bank reconciliation, credit
control and expense management from employee workloads.
Financial Statement Analysis must be made in order to understand the financial position of the
Company’s. This is done with the help of the following criteria of statement. Different methods
are followed to analyze the financial statement. The most widely used methods are

1)Vertical analysis
2) Horizontal analysis &
3)Ratio Analysis.
Vertical analysis:

1)vertical analysis :sometimes is referred to as “common-size analysis” because all of the

amounts for a given year are converted into percentages of a key financial statement component.
Vertical Analysis helps to know the followings:
Vertical analysis of a balance sheet will answer questions relating to asset, liability, and equity
accounts, such as the following:
Vertical analysis of an income statement helps answer questions such as the following:
What percentage of total assets is classified as current assets? Current liabilities comprise what
percentage of total liabilities and stockholders’ equity? Inventory makes up what percentage of
total assets? Is this changing significantly over time? If so, is it increasing or decreasing? These
answers could lead to additional questions such as the following: If it is increasing, could this
indicate that the company is having trouble selling its inventory? If so, is this because of
increased competition in the industry or perhaps obsolescence of this company’s inventory?
Accounts receivable makes up what percentage of total assets? Is this changing significantly over
time? If so, is it increasing or decreasing? (These answers might lead to additional questions such
as the following: If it is increasing, could this indicate that the company is having trouble
collecting its receivables? If it is decreasing, could this indicate that the company has tightened
its credit policy? If so, is it possible that the company is losing sales that it might have made with
a less strict credit policy?
3) Horizontal analysis:
Horizontal Analysis:

Horizontal analysis focuses on trends and changes in financial statement items over time. Along
with the taka amounts presented in the financial statements, horizontal analysis can help a
financial statement user to see relative changes over time and identify positive or perhaps
troubling trends.
4) Ration Analysis:
Ratio means one number expressed in terms of another. Ratio analysis is the process of
determining and interpreting numerical relationships based on financial statements. A ratio is a
statistical yardstick that provides a measure of the relationship between variable and figures. This
relationship can be expressed as percent or as a time. Ratio analysis is based on the notion that
the analysis of absolute figures may not be the best means available of assessing on
organizations performance and prospects.

Ratio analysis is used by all business and industrial concerns in their financial analysis. Ratios
are considered to be the best efficient execution of managerial function like planning,
forecasting, control etc.
5) Decision making function:
Automated decision-making systems help businesses work more efficiently—it’s a fact. The
automated processing of data and other information aids companies in working faster, making
fewer mistakes, and scaling their business effectively. Automated decision-making systems take
this one step further. This type of technology allows automatically-collected data to be processed
and decisions to be taken or advised based on the results.Decision making process in Beximco
company limited is basically in group decision making at the managers arrange a meeting and
the board of director make a decision about this meeting. Only top management team can discuss
this decision topic. Then all of the member of board of director discuss the analytical topic and
they make the decision. This presentation briefly explain decision making process of Beximco
company.3) choose a business function which is automated :
(Finance function)

Since the 2000s, robotics, Interactive Voice Recognition (IVR), outpatient management, inventory
management software has been put in action. Scalability advanced off in pharmacy during this time. An
entry-level drug could now be easily taken to automation i.e. counting technology to robotics.

Choosing a business function which is automated.

Automation became a necessity for pharmacists especially stand-alone outlets to compete with
big chains.

Next-generation verification systems were installed in 2008 in the US. Taking a cue from the
counting technology in the previous system, this model made operations more efficient. The
dispensing of medication became more accurate with the checks and balances feature.

In 2009, hands-free dispensing counters were designed allowing pharmacists to automate the
process of the common over-the-counter drugs.

Small-time pharmacies may face initial hiccups pertaining to the cost of implementation but
eventually gain a lot from automation technology. The investment is worth a high productivity
curve.
1) Intelligent Automation in Finance
Intelligent automation, or IA, is not new. Every time you upload a receipt to your expense
management app, deposit a check on your bank’s online platform, chat with a virtual assistant, or
type a search term into Google, you’re using a form of intelligent automation. Financial services
companies have also been using intelligent automation for years.
2)Business Process Management (BPM)
Though technically not automation intelligence, and not even necessarily requiring the use of
technology, business process management is a key consideration before implementing change.
Before introducing the automation into your business, you must pinpoint areas of your business
that can benefit from it and proceed with a broad overview of the business requirements. If not,
you’ll likely end up with numerous technologies operating independently of each other. The
result is that you’ll solve a few pressing problems while creating much larger issues down the
road.
3)Artificial Intelligence (AI)
Artificial intelligence utilizes machine learning rather than human intelligence. Using complex
algorithms, machines can analyze data and create predictions based on that data.
Artificial intelligence has two categories;

Narrow AI: Narrow AI uses limited context, focusing on performing a single task well rather
than multiple tasks. Narrow AI is widely used today in everything from the search you complete
on Google to the personal assistants offered by Apple and Amazon.
Artificial General Intelligence: Artificial General Intelligence or AGI is the most similar to a
human, and can apply solutions to a variety of more complex problems.
4)Robotic Process Automation (RPA)
Robotic process automation or RPA uses a series of tools that allow businesses to configure
software robots or bots that both captures and later interpret financial data from transactions,
allowing companies to make more informed business decisions in real-time. Mostly used to
handle routine tasks such as automating the data extraction process from forms, RPA can be used
in simple cases such as automated email responses to working with artificial intelligence to
handle even more complex financial processes.

4) Describe the automated process (how it works)? Name of software, Vendors (financial
function):
Micro Merchant Systems is a pharmacy technology company that has been providing pharmacy
management solutions to the Independent Pharmacy Market for 30 years. Thousands of
pharmacies throughout the U.S, Puerto Rico, and beyond trust our PrimeRx Pharmacy
Management System to manage their Retail, Long-Term Care, Specialty, Compounding, 340B,
Mail Order, Physician’s Office, Hospital & Health System Outpatient, and Hub Service Pharmacy
technology needs. Our company motto, “Software without Limits,” is a testament to our
commitment to continual improvement,innovation reliability, and superior customer service.Our
Windows-bases PrimeRx Pharmacy Management System serves as a local or hosted platform for
our innovative solution
offerings. At Micro Merchant Systems, we have the products, services, APPs, APIs, and vendor interfaces

to get, and keep, your pharmacy running at the peak of performance.